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Budget Directives, Goals and ObjectivesCity of Kalispell Kalispell, Montana 2005 Budget Directives, Goals & Objectives Presented by: Chris Kukulski City Manager February 9, 2004 City of Kalispell Kalispell, Montana Building a Community that Expects Excellence MISSION ► Provide the Services, Resources and Competitive Environment that Enhance the Quality of Life for All Citizens. CORE VALUES Individual Responsibility Take personal accountability for actions, words and deeds. Honesty Represent yourself with credibility and integrity. Respect Treat every individual with dignity, fairness and compassion. Personal & Organizational Growth Strive for excellence through ongoing learning and development. DIRECTIVES DIRECTIVES ❖Mill Levy Funds New Construction / Annexations 2003/04 = $140,000 2004/05 estimate = $75,000 Inflation Adjustment 2003/04 = 1.22% or $38,303 Fund Hiring 3 Firefighters/ Paramedics $150,000 Approx. 6.25 Mills General Fund Salaries +3.5% = $144,000 ❖Set Aside Fund for Space Needs City of Kalispell Kalispell, Montana • 0 OBJECTIVES GOALS & OBJECTIVES Cont. ❖ City's First Fire Sub -Station —Complete Design by January 1, 2005 — Construction 2005/06 —Prepare for Staffing of New Station —Bond Issue for Sub -Station City of Kalispell Kalispell, Montarn GOALS & OBJECTIVES Cont. •:•Implement 2002 Utility Facility Plan Recommendations —Fund Recommended Capital Projects for 2004/2005 (Water, Storm Water, Sewer Collection) —Phase I of WWTP Expansion ❖Implement & Fund Salary Study Recommendations rA AGOA i OBJECTIVES1. ❖Health Insurance (State System) ❖Staff Levels —Adequate Personnel to Provide Fire & EMS Services (Substation 05/06) ➢3 Firefighters/Paramedics (ramp up to open new station in 2005/2006) —Provide Services At Current Level ➢Privatization or subcontracting may be required ➢Same programs may need to be eliminated ❖Fund Capital Equipment Depreciation —50% Depreciation of General Government Capital (Non -Enterprise Funds) ➢ $ 1 50, 000 as of 6/30/04 0 .GOALS & OBJECTIVEql ❖Fees Represent Cost ❖Fund Financial Policies as Created in 2003 Utility Rate Study Capital Reserves* Emergency Reserves* Sewer Collections $140,000 Storm H2O $ 68,000 $25,000 H2O $ 20,000 $30,000 `All 6/30/04 Balances 10 I OPTIPIMA i � igo ❖Fund Compensated Absences —25% of Total Compensated Absences Liability ➢5% each year ➢Capped at 25% total liability ➢$371500 (6/30/04 Balance) 11 GOALS & OBJECTIVES Cont. ❖Implementation of Growth Policy —Rewrite/Update Extension of Services Policy & Kalispell Standards for Design and Construction —Develop Annexation Policy —Sign Inter -local Agreement with Flathead County ➢Re-establish new joint planning relationship (different jurisdiction) 12 GOALS & OBJECTIVES Cont. ❖ Annexation — Continue to Annex Areas that Utilize One or More City Services �:• Local Option Tax Legislation 2005 — Proposed Ordinance Lowers Property Taxes and Increases Investment in Infrastructure ❖ Master Plan for Downtown 13 Kalispell Police Department Division Goals 6 I/a em r ► Expand citizen volunteer opportunities (space) Block Watch • Reserves ► Improve special response team response capability Capital replacement (on -going) ✓Training ✓Enhance Traffic Safety ✓Traffic Coordinator ✓Radar Trailer grant ► Enhance Use of Force response ✓Complete Taser purchases (on -going) ■ Training with LAP© SWAT s. • 2003-2004 (cont.) ► Individual Goal Setting/Training • Training Audit ► Reduce Crime Index • Crime Prevention and Detection ► improve technology support • In -car Video (pilot project/grant) • Media center (space) Workstations (space) ► Maintain staffing levels; (space) - Goal Patrol 2004-2005 ► Punning session scheduled for February 9th Investigations/Special Assignments 2003-2004 ✓Improve case load ratio (space) ✓Universal Hiring Program Grant (UHP) ✓Improve domestic violence and sex offender follow-up ✓UHP ✓Improve crime scene investigation (evidence collection, processing and recording) (space) ✓Training with Seattle Police Department Reduce incidence of theft/coordinate with Pawn Shops Crime prevention/coordination/UHP 3 Investigations/Special Assignments 2003-2004 (coot.) ✓Continue crime prevention strategies ✓Community Resource Officer ► Individual Coal Setting/Training Training Audit ► Lab space (space) ► Enhance drug task force participation ► Improve white-collar case work and technology investigation capability Investigations%Special Assignments 2004-2005 ► Improve Victim Service ► Improve Audio/Visual Recording Capabilities ► Continue Sexual & Violent offender Accountability ► Institute Pawn Shop Checks ► Facilitate Domestic Violence Compliance P. White Collar Crime Task Force ► Lab Space ► Space Needs ► Increase Drug Task Force Participation M Dispatch/ Support 2003-2004 ✓Reduce Dispatch Turnover ✓Improve competitive salary ranges ✓Training ✓Work stations ► Stabilize Call Load Ratio Goal ✓Update radio#communication infrastructure ✓Budgeted ✓Improve Customer Service ✓Training ✓Individual Goal Setting/Training ✓Training Audit ► Enhance Records Management Dispatch/Support 2004-2005 ► Improving Customer Service P. Job Enhancement (expanding duties and responsibilities) ► Training Trainers ► Improve Internal Communications ► Enhance Record Management ► Maintain Competitive Salary Range ► Continue to Maintain Call/Load Ratio ► Maintain Communication Infrastructure 5 E Kalispell Fire Department 2005 Budget Directive: Goals & Objectives Presented by: Kalispell Fire Department Leadership Team February 9,2004 3 Kalispell Fire Department Kalispell, Montana Our Vision "Assisting our community in reducing, preventing, and mitigating emergencies. " Kalispell Fire Department 4 Our Mission "Respond to all fire, rescue, medical, and hazardous materials needs in our community, and immediately mitigating the need." CHI Kalispell Fire Department 2003/2004 5 What have we done and what are we doing? •Increased on -duty staffing by 25% by changing to a three platoon system. (7 firefighters vs 5.25 firefighters) •Received a FEMA grant for $130,333.00 for a vehicle exhaust system (advertised for bid), radios, rescue and firefighter safety equipment and training. •Continued a fitness program, significantly reducing on -duty injuries and increasing general wellness. •Developed an annual training program that meets NFPA , ISO, and OSHA standards. •Replaced all self-contained breathing apparatus as part of our 2002/2003 FEMA grant. •25% of our personnel attended six different onettwo week classes at the National Fire Academy in Maryland. (Supported by the USFAINFA) •Developed a 30 year apparatus/equipment replacement schedule. Kalispell Fire Department 6 2003/2004 What have we done and what are we doing? (continued) •Developed a 30 year fire station location plan. •Advertising now for a north fire station project developer. •Researching the most effective electronic records program. Flow tested every fire hydrant (except for a small number that are in this year's replacement program which have a high failure rate.) •Working with US Senators Baucus and Burns offices, to find funding for the north fire station and a training facility. •Paid back $15,000 plus $1250 in interest to the General Fund from the Ambulance Fund. •Encouraging the County Health Department to put an EMS bond measure before the voters for EMS support to the County residents. •Partnering with FVCC in a risk reduction plan for the elderly in Kalispell. We have applied for a federal grant for this program. 7 What we said we were going to do but won't get done this year. •Implement a risk reduction plan that reduces the number of fires and preventable injuries and deaths in Kalispell. •Inspect every business. •The inspector's position has been open since July, 2003. We continue the search for a qualified person. This position has been advertised since last summer. The latest interviews are scheduled for 2/6/2004. Several qualified applicants are in the group. our intention is to hire an inspector by March 181, and begin the program immediately. •We anticipate doing about 25 % of the businesses this budget year. 8 Kalispell Fire Department Calls for assistance history 3500 - 18.3% 3000- 2.3% 2500 - 2000- 0 Fire, Hazmat, Rescue 1500 a EMS 1000 500 0 2001 2002 2003 Budget Goals and Objectives '° (continued) • Provide adequate staffing to meet the response needs of the community. • Objectives • Eight firefighters assigned to each platoon • Hire three firefighter paramedics in July, 2004. • Reconfigure fire station facilities to accommodate additional personnel. • Respond two pieces of fire apparatus 90% of the time, within 60 seconds to all structure fires. Kalispell Fire Department Budget Goals and Objectives (continued) • Arrive at 90% of all emergencies in the City within 5 minutes. • Objectives • Complete fire station design and pre - construction planning. • Determine funding method. Kalispell Fire Department 12 Budget Goals and Objectives (continued) • Capital funds for apparatus replacement. • Objectives • Replace a 1993 command vehicle in 2005. • Purchase a reconditioned wildiand engine in 2005. • Apply for a vehicle replacement FEMA grant in 2005. • Replace a 1973 fire engine in 2006. • Replace a 1978 ladder truck in 2008. • Purchase a reconditioned heavy rescue vehicle. • Replace a 1989 fire engine in 2014. Kalispell Fite Department Budget Goals and Objectives " (continued) •implement a risk reduction plan that reduces the number of fires and preventable injuries and deaths in Kalispell. •Objectives •Perform annual fire and life safety inspections in all commercial occupancies. •If successful with our grant application, move ahead with Connector Program partnership with FVCC and local agencies to reduce risk to the elderly. Kalispell Fire De GOALS & OBJECTIVES 1 4 (continued) • Provide cost effective ambulance response to the Kalispell Fire Department EMS response area. • objectives • Adjust ambulance transport and treatment fees to reflect current costs. • Take action as decided by the .Tune bond measure for EMS support. • Capital replacement plan for ambulances and equipment. Kalispell Fire De GOALS & OBJECTIVES (continued) •Implement current and effective technology •Communications •Radio •Paging •Hazardous materials response •Detection •Mitigation •Transportation vehicle •Fire suppression equipment •Large diameter hose •Quick connection •High volume flow •Rescue •Training •Vehicle •USAR equipment •Launder all Personal Protection Equipment in the station. •Hydrants •Assist Public Works as necessary in the hydrant installation/replacement program. 17 Building Department 2005 Budget Directives, Goals & Objectives Presented by: Craig Kerzman Building Department February 9, 2004 18 City of Kalispell Kalispell, Montana Building a Community that Expects Excellence MISSION 7 Develop and maintain an effective program of regulating building construction within the city limits of Kalispell and the extraterritorial county zone. Administer the City of Kalispell Zoning Ordinance. Administer the Floodplain Management program. Building Department 20 GOALS & OBJECTIVES **.*Funding Capital Equipment Depreciation ➢Objectives • Replace the equivalent of 1/2 of one vehicle per year. • Replace the equivalent of 1/2 of one computer workstation per year. Building Department 21 GOALS & OBJECTIVES •:• Fund Compensated Absences ➢Objectives • 25% of Total Compensated Absences Liability • 5% each year • Capped at 25% total liability Building Department 221 GOALS & OBJECTIVES core. •:• TRAINING A Objective • Attend training to increase code knowledge and keep abreast of new materials and construction techniques. Building Department 28 GOALS & OBJECTIVES cont. ❖ PERSONNEL RETENTION Objective • Maintain a work environment conducive to retaining qualified personnel. Building Department