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Budget 2003-2004
City of Kalispell Posi Office Box 1997 -Kalispell. Montana 59903-1997 -Telephone (#OG) 75$-7000 Fax - (400) 758-775$ r, DATE: September 16, 2003 REPORT TO: City Council Members: Mayor Pam Kennedy, Jim Atkinson, Don Counsell, Bob Hafferinan, Randy Kenyon, Duane Larson, Fred Leistiko, Hank Olson, Jayson Peters; and, the Citizens of Kalispell FRONT: Chris A. Kukulski, City Manager SUBJECT: Fiscal Year 2004 Budget Introduction Letter I am pleased to submit the City Manager's adopted budget for Fiscal Year 2003/2004. The budget is a plan to meet community needs through effective use of the City's available resources. This year's budget preparation and adoption is based on the foundation of Kalispell's vision "Building a Community that Expects Excellence." All departments reviewed their goals and objectives and presented them to the City Council in order to ensure their compliance with the City's mission of providing "...services. resources; and a competitive environment" that enhances the "...quality of life for all citizens" of Kalispell. I am proud of the many changes we have incorporated into the budget process over the last two years. Together. we have made our review open and collaborative, enhancing the participation of the council and staff particularly at the beginning of the budget process. The budget reflects two directives establishing that: Mill levy funds will not increase above current levels with the exception of new construction, annexation growth, and the inflation adjustment included in the state's mill levy value formula. 2. Staffing levels «sill remain constant with no additional full time employees being hired. By managing efficiently and implementing additional cost saving measures, the City limited any tax increase while protecting and maintaining essential city services. Both directives have been adhered to in the adopted budget. In fact, mill levy funds decreased as a result of shifting cost from the general fund over to the special street maintenance fund. The second directive is accomplished even though we have applied and received a COPS grant to hire an additional detective. The additional detective is offset by the privatization of our custodial services. In addition to the two directives the budget is based on seven goals and objectives that I presented to the City Council. 1) Construct the City's first fire sub -station by 2005. 2) Implement Facility Plan recommendations for the 2004 fiscal year. 3) Fund 50% of the annual capital equipment depreciation. 1 4) Fund 5% of compensated absences. 5) implementation of the 2003 Growth Policy. 6) Continue annexations of properties receiving one or more City services. 7) Present to the voters the local option tax or city charter. The budget includes funding for site selection planning, cost projections and facility plans for the fire sub -station. We have also included all of the recommended improvements within the water, sanitary sewer and storm sewer funds as recommended for 2004, within the facility plan. The funding of these capital projects is the result of our comprehensive rate study. With the exception of the ambulance fund. all other funds have met goals three and four by funding depreciated equipment and compensated absences at the targeted levels. Goals five, six and seven are projects that do not need capital funding but will take a considerable amount of staff time in order to be completed. These goals are at the top of the priority list of scheduled work orders and projects. You will find references of each individual department's budget goals in the narratives that precede each section of the budget. The budget is again being organized by function in order to make the document easier to follow and understand. This is a budget the taxpayers can live with. however, in my fourth budget cycle it has become obvious that the City must find alternative revenue sources and/or eliminate services provided. We have made serious attempts to fund capital equipment replacements and cover the City's un-funded liabilities. This continues to be a problem within the general fund. Most notably Fire and Parks are under -funded based on their capital needs. The police budget is generally in good shape as long as we continue to replace two vehicles per year. We continue to work with community leaders in order to deal with transportation (traffic) problems that are rowing daily. The City has an excellent street maintenance program and as a result our street system is in very good condition. However, major street reconstruction projects need to be completed in order to efficiently move traffic. The single largest change in the budget is the moving of all direct costs that relate to operating and maintaining the City's street system out of the General fund and over to the Special Street fund. This simplifies the City's tax system and allows elected officials and citizens to more easily identify funding sources and expenditures necessary to operate the street system. The change also simplifies the use of general mill levy taxes. Mills levied for the. General fund are now focused on police, fire, parks and general government. This is a revenue neutral change and thus a tax shift; NOT an increase or decrease. Based on current rn.il.l levy values the mill levv will decrease b,\approximately 10 mills and the street assessment N�.ill increase by an equal dollar amount. In addition to State laws that need to be changed allowing for local option taxes, annexations and large-scale commercial and industrial developments are some of our only options to increasing revenues. Over the past two years, service deliveries have been reviewed but all current services are viewed as essential to accomplishing the City's vision and mission. Therefore we continue to improve the budget so that the taxes levied, assessments and fees are directly tied to the cost of the service being delivered. This will allow citizens to remain better informed on how their city is utilizing the financial resources of the community thus allowing citizens to determine for themselves if taxes, assessments and fees adequately meet their expectations for service delivery. The new budget document provides a proactive, forward -looking program to address the dynamic needs of the City of Kalispell. We have the opportunity, based on the City's revenue stream and 2 financial reserves, to maintain a high level of services to the public and to move forward on a number of fronts to effectively plan and implement public programs and services. I would like to thank Amy Robertson, Carol Kostman and Rick Wills of the Finance Department, and each of the department directors, for all of their hard work in this process. As you review the enclosed budget document, please do not hesitate to call any of the department directors or myself for assistance in understanding the adopted budget. The pages following this memorandum provide statistical data used in preparing the budget and an overview analysis of the budget presented for your review. Respectfully submitted, Chris A. Kukvlski, City Manager Total Budget Expenditure Comparison Summary By Fund FY - 2003 FY-2004 % CHANGE GENERAL FUND $ 6,403,371 $ 6,437,890 0.54% SPECIAL REVENUE $ 9,298,619 $ 7,518,622 -19.14% DEBT SERVICE $ 924,468 $ 1,033,443 11.79% CAPITAL PROJECT $ 6,131,902 $ 2,824,985 -5M3% ENTERPRISE FUNDS WATER $ 2,882,619 $ 4,276,591 48.36% SEWER $ 3.358,258 $ 4,998,129 48.83% STORM $ 776,753 $ 1-107,057 42,52% SOLID WASTE $ 760,534 $ 606,709 -2023% AMBULANCE $ 1.073,021 $ 1,252,413 16.72% INTERNAL SERVICE FUNDS $ 1,919,620 $ 1,906,650 -0.68% TOTAL BUDGET $ 33,529,165 $ 31,962,489 -4.67% • The General Fund net decrease comes from shifting the street system expenses to special revenue that are offset by the replacement of the heating and cooling system (S 152,000) and increased salaries. • The decrease in Special Revenue Funds reflects the sun setting of the Downtown TIF. • The increase in Debt Service relates to the bond issue levied to build the aquatic center and skate park. • Increases in the Water, Sanitary Sewer and Storm Sewer funds relate to the facility plans recommended capital projects for FY 2004. • The decrease in Solid Waste is because last year's budget included the replacement of one garbage truck ($185,000). • Ambulance bad debt has been booked earlier rather than keeping it on the books. • Internal Services increases are due to health Ins. Fund claims. • The Total Budget has decreased by $1,566.676 which relates to Capital Project completions (Streetscape, 2na Ave West) and reductions in capital equipment replacements. 4 Total Budget Expenditure Comparison Summary By Function FY-2003 FY-2004 % CHANGE GENERAL GOVERNMENT $ 2,849,164 $ 3,022,101 6.07% PUBLIC SAFETY $ 5,571,271 $ 6,095,688 9.41% COMMUNITY DEVELOPMENT $ 2,429,604 $ 2,096,483 -13.71% PUBLIC SERVICES $ 15,285,289 $ 14,131,387 -7.55% PARKS & RECREATION $ 4,681,075 $ 3,746,222 -19.97% OTHER $ 2,712,762 $ 2,857,791 5.35% TOTAL $ 33,529,165 $ 31,9491672 -4.71 • The General Government change relates primarily to the addition of 5152,000 for the City Nall heating system, an item to be financed. • Public Safety's On Behalf payment made by the state of $700,000 is documented here (per 2002 Audit comment). • The sun -setting of the Downtown T1F and completion of the 2nd Ave West project decrease Community Development's budgets. • Public Services' budgets fluctuate based on projects. The fiscal year ends in the middle of construction season resulting in carryover budgets. • The Parks & Recreation pool project is under construction and will be nearing 25% completion by the current year end. • The Other portion of the summary increases due to increases in health insurance claims. • The Total Budget has decreased by 51,566,676 which relates to Capital Project construction (Streetscape, 2nd Ave West, Pool) and reductions in capital equipment replacements. .11 General Fund Breakdown By Use FY-2003 FY-2004 % CHANGE PERSONAL SERVICES $4,844,688 $4,823,984 -0.43% M & O $1,227,152 $1,286,311 4.82% CAPITAL OUTLAY $188,706 $225,500 19.50% DEBT SERVICE $39,730 $33,289 -16.21% OPERATING TRANISFERS $103,095 $68,806 -33.26% TOTAL S 6,403,371 $ 6,437,890 0.54% • Personal Services of 75% and Maintenance & Operation expenses of 20% make up 95% of the General fund budget. These two figures represent a .5% decrease from the current budget. This decrease relates to the shift in street expenses from the General fund over to the Special Street fund. • The decrease in Debt Service also relates to the shift in street expenses. • The decrease in operating transfers relates to the current budgets transfer of funds to create a fire sub -station account. • The total small increase is a combination of the decrease in street expenses from the General fund over to the Special Street Maintenance budget and the increased costs for personnel, annual ,vage increases; the implementation of the fire union contract, and replacement of the heating system for the city hall complex. General Fund Breakdown By Function FY-2004 PUBLIC SAFETY $3,889,504 PARKS & RECREATION $710,820 GENERAL GOVER]NTMENT $1,483,373 PUBLIC SERVICES S3 54,193 TOTAL $6,437,890 6 Compensated Absences Liability June 30, 2002 June 30, 2003 POLICE $ 380,118 $ 366,063 FIRE $ 171,028 $ 193,648 OTHER GENERAL $ 167,931 $ 190,370 BUILDING DEPARTMENT $ 19,302 $ 20,820 COMMUNITY DEVELOPMENT $ 13,342 $ 16.862 ENTERPRISE FUNDS $ 192,187 $ 203,566 TOTAL PAYABLE $ 943.908 $ 991,329 The sick leave and vacation liabilities will increase slowly due to increased seniority and salaries. The organization's goal was to fund 5% of this liability. This was accomplished in all areas except the ambulance fund. if this could be accomplished, the interest on the reserve could Delp fund new liabilities. Retirements are estimated to cost S60,500 in this upcoming budget year. City Debt Description Debt as of July 1, 2003 Scheduled Pay -Off Date SEVVERAVASTE WATER TREATMENT PLANT $ 4,225,000 July 1. 2011 WATER BONDS $ 1,159,175 July 1, 2011 SMEWALKS & CURBS $ 26,139 Ongoing - 8 year assessMents S.I.D.'s $ 1,450.000 Ongoing - July 1, 2021 BOARD OF I]NATSTMENTS-TNTERCAP $ 296.374 2005 and 2009 BOARD OF INVESTMENTS -,NITS $ 236,I08 June 1, 2025 BOARD OF LNVEST1\1ENTS-STREAM $ 11903,011 July 1, 2010 \WATER SRF S 707,000 July 1, 2022 GENERL OBLIGATION BOND - POOL & SKATE PARK S 3,595.000 July 1, 2022 GRAND TOTAL $ 13,597,607 Mill Levy Comparisons, Values and Cost Population & nil Levy Comparisons of Montana Cities City 2000 Census Population FV-1999 Total Mills FV-2002 Total Mills Rank Lewistown 5,813 126.74 170.81 1 Missoula 57.053 139.84 165.19 2 Miles City 8,487 119.69 163.30 3 Havre 9,621 115.49 154.60 4 Livingston 6,851 127.1 5 150.77 5 Bozeman 27.509 138.79 147.29 6 Columbia Falls 3,645 97.97 134.26 7 Kalispell " 14,223 1' 11 16 12942 8, Great Falls 56,690 88.79 111.32 9 Billings 89,847 1 89.00 105.34 10 I-Ielena 25,780 86.19 98.75 11 NNUIefish 5,032 88.25 97.90 12 Seven of the twelve largest cities in Montana had a higher city levy than Kalispell in 2002. We have to be careful with these comparisons because not all cities use property tax for the same functions. Whitefish has a 2% resort tax that generates more revenue than their property tax levy. It is interesting to note that with the exception of Whitefish., the smaller the city, the larger the negative impact of Senate Bill-184 of 1999. NNrhile the levy comparisons are of interest. we need to be careful not to draw hard conclusions from the comparisons. Residential City Property Taxes in Kalispell 1999 & 2003 Market Value 1998/99 Taxable Value MV x 0.0.816 1998-99 Mill Levv 0.11116y 2003/04 Taxable Value MV x 0.034 2003/04 Mill Levy 0.14465� $ 59,546 $2,272 $253 $2,025 $293 $ 66.396 $2,534 $282 $2,257 $326 $ 100.000 $3.816 $424 $3.400 $492 $ 150,000 $5.724 $636 $5,100 $738 This chart reflects what city property owners paid in city taxes on houses valued from S59,546 - $150,000 in 1999 and 2003 - Class 4 residential property. 859,546 represents the median residential market value within the city limits after the Dome owner exemption as provided by the department of revenue. State law reduces the market value by approx. 33% if you reside in the home. Median simply means that one half of all homes within the City have a lower value and one half has a higher 8 value. $66,396 represents the average residential market value as determined by the Department of Revenue. Although averages are commonly used for statistical purposes they tend to be misleading because they are skewed by extremely high valued and low valued homes. The chart shows that even though the City's mill levy has increased by 27% since 1999 the actual property tax paid by homeowners has increased by 19%. Nearly one half of this increase is related to the voter approved bond levy for the new aquatic center and skate park. Legislative action (SB-184) designed to lower taxable values, cap revenues and reduce property taxes for commercial developments have proved to result in a tax shift from commercial to residential. One mill generated $23,728 in property taxes during the FY2003 budget year. The value of a mill for the FY2004 budget is $25.270. Cost Per mill Market Value 2003 Taxable Value One 'gill Annual Cast Per Mill Monthly Cost Per Mill $ 597546 $2,025 0.001 $2.03 16 cents $ 66.396 $2,257 0.001 $2.26 18 cents $ 100.000 $3.400 0.001 53.40 28 cents $ 150,000 $5 l00 D.001 S5.I 0 42 cents 9 SUMMARY TOTALS General Fund Revenue recap General Fund Expenditure recap All Funds- Recap of Revenue, Expenditures and Gash CITY OF KALISPELL DETAIL OF ESTIMATED REVENUE & CASH AVAILABLE FUND 1000 - GENERAL FUND PROPERTY TAXES: 311100 Real Property Taxes 31110f) Property taxes -growth estimate 4 % 311200 Personal Property 312000 Penalty & Interest SUBTOTAL BUSINESS LICENSES: 322101 Alcohol Beverage 322300 General and occupational 322500 Amusement 323102 Signs permits 3?3105 Excavation Permits 323111 Zoning fees 342023 Fire Prevention fees 323300 Animal licenses SUBTOTAL INTERGOVERN117ENTAL REVENUE: 334015 MDOT/Special Holiday Enforcement 3330% DUI enf.-Safe kids, Safe Community 342015 School District Reimb.KPD OT sp. events 334014 Underage Drinking Enforcement Grant 911 reimbursement -dispatch training 333040 Pilt-Flathead Elec. Coop. 334142 Film & Promotion grant'03 STATE SHARED REVENUE 135230 HB124 ENTITLEMENT 335210 Personal Properly Reimb. H.B. 20 335212 Personal Property Rcimb. S.B.417 Liquor,beer, wine Tax/Corp. tax 335076 Gaming Machine Permits 335 i 101077 Live Card Game, keno & bingo SUBTOTAL FINES AND FORFEITURES, 3{iW/32-35 City Court fees 351000 City Court Fines SUBTOTAL GENERAL FUND mill va)ue'03 $23,654 91.78 mills 89.10 mills FY01/02 FY02/03 ACTUAL BUDGET" $1,890.280 $2,033,868 $87,400 $91Ml S8.600 $8,500 20 S1,986,280 $2,134,249 mill value'04 $25,270 89.10 mills 87.5 mills FY02103 FY03/04 ACTUAL BUDGET $2,013,750 $1,957,931 $163,194 $92,874 S90,000 $9,929 $9,000 $2,116,553 $2,220,125 S19.356 S20.865 520.448 S20,448 S2,290 $19000 $1A40 $1,500 SS50 $550 $550 $550 S2.862 SM00 $947 $1,000 $455 S250 $380 $350 539,790 S35,000 S57,941 $40,000 $1,062 $547000 $65,584 $50,000 51,511 S1,200 $1,814 $2,000 $67,876 $115,865 $149,104 $1 15,848 $7,766 $21,750 S10,004 $21,750 $4,071 S3,250 $3,250 $3,250 S10,170 S25,000 $8,435 525,000 $0 $0 $o S10,000 SO $0 So $4,000 S24,8 72 SO S29,205 $25,000 S3,000 $0 $1,500 So $17742,810 $1,766,906 S1,766,906 $1,803,589 $19,566 $20,379 S15,776 $14,256 $19.289 S19,975 $16.533 S13.972 $33.668 $o $0 $0 $48,150 $49,825 S50,500 S50,500 $3,847 S1,700 S1834 $3,834 $31.917,209 S1,908,785 $1.905.943 $1,975,151 S39,221 $36,000 $44.001 S40,000 S360,640 $364.000 $409,891 $400,000 S399,861 $4007000 $453,892 S440,000 DETAIL OF ESTIMATED REVENUE & CASH AVAILABLE GENERAL FUND FY01102 FY02103 FY02/03 FY03/04 ACTUAL: BUDGET ACTUAL BUDGET CHARGES FOR SERVICES: 341010 Sale of Maps, etc_ $201 $500 $0 $0 341020 Administrative chg. $538,339 $301,452 $305,111 $336,820 341080 Board of Adjustment $350 S500 $1,050 S500 342010 Public safety fees $ i 1,328 S 12,000 $11,380 $12,000 342N5 KPD regiona} training reimb. $7,025 $15,000 $1,689 $15,000 342020 Fire charges S4,511 $18,000 $3,237 $2.500 340005 Central Garage $129.550 $124,750 $124,750 $124,750 343012 Public works charges $23.861 S8.000 $7,091 $6,000 34(030 Pooi S59,354 $35,000 $63,455 $36,000 346050 Parks usage fee 197147 $8,000 $9,421 $9,000 34605e Picnic in the Park S15.589 $15,000 $15,412 $19,000 ,46051/3 Recreation fees + scholarship S25.751 $32,154 $31,554 $30,000 346052 Basketball $11,177 $12,500 $10.890 $13,122 346051 Day Carnp!Outdoor!Seniors $49,781 $48,018 $7002 $86,656 SUBTOTAL $885.964 $630,874 $655,642 $691,348 MISC. REVENUE 362010 Golf Course $16,345 $16,136 $16,439 $16,500 364030 Auction & mist. collectionsirent S18,035 $11,000 $3,804 $3,500 3650001] Public Safety/donations $1,716 SI,000 $2,194 $2,500 365015 Donations-Kidsport $38,524 $39.097 $36,114 $36,114 381050 Inception of Lease $0 $49,000 $40,889 $152,000 OtherRevenue(2003-ins. Reimb) $0 $15.000 $10,340 $0 SUBTOTAL S74.620 $131.233 $1091.779 $210.614 3F1010/12 INVESTMENT REVENUE: $121.540 $100,000 $857640 $70,000 TOTAL GENERAL REVENUE $5,453,350 S5,421,006 S5,476,553 $5,723,086 CASH JULY 1ST(1NCLUOES))LSIGNATEB) $1,229,401 $1,152,730 $1,152,730 $1,047,542 (loan to) Ambulance 2003 ($83,077) S837077 ($I 15,000) $0 (loans paid back) (Health ins.. Tri-City 2003) $2,605 so $83,077 .$0 equity transfer from SID revolving $18,176 $12,000 TOTAL AVAILABLE FOR BUDGET S6,602,279 S6,656,813 $6,615,536 $6,782,628 RECOMMENDED EXPENDITURES $5,449,549 S5,703,371 $5,567,994 $5,737,890 CASH CARRYOVER (year end)operaiing $938,080 S860.442 $954,542 $862,238 Designated for Comp, Absences S75,000 S10,000 S10,000 $37,500 Designated for Capital Equipment S135,000 $83,000 $83,000 $105,000 Designated for Fire Substation S4.050 S0 $0 $40,000 carryover of expenditures 17.22% 15.09% 17.14% 15.031, CITY OF KALISPELL 21 EXPENDITURE DETAIL SUMMARY GENERAL FUND amended FY02/03 FY02/03 FY03/04 ACTUAL: BUDGET BUDGET GENERAL GOVERNMENT Personal Services $0 $0 $0 M & O $262,414 $266,049 S317,749 Subtotal $262,414 $266,049 $317,749 CITY MANAGER Personal So -vices (amended) S 112,453 S 116.440 $124,712 M & O S12,231 S11,900 S12,800 Subtotal S 124,684 S 128,340 $137,512 PERSONNEL SPECIALIST Personal Services (amended) S38,228 S37,215 S38,036 M & O S5,283 $16,330 S30,600 Subtotal S43,511 $53,545 S68,636 MAYOR/COUNCIL Personal Services S51,294 $52,920 $52,920 M & O S9,909 $17,450 $16,150 Subtotal $61,203 $70,370 S69,070 CITY CLERK Personal Services S36,281 S36,512 S36,204 M & O S3,554 S4,650 $4,175 Subtotal S39,835 S41,162 S40,379 FINANCE Personal Services S141,333 S141,333 S157,601 M & O $12,235 $14,200 S14,450 Subtotal S153,568 S 155,533 S 172.051 CITY ATTORNEY Personal Services (amended'02) S135,050 S140,359 $145,845 M & O S18.188 $18,750 $18,750 Subtotal S153,238 S159,109 S164,595 CITY COURT Personal Services S 107,690 $109,513 S 110,988 M & O 583,53I S85,257 S76,137 Subtotal $191,221 S 194,770 S 187,125 PUBLIC WORKS Personal Services S47,034 S47,054 S48,265 M & O S10.168 S10.850 S10.850 Subtotal S57,202 $57,904 S59.115 CITY OF KALISPELL 22 EXPENDITURE DETAIL SUMMARY - con't. GENERAL FUND - con't. FY02I03 FY02103 FY03f04 ACTUAL BUDGET BUDGET TRAFFIC SIGNALS & SIGNS Personal Services $74,465 $76,080 SO M & O S37,857 $39,550 $0 Capital Outlay S20,567 S27,000 $0 Debt Service SO $6,250 SO Subtotal S 132,889 S 148,880 80 CENTRAL GARAGE. Personal Services S100,189 S 101,182 S 104,278 M & O $194,138 S193,450 S190,800 Capital Outlay $0 SO SO Subtotal S294,327 S294,632 S295,078 CITY HALL MAINTENANCE Personal Services S19,303 S21,312 S10,010 M & O S109,761 $113,800 S123,100 Capital Outlay SO S0 S152,000 Subtotal S129,064 S135,112 S285,110 POLICE Personal Services $1,672,426 S1,711.181 S1,707,856 M & O S115,192 S127,650 S156,500 Capital Outlay S77,916 S78,500 S63,500 Operating Transfers S37,386 S37,775 $55,099 Subtotal $1,902,920 S1,955,106 $1,982,955 FIRE Personal Services S943,691 $940,906 S1,067,116 M & O S84,949 S97,364 S106,540 Capital Out Iay(amended '03) $0 SO SO Operating transfers $65,320 $65,320 S13,707 Debt Service $19,080 $19, 080 S 19,186 Subtotal $1,113,040 $1,122,670 S 1,206,549 ZONING Personal Services S38,291 $38,031 S38,031 M & O S4,247 S4,522 S3,115 Subtotal $42,538 S42,553 S41,146 STREET DEPARTMENT Personal Services $83,148 S90,509 80 M & O S 15,190 S 17,225 SO Capital Outlay SO SO $0 Subtotal $98,338 S107,734 S0 CITY OF K.ALISPELL 23 PARK MAINTENANCE Personal Services M&O Capital Outlay Transfers to Istea Debt Service EXPENDITURE DETAIL SUMMARY - con't. GENERAL FUND - con't. FY02/03 FY02/03 ACTUAL BUDGET $262,084 $249,056 S89,287 S91,275 S64,473 $83,206 SO s0 S6,659 $14,400 Subtotal $422,503 $437,937 FY03/04 BUDGET S266,396 $98,750 $10, 000 $0 $14,103 S389,249 RECREATION PROGRAMS Personal Services S56,160 S53,943 $59,522 M & O S30,394 S30,085 $32,635 Subtotal S86,554 S84,028 $92,157 OUTDOOR RECREATION(includes Seniors) Personal Services S93,152 S85,084 $90,452 M & O S25,850 $26,678 $26,378 Subtotal $119,002 $111,762 S116,830 BASKETBALL Personal Services M&O POOL Personal Services M&O Capital Outlay TOTAL GENERAL FUND On -behalf payments by the State for Police and Fire retirements Total with state payments Personal Services %I & 0 capital ch lay Debi smice Operating transfers $4,372 $4,063 $4,500 $9,510 S9,917 $10,132 Subtotal S13,882 $13,980 $14,632 S102,342 S91,995 $73,252 S23,719 S30,200 S24,700 SO SO SO Subtotal S 126,061 S 122,195 S97,952 S5,567.994 S5,703,371 S5,737,890 S62&914 6 196',908 $700.000 $700,000 % change -0A8% S4,844,688 S4.815.984 3.84% S1,227,152 S1;274,311 M50% SI88,706 S225,500 -16 21% s39,730 S33,289 33.2696 S103mQ95 568.806 0.54% $6,403,171 $6,4371,890 CITY OF KALISPELL 24 2004 FINAL BUDGET FUND POSITION CITY OF KALISPELL Resources Anticipated FINAL Estimated Available Revenue Expenditures Ending Balance/ Fund Description Beginning Year Carry over General Fund General Fund- On -behalf payments S 1,057,542 S 5,723,086 5 5,737,890 $ 1,042,738 $ $ 700.000 $ 70000 $ Special Revenue Funds: 2170 AIRPORT S 36,091 S 227400 S 44,348 $ 14,143 2180 TAX INCREMENT -DOWNTOWN $ 5727358 S 572.358 $ 2185 TAX INCREMENT -AIRPORT S 1,364.533 S 767,250 S 905.430 S 1,226,353 2188 TAX INCREMENT-WESTSIDE IS 265,260 S 156,240 S 410,889 $ 10,611 2210 PARKS IN LIEU OF S 1.719 S 43,600 S 36,100 $ 9,219 2215 AQUATICS FACILITY S - $ 50,000 $ 49,459 S 541 2360 COMP. INSURANCE $ 199,083 $ 2497585 S 319,500 $ 129,168 2370 RETIREMENT $ 145:440 S 388.767 $ 402,581 $ 131,626 2372 HEALTH $ (2.859) S 258,259 $ 250,623 S 4,777 2380 HEALTH S 217,505 $ 410,320 S 439,374 $ 188,451 2394 BUILDING CODE ENFORCEMENT $ 332,003 $ 306,300 S 321,901 $ 316,402 2400 LIGHT MAINTENANCE $ 13,958 $ 165,847 S 154,877 $ 24,928 2401 DECORATIVE LIGHT MAINT. $ 7,232 $ 6,537 S 7,405 S 6,364 2420 GAS TAX $ 316,421 $ 288,119 $ 518,963 $ 85,577 2500 SPECIAL STREET MAINTENANCE $ 341,874 $ 875,739 $ 882,325 $ 335,288 2600 URBAN FORESTRY DISTRICT $ 38,333 S 105,427 $ 122,408 S 21,352 2825 MT.AIR & CONGESTION GRANT S 68,483 $ 497.114 $ 565,597 $ - 2880 CD LOAN REVOLVING S 646,710 S 144,352 $ 200,100 $ 590,962 2882 COURTYARD RESERVE FUND S 42,026 S 60,900 $ 73,191 $ 29,735 2886 UDAG/COMMU_,,N1TY DEVELOPMENT $ 7097283 S 151,715 $ 426,727 $ 434,271 2914 POLICE RESOURCE GRANT S 1,796 S 56,209 S 56,209 S 1,796 2915 POLICE RESOURCE GRANT (2) $ - $ 49,890 $ 49,890 $ - 2916 DRUG ENFORCEMENT' $ 5.021 $ 68.183 $ 67,758 $ 5A46 2917 UNIVERSAL. COPS GRANT S - S 51883 S 537883 $ 2919 LAW ENF. BLOCK GRANT S - S 60,050 $ 60,050 S - 2940 CDBG/HOME-2ND AVE W, S 13,229 $ 80,146 $ 80,146 $ 13,229 2927 CULTURAL ARTS GRANT S - S 16,500 $ 16,500 $ - 2957 FEMA Grant $ 101552 $ 230,676 $ 240,030 $ L198 2975 ISTEA S - $ 190,000 $ 190,000 $ - Totai Special Revenue Funds S 5,346,051 $ 5,754,008 $ 7,518,622 $ 3,581,437 CON'T, CITY OF KALISPELL 25 2004 FINAL BUDGET FUND POSITION PAGE 2 Resources Anticpated FINAL Estimated Available Revenue Expenditures Ending Balance/ Beginning Year Carry over Debt Service Funds: G.O. BOND,series 2002 - POOL $ (287144) $ 322,946 $ 286,275 $ 8,527 STREAM DEBT SERVICE $ 560,464 $ 539,268 $ 489,350 $ 610,382 SIDEWALK & CURBS $ - $ 10,553 $ 10,553 $ - SIDs $ 91.846 $ 180,750 $ 247,265 S 25,331 Total debt service funds S 624,166 $ 1.053,517 $ 1,033,443 $ 644,240 Capital Project Funds: 4290 WALK. & CURB $ 100,000 $ 100,000 4102 POOL CONSTRUCTION FUND S 2,679,860 $ 10,000 $ 27620,935 $ 68,925 4150 FIRE HALL CONSTRUCTION S 104,2114 $ - $ 104,050 $ 104 Total Capital Projects S 2,784,074 S 110-000 $ 2,824,985 S 69,089 Enterprise Funds: 5210 WATER * $ 983,470 $ 3,7087625 S 4,276,591 $ 725,504 5310 SEWERIWWTP * S 6,297,129 $ 4,337,390 $ 4,998,129 $ 6,225.409 5349 STORM SEWER $ 1,028.850 $ 568,768 $ 1,107,057 S 525,561 5410 AMBULANCE S (6,292) $ 1,259,850 $ 1,252,413 $ 467145 5510 SOLID WASTE * IS 263,618 $ 569,548 $ 606,709 $ 326,457 Total Enterprise Funds S 8,566,775 S 10,444,181 $ 12,240,899 $ 7,849,076 Internal Service Funds: 6030 DATA PROCESSING FUND * $ 94,991 S 75,286 $ 126,650 $ 5%627 6050 SELF INSURED HEALTH FUND S 25,824 S 1,781,000 $ 1,7801000 $ 26,824 Total Internal Service Funds $ 120,815 S 1,856,286 S 1,906,650 $ 86,451 * cash adjusted for non -cash line items(depreciation) Component Units 2250 TRI CITY PLANNING 5720 PARKING COMMISSION $ 18,4991.423 S 25.641,078 S 31,962,489 S 11273,031 $ 121,172 $ 337,561 S 342,561 $ 1167172 S 20,249 $ 114,000 S 136,901 $ 348 CITY OF KALISPELL 26 EXHIBITS CITY OF KALISPELL EXHIBIT A Gx: u 00i �� 0 JJ F6661 661 46, 61 96, ry �OWN- 661 ! �661 # £66I r Z661 3' 3 I j Q661 6 6 J 8861 G G G C G G C G C C C G G C G G G C G C C C C C K Mr N N h Ml h I'� 1fi � :� Mr CT Mi I`- F! OC C, rT 7 OC N f� t3 i— OC N e? OC N C1 C^ i— C, V l �T ct h OC OC OC OC — C C 6F V, 6F 6F, V, Ul 6F, toy Vf �Pll fA &6 65 b5 HS 66 d5 OC 4^. C ^ N Ki r? Vr * f-OC C C 7+ N S Z' OC � C� C, Cl C1 C, C� C1 C, C� C C G C C ccc^cc.w cc�cc.ccccccc 10 EXHIBIT cr C O C C C G7 C !� O C C K] G c O 0 O Ln C c p v1 C G G O C c p b c� en b C C © c iV ll! C a M 6 w' .-, .-. C c! O en c .- CC C. �, O cip 1. 4 p C to N M, E LL Nr r m � CJ r01 c b o c b v c o c c c c o c c o_ c c n c c v n p C c� C C c O c N r b c*. ,-- C� �'1 �n b v) C, -- oc C; m n . G LL Q R m R N "" r+j t+; .••• N rri ""' O- C r^ 'r'S r-y h N M N r C C` C vj �O �"' �C N aLL r . mm m m c a m , LL LC II C C C C C h C C C O C C c C OA� C h C Q V) Ckf� kf) CO C C r: r c N ... f K. ... N M. «•. C V1 '.'.' V� K. N [„ C tl' C V1 6=: ^ N ••` .-- £ � m W LL �4 R „p y LL c7 m a i< i, a " m o < D o N �4 p, C c C C c C C C G C C C C C LL: 6z! C C c C C c c c C O C C C C �n C c cc C C c �n v v` �? c lj C C C C C C C C h C C C C C 'C C^ c N u T O cps C c b C c �n c C^ C C C C C C C C C 1n C C, [` C h c C C C C C C V't v] S`- C C `C V^. Ic _ u1 LL € _ 3 v_s r<E b c c b c n b c c c a c c c c v c w c U o c c � Q)i C >-i [V " R rv; —, !V N C �i G c c vl 'i �O t N g E = � U � LL G mE c c c c o c cLL C)€ c C C C C C G G C C G O. C r r O 1v rn,, r r� c C N ti N �A v� C. C t� ^ et N } 'C N M, d' N K, C '�* C to e N _ �O LLM' ry 4 r- to tfJ` C C G C c C c G C b c C C C v-, vt C v, vz C O C C G >, i - c N K. - N K. G c b b c c c b b b c c c b b v v c v c c c c C C C vt C c C C C C C C c G ch C C C C C C b c^ C C C c C C C C C; C G c C C C G C C N C C C PC LL ^ >. G 2 C � rIA C C C C^ C C v; C C G C C .r, C e N y, �. — �+ r.i K. C — .•-. — �i � C V vi N +n �-. � r r. .o CLL n - c � � v h h C h C C C O c� c c C c c b. Cam, ;n r- r C — M. LL N _ I%n VJ tD C ..x z.} .� Q3 N O Q E N n 0 m Q S O fi O El i7 aU :T a O N �Uu <LUC�UiU" UR Ct urn Na L fr 5r)0< 1t CITY OF KALISPELL Exhibit C ADMINISTRATIVE TRANSFER FORMULA - FY2004 BUDGET Support Services: FY0„ m_ ,,..,,.3 budget Support services include benefits Manager/personnel $141,745 Personnel $77,779 M ayorlcouncil $122,350 Finance $187,400 Attorney $194,280 DPW $70,536 City Hail $138,154 General Gov't. $76.130 TOTAL $1.008,374 x 33.76% _ S340.461 Departments supported: '03 Budgets yearly monthly Airport S14,294 0-14% $493 $41 Tri-City 50% $162,405 1.64% (finance/personnel) S4361 S363 Building $348,529 3-53% *-S1.464 $10,552 S889 TIF -Airport S142,949 1.45% $4,928 S411 TIF-Westside $13,291 0.11% $389 $32 UDAG $424,131 4-29% $14,622 $1,219 Water** $2.712,619 27A7% $93.518 $7.793 Water Billing S103,140 1.04% $3,556 $296 Sewer ** S938,835 9.51% $32,367 $2,697 Sewer billing $95,879 0.97% $3,305 S2 75 WWTP ** S1,935.143 19.60% $66,715 $5,560 Storm ** $346,753 3.51% $11,954 $996 Ambulance ** S888.021 8.99% $30,615 $2,551 Garbage ** S660,534 6.69% $22,772 $1,898 Street Maint. $704,897 7,14% $24,302 $2.025 Light Maint, $14I,183 L43% $4,867 S406 Decr. Lt. Maint. $7,172 0-07% S247 S21 Urban Forestry $1 14,516 116% $3,948 S329 Parking Commission S123.197 1,25% (finance/personnel) $3.308 S276 Total supported $9,875,488 100.00% $336,82. $28,078 Total supported $9.875.488 = 33.76% Total adj. city budget FY02 S29,249,145 Total 2003 budget S 32,465,369 less: Downtown of 5 (2,611,000) Water' StonWGarbagearnb-Deprec S (729.421) "excludes -depreciation expense -enterprise S 29,125-949 Plus Parking S 123.197 $ 29.249.145 'Building funds cannot suppon Mavor,Council. S 12.066.51.464 = S 10,602 Tri-City and Parking Con-unssion cbarge for finance CITY OF KALISPELL 12 EXHIBIT D act 0 N {.L La D V Q z F- LU O E- X ul /Lu V m 13 EXHIBIT E i i E �i C �3 G NX ? a F G I _N F V � � i L N v C Ali ::::: ..:....... � .:.,,.....-,... � c ... r.� U r cc c V � r � c � c N C Lf; cs P'r C C er. OC V; N if; Ch N Cr N ' t it; C """ C OC OC C �fi r N N C' N E": t' ' ui C N I� N S N N ►° c1 ', 1'� N 1 f Yr b� fF v cC r. �. CLiCd L. ILI CC Q 3 C C L"L E 4 ut t7 li U 14 EXHIBIT F ?dill Levy - 5 year History & Next Year ACTUAL 1999 2000 2001 2002 2003 2004 GENERAL FUND 67.66 69.54 76.25 91.78 89.10 87.50 COMPREHENSIVE INSURANCE 9.00 10.28 12.86 8.04 11.00 8.75 RETIREMENT 14.00 1439 14.39 14.21 13.00 12.58 HEALTH INSURANCE 18.00 18.50 1 &50 15.39 15.50 14.00 G. 0. BOND 1991 series 2.50 1.54 0.00 0.00 0.00 0.00 SUBTOTAL 111.16 114.25 122.00 129.42 128.60 122.83 Permissive levies G. 0. BOND, series 2002 -voted levy 12.00 1 1.60 Health Insurance levy -premium increase 12.00 10.22 TOTAL CITY LEVY 152.60 144.65 * the levy reduction will be offset by an increase in Special Street Maintenance ASSESSMENTS. The formula which authorizes the mills allowed provides that the City could m111 132.83 mill, excluding the permissive mills_ We have levied 10 mills less. "The legislature also provided for the increase in mills necessary to pay higher health insurance premiums. The permissive levies are voter approved as in the pool levy and legislature approved for the increased costs of health insurance. The voted leery can go up and down each year depending on the debt service schedule. The reduction of the health levy once reduced cannot be increased except for an increase in premiums. The levy was reduced because we move the street personnel to the Special Street Maintenance fund. City/County health Fund 1.561 4.402 4.652 4.652 4.930 5.09 (Administered by the County) CITY OF KALISI'ELL 15 EXHIBIT G CITY OF KALISPELL TAXABLE VALUATION CHANGE COMPARED TO CPI AND MILL LEVY FY Taxable valuation % chg Mills levied Consumer Price Index % chg .Downtown TIF valuation % chg 2003/2004 $25,2 70,432 6.832% 144.65 4.4 - 2002/2003 $23,654,303 10,784% 152.6 2,8 - FY03 Increase in taxable value due to end of TIF district. 2001/2002 $21,351,734 0.936% 129.42 2.4 $ 13-374,847 -11.133% 2000/2001 S21.153,794 -0.866% 122.00 3.0 $ 1.547,076 -50.260% 1999,12000 S21,338,655 0.793% 114.25 2.0 $ 3,110,343 -20.837% 1998/1999 $21.170,715 -1.409% 111.16 1.7 $ 3,929,012 0.888% 1997/1998 S21,473,297 3.239% 116.16 1.4 $ 3,894,447 7.157% 1996/1997 $20,799,501 2.845% 116.16 2.30 S 37634,332 3,424% 1995/1996 $20.224,154 4,293% 108.00 3.00 S 3,514,011 24.511% 1994/1995 $19,391,590 1.559% 107.50 3.30 $ 2,822,247 -14.317% 1993/1994 $19.093,874 14.578% 107.00 2.63 S 3,293,832 16.918% 1992111993 $16,664,525 1.946% 114.22 2.99 S 2,817,205 7.105% 199111992 S16,346,409 4.097% 114.77 3.01 $ 2,630,321 2.022% 1990/1991 S15,703,078 0.303% 117.39 4.28 S 2,578,179 -8.765% 1989/1990 S15.655,702 0.977% 117.90 5.40 $ 2,825,857 19.581% 1988/1989 $15,504,294 -0.329% 115.57 4.82 S 2,363.125 28.546% 1987/1988 S151555,491 -5.182% 114.28 4.14 $ 1,838,343 98.473% 1986/1987 $167405,644 4.091% 114.28 3.65 S 926,245 -34.686% The average annual percentage change in taxable value for the last 17 years is 2,75% while the Consumer Price Index increased an average of 3.18%. Mill levy comparisons become more difficult as the 2002 levy of 129.42 will generate the same revenue as the 2001 levy (plus cola adjustment) due to legislative changes in valuations. Each year the tax rate is reduced to offset the increased market value to reappraisals. * General Fund, Comp. Ins.,Nealth. Retirement, G.O. Bond. Revolving and Gov't Study Funds. New levy in 2002/2003 include the Pool construction and Health permissive Levy. TIF valuation is for the Downtown urban Renewal District. State reimbursements will offset some of the drop in valuation in the TIF district Personal Property taxes. CITY OF KALISPELL 16 EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS EXHIBIT H -I DEPARTMENT CONSTRUCTION & EQUIPMENT CAPITAL IMPROVEMENTS City Hall HVAC System, Fire Sprinkler and Alarm System S152,000 POLICE DEPARTMENT Patrol Cars (2) , Radio, Light Bars Radio Infrastructure $48,500 $15,000 S63,500 $0 DOWNTOWN TIF Streetscape (carryover) $559,541 TAX INCREMENT - WEST Storm -Meridian Road S350.000 PARKS IN LIEU Park Improvements $12,100 GAS TAX Parking Lot Construction Sidewalk Construction S35,000 S95,741 $130,741 SPECIAL STREET MAINTENANCE Building $527000 MACI Sidewalks $565,597 CD Loan Revolving Fund Parking Lot Improvements $75,000 UDAG Vehicle SI K000 LAIN ENEORCEMERT GRANT Bullet Proof Vest S35.000 FNMA Grant Vehicle Exhaust System S69,921 SIDEWALK & CURBS Construction $100,000 POOL CONSTRUCTION Aquatic Facility S2,620,935 FIRE HALL CONSTRUCTION North Fire Hall $104.050 CITY OF KALISPELL 17 EXHIBIT H - 2 EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS CONSTRUCTION & DEPARTMENT EQUIPMENT CAPITAL IMPROVEMENTS WATER Water main improvement - bonded $1,229,830 Electrical Upgrade & Telemetry $320,000 Meter Replacement - bonded project $395,600 Hydrant Program - bonded project $109,657 Main looping project by K]HS - bonded project (carryover) $340,000 Meters $40,000 Rate Study (carryover) $1,250 $0 $2,436,337 SEWER Rate Study (carryover) $1,250 Sewer Maintenance Building Addition - carryover S72,000 Sewer Cleaning Truck S188,000 Seater main improvement $1,414,900 Manhole Rehabilitation S10,000 Lift Station #8 S23,730 Lift Station (carryovers) S3057000 S 188.000 S 1,826.880 VV.W.T.P Plant Expansion Report (carryover) $20,000 Rate Study (carryover) S1,250 Machinery & Equipment S95,200 SO S95.200 S21 250 STORM SEWER Facility Plan consultants (carryover) S1,250 Highway 93 S (carryover) $395,000 Ashley Creek -Storm Water Mitigation (carryover) S15,000 Spring Creek Engineering. (canyover) S65,000 W. Vdvoming Storm Drain Connection S20,000 Sewer Maintenance Building Addition (carryover) $18.000 Mosquito Drain Lift Station $40,000 Cross Connections - bonded $226,130 Sewer Cleaning Truck S4 7,000 S47.000 $780.380 AMBULANCE De%b lator $127000 Pro-Pac Monitor $6,000 $18,000 $0 DATA PROCESSING PC's main - network replacements, computers, printers, $41,600 $0 GRAND TOTAL EQUIPMENT, CONSTRUCTION & CAPITAL IMPROVEMENTS $728,221 ,S9,634-811 CITY OF KALISPELL 18 EXHIBIT I Mill levy calculation - Dept. of Revenue values forFY2004 DETERMINATION OF TAX REVENUE AND MILL LEVY LIMITATIONS UNDER HOUSE BILL 124 AGGREGATE OF ALL FUNDS MAXIMUM PROPERTY TAXES AUTHORIZED: (Nate that HB 124 Sections an Ad valorem tax revenue assessed Add: FISCAL YEAR 2003 INFLATION ADJUSMENT @ 1.22% Section 94 (1)(a) Less: Property taxes assessed in the prior year for Class 1 and 2 property (net and gross proceeds, county only) (Section 94, Sub(6)) (enter as negative number) Add: Personal Property Tax reimbursement received , prior fiscal year (Section 94, Sub(7)) (HE 20 and SB 417 reimbursements) Less: Personal Property lax reimbursement anticipated - current year (87.5% of prior FY) (Section 94, Sub (7)) (HE 20 and SS 417 reimbursements) Adjusted Property Tax Revenue Assessed Taxable value per mill Less: Newly taxable property per mill value, (enter as negative number) Taxable value per mill of net and gross proceeds (county only) (enter as negative) Taxable value per mill Authorized mill levy under HE 124 (includes floating mills) Adjusted taxable value per mill Add: Newly taxable property per mill value Taxable value per mill of net and gross proceeds (county Only) Taxable value per mill (including newly taxable property) Authorized mill levy under HB 124 (includes floating mills) Current property tax revenue limitation Previous year adjusted property tax revenue assessed (5) Amount attributable to newly taxable property and netlgross proceeds Current property tax revenue The form has the formulas included. Enter only the numbers necessary. The tax revenue and mill levy limitations will be computed automatically. 38,303 46,961 1286 0 3,139,626 38,303 0 7,842 3,185,772 25,270 (1,286 23,984 132,83 23,984 1,286 25,270 132.83 3.356.590 3,185,772 170.818 CITY OF KALISPELL 19 GENERAL GOVERNMENT - $3,022,101 GENERAL GOVERNMENT $317,749 COURT $187,125 CITY MANAGER $137,512 CITY HALL $285,110 PERSONNEL $68,636 ZONING $41,146 MAYOR/COUNCIL $69,070 COMP INS $31.9,500 CITY CLERK $ 0,379 RETIREMENT $402,581 FINANCE $172,051 HEALTH $689,997 ATTORNEY $164,595 DATA PROCESSING $126,650 General Government Budgeted Expenditures/Expenses FY2004 - $3,022,1 Cif City Personnel Gen Gov`t Mgr 5%.. 2% 11 °10 WyorfCoun Data Proc. cil 2% 4% Ckv Clerk Health 23°/n _ ` "_> 1% Ret. 13% 6% Coles, Ins. Atty. 5% 11 % CITY Hall 9% Zoning 1% court6% Budgeted Expenditures/Expenses FY2004 by Function - $31,962,499 The purpose of the general government budget is to provide funding for expenses of a general nature having application to all functions of the City. The general government function of the 2003/2004 budget has increased by less than 5% over the previous year. Nearly all of this increase can be identified with the replacement of the heating and cooling system at city hall. In an effort to accomplish the overall objective of keeping expenses at the 2002/2003 level there is little change in most areas of the general government category. In addition, approximately $30,000 for Sign & Signal health premiums moved from the general government budget to the street budget. A few notable increases include: • City Hall ---Over the last 5 years, the City has invested between $9,000415,000 per year to fix the heating system. It is anticipated that the complete system including the "chiller' will require replacing during the coming fiscal year at a cost of approx_ S 125,000. • Comp. Ins, —The workers compensation experience factor changed dramatically due to the large claims over the past two years. In addition, overall workers compensation premiums increased by 7.5%. • General government --The increase in general government stems from the contingency line item. This is used to cover unforeseen costs such as: 1. Retroactive settlements. 2. Adjustments.. 3. Budget shortfalls. • Retirement ---retirement holdings increase each year as the wage base increases. 27 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 400...GENERAL GOVERNMENT ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Administration & Operations S296,187 S266.049 S262,414 $317,749 S296,187 $266,049 $262,414 $317,749 STATEMENT OF FUNCTION: The purpose of the General Government budget is to provide funding for expenses ofa general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, telephone service charges, the City's share of the City -County Planning expense, Hockaday support, and costs associated with auditing. records administration and postage. $38,633 payment for State lands lease is offset with a revenue "Donation from Kidsport". Funding for the Tri-City planning office is the City of Kalispell's share of their budget. New line item of S2.500 for the League of Cities expenses associated with hosting the State convention in October 2004. An additional $2.500 will be budgeted next year. Audit costs will be increased 20% due to GASB 34 reporting requirements. Personnel costs moved to separate budget under the manager's department. 33.7 % of this budget is funded through the Administrative transfer (revenue). except for Kidspon and Hockaday CITY OF KALISPEL, PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL I000...DEPARTMENT 400... GENERAL GOVERNMENT GENERAL GOVERNMENT ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 410530/331 Audit- State Filing Fees S829 $843 $842 $775 353 Audit - contract services $3,625 $4,558 54,557 $5,000 410560 Purchasing 210 Office Supplies $3.056 S2.500 $1,261 $2,500 312 Postage $87080 S10.816 $10,826 $10,000 320 Printing $3,571 $5,500 $5,280 $5.500 410580/528 Data Processing Transfer $46,750 410600/354 Elections $1,786 S17016 $0 $2,000 410900 Records Admin. 322 Code Books/CD ram S242 $250 331 Publication & Filing Fees $2,958 $2.500 $2,710 $37000 352 Recodification (annual fee) -City Code $3.324 $3.000 $l 408 $3,000 410830 Personnel 351 Legal Fees "contract services S37,707 $0 $0 $0 790 Personnel -Employee Loans $46,681 $0 $0 $0 411030/354 Planning/TRDO-TriCity S50,175 $131,707 $131,707 $135.052 411300/325 Central Comm -Web Page hosting S540 $1.000 $1,000 $1,000 345 Central Comm -Telephone S3&061 S40,000 $44.622 $47,500 41 1810/790 Unclaimed Property S358 $358 420200/715 Peer Court donation $1,424 $1, 784 $360 $1,784 League of Cities - host convention $2,500 460452/366 Hockaday -annual building maint. S6,600 $6,600 $6,600 $6.600 460446/354 Kidsport Lease Payment-ballfields $38,524 $39,097 $36,1 14 $38,633 4703351790 MT Film Screening Promo S1.500 S1,500 510100/545 County Landfill S2,254 $2,255 S2,254 $2,655 510300 Contingency -unallocated $50,719 S83,104 $11,015 $50,000 000 transfer for manager contract ($51885) transfer for Pool (Parks. ($5,000) ($6.525) transfer for Police ($1,082) ($12.000) transfer to Court Budget ($7.875) ($16,100) transfer to Council Budget ($10,000) transfer from Fire $16,291 / to zoning ($11407) ($7,877) ($34,964) transfer to other line items ($13,000) ($2,500) $0 $296,187 $266.049 $262,414 $317,749 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPARTMENT 401-CITY MANAGER..FUNCTION...410210 amended ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S 144,942 S 115,774 $112,453 S 124.712 Materials and Services S9,767 S 12,566 S 12,231 S 12,800 S 154,709 S 128,340 S 124,684 $137,512 STATEMENT OF FUNCTION: The City Manager is the Chief Administrative Officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and infonr�ng the citizens of Kalispell about City plans, programs and actions. Line item detail: 110 Personal Services - Changes reflect the filling of a vacancy in the office and the city manager's contract. 312 Newsletter - The office is now publishing a cornnrulrity newletter on a quanerly bases. The newsletter is available on-line and is printed and placed in key public places tluoughout the cornnrtuiity. 381 Training - Leadership and learn building training will begin III the upcoming year for the city's adnunistrative leadership team. 33.7% of budget is f nded through the administrative transfer. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000..DEPARTMENT 401..CITY MANAGER..FUNCTION...410210 amended ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S142tM7 S115,774 S112,453 $124,712 121 Overtime S2,075 SO S0 S0 Subtotal Personal Services $144,942 $115,774 S112,453 $124,712 Ndaterials & Services: 210 Office Supplies S50 $1 SO 213 Office EquipnicatTurniture S1,909 $1,909 SO 229 Outer Supplies S534 $1,050 S1,041 S600 312 Newsletter SO S0 S1,000 322 Books S275 S300 $91 S300 335 Membership & Dues S1,397 S900 $944 S1,500 345 Telephone (long distance & cell) S1,331 $1,300 $932 S1,100 354 Contract Services $445 S445 S0 373 School & Travel S5,622 $5,475 S5,466 S5,500 379 Meetings S608 S1,000 S1,265 S800 381 Tr,uning (admit staff $137 S137 S2,000 Subtotal M & S S9,767 S12,566 S12,231 $12,800 Total City Manager 5154,709 S128,340 S124,684 S137,512 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL I000..DEPARTMENT 401..CITY MANAGER -FUNCTION ... 410210 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02103 FY03104 FY01/02 FY02/03 FY03/94 City Manager I I I S65,565 S70,417 S75,000 City Manager -Car Allowance S4,800 $4,800 S4,800 City Manager -Life Insurance $1,316 $4,598 S4,598 Clerk 11 (to PD anti Atnb) I 1 0 S22,860 $0 $0 Administrative Coordinator 0 0 1 SO $28,000 S31,076 subtotal salaries: 2 2 2 S94,541 S107,815 S115,474 Payroll taxes: FicaNedt S7,232 $8,248 $8,834 unemployment lax $331 $377 S404 General Fund total for line item l 10 S 102,104 $116,440 $ l 24,712 Other fiord payroll costs include: 2002 2003 2004 Worker's comp. S571 S640 S862 1-lealtlt Insurance $11,136 S17,556 S17,556 Retirement-PERD S1,554 SI.904 $1,980 ICMA Retirement ** Fund 2370 S6.365 S11.501 S1�2 162 Total S19,626 S31,601 $32,560 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPARTMENT 401...PERSONNEL...FUNCTION... 410830 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S35,878 $37,215 $38,228 $38,036 Materials and Services $0 S16,330 S5,283 S30,600 S35,878 S53,545 S43,511 $68,636 STATEMENT OF FUNCTION: The Personnel Specialist performs all ffinctions of personnel as it relates to Ctiv policy and procedures under the general supervision of the City Mmiager. The Persottne) Specialist's responsibilities include recruitment posting vacancies, advertising, etc. and the coordination of training for City employees. (Also performs complex and routine accounting and acinunistrative work in the preparation of payroll. Line item detail: Personnel 320 Printing - $300 W-2 forms and payroll check forms, City applications and personnel policy handbooks. 335 Membership & Dues - S250 Local & District V tneimbership in Society for Htnnan Resource Managers (SHRM), Imentational PersortneJ Management Association (IPMA) and Professional Human Resource Certification (PHR). 354 Contract Services - $23,000 S7,500 is a carry over for the salary study which has not been updated since 1991. This study is expected to cost approxetmaiely $20,000. In addition software & training for electronic time sheets will cut processing time in half. 373 School & Travel - $2,750 Human Resource courses, stoic annual SHRM conference, annual arbitration and labor relations conference, and training (mandated by management). CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000-DEPARTMENT 401... PERSONNEL...FUNCTION...410830 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02I03 FY02/03 FY03/04 Personnel 410830 110 Salaries and payroll costs $34.878 S35,715 S36,254 $36,536 121 Overtime S1,000 $1,500 S1,974 S1,500 Total Personal Services S35,878 S37,215 $38,228 S38,036 Materials & Services 210 Office Supplies S l M $78 S 150 229 Other Supplies S300 $299 S300 241 Small Office Equipment S300 S255 $200 320 Printing S500 S135 $300 322 Books S200 $42 S200 325 Web page, Intemet Service $0 $o SIM 335 Membership & Dues $180 S180 S250 338 Reeminnent S5,000 S1,579 S3,000 345 Telephone S250 S31 $350 354 Contract Services $7,500 S759 $23,000 373 School & Travel S2,000 $1,925 S2,750 940 Printer & Camera (S 16,330) SO So So So S16,330 S5,283 S30,600 TOTAL $35,878 S53,545 S43,511 S68,636 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPARTMENT 40L. PERSONNEL...FUNCTION... 410830 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Persomiel Specialist I 1 1 S32.294 $33.069 $33,830 1 1 1 $32,294 S33,069 S33,830 Payroll taxes: Fica/Medt $2,470 $2,530 $2,588 unemployment tax S113 S116 $118 General Fund total for line item 110 $34,878 $15,715 $36,536 Other fuid payroll costs iaicltide: 2002 2003 2004 Worker's comp. S287 S319 $416 He<tltli Insurance S2,268 S6.678 S6,678 Retirement-PERD S2,196 S2.249 S2,249 Total S4.751 S9,246 $9,343 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT. 402 ... MAYOR/COUNCIL ... FUNCTION ... 410100 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries mid payroll costs S52,920 S52,920 S52,920 S51,294 S52,920 155 Retirement buyback S2,996 S() SO SO Total Personal Services S55,916 S52,920 S52,920 S51,294 S52,920 Materials & Services: 210 Office Supplies S() S486 $200 $39 $500 213 Small Office Equipment SO S0 $300 SO Sl0() 322 Books S0 S54 SIM S25 S100 335 Membership & Dues S3,645 S4,856 S5,600 S5,491 S5,600 345 Telephone & CoiTununications S 142 S136 S250 S39 S I M 373 School & Travel - Council S51.914 $5,717 $7,500 S3,622 $7,000 379 Meetings S624 S10,752 S2,500 $693 $2,000 381 Training S0 $188 S1,00() SO S750 Subtotal S10,325 S22,189 S17,450 $9,909 S16,150 TOTAL S66,241 S75,109 S70,370 S61,203 S69,070 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000...DEPT. 402... MAYOR/COUNCIL ... FUNCTION...410100 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S55,916 S52,920 S52,920 S51,294 $52,920 Materials & Services S10,325 S22,189 S17,450 $9,909 $16,150 S66,241 S75,109 $70,370 S61,203 S69,070 STATEMENT OF FUNCTION: The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The City is divided into four (4) Wards with two (2) Councilors elected from each and the Mayor elected at large. Each member of the City Council serves a four year teen of office with the terns being staggered. All functions of City government fall directly or indirectly within jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which includes enacting ordinances, establishing police and levels of service, adopting the budget, setting service fees and appropriating money to find the Cit�'s pro �ran7s and services. The Mayor presides at all Council meetings and is a voting member of the Council. Kalispell City Council meets on the first and third Monday of each month in regular session at 7:00 p.m. in the City Council Chambers of City Hall. Line item detail: Mayor/Council budget 335 11 embership & Dues-S5,600 This is the amount necessary for membership to the Montzira League of Cities & Towns and the National League of Cities. 373 School & Travel/Council - $7,000 The amount listed will allow several members of the CityCouncil to attend the Montana League of Cities Convention and approximately three members to attend the National League of Cities Convention. CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPT. 402... MAYOR/COUNCIL...FUNCTION... 410100 ***FTE*** ***BUDGET*** POSITION TITLE FY0I/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Mayor: I 1 1 S9,000 S9,000 S9,000 City Councilors 8 8 8 S40,000 540,000 S40,000 submal salaries: 9 9 9 549,000 549;[i00 549,000 Payroll €axes: Fica/Msdt $3,749 $3,749 S3,749 Unemployment tax S 172 S 172 S 172 General Fund total for lire item 110 S52,920 $52,920 S52,920 Other fiend payroll costs include: 2002 2003 2004 Worka's comp S265 $291 $113 Retirement S 1.632 $1.292 S 1,292 Total S1,897 S1,583 S1,605 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT. 402... CITY CLERK..FUNCTION... 410150 amended .ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services $34.662 $34970 $36.512 $36,281 $36.204 Maintenance & Services $2.490 $4,498 S4.650 $3.554 $4.175 $37,152 $39,468 S41.162 $39,835 $40,379 STATEMENT OF FUNCTION: The City Clerk is responsible for: entering into books all Ordinances, Resolutions and Minutes passed by the City Council: filing and keeping all agreements and contracts belonging to the City, making certified copies of all records, books and papers as needed: making and keeping a complete index of the Minute Book. Ordinance Book and Resolution Book and all other books and papers on file in the City Clerk's office: take and administer oaths; organize and distribute materials for Council Meetings and Work Sessions and perform any additional duties as directed by the City Manager. Line item detail: City Clerk 210 Office Supplies - $600 This is an increase of S200 from last year to implement a numerical filing system for contracts and agreements. 335 Membership & Dues -$175 The City Clerk is required to pay dues to two organizations: MMCT&FOA (Montana Municipal Clerks. Treasurers and Finance Officers ,Association) and IIMC, (International Institute of Municipal Clerks). 374 School & Travel - City Clerk $2,500 Travel for the City Clerk includes the MMCT/ OA Institute and the IIMC conference. These institutes are essential for the designation of Certified Municipal Clerk. 33.7 % of budget is funded through the administrative transfer. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL., FUND: GENERAL 1000... DEPT. 402... CITY CLERK.. FUNCTION ... 410150 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll cost,- S33.991 S34,238 S351512 S35.480 S35,204 121 Overtime $671 $732 $1,000 $801 SING Total Personal Services S34.662 S34.970 $36,512 S 36281 S36204 Maintenance & Services, 210 Office Supplies 50 $550 S501 $600 213 Small Office Equipment S1,365 $600 $527 $200 229 Other Supplies S344 S778 $400 $378 S200 320 Printing S 101 S200 S22 SIN 322 Books S540 $550 $471 $150 335 Membership R Dues S140 S140 $200 $155 $175 345 Telephone $o $250 S250 $187 $250 354 Contract Services $0 S711 $0 $0 $0 374 School & Travel $0 $2.619 $1.900 $1,313 S2,500 Subtotal $2.490 S4.498 S4.650 S3.554 ,S4.175 TOTAL $37.152 $39.468 $41.162 $39,835 $40.379 CITY OF KALISPEL; PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000...DEPT, 402...CITY CLERK YUNCTION...410150 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 F'Y01/02 F"Y02/03 FY00/01 FY01/02 FY02/03 City Clerk I 1 1 $30,636 $31,585 $32,596 subtotal salaries: 1 1 1 $30,636 S31,585 S32,596 Pavroll taxes: FicaA4edt S2,344 $2,416 S2.494 Unemployment tax S107 $111 $114 General Fund total for line item 110 $33,087 $34,112 $35,204 Other fund payroll costs include: 2002 2003 2004 Worker's comp S273 $309 $397 Health Insurance $5,568 S8.778 $8,778 Retirement S2.083 S2.148 S2,148 Total S7.924 $11.235 $11.323 CITY OF K.AL1SPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.... DEPARTMENT 403...FINANCE.... FUNCTION ... 410550 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S169,484 S135,872 S141,333 $141,333 S157,601 Materials and Services S6,500 S12,357 S14,200 S12,235 $14,450 $175,984 S148,229 S155,533 $153,568 $172,051 STATEMENT OF FUNCTION: The Finance Department is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through various systems of checks arid balances is a major duty. Investment., fntancial reporting and fulfilling regulation requirements are part of the daily responsibilities. These responsibilities include: General Supervision and management of fiscal concerns of the City. Preparation of the Annual Financial Report Maintenance of accounting records/data processing Investment of City 1tmds, debt service, SID's Accounts payable for all city departments Water office billing and collections Fixed Asset management Budget preparation 33.7 % of budget is fwided through the adtztlinistrative transfer. CITY OF KALISPELL PROGRAM OF SERVICES Line item detail: Finance office 110 Salaries and Payroll Costs - $157,101 Additional help needed for accounts payable and payroll 335 Membership & Dues - $1,500 S 50 - Montana Tax Foundation $170 - International Municipal Clerks Association (3) S140 - Montana Municipal Clerks Association (3) S470 - Government Finance Officers Association (2) S330 - Montana CPA's (2) S 140 - Montana Board of Public Account. tnts (2) S 10 - AMRPF (Association of Montana Retired Public Employees) 354 Contract Services - $1,500 Amount necessary to have daily deposits picked up at City hall and transported to the bank. Costs are split with the Water and Sewer Bilking budgets. 355 Bank fees-$5,500 Costs are for bank fees including wire tratisfers, debit and credits to account and on-line bank charges. 373 School & Travel-a5,200 School & travel is increased to provide Contintting Fducation educational requiretttent-s for the City Accountant. Other personnel attend the Municipal Clerks Institute in Billing. Also included is the GFOA conference for the Director. Payable Clerk usually attends a conference in Missoula. There are a number of seminars with 11-1fornnation on the new reporting requirements under GASB 34 - both The City Accountant and Director will need to attend some of these. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... .DFPARTMENT 403 -FINANCE .... FUNCTION ... 410550 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Sen'ices: 110 Salaries and payroll costs S164,904 S135,691 S141,333 S141,333 $145,101 110 Salaries and payroll costs SO so SO $0 S12,000 121 Overtime S4,580 S181 S0 S0 S500 Total Personal Services $169,484 $135.872 S141,333 S141,333 S157,601 Materials $ Services: 213 Sinall Office Equipment1supplies so S103 S350 S204 5250 320 Printing -receipt books, dog tags,etc. $516 S223 S600 SO S0 322 Books S283 $58 S500 S80 $350 335 Dues, memberships & licensing S1,005 S1,275 S1,5{}() S1,340 S1,500 345 Telephone & Communications S246 S147 $250 $170 $150 354 Contract Services -Grizzly sectuity S600 S1,763 S1,500 $1,500 S1,500 355 Bank fees S 154 S5.765 $5,000 S5,454 S5,500 373 School & Travel $3,700 S3,023 S4,500 S3,437 S5,200 Subtotal S6,500 S12,357 S14,200 S12,235 S14,450 TOTAL S175,984 S148.229 S155,533 $153,568 S172,051 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000.... DEPARTMENT 403 ... FINANCE .... FUNCTION ... 410550 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Finance Director I I 1 S53,324 S54,817 S56,242 Assistant Finance Director I 1 I S33,558 $34,565 S35,671 City Aecoruitant 0.5 0.5 0.5 S 16,286 $16,742 S 17,243 Accounts Payable/Clerk 11 1 1 1 $22,860 $23,490 S24,418 hourly differntial S791 subtotal salaries: 3.5 3.5 3.5 S 126,028 S129,614 S134,355 Payroll taxes: Fica/Medl $9,641 $9,915 $10,278 unemployment tax S441 $454 S468 General Fund total for line item 110 $136,110 S 139,983 S 145,101 Other fund payroll costs include: 2002 2003 20f94 Worker's comp. $1,104 S925 S 1,196 Health Insurance S15,288 S24,153 S24,153 Retirement S8 570 S8.814 S8.875 Total S24,962 S33,892 S34,224 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.-DEPARTMENT 404... ATTORNEY...FUNCTION... 411110 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services $127,546 S 164,522 $140,359 S 135,050 S 145,845 Mafill enance&Operations S14,089 S13,781 S18,750 S18,188 518,750 S141,635 S178,303 S159,109 S153,238 $164,595 STATEMENT OF FUNCTION: The City Attomey's office has the following responsibilities: I ) Represent the position of the City before the Municipal Court, She District Couri. and other Coos where the City's legal interests are involved; 2) Compile contracts, ordhimices, resolutions, and other documents necessary for the operation of City governnlem. 3) Give written opinions to the R-1,mager, lviayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; and 4) such other duties as the City Council prescribe. The office of the City Attorney also advises the various City depart.nttills Oil legal mattus pertaining to department policy and operations. Municipal Cowl Statistics: CY2000 CY2001 CY2002 Complaints filed by City Attorney 125 124 78 Oitutibus Hearings (Pre -Trial) 851 928 965 Jury Trials held 13 12 8 Bench Trials 243 250 221 Appeals 4 2 3 33.7 °n budget is funded through tlie. administrative transfer. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail : City Attorney 215 Computer Supplies - Swift Connection & Maintenance - $1,000 Annual payment for connection to the Kalispell Police Department's compul rs, plus any inainlenance costs for office computer equipment. Reduced by S200 dire to price drop for connection fee. 322 LEXIS (2 connections) - $1,000 This office subscribes to LEX1S, .an on -Bate legal research service. The City receives a special rate of S 1,000 per year which authorizes two users unlimited access to legal research materials. 335 Membership & Dues - $1,300 S285 - State Bar of Montana - City Attorney S285 - State Bar of Montarta - Adiutant City Attorney S420 - Intemational Municipal Lawyers Association - City of K dispell S210 - Notary & bonds for all employees 345 Telephone & Communications - $1,000 Reduced by S400. 354 Contract Services - S5,000 Just in ease any outside contractor is nealed. 373 School and Travel - S3,000 increased by S500. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000...DEPARTMENT 404... ATTORNEY... FUNCTION... 411110 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and Payroll casts S 119,991 S 143,993 S 140,359 S 135,050 S 145,845 112 Retirement (amended) S7,555 S20,529 SO SO SO Total Personal Services S 127,546 S 164,522 S 140,359 $135,050 $145,845 Maintenance & Operations: 210 Office Supplies $288 $153 S450 S374 $450 215 Computer Supplies S988 S349 S1,200 S655 S1,000 322 Books & CDs S4,935 $6,995 S6,000 $6,249 $6,000 322 Lexis S1,000 $1,000 S1,000 $1,000 51,000 335 Membership & Dues S620 S765 S1,200 $1,050 $1,300 345 Telq)ho e & Communications S807 $1,037 S1,400 $371 S1,000 354 Contract Services/contingcncy S3,606 $3,096 S5,000 $6,025 $5,000 373 School & Travel S1,845 S386 S2,500 S2,464 $3,000 Subtotal $14,089 $13,781 S 18,750 S 18,188 $18,750 TOTAL S141,635 S178,303 $1591109 $153,238 S164,595 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE I FUND: GENERAL 1000...DEPARTMENT 404... ATTORNEY...FUNCTION... 411110 1 POSITION TITLE City Attorney Assl City Attomey Secretary inerit subtotal salaries Payroll taxes: Fi ca/M edt Unemployment tax General Fund total for line item 110 Other fund payroll costs include: Worker's comp. Health Insurance Retirement ***FTE*** FY01/02 FY02/03 FY03/04 ] I 1 1 1 1 3 I 1 ***BUDGET*** FY01/02 FY02/03 $52,048 $55,000 S42,000 S50,000 S24,211 S24,962 FY 03104 ! $56,650 S51,600 $25,760 S1,032 3 3 3 S 118,259 S 129,962 $135,042 1 2002 2003 2004 S721 S807 S1,115 $16,704 S26,334 S26,334 S8,042 S8,837 S8,865 S25,467 $35,978 S36,314 CITY OF KALISPELL S 10,077 S416 S128,752 S9,942 S455 $140,359 $10,331 S473 $145, 845 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000...DFPT. 406...MUNICIPAL COURT... FUNCTION...410360 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S96,521 S102.024 S109,513 S107,690 S110,988 Materials & Services $49,083 566,615 S85,257 S83,531 S76,137 S145,604 S168,639 S194,770 S191,221 S187,125 STATEMENT OF FUNCTION: Our courts have: been established as a fortlnt where the parties in a dispute can present their difference and obtain a solution. The system functions €miler the adversary procedure inhere each party to the dispute presents his evidence and argiunents in the manner most beneficial to his position. 11 is essential for the proper operation of the system that the trial or hearing be presided over by an impartial judge. The judge inuut make certain that the the proper lava- is applied and proper rules of evidence and procedure followed. 351 Legal Fees Legal fetes are increased to reflect actual costs, 2003 was amended to actual costs. 354 Contract Services Contract services is increased to hire, temporary help to input data into the new accounting program This should result in better collections. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT. 406...MUNICIPAL COURT -FUNCTION ... 410360 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll casts S96,490 S 101,920 S 108,113 S 106,298 S 110,688 121 Ovenime S31 $104 S1,400 $1,392 $300 Total Personal Services S96,521 S 102,024 S 109,513 S 107,690 S 110,988 Materials & Services 210 Office Supplies $1,160 S1,468 $1,500 S1,036 S1,50i) 213 Small Office Equip $485 S1,388 S1,00() $1,176 S1,000 215 Computer Supplies/Mail. S128 S1,041 $700 S1,175 $1,500 229 Outer Supplies $770 S804 S1,000 S1,782 S1,000 320 Printing S1,984 S2,208 S2,000 $1,637 $2,000 322 Books (Lexis on Bile service) 51,000 S1,242 S1,237 $1,109 S1,237 335 Membership & Dues S380 S275 S300 S140 S300 345 Tele. & Com ullications 5484 S570 $600 S337 S500 351 Legal Fees S37,191 S37,076 S55,000 S54,882 S50,000 353 Computers $0 S1,280 S11,920 S11,335 SO 354 Contract Services ,S779 S8,454 S2,500 S4,108 $8,500 363 Office Equipinty Mamt. $0 S16 S500 SO $100 373 School & Travel S1,011 S3,467 S2,000 S1,746 $3,500 394 Jury & Witness fees S3,711 S7,326 S5,000 S3,068 $5,000 Total M & O $49,083 S66,615 S85,257 $83,531 S76,137 TOTAL S145,604 $168,639 $194,770 S191,221 S187,125 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000...DEPT. 406...MUNICIPAL COURT... FUNCTION ... 410360 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Municipal Judge I 1 1 $40,000 $48,000 $48,000 January 2002 thru June 2002 $$4,000 SO So Judge -cost of living adjustment So S552 S I, l04 Clerk II I 1 1 S22,651 $23,281 S24,188 Clerk of Court 1 I I S27,519 $28,272 S29,197 subtotal salaries: 3 3 3 S94,170 $100,105 $102,489 Payroll taxes: FicaflMedt S7,204 S7,658 $7,840 Unemployment Wx S330 $350 $359 General Fund total for line item 110 S 10I,704 S 108,113 S 110,688 Othcr fund payroll costs : 2002 2003 2004 Worker's comp. S694 $777 S I,044 Health Insurance $15,924 $26,334 $26,334 Retirement S6,404 $6,618 S6,969 Total $23,012 $33,729 S34,347 CITY OF KALISPE.LL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 412... CITY HALL FLNCTION... 411230 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FV02/03 FV02/03 FY03/04 Personal Services S24,837 S25,209 $21,3t2 $19,303 $10,01.0 Maintenance & Operations S75,748 $87,226 $113,800 $109,761 $123,100 Capital Outlay $0 $0 $0 $o S152,000 TOTAL $10(),585 $112,435 $135,112 $.129,064 S285,110 STATEMENT OF FUNCTION: City Hall budget provides for the building maintenance and_janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and idl other mechanical items in the City hall Complex, as well as miscellaneous repairs and maintenance. Line Item Detail: 110 Salaries - $10,010 20% of Assistant Fire Chief salary is being allocated to the City Hall budget to reflect actual duties and time commitment. 354 Contract Services - $30,000 Increase due to hiring out janitorial services. See comparable decrease in line item 1.10. Includes outside services for HVAC, window washing, painting, sidewalk snow removal, plumbing, electrical, etc. There has also been an increase in the contract with Joluison Controls (HVAC). 940 Equipment - $152,000 - Board of Investment (10 years) Replace Heating, Ventilating, and Air Conditioning system. There has been a substantial increase in costs associated with keeping the 37 year old HVAC system in service. Also included is funding to repair the fire sprinkler and alann systems so that they meet the same standards required of other Kalispell businesses. 33.7 % of budget is funded through the administrative transfer. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 412...CITY HALL FUNCTION ... 411230 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal S>ices: 110 Salaries S24,670 S24,647 S21,062 S19,303 $10,010 121 Overtime S167 S562 S250 S0 SO Total Personal Service S24,837 $25,209 S21,312 S19,303 $10,010 Maintenance & Operations: 213 Sinai] Office Equipment S200 S0 S0 S0 S900 221 Safety Equipment & Supplies $0 SO S200 $18 S0 224 Janitorial Supplies S1,958 $2,821 S3,200 $3,579 S3,000 241 Consumable Tools $633 S225 S700 $235 S200 341 Electricity $20,169 S28,455 $32,000 S29,860 $30,000 342 Water S2,809 S3,861 S4,000 $3,387 S4,000 344 Natural Gas $21,176 S18,805 S18,000 S17,345 S22,000 354 Contract Services S35 S126 S13,200 S13,183 S30,000 362 Equipment Maintenance $7,937 S10,611 S14,500 $14,270 S16,500 366 Building Maintenance S20,831 S22,322 S28,000 $27,884 S16,500 Sub Total M & O $75,748 S87,226 S113,800 5109,761 $123,100 940 Equipment SO S0 S0 SO S152,000 TOTAL S100,585 S112.435 S135,I12 S129,064 S285,110 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPARTMENT 412... CITY HALL... FUNCTION... 411230 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Assistant Chief/O1Vrations 0 0.2 0.2 so S10,674 $9,834 Custodian I I o S21,632 $22,258 So Relief Custodian $1,400 S1,400 SD subtotal salaries: 1 1.2 0.2 S23,032 S34,332 $9,834 Payroll taxes: Fica/malt. $1,762 S1,810 S142 Unemployment tax S81 $120 $34 TOTAL 110 S24,875 S36,262 S10,030 Outer Fmd costs: 2002 2003 2004 Workers Comp S I,056 S 1,625 S419 Health S4,788 S 10,534 S 1,756 Retirement S1471 $3,046 51,412 Total S7.315 S 15,205 S3,587 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: ZONING 1000... DEPARTMENT 420... FUNCTION... 420540 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY02/03 FY03/04 Personal Service S35,785 $36,734 S38,031 S38,291 $38,031 Materials and Services S2.035 S2.784 S4,522 $4,247 S3,115 Capital Outlay $0 SO SO SO S0 S37,820 S39,518 S42,553 S42,538 $41,146 STATEMENT OF FUNCTION: The Zoning Enforcement officer administers the City of Kalispell Zoning Ordniance and the Floodplain Management Program. CITY OF):ALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: ZONING 1000... DEPARTMENT 420... FUNCTION... 420540 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S35,785 S36,734 S38,031 $38,291 $38,031 Total Personal Senices S35,785 S36,734 S38.031 S38,291 S38.031 Malmenance R Operations: 210 Office Supplies S25 S0 S100 S7 Sl00 213 Small Office Equipztm l S0 SO $1,607 $1,607 S200 229 Oiler Supplies S0 SO SO SO SO 320 hinting S146 S25 S200 $70 S200 322 Books SO S403 S200 S0 $200 331 Publication & Filing Fees S203 S256 S300 $339 $300 335 Membership & Dues S190 $315 S315 $285 S315 354 Contract Services S0 S0 SO S0 SO 373 School &, Travel S1,471 S1,785 S1,800 $1,939 $1,800 S2,035 S2,784 S4,522 S4,247 S3,115 TOTAL $37,820 S39,518 S42,553 S42,538 S41,146 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: ZONING I000...DEPARTMENT 420—FUNCTION... 420540 ***FTE* * * ** *BUDG.ET* ** POSITION TITLE FY01/02 FY02103 FY03/04 FY0I/02 FY02/03 FY03/04 Zoning Office' * I I 1 S34,188 $35,214 $35,214 subtotal salaries: 1 1 1 $34,198 $35,214 $35,214 Payroll taxes: Fica/Medt S2,615 $2,694 $2,694 Unemployment tax $120 $123 $123 $36,923 $38,031 $38,03I Other Funds 2002 2003 2004 Health insurance $5,568 $8,778 S8,778 Retirement $2,325 S2,395 $2,395 Workees Comp. $1,668 $1,890 $268 Total $ 9,561 S 13,063 S 11,440 CITY OF KALSPELL PROGRAM OF SERVICES 2360 COMPREHENSIVE INSURANCE REVENUE PROJECTION 8.04 mills 11 mills ACTUAL BUDGET FY01/02 FY02/03 11 mills ACTUAL FY02103 8.75 trills BUDGET FY03/04 10100 Cash on Hand S239,202 $176,934 $176,934 S199,083 311100 Real Estate Taxes $165,519 $249,009 S244,432 $212,612 3.11200 Personal Property Taxes $13,564 $12,000 $8,121 $8,500 312000 Penalty & Interest $1,285 S1,000 S1,363 $1,000 335210 Personal Prop Rcimb HB20 $1,713 S1,883 $1,981 S1,250 335212 Personal PropReitnb SB417 S1,689 $1,799 $1,448 S1,223 335230 Entitlement 335230 S25,000 $25,000 $25,000 S25,000 Total Available S447,972 S467,624 $459,279 S448,668 EXPENDITURE PROJECTION Insurance $280,755 S323,800 S284,992 $304,500 MMIA-Work Comp Dividend (S25,507) (S20,000) (S47,350) ($20,000) Uninsured Lass S15,790 $30,000 S22,554 $35,000 Total Expenditures $271,038 $333,800 5260,196 $319,500 Cash Carry over $176,934 $133, 824 $199,083 S 129,168 65% 40% 77% 40% CITY OF K4LISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: COMPREHENSIVE INSURANCE 2360 ... FUNCTION ... 510330 ACTUAL BUDGET ACTUAL. BUDGET ACCOUNT FY0I/02 FY02/03 FY02/03 FY03/04 Insurance S255,249 $303,800 S237,642 $284,500 Uninsured Loss S15,789 S30,000 $22,554 $35,000 S271,038 $333,800 S260,196 $319,500 STATEMENT OF FUNCTION: The comprehensive insurance fund is a tax supported fiord which pays for general liability insurance, worker's compensation insurance; fire, auto, boiler insurance and fidelity bonds. (The Enterprise funds pay for their own insurance). We are members of the Montana Municipal Insurance Plan for liability and worker's compensation insurance. During Fy99 we joirted the MMIA for our property and fire insurance. MMIA also provides for mu- boiler policy and fidelity bonds. Worker's Cornp rates for the progranh increased 7.5%, and Kalispell's experience rating increased from 1.07 to 1.31 % t.irnes the rate - due to claims experience. The rate is times S 100 of payroll with the rate for administration at S.58 followed by police at. S3.70, S3.25 for fireman, S.96 for clerical, and the highest rate is $5.25 for public works employees. Property program rates have increased from .099 to.] 30 per $l00 of Total Insured value. We insure for replacement cost. Liability insurance rates reflect an increase of 6.5%. Our modification factor increase from .84 to .96%. Rates have increased from S3.53 to S3.75 x S100 payroll. Increases in payroll also impact the cost of insurance. Estimated payroll is S6,200,000. Proprietary funds pay their own. The Aminsured loss is a budget item to cover costs of claims up to our deductibles. Our liability deductible is $11,250 per claim; property deductible is at S5.000 for real property and equipment and $1,000 for vehicles. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: COMPREHENSIVE INSURANCE 2360 ...FUNCTION...510330 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 513 Liability Insurance S135,821 S147,000 $136,036 $141,000 514 Workers Comp (W.C.) S 122,471 S 140,000 $119,861 S 132,000 MMIA Dividend -work comp. ($25,507) (S20,000) (S47,350) (S20,000) 516 Fire & Auto S 19,304 $32,000 S24,667 $27,000 517 Fidelity Boards $740 S800 $1,082 S1,360 518 Boilerinsurmce S2,420 S3,500 $3,346 S3,140 620 Interest Expense S0 S500 SO S(f 815 Uninsured Loss $15,789 S30,000 $22,554 S35,000 TOTAL, S271,038 S333,800 S260,196 S319,500 CITY OF KALISPELL PROGRAM OF SERVICES 2370 RETIREMENT FUND REVENUE PROJECTION 14.21 mills 13. mills 13. mills 12.58 mills ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 10100 CASH: $174,733 S1637067 $163,067 $145,440 311100 Real Estate taxes $292,658 S297,500 $291,077 $301,924 311200 Personal Property taxes $15,273 S10,000 $14,238 $15,973 312000 Penalty & interest $1.619 $1,200 $1,643 $1,500 335210 Personal Prop Reimb HB20 $3,029 $3,698 $2,693 $2,207 335212 Personal Prop Reib SB417 S2,986 $3,514 $2,559 S2,163 335230 Entitlement $45,000 $45,000 $45,001 S65.000 Total Available $535,298 $523,979 S520,278 $534,207 EXPENDITURE PROJECTION Total Expenditures $372,231 S389.102 $374,838 $402.581 Cash Carry over S163.06? $134,877 Si45,440 S131.626 44% 35% 39% 33% CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: RETIREMENT 2370 ACTUAL, BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Retirement S372.231 S389,102 $374,838 $402,581 S372,231 S389.102 $374,838 $402,581 STATEMENT OF FUNCTION: This fund is the clearing account for the State imposed retirement systems for City employees. The increase in this fund is due to a number of factors. Since amounts paid are a percent of salaries, increases in salaries result in increased retirement. We have shifted personnel to the Street Maint. Fund which offsets some of those increases. This budget reflects a 1% increase. The City pays retirement benefits for employees at various rates. Non -union and AFSCME union personnel at 6.8%, Firefighters retirement is 14.36%. The City Manager is a member of IMCA retirement currently padi at 14.41 % The Police retirement rate is 14.41 %. The retirement contributions are paid into and managed by the State Fund with the exception of 1CMA. Effective FY2000, the City most offer retirement benefits to all employees including seasonals. All seasonals will have to decline membership if they don't want to join PERS. Some of the returning seasonals may join, (a couple already have) which means the City must match their contributions. This is a change. Most seasonals probably won't join because it means a smaller check. Those that hope for future permanent employment with the City will join. CIT)' OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: RETIREMENT 2370 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 401 410210 155 City Manager/personnel S11,479 S13.405 $16,978 $17:000 402 410100 155 Mayor/Council/City clerk S3,776 $3.440 $3,511 $3,600 403 410550 155 Finance Department S8,747 $S,814 $8,940 $10.000 404 411110 155 City Attorney S10,242 S8,83 7 $8,502 $9,200 406 410360 155 Court $6,430 S6,845 $6,767 $7,200 410 430100 155 Director Public Works $3,340 $4,340 S3,313 $3,500 410 431330 155 Central Garage $6,157 $6,276 S6,459 $6,500 410 430264 155 Traffic Sign & Signals $4,393 $4,570 $4,919 $0 413 420140 155 Police S174,797 $188,734 $184,124 $19500 416 420400 155 Fire S112,989 $1137385 S100,859 $125,000 412 411230 155 City Hall Maintenance S1;458 $3,046 $1,636 $2,000 420 420540 155 Zoning $2,315 $2,395 $2,404 S2,500 421430240 155 Street S6,b08 $5.258 $5,683 $0 436 460430. 46043 1 ,460433 155 Parks & Recreation S19.000 S18,807 $20,243 S20,500 400 510300 155 Unallocated $0 S450 $0 $81 400 510300 354 1CMA fees $500 $500 S500 S500 Total S371231 $389,102 $374,838 $402,581 CITY OF KALI.SPELL PROGRAM OF SERVICES 2372 HEALTH INSURANCE FUND -permissive leryr REVENUE PROJECTION 12 mills 12 mills 10.22 mills BUDGET ACTUAL BUDGET F)'02103 FY02103 EY03104 10100 Cash on Hand $0 $0 ($2,859) 311100 Real Estate taxes $289,690 $255,658 $243,515 311200 Personal Property taxes $6,500 50 $14,744 312000 penalty & Interest Total Available S296.190 $255.658 $255,400 Healtb Insurance Cash Carry over EXPENDITURE PROJECTION S296.005 $2585517 S185 ($2,859) $4,777 2372 budgeted at part of 2380 in FY2003. separated into two funds for FY2004 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: HEALTH INSURANCE 2372 BUDGET ACTUAL BUDGET ACCOUNT FY02/03 FY02/03 FY03/04 Health Insurance $296,005 $258.517 $250,623 S296.005 S258,517 S250.623 STATEMENT OF FUNCTION: This budget is used to track the revenue from the pen-tissive mill levy which provides funding for the increased premiums from the rate increase from Fy2003. health insurance premiums are split between this fund and 2380. Note: mill levy reduced, employees from Street department and Traffic Sign & Signal have been moved to the Special Assessment fund 2500, Special Street Maintenance. The building maintenance position has been contracted out for fy2004 See fund 6050 -Internal Sen�ice Fund CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL ACCOUNT 401 410210 153 Manager,Personnel 402 410100 153 Mavor/Council/City Clerk 403 410550 153 Finance 404 411110 153 City Attorney 406 410360 153 Court 410 430100 153 Director of Public Works 410 431330 153 Central Garage 410 430264 153 Traffic Signals 413 420140 I53 Police Department 416 420400 153 Fire Department 412 411230 153 Building Maint. 420 420530 153 Zoning Dept. 421 430240 153 Street Department 436 460430. 460430 153 Parks & Recreation FUND: HEALTH INSURANCE 2372 BUDGET FY02/03 CITY OF KALISPELL $11,019 $3,210 $8,556 S9,630 S9,760 $2,675 S10,085 $6.300 S 129,260 S54.085 S5,902 $3,210 $4,804 $37,509 ACTUAL BUDGET FY02/03 FY03/04 $7.410 S7.410 S2.100 S2.100 S 10,005 S 10.005 S9.510 $9,510 $6.420 $8,520 $2,675 S2,675 S6.420 $6,420 S6,300 S0 $108.675 S111.885 $57.430 $57,431 $0 SO $3,210 $3,210 $4.804 SO S33,558 S317458 S296.005 S258.517 S250.623 PROGRAM OF SERVICES 2380 HEALTH INSURANCE FUND REVENUE PROJECTION 15.39 mills 15.5 mills 15.5 mills 14.0 MILLS ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03104 10100 Cash on Hand $278,189 S229,153 $229,153 $217,505 311100 Real Estate taxes $316,912 S342.685 $351.615 $338,780 311200 Personal Property taxes $19.623 $1S,000 $15,480 $15,000 312000 Penalty & interest S2,043 S 1.500 $1,959 $1,800 335210 Personal Prop Reimb HB20 S3.281 S4,001 $3,198 $2,390 335212 Personal Prop Reimb SB417 S3,234 S303 S2,772 $2,350 335230 HB 124 Entitlement S48,000 $50,000 $50,000 $50,000 Total Available $671.282 S649,142 $654,177 S627,825 EXPENDITURE PROJECTION Health Insurance $441129 $142.089 $436,672 S439,3 74 Cash Carry over $229,153 $507,053 $21 7,505 $188,451 52% 357% 50% 43% CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: HEALTH INSURANCE 2380 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Health Insurance $442,129 $438,094 $436,672 $439,374 $442,129 $438,094 $436,672 $439,374 STATEMENT OF FUNCTION: This budget provides for health insurance for all general fund government employees. Special Revenue funds and Enterprise Funds also pay premiums for those employees charged to those funds. The City self insures with Blue Cross as the Administrator. The Cite also provides dental insurance. Vision is available for purchase by the employee. Rates FY04 city share ern_._„ p ee total Family rates $731.50 $102.50 $834 2 Party rates $656.50 S63.50 S720 Single rates $364,00 S0.00 $364 These rates FY04 pass all of the increase along to the employee. See fund 6050 -Internal Service Fund CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: HEALTH 1NSURANCE 2380 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 401 410210 153 Manager/Personnel $13,215 $13,215 $9,652 $13,554 402 410100 153 Mayor/Council/City Clerk $5,568 $5,568 $2,208 $2,208 403 410550 153 Finance $15,597 $15,597 $13,298 $15,348 404 411110 153 City Attorney $16,704 $16,704 $14,630 $14,824 406 410360 153 Court $16,574 $16,574 $19,1.83 $17,814 410 4301.00 153 Director of Public Works $8,988 $5,617 $5,025 $5,178 410 431330 153 Central Garage $16,249 $16,249 $17,814 $19,914 410 430264 153 Traffic Signals $10,356 $9,156 $9,156 $0 413 420140 153 Police Department $165,389 $165389 $177,073 $183,115 416 420400 153 Fire Department $107,438 $107,438 $102,767 $107,569 412 411230 153 Building Maint. $2,268 $2,268 $3,576 $0 420 420530 153 Zoning Dept. $6,032 $5,568 $5,568 $5,568 421 430240 153 Street Department $9,521 $9,521 $8,220 $0 436 460430, 460430 153 Parks & Recreation $48,230 $48,230 $48,502 $54,281 400 490500 620 Interest Expense $0 $1,000 $0 $0 $442,129 $438,094 $436,672 $439,374 CITY OF KALISPELL CASH: Operating Cash, Replacement account County 911 Upgrade Reimb. Charge for service -other Funds Entitlement (General Fund share) Interest Sale of Misc. Total Available Data Processing Capital Outlay Deprec./replacetent reserve Total Expense Cash Carry Over: operating Replacement account PROGRAM OF SERVICES 6030 DATA PROCESSING FUND REVENUE PROJECTION amended ACTUAL ACTUAL BUDGET FY00/01 FY01/02 FY02/03 ACTUAL BUDGET FY02/03 FY03/04 S68914 S67.408 S70.806 S70.806 $62,304 S51,339 S28339 S49,590 $49,590 $32,687 $2,610 $61,813 $63,320 S43,286 $43,286 $43,286 S56,911 S46,750 SX..000 S22,157 S30,000 $6,248 $3,287 13,000 S1,762 $1,500 $32 $245 $0 $1,005 $500 S245,257 $209349 S 196,682 $191,216 $170,277 EXPENDITURE PROJECTION S63,423 $61,764 $59,920 $59,322 $69,050 S86,087 $27,189 $50.700 $36,903 $41.600 S35.000 $45.000 $35,000 $20-000 $16.000 $184.510 S133.953 S145.620 $116.225 $126,650 S67,408 $70,806 $52,172 $62,304 $52,540 $28,339 S49,590 S33.890 $32,687 S7,087 $58,000 to be funded from replacement account FY2001. $23,749 to be funded from replacement account FY2002. $40.000 to be funded from replacement account FY2003. S36,600 to be funded from replacement account FY2004. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: DATA PROCESSING 6030... FINANCE DEPT. 403..FUNCTION.... 410580... 410585 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FYOI/02 FY02/03 FY02/03 FY03/04 Operating Expenses $63,423 $61,764 $59,920 $59,322 $69,050 Capital Outlay $86,057 $27,189 $50,700 $36,903 $41,600 Replacement/Depreciation S35,000 $45.000 $35,000 $20-000 $16.000 $184,510 S133,953 $145,620 $116,225 $126,650 STATEMENT OF FUNCTION: The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to the funds receiving benefit, i.e. copy machines. For maintenance and operations, the percent attributable to each department is related to usage on the file server. Water and sewer are the biggest users (20%). (6%)program next. The funds which have both accounts payable and payroll are at 3%. The General Fund share is the remaining amount which we have funded in the past with proceeds of Video Gaming in the past but will now be funded from the Entitlement. I have reduced the cash carryover and replacement fund cash to lower levels since capital costs for computers are substantially less than in the past. For this reason the revenue incoming is less than expenses for this year_ In FY2003 we replaced the Financial computer system (water billing, etc.) for $I5,000 compared to over $40,000 some years ago. We replaced most of our software the year before so we can build replacement fund balances at a lower rate. CITY OF KALISPELL PROGRAM OF SERVICES Line item Detail: Data Processing Computers 215 Computer/Printer Supplies - $4,000 $ 1,000 computer paper S 3,000 ribbons, laser cartridges, inkjet cartridges 218 218- Equipment -not capital - $2,000 $ 2,000- inkjet printers, surge protectors, Ups Copiers/Fax Machines 229 Other Supplies - $3,500 S 2,500 copy paper 130-t- cases (600,000 pieces of paper]) The maintenance contract for the ADG accounting software is S2,400. Call outs for maintenance for network problems, printers and other software problems are on an hourly basis. Equipment maintenance includes contracts for 5 printers. Maintenance for Progress is $480 per year, Maintenance for the windows Server is S1,440. On site network maintenance contracted out at $50 per hour. All 5 copier Ieases are paid from the Data processing fund and recovered through the data processing transfer. The pooled lease arrangement includes all of the maintenance and all of the supplies. We may have excess copy charges. Transfers: (Revenue) Airport 5255 Building $4,092 Water S6,358 Water Billing $5,405 Sewer $3,806 Sewer Billing $5,405 WWTP $3,806 Storm S1.832 St. Maintenance $2,785 Solid Waste $2,785 Ambulance $1,682 UDAG $3,942 Forestry S646 Tri City S500 total transfers S43,299 General Fund share S30.000 S73,299 CITY OF KA,LISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: DATA PROCESSING 6030... FINANCE DEPT. 403..FUNCTION .... 410580...410585 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 410580 Computer 215 Computer/printer Supplies $3,144 $5,038 $4.000 $3,039 $4,000 218 Equipment -not capital $444 $2,680 $27000 S2,758 $2,000 325 Web Page, phone lines, etc. $1261 $3,767 $2,500 $983 $2,000 346 SummltNet Anternet network $17,384 $1,550 $2,000 $1,320 $1,500 353 Laserfische maint. Contract $920 $1,120 S1,120 $1,200 354 Contracts- Jordal & Sliter $9,522 $10,120 $8.800 $14,937 $15,000 355 Licenses - Progress, ADG, UST $6,515 57.500 $6,559 $12,850 362 Equipment Maintenance $2,472 $2,319 $5,000 $1,280 $3,500 381 Training/scbool S1,041 $850 $1,000 S831 $1,000 410585 Copiers, Fax, office machines 229 Supplies (paper, etc) $3,647 $2,539 $3,500 $3,484 $3,500 362 Equipment Maintenance $0 S130 S500 $317 $500 532 Copier Rentals (5) S24,508 $25,336 $22,000 S22,694 $22,000 Total M & O S63,423 $61,764 $59,920 $59,322 $69,050 410580 Capital Outlay: 940 PC's -network rep] acem ents/conting ency S5,079 $1,946 $8,500 $7,241 $8,000 940 Main Accounting File Server $0 S0 $15,000 $7,553 $0 940 Document Imaging S 12,605 $0 $0 $0 $0 940 Financial accounting software $43,715 SO S0 $0 $0 940 Police Dept. system $6,600 $13.218 $8,000 $8,964 $8,000 940 Park's Dept. PCs S4,743 $1,585 $4,000 S3,893 $4,000 940 Public Works -PCs $3,229 $0 $6,000 S6.000 $3,000 940 Attorneys- PCs $1.588 $2.044 $0 $0 $2.000 940 Court -PC s $3,775 $1,345 $3,500 $1,976 $3,500 940 Fire Department $3.118 $3,610 $3,500 $0 $5,100 940 Manager/Personnel SO $0 $2,200 $1,276 $4,000 940 Printers, fax, etc. S17635 $3,441 $0 $0 $4,000 Total Capital Outlay $86,087 $27,189 $50,700 S36,903 $41,600 510400 831 Replacement reserve S35.000 $45,000 $35,000 S20,000 $16,000 Total Budget S184,510 $133,953 $145,620 $116,225 $126,650 CITY OF KALISPELL PUBLIC SAFETY - $6,095,688 POLICE $1,982,955 FIRE STATION CONSTRUCTION $104,050 SCHOOL RESOURCE OFFICER 1 $56,209 FIRE $1,206,549 SCHOOL RESOURCE OFFICER 2 $49,890 FEMA GRANT $240,030 DRUG GRANT $67,758 AMBULANCE $1,252,413 BLOCK GRANT $60,050 ON BEHALF PMTS FM STATE $330,000 UNIVERSAL GRANT $53,883 FIRE SUBTOTAL $3,133,042 ON PMTS FM STATE $370,000 POt_1CF SUBTOTAL $2,640,745 BUILDING $321,901 Public Safety Budgeted Expenditures/Expenses FY2004 - $6,095,688 FEMA Grant 4°% SRO (2) 1% Ambulance 21 °% Building 6 % Block G 1% Fire Station Const. 2% ` Universal Fire 20% Grant 1°% Police 33% --SRO (1) 1% On behalf pelts 11°% Drug Grant 1°% Budgeted Expenditures/Expenses FY2004 by Function - $31,962,489 1PD This years' $1,982,955 general obligation budget is nearly $30,000.00 more than last years' $1,955,106. Over $20,000 of this increase is associated with funds transferred to the grant funds and a biennial medical allotment. This includes just over $20,000.00 in matching money from the general fund for a universal hiring program grant to add one police officer to our current total and nearly $47,000.00 for the purchase of two new patrol cars. The officer will be used to track sex offenders and stolen merchandise as well as work as a liaison with all federal agencies on homeland security measures. This additional investigator will also help with the general caseload in a detective division that has not seen a manpower increase in over 20 years. Also represented in the budget is the continuation of the school resource officer program. School District 5 will provide $40,000.00 to continue to fund the position at the High School and federal "COPS in Schools" monies will fund the position at the Junior High for the upcoming year. The department has also included budget authority for the purchase of in -car video cameras and bulletproof vests in hopes of obtaining grant monies for those purposes. 75 KFD The Kalispell Fire Department's budget of $1,206,549 moves the department closer to meeting the goals and objectives as presented earlier this year. Growth continues to affect the number and types of our responses. While the need for additional personnel is certainly increasing, no positions have been added in this budget year. Construction of a northern public safety facility remains the highest of priorities and progress towards this end continues with build up of funding for project planning. This year's expenditures will include project timeline development, site selection planning, cost projections, and facility plans. The Prevention Division will change to an electronic -based inspection program to assist in conducting annual inspections of all commercial occupancies, as well as the ability to analyze alarm response statistics. These statistics will support us in reducing community risk by allowing us to identify and target preventable incidents for prevention education. The Operations Division budget reflects a comprehensive vehicle and equipment replacement schedule, and funds that are carried over for the purchase of new breathing apparatus through our F'EMA grant. We will complete the purchase of all listed insurance Services Offices (ISO) operational tools and equipment in this budget year. Half of this firefighting and rescue equipment purchase was funded in last year's budget, and is part of our strategic objectives. We have applied for a FEMA grant again this year, which, if successful, will assist us in completing safety changes to the facility, upgrading our communications, and increasing our training capabilities. Ambulance The Emergency Medical Services Division continues aggressive expense management, revenue collection, while still providing excellent paramedic treatment and ambulance transportation. Reduction of federal support through Medicare and Medicaid continues to plague our revenue base, but we are seeing a stabilization of our bottom line. Most of this has been through increasing the cost for transportation, assuming a higher risk by reducing callback of personnel during alarms, and postponement of scheduled apparatus and equipment replacement purchases. As we work to reduce our revenue shortfall, we hope to begin repaying money that has been shifted into this budget from the general fund. We will seek a moderate increase in charges this budget year that equates with changes in costs. Additionally, there is a significant increase in write-off of bad debt charges. Our estimated write off in 2002/2003 is $390,000, and the proposed for 2003/2004 is $490,000. This is a direct reflection of the rate increase of last year, and continued recognition of the reduction in allowable charges by:Medicare/Medicaid. The write off includes the difference between whatwe charge to patients and what we are paid. In the case of Medicare/Medicaid, this includes the difference between what we charge and what Medicare/Medicaid allows, which is significantly less. While we are increasing our fees to meet continuing increases in service cost, Medicare/Medicaid remains relatively flat. This has caused the write-off of bad debt to increase significantly. Building The Building Department budget remains strong as a direct reflection of Kalispell's healthy community growth. This year's budget of $32.1,901 is less than last year because no there are no scheduled vehicle purchases this year. Legislative action will remove the so-called "Donut Area" surrounding the City from the City's Building Department code enforcement jurisdiction this fall. However, construction within the city will nearly make up the difference, keeping this revenue generating fund on target. 76 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.... DEPARTMENT 413... POLICE ... .FUNCTION.,. 420140 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services SIAM042 SL577.069 51.711.181 51,672.426 51.707.556 Maintenance & Operations 599,487 $116,443 $127,650 5115,192 $156.500 Capital Outlay 547,065 $39.986 578,500 $77..916 563,500 Transfer to Grant Funds 560.140 523,332 $37,775 537.386 555,099 $1,635,734 51,756,830 51,955,106 51.902,920 51,982,955 STATEMENT OF FUNCTION: The Kalispell Police Department is currently staffed with 39 full-time and 2 part-time employees. One cinplovee is shared between the police and fire departments and was added to enhance our customer service and share our increasingly large support staff workload. * There is one additional FTE in this vear's budget. The department hopes to obtain a grant from the Department of Justice that will provide 575,000 toward the cost of a new officer's salary. That position will be used to add one investigator to the Detective Division, The Detective Division currently has three investigators that average in excess of 300 cases per year. The division still carries the same number of investigators as it did in 1980. One of our current i.nvestiga€ors is also responsible for the department's evidence inventory and administration of all investigations and special assignments. It is our hope to use the additional investigator to assume some of the case work, improve our ability to track sex offenders. improve the recovery of stolen items and ensure compliance with our domestic violence protocol. Our kev obiectives for 2003-2004 have been catagorized under "Patrol". "Special Assignments and Investigations" and "Dispatch and Support". Some of the goals for patrol are to expand citizen volunteer opportunities, increase the. Special Response Team's capabilities, enhance traffic safety and maintain staffing levels. The goals for Special Assignments and Investigations are to improve our case load ratio, reduce the incidence of theft, continue crime prevention strategies. improve crime scene investigation through the Major Case Unit and improve domestic violence and sex offender follow-up. The main goals in Dispatch and Support are to reduce turn -over. stabalize the call load ratio, update radio infrastructure and improve training. CITY OF KALISPELL PROGRAM OF SERVICES In 2002 the Kalispell Police Department handled an all time high 20,456 calls for service. The department responded to 963 accidents, down 133 from the previous year. Along with the significant increase in the general case load the detective division was kept extremely busy with two complicated homicide investigations. Arrests were up over 100 to a total of 1881 while citations rose to 6,318. In 2002 the department also was involved in over 28 significant community partnerships. Dispatch and Animal Control services have been separated to better track costs. The department handled 732 animal control related calls last year. Line Item Detail: Kalispell Police Dept. 110 Salaries-S1,533,656 (see personnel page) 1) The fill in dispatcher line item has been increased to allow sufficient staffing to enter dispositions of nearly 6.500 citations annually into our case management system, 2) Pager pay has been increased to allow for the completion of the major case team unit. 3) Comp -time buyout has been changed to more accurately reflect expected payouts resulting from contract change. 112 Severance/Retirement - S32,000 This line item has been reduced by $17,100 to better reflect anticipated retirements. 122 Drug Overtime - SO This will result in an actual reduction of S10.000 in general fund expenditures as the HIDTA grant will now be billed for up to $10,000 in drug related overtime. 215 Computer Supplies - S5,000 Increased by $I.000 to reflect costs of adding Cerulean to the remaining patrol fleet vehicles. The Board of Crime Control paid the capital costs of this expansion in 2002-2003. 218 Equipment -?\on Capital - $9,750 Tasers - S3,500 This will allow the department to finish deployment of tasers to remaining officers in the dept. Portable Radios - S6,250. This will allow us to continue our portable radio replacement program. 224 Donated Safety Equipment - $2,000 This line item increased to allow budget authority for money donated to purchase safety equipment. 225 Major Case Unit - $3,500 This line item has been established to pay for training. equipment and support costs for the department's new major case unit. CITY OF KALISPELL PROGRAM OF SERVICES Line item Detail: Kalispell Police Dept. -can't. 226 SRT Support - $4,500 This $1,500 increase will be needed to replace some of the Special Response Team's existing hardware and purchase less -lethal munitions. 227 Ammo & Supplies - $4,000 This line item will reflect a modest S250 increase to cover an expected increase in ammunition components. 335 Membersbip/Dues - S700 This line item has been reduced $500 to more accurately reflect the expenditure support items. 345 Telephone & Communications - $7,500 This S700 increase accurately reflects anticipated expenditures related to cell phones and pagers. 357 Forensic Analysis Pathology - $2,500 This line item has been established to pay fbr additional forensic testing (mainly DNA) now available. 369 Radio & CJIN - $3,000 (pd) / $9,000 (dispatch) This S3,000 increase is necessary to pay for mandatory CJIN access and licensing fees for the third dispatch terminal. 380 Training Supplies - S2,000 This $1.000 reduction will more accurately reflect anticipated expenditures. 388 (Medical Services - $10,000 This is a biennial allotment contractually required to pay for physicals for sworn officers. 392 Prisoner Room & Board - $2,000 This $1,500 increase will be used to pay for private jail space to allow for increased warrant service. 824 Transfer to Resource Grant 2914 - $16,209 A minor increase will be needed in addition to $40,000 supplied by School District 5 to fund the School Resource Officer position at the High School. 825 Transfer to Resource Grant 2915 - $1,890 S1,890 will be needed in addition to grant fonds to fund the School Resource Officer position at the Junior High. CITY OF KALISPELL PROGRAM OF SERVICES Line item detail - KPD con't. 823 Transfer to Universal Grant - $15,000 $20,000 will be required to fund an additional grant position that will be used to add one investigator to the detective division. $15,000 for 314 of the year. 829 Transfer to Block Grant 2919 - $0 This $1,500 transfer will not be necessary as block grants are awarded on an every other year basis. 940 Radio Infrastructure Upgrade - S15,000 This expense is necessary to replace a critical part of our emergency radio network. Battery backup and hardware enhancements will improve an old and failing system. 944 Vehicles (2) - S48,500 To maintain our replacement schedule two patrol cars will be replaced this year. The patrol cars being replaced will have well in excess of I00,000 miles at the time of replacement. One of them is a 1994 Chevy Caprice that has already been completely rebuilt once. We currently have three support vehicles that are ten years old or older. Police Car Radios (1) - $2,000 (2 radios requested-$2,000 unfunded) The department will need to begin replacing patrol car radios as the model currently in use will soon be outdated. To avoid a large one-time expense we have begun an annual replacement schedule. ** In -Car 'Video - $35,000 See grant fund 2919 Budget authority in the event that the Dept. of Transportation provides funding for this expenditure. UNFUNDED 944 Staff car to replace 10 year old vehicle for animal control $15,000. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL I000.... DEPARTMENT 413...POLICE .... FUNCTION'... 420140 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: (see Dispatch & Animal Control also) 110 Salaries and payroll costs $1,304,507 $1.418,788 SL228,582 $1,227,7I1 $1,289,926 112 Severance -retirement $14,223 $51,953 $49,100 $49,015 $32,000 114 Comptime Buyout $17,500 $17,500 S18.500 $13,921 $19,000 121 Overtime $57,719 S52,764 $78,200 $77.836 $41,000 122 Drug Overtime (city) S1.732 $34,281 S10,000 $4.952 $0 125 DUI Task Force Grant/Sp. Traffic $11,634 $4,168 $10,000 $9,088 $10.000 126 Spec. Holiday Enforcement Grant $12,88 7 $8,082 $25,000 S101572 $25,000 127 School District Overtime S8.840 $9,533 S25,000 $8,434 $25,000 128 Underage Drinking Enforcement Grant $0 $0 $0 $0 S9,200 Total Personal Services S1,429,042 $1,577,069 $1,444,382 $I.401,529 $1.451,126 Maintenance & Operations: 210 Office Supplies S4.219 $3,790 $4,500 $4.191 $3,000 215 Computer supplies/equipment/maint. S3,373 $3985 S41000 $4,165 $5.000 218 Equipment non -capital $57800 $5,779 $67750 $7,174 $9,750 220 Investigative Supplies $7,429 $5,118 $8,400 $8,420 $7.000 221 Safety Equipment $4.029 $7,133 $8.000 $8.144 $7.000 224 Donated Safety Equipment SO S232 $I.000 $1,622 $1000 225 Major Case Unit supplies SO $0 $0 SO $3,500 226 SRT Support/supplies $2,238 $1,483 $37000 $2,992 S4,500 227 Ammo & Supplies $3,170 S3,541 $3,750 $3,533 S4,000 228 Patrol Car Supplies $9,786 $5,I99 $8.500 $8,095 S87500 229 Other Supplies $302 $3.724 $4,000 $3,159 $4,000 230 Crime Prevention supplies S2,659 $2933 S1000 $2.807 $1.500 232 Underage Drinking Enforce (Contract Serv.) $0 $0 $0 $0 $800 235 Bike Patrol S1,396 S1.263 $1.500 $1,508 $1,500 320 Printing $7,228 $5.607 $5.750 S5.875 $5,750 335 Membership Dues $1,261 SL027 SL200 S475 $700 338 Recruitment (see personnel budget) $0 $1,498 $0 s0 .SO 345 Telephone & Communications $5,702 $7,300 $6,800 $8,649 $7,500 354 Contract Services $2.198 S2.878 S3.000 $3,306 $3.000 357 Foreneis Analysis/Pathology SO $0 $0 $0 $2,500 363 Office Equip Maintenance $5.536 $7,350 S6.000 $6.183 S6,000 369 Radio & CJJN (Dept. Justice) $8,233 $9,813 S9,500 $8,601 S3.500 CITY OF KALI SPELL PROGRAM OF SERVICES EXPENDITURE DETAIL-con't FUND: GENERAL 1000.... DEPARTMENT 413... POLICE .... FUNCTION ... 420140 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 373 School & Travel $16.808 $15,128 $18,000 $18,198 $18,000 375 Regional Training (reimbursed) $0 $8,516 $15,000 $883 $15,000 380 Training Supplies $2.147 $2,421 S2,500 $2,810 $2,000 388 Medical Services * $0 $8,557 $0 $0 $10,000 391 Prisoners Medical Treatment S743 $568 S1,000 $2,502 S1,000 392 Prisoners Room & Board $50 $0 $500 $300 $2,000 Subtotal M & O $97,887 $114,843 $125.650 $113,592 $139,000 Operating transfers: 823 Transfer to Universal Grant 2917 $49,041 SO SO $0 $15,000 824 Transfer to Resource Grant 2914/2915 $0 $S,229 $11.880 $11.880 $18,099 827 Transfer to Drug Fund 2916 $10.000 $18.103 S24,395 $24,395 $22.000 829 Transfer to Block Grant 2919 S1.099 $0 $1.500 $1,111 $0 Total transfers $60.140 $23,332 $37,775 $37,396 $55,099 Capital Outlay 940 Radio Infrastructure $0 $15,000 941 Tactical blanket $7,000 $6,877 944 Police Cars (2)/radio/light bars $47,065 S39,986 $567500 $56,372 $48,500 Staff Vehicle (insurance reimb. '03) $15,000 $14,667 $0 Subtotal Capital Outlay $47,065 S39,986 $7&500 $77,916 $63,500 DISPATCH SERVICES 420142 Dispatch - personal services 110 Salaries $224,771 $226,039 $210,290 121 Overtime $12.125 $12.125 $12,000 Subtotal personal services $0 $0 $236.896 $238,164 $222,290 215 Computer supplies $0 $1,500 234 Uniforms $500 369 Radio & C.IIN (Dept. Justice) $0 KOM 373 School & Travel (reimbursed 91 1) $0 $4,000 Subtotal M & O $0 $0 $0 $0 $15,000 Total Dispatch services $0 $0 $236,896 $238,164 $237,290 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL-eon't FUND: GENERAL 1000.... DEPARTMENT 413... POLICE.. -FUNCTION ... 420140 amended ACTUAL ACTUAL BUDGET ACTUAL BBUDGET ACCOUNT FY00101 FY01102 FY02/03 FY02/03 FY03/04 ANIMAL CONTROL 420145 Animal Control -Personal services 110 Salaries 529,728 $32,597 $13,440 121 Overtime $175 $136 $1,000 Subtotal personal services $0 $0 $29,903 $32,733 $34,440 229 Other supplies $500 354 Shelter/Animal :Vet. Treatment $1,600 51,600 $2,000 $1,600 $2,000 Subtotal M & O Animal Control $1,600 51.600 52.000 $1,600 $2,500 Total Animal Control $1,600 51,600 $31,903 $34.333 $36,940 GRAND TOTAL POLICE BUDGET $1,635,734 $1,756,830 51,955,106 $1,902,920 $1,982,955 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPARTMENT 413...POLICE... FUNCTION ... 420140 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03104 FY01102 FY02/03 FY03/04 POLICE & ADMIN Chief 1 1 1 $54.925 $56,573 $58,383 Assistant Chief I 1 1 $53,517 S53,517 $55,293 Lieutenants 2 2 2 $104,240 $103,857 $103,936 Detectives 2 2 2 S88.230 $98.656 $93.825 Sergeant 11 1 1 1 $49,145 $46,819 $48,564 Sergeants 5 5 5 $229.140 $225,830 $228,175 Patrolmen 14.5 15 15 $534,591 $557,415 $573,687 Records Manager I I I $30,194 $31,100 $32.002 Clerk 11 1 1.5 1.5 S24.523 $36.905 $38304 PagerPay-police$9,000 $11,400 $12.000 Uniform allowance $2.400 $2,400 $2.400 Officers Clothing Allowance $8,100 $6.900 $7,800 Safety Equip allowance $7.500 $6,900 $7,800 (retirement savings) (525.000) (S12.000) $0 Ficafinedt/unemployment $36,153 $39310 $27,157 Total 110line item -Police 28.5 29.5 29.5 $1,206.658 S1,265,582 $1,289,926 DISPATCH Dispatcher trainer 1 1 1 $26,770 S277603 $29,700 Dispatchers 5 5 5 $123,034 $137,968 $140,021 Fill -In Dispatcher $12.000 $18.000 $22.000 Dispatch Sunday/Holiday pay S2,000 $3,000 $300 Uniform allowance $1,200 SO Fi ca/m edtlumem p l oym em $15.569 Total 110 line item -Dispatch 6 6 6 S163.804 S187,771 S210,290 ANIMAL CONTROL Animal Control Officer 1 1 1 $28,371 $29,128 $30.078 Pager Pay -Animal Control S600 $600 S600 Uniform allowance S285 Fica/medt/umemployment $2,477 Total 110 tine item - Animal control 1 1 1 $28,971 $29,728 $33,440 Total all police functions 35.5 36.5 36.5 1 39 _433 1.4 3 081 1.533 656 CITY OF KALISPELL CASH: 331158 Resource Grant 331158 School Dist. 383001 Transfer from General Total Available Crime Control Cash Carry Over PROGRAM OF SERVICES 2914 POLICE RESOURCE GRANT REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FYO.I/02 FY02/03 FY02/03 FY03/04 $0 S8,690 S9,608 $1,796 $37,307 $0 $0 $0 $15,000 $37,500 $37,500 $40,000 $5,229 $11.880 $11,880 $16,209 $57,536 $58,070 S58,988 $58,005 EXPENDITURE PROJECTION $47,928 $58,070 $57,192 $56,209 $9,608 $0 $1,796 S 1,796 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: RESOURCE GRANT 2914... POLICE 413.... FUNCTION... 420140 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01102 FY02/03 FY02/03 FY03/04 Personal Services S,46,856 $47,928 $58,070 $57,192 $56,209 Materials and Services $0 $0 50 $0 $0 Capital Outlay $o $0 $0 $0 S0 S46.856 $47,928 S58,070 $57,192 $56,209 STATEMENT OF FUNCTION: The School Resource Officer program was developed to help improve security in and around schools. A federal grant t irough the Department of Justice -was applied for with the purpose of maintaining a police officer at the Junior High and High School. The officer will investigate complaints, improve security, assist in classroom lectures and participate in mentoring and conflict resolution projects. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: RESOURCE GRANT 2914... POLICE 413.... FUNCTION... 420140 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03104 Personal Services: 110 Salaries and payroll costs S36.465 $3 7,301 S43.426 $42,828 S41,342 153 Health Insurance $5.536 S5,568 S8,778 $8,778 S8,778 155 Retirement S4.855 S51059 S5,866 $5,586 S6.089 Total Personal Services $46,856 $47,928 S58,070 $57,192 $56,209 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: RESOURCE GRANT 2914...POLICE 413...FUNCION...420140 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Officer: 1 1 l S35.110 $40,706 $38,705 I 1 S35,110 $40,706 $38,705 Payroll taxes: Fica/Medt $509 $590 $613 Unemployment tax $123 $142 S148 Workers Comp S1,559 $1,988 $1,876 TOTAL 110 $37,301 S43,426 $41,342 CITY OF KALISPELL PROGRAM OF SERVICES 2915 POLICE RESOURCE GRANT 2 REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY02/03 FY03/04 CASH: $0 $0 $0 $0 331158 Resource Grant/School S28,455 S48,142 S47.714 $48,000 383001 Transfer from General $0 $o $0 $1,890 Total Available $28,455 $48,142 $47,714 $49,890 Crime Control Cash Carry Over EXPENDITURE PROJECTION $28 455 $48,142 S47,714 $49,890 s0 $0 $0 $0 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: RESOURCE GRANT (2) 2915...POLICE 413... FUNCTION ... 420140 ACTUAL BUDGET ACTUAL BUDGET ,ACCOUNT FY0I/02 FY02/03 FY02/03 FY03/04 Personal Services $28.455 S48,142 $47,714 $49,890 Materials and Services $0 S0 $0 $0 Capital Outlay $0 $0 $0 $0 $28,455 $48,142 $47,714 $49,890 STATEMENT OF FUNCTION: The School Resource Officer program was developed to help improve security in and around schools. A federal grant through the Department of 3ustice was applied for with the purpose of maintaining a police officer at the Junior High and Nigh School. The officer will investigate complaints, improve security, assist in classroom lectures and participate in mentoring and conflict resolution projects. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: RESOURCE GRANT (2) 2915... POLICE 413... FUNCTION ... 420140 ACTUAL., BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S24,099 $38,618 $38,362 $40,156 153 Beahh Insurance $17134 S4,308 $4,308 S4,308 155 Retirement S3,222 S57216 $5.044 S5,426 Total Personal Services S28.455 S48.142 S47,714 $49.890 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: RESOURCE GRANT (2) 2915...POLICE 413... FUNCTION ... 420140 ***F'TE*** ***BUDGET*** POSITION TITLE FY01/02 FY01/02 FY02103 FY01/02 FY02/03 FY03/04 Officer: l 1 1 $35.110 $36,198 $37.653 I 1 1 $35,110 $36,198 $37,653 Payroll taxes: Fica/Medt S509 $525 5546 Unemployment tax $123 $127 $132 Workers Camp SI,559 $1.768 $I,825 TOTAL 110 $37.301 $38,618 $40,156 CITY OF KALISPE.L PROGRAM OF SERVICES 2916 DRUG ENFORCEMENT GRANT REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02103 FY02/03 Y03/04 CASH: S586 SO SO S5.021 331020 HIDTA Grant $10.000 331022 County Drug Grant S35,265 S36,183 535,676 $36,183 383001 General Fund Transfer $18.104 S24,395 S24.395 S22.000 Total Available $53.955 S60,578 $60,071 S73,204 EXPENDITURE PROJECTION Cringe Control $53,955 $60,578 S55,050 S67,758 Cash Carry Over $Q so S5,021 S5.446 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: DRUG ENFORCEMENT GRANT 2916... POLICE 413...FUNCTION... 420140 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S48,421 S52,133 S58,316 S53,228 $65,496 Materials and Services $1.822 $1,822 S2.262 $1,822 S2.262 Capital Outlay S50.243 S53.955 S60.578 $55,050 $67,758 STATEMENT OF FUNCTION: The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency task force concept is intended to ensure a well -coordinated county -wide drug enforcement program whose purpose is to attack the drug market place at all levels by placing equal importance on the casual user; the addict and the traffickers. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: DRUG ENFORCEMENT GRANT 2916... POLICE 413... FUNCTION ... 420140 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 Y02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs $34,676 $41,285 S43,643 S39,470 S41,157 121 Overtime -grant $3.000 $0 S0 SO S10,000 153 1-lealth Insurance $5,568 S5,568 S8,778 $8,778 $8,778 155 Retirement S5,1 7 7 S.5,280 S5,895 S4,980 S5,561 Total Personal Services S48.421 $52,133 S58,316 S53,228 $65,496 Materials and Services 210 Office Supplies S0 $4 5440 $0 S440 354 Contract Services $],822 $1;822 S1,822 S1,822 $1,822 Subtotal $1,822 S1,822 S2,262 $1,822 S2,262 GRAND TOTALS S50.243 S53,955 S60,578 $55,050 S67,758 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND. DRUG ENFORCEMENT GRANT 2916...POLICE 413.... FUNCTION ... 420140 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Drug Enforcement Officer: 1 1 1 $38,230 $40,909 $38,592 1 1 1 $381.230 $40,909 $38,592 Payroll taxes: Ficw'Mcdt S554 S593 S560 Unemployment tax $134 $143 $135 Workers Comp $1.697 $1,998 $1,871 TOTAL 110 $40,615 $43,643 $41,157 Salary varies from year to year as a different officer works this position. CITY OF KALISPELL PROGRAM OF SERVICES 2917 UNIVERSAL COPS GRANT REVENUE PROJECTION BUDGET FY 03/04 CASH: $0 331156 UNIVERSAL COPS Grant S33.883 383001 Transfer from General S20.000 Total Available S53.883 EXPENDITURE PROJECTION Crime Control $53,883 Cash Carry Over $0 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: UNIVERSAL POLICE GRANT 2917... POLICE 413.... FUNCTION... 420140 BUDGET ACCOUNT FY03/04 Personal Services $53,883 Materials and Services $0 Capital Outlay $0 $53,883 STATEMENT OF FUNCTION: The Police Department has received funding from the Department of Justice COPS program to add one additional police officer to the department's current staff. This position will be used to add an investigator to the Detective Division. The Detective Division has been staffed with three investigators since the late 70's. Specialized investigators including School Resource Officers and Drug Team members have mitigated the impact on this division over the last 20 years. Violent crime and property crime increases make the addition of another investigator crucial to case management. This investigator will concentrate on tracking sex, offenders and stolen property and coordinate Homeland Security issues with other state, federal and local deparlrnents. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: UNIVERSAL POLICE GRANT 2917...POLICE 413.... FUNCTION ... 420140 BUDGET ACCOUNT FY03104 Personal Services: 110 Salaries and payroll costs S39.016 153 Health Insurance $8,778 155 Retirement $6,089 Total Personal Services $53,883 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: UNIVERSAL POLICE GRANT 2917... POLICE 413... FUNCTION ... 420140 ***FTE*** ***BUDGET*** POSITION TITLE. FY03/04 FY03/04 Officer: I $36,585 l $36,585 Pavroll takes: Fica/Medt $530 Unemployment tax $128 Workers Comp $1,773 TOTAL I10 S39,016 CITY OF KALISPELL PROGRAM OF SERVICES 2919 2001 LAW ENFORCEMENT BLOCK GRANTS REVENUE PROJECTION AMENDED 2003 Grant 2003 Grant 2004 Grant BUDGET ACTUAL BUDGET )F`Y02/03 EY02/03 1=Y03/04 CASH: $0 SO SO 334013 MDOT Equipment Grant $0 $0 $35,000 331024 Roundup for Safety grant S10.000 331021 Law Enforcement Block Grant $15.000 $9,999 $0 383001 Transfer from General $1.500 $1,111 $0 335082 911 reimbursement $18,655 SM655 S15,000 371010 Interest $0 $62 S50 Total Available $35,155 $29,827 S60,050 EXPENDITURE PROJECTION Crime Control $35.155 $29.827 $60,050 Cash Carry Over $0 $0 $0 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: LAW ENFORCEMENT GRANT 2919...POLICE 413... FUNCTION ... 420140 AIVIENDED BUDGET ACTUAL BUDGET ACCOUNT F'Y02/03 FY02/03 FY03104 Personal Services $o $0 $o Materials and Services $18.655 $18.321 $25,050 Capital Outlay $16.500 $11.,506 $35,000 $35,155 $29,827 $60;050 STATEMENT OF FUNCTION: The Police Department will be initiating a bulletproof vest replacement program. $10,000 will be provided by Flathead I=lectric Co-op Round Up for Safety Program. The department will also begin installing in -car video camera systems_ A grant request has been made to the Department of Transportation in the amount of 5357000 for this purpose. 911 provides computer equipment which we recognize in this fund as grant revenue and expenditure. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: LAW ENTORCEMENT GRANT 2919...POLICE 413...FUNCTION... 420140 AMENDED BUDGET ACTUAL BUDGET ACCOUNT FY02/03 FY02/03 FY03/04 Maintenance & Operations 218 911 computer reimbursement $18,655 $18,321 $15,000 219 Equipment: not Capital S 10,050 373 Training $0 $0 $0 S18.655 $18,321 $25,050 Capital Outlay 940 Equipment S16.500 $11,506 $35,000 GRAND TOTALS $35,155 $29,827 $60,050 CITY OF KALISPELL PROGRAM OF SERVICES 1001 GENERAL FUND- ON BEHALF PAYMENTS REVENUE PROJECTION CASH: INTERGOVERNMENTAL amended ACTUAL BUDGET ACTUAL BUDGET FY01IO2 FY02103 FY02103 FV03104 so $0 SO so $650,000 $700,000 $628,914 S700,000 Total Available S650,000 S700,000 S628,914 $700,000 EXPENDITURE PROJECTION RETIREMENT $650,000 S700,000 $629,914 $700,000 Cash Carry Over so so So so Note: On -behalf payments are payments made by the ,State of Montana into the State Retirement Fund on behalf of Police and Firemen. No fluids come through the City's bank, nor do we write any chucks. Recognition of the benefit is a requirement of GASB 24 (Governmental Accomiting Standards Board). The State pays 32.61% (of payroll) for fire and 29.37% for police. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY/DETAIL FUND: 1001...DEPT. 400...FUNCTION 420140 ... 420400 amended ACTUAL BUDGET ACTUAL MANAGER'S ACCOUNT FY01102 FY02/03 FY02/03 FY03/04 413 420140 153 Police Ret.iremem $350,000 S370,000 $362,064 $370,000 416 420400 153 Fire Retiree em S300,000 $330,000 S266,850 S330,000 Total S650,000 S700,000 S628,914 $700,000 CITY OF KALISPELL PROGRAM OF SERVICES 4150 FIRE STATION CONSTRUCTION REVENUE PROJECTION 10100 CASH: operating 365020 Developer contributions 381004 G. O. Bond 371010 Investment Earnings 383001 Operating Tranfer - General Fund Total Available far Construction Fire Hall Construction Cash Carry over AMENDED BUDGET FY 02I03 ACTUAL BUDGET FY02/03 FY03/04 $104,214 S 50,000 $164 $1.000 $54,050 S54,050 S 104,214 $105,214 EXPENDITURE PROJECTION $0 $0 $104,050 S54,050 $104,214 $1,164 Transfer General Fund money designated for Fire Station to this capital project fund. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY/detail FUND. FIRE STATION CONSTRUCTION... 4150... DEPT 416...FUNCTION... 420400 BUDGET ACCOUNT FY03104 CONSTRUCTION IN PROGRESS $104,050 $104,050 STATEMENT OF FUNCTION_ Fund 4150 is a capital project fund created to track the expenses of the construction of a new fire station. Preliminary revenue tranferred from the General Fund was designated for this purpose. Additional S50,000 revenue from the }tome Depot development. Line Item Detail - Fire Station Construction: 950 Fire Station 462 Preeonstruction Preparation $104,050 10% is a standard figure used for costs associated with architectural design and project management costs associated with construction of a fire substation of this size. UNFUNDED: Fire Station #62 - $1,200,000 - BOND SALE NEEDED This station has been identified for about 20 vears as a need at the north end of town. Our current response times are 8 -13 minutes for this area. The response time needs to be less than 5 minutes to make a significant difference in loss to life and properrv. This is also identified as a significant factor in the National Fire Protection Association Standard 1710; our Insurance Services Office (ISO) rating; and is an integral part of our plan to reduce us from a Class 5 to a Class 3. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL ] 000...DEPARTM1uNT 416... FIRE..FUNCTION... 420400...420440...420465 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S799,873 S902,856 $940,906 S943,691 S1,067,116 maintenince & Operations S39,771 S74,319 S97,364 S84,949 S106,540 Capital Outlay S21,675 S6,500 SO S0 SO Operating Transfer SO SO S65,320 S65,320 S13,707 Dent;7ntereapLoan S20,704 S19,961 S]9,080 $19,080 SI9,186 S882,023 S1,003,636 $1,122,670 S1,113,040 S1,206,549 STATEATENT OF FUNCTION: Respond to all Fire, Rescue and Hazardous Materials emergency requests within the City of Kalispell, and immediately begin to mitigate the emergency medical sen-ices within the ambulance service response area. Assist our community in reducing and preventing emergencies. Line llein Detail - Fire Department: SliPPRESSION: (420400) 112 Salaries Retirement-$50,000 We anticipate that two employees will retire duruag this budges year. 221 Safety Equipment/Personal Protective Equipment (PPE)$10,200 Our PPE include our turnout coats, pants, helmets, hoods, gloves, etc. Life of our iumouts averages four years. We are able to repair smaller holes and tears, but are required to replace turnouts when wear e-,ceeds the OSHA limits. This replaces 25 percent of our turnouts annually. Also includes S 1,000 for ice boot treads for firefighter safety. (One firefighter out in 02/03. for sin wecks with a ice fall injury at a structure fire.) 369 Radio Equiptneni & NiDintenauce-$9,200 S6,500 to replace radios and provide radios for new personnel; S2,700 for maintenance. 373 School and Travel - S6.200 Due to increased demands for qualifications related to fire inspections and life safety plan review, additional training and education is required to maintain technically competent staff. continued CTTY OF K.ALISPELL, PROGRAM OF SERVICES Line Item Detail - Fire Department, coat. PREVENTION:(420440) 218 Equipment (non -capita!) $6,850 Computerized records management software program to develop an electronic fire inspection program. The software will allow for increase efficiency in maintaining inspection records, conducting annual fire & life safety inspections, and tracking code compliance. The software program will also benefit all areas of department records management, including incident reporting, training, scheduling, apparatus inventory, and fire hydrant testing. Budget also includes purchase of two PDAs (personal digital assistant) for use in performing onsite inspections which will allow immediate download of inspection information, eliminating the need to manually track fire inspection information. 314 Priviae hydrant rental-511.000 This line item has been relocated from operations to prevention. Pic increase from budget year 02iO3 is due to projections from Evergreen Water to increase the per hydrant rate from S60 per hydrant to S 100 per bydrant. Budget estimate also includes projections for additional hydrants gained during annexation. 354 Contract Ser-,ices/Software support S2,050 Includes annual user licensing and soffix-are support for electronic records management system. 373 School and Travel - $1,500 Due to increased demands for qualifications related to fire inspections and life safety plan review, additional training and education is required to maintain technically competent staff. LT.NFL"NDED: 110 Eight Operations Personnel - $440,000 Personnel needed to staff Station 462. This is in addition to the personnel we would move from Station #61 to Station 462. 944 Vehicles - $240.000 Used Nk'ater Tender $35,000 - 3000 gallon tanker truck with a supply pump, and quick dumps. There are two obiectives for this purchase: 1) 7ltere are still several areas in the Citywhere sustained fire attack would be delayed because of the lack of fire hydrants. Pits would allow us to make a sustained attack, backed up by mutual aid tenders from the surrounding. area. 2) We would be an asset in a mutual aid response to the surrounding fire districts. T7te greatest need they currently have is mobile water. Fire Engine 633 replacement - $205,000 This fire engine is 30 years old. We did significant repairs to the pump this year so it would pass its annual pump test. This engine is our third pumper, is used primarily on commercial fires and is put on the front line any time our other two engines are out of service. The new engine would be put on the front line. Sixteen year old engine 632 would be put into reserve. Capital Okttiay: See fund 4150, a capital pro-ject fund for construction of fire substation_ CITY OF KALI SPELL PROGP,AM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000 ... DEPARTMENT 416... FIRE -FUNCTION... 420400...420440...420465 amended ACTUAL ACTUAL 131LDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 420400 Operations (suppression) Personal Sem-ices: 110 Salaries (amended for union Contract) S741,374 S762,267 S700,069 S695,718 S846,290 112 SalariesReliretnent s17,546 S65,276 S36,848 S36,550 S50,000 114 Comptimebuyout s0 SO S1,000 $4,989 S2,500 121 Overtime S40,95 s74.415 S100,000 599,028 S49,708 Total OperationsPersowd Sen-ices $799,871 S901,958 S837,917 $836,285 $948,498 Maintenance & Operations; 210 Office Supplies $295 S3;2 S550 S1,208 $400 213 Small Office Equip $400 S284 S400 S375 $300 215 Computer Supplies S211 S163 $200 S392 $200 218 Equipment (Non Capital) s0 s10,253 S26,389 S26,770 $20,050 219 CPR Supplies SO S93 S 150 $0 s0 221 Safety Equipment $6,019 S4,781 $6,200 $6,518 $10,200 231 Gas &Oil S2,986 $1,875 $2,000 S1,985 $0 232 Motor Vehicle Parts S5 $12 $200 S50 $200 241 Consumable Tools S2 722 S4.31 l S2,000 $2,140 $2,900 320 Printing S608 S606 S350 S743 $1,040 322 Books S80 S84 S460 S372 S300 331 Publications & Filing Fees s0 s0 $105 s0 s0 333 Subscript/Fire Codes Update S576 S942 S500 S369 $120 335 Membership&Dues $190 $848 S500 S404 $400 345 Telephone & C:om nw)icatiE)ns S520 S720 $300 S516 $620 358 MT F/F Testing Consortiwn s0 $4,400 $800 S800 S800 362 Equipment Maintenance S7,245 S4,969 S7,000 $8,618 $7,000 365 Tire Hazard Control s1,031 SO $320 S320 s0 369 Radio Equip.& Maintenance S 1,921 $9,701 $6,700 S4,748 S9,200 373 School & Travel S3.039 58,655 S4,600 S5,908 S6,200 380 TrainingMaleriats S1,221 S946 S1,180 $14 51,500 388 Physicals & Inununizat.ion S3,950 $8,487 $4,000 S4,694 S7,000 399 Laundry Senices S1,087 S1,030 S1,500 S1,420 S1,500 533 Equipment Rental $0 S0 $200 S35 $100 Total Operations/M & O S34,106 S63,492 S66,604 S68,399 870,030 857 Operating Match Transfer to FE'4A s0 $0 S11,270 S11,270 S13,707 858 Operation transfer to 4150 Fire Station construction s0 s0 (funds desigimled for Fire Station -amend budget) S54,050 S54,050 Total Operating Transfers s0 SO $65,320 S65,320 S13,707 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL I000...DEPARTMENT 416... FIRE..FUNCTION... 420400...420440...420465 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 420400 Operations, can't. Capital Outlay: 940 Thermal Imager S21,675 Portaccount Test S6,500 Total Suppression/Capital S21,675 S6,500 SO $0 SO Debi Senice: 610 Debt Retirement -Fire Truck $16,159 S 16,766 S 17,495 S 17,495 S 18,256 620 Interest S4,545 $3,195 $1,585 $1,585 S930 Total Operations/Debt Sen ice $20,704 $19,961 $19,080 $19,080 S 19,186 Total Operations $876,358 $991,911 $988,921 $989.084 S1,051.421 420440 PREVEIN'TION 110 Salaries $100, 989 S 105,845 S 117,1 18 114 Comptime buyout SING $823 S 1,000 121 Overtime S500 $338 SO TOTAL_ PREVENTION/PERSONAL SERVICES $0 SO $102,489 $107.006 $11&118 Maintenance & Operations: 210 Office Supplies S300 $238 S200 213 Small Office Equip $300 S354 S300 215 Computer Supplies S600 S317 S600 218 Equipmem (Non Capital) S1,550 S1,340 S6,850 221 Safety Equipment S50 S10 $1,250 231 Gas & Oil S1,500 SO $500 232 Mot or Vehicle Pans S50 SO $50 241 Consumable Tools SI50 S63 S300 314 Private Hydrant Rental $2,640 S3,840 S5,450 S5,220 S11,000 320 Printing S735 SO S500 122 Books $1,000 $566 $1,000 331 Publications & Filing Fees S315 S76 $100 333 Subscript/Fire Codes Update S650 S615 S650 335 Membership & Dues S200 S160 5100 CITY OF KALI SPELL PROGRAM OF SERVICES EXPENDITURE DETAIL, con't: FUND: GENERAL 1000...DEPARTMENT 416... FiRE..FUNCTION... 420400 ... 420440 ... 420465 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00101 FY01/02 FY02/03 FY02/03 FY03104 420440 Prevention con't. 345 Telephone & Communications S300 $425 $360 354 Contract Services S 150 s0 $2,050 355 Hvdrant Testing Comr.Sm. 56,777 56,800 $4,021 SO 362 Equipment Maintenance s100 S48 $100 373 School & Travel 51,000 $1,276 S 1,50O 380 Training Materials S 1,000 $ 803 $1,000 Total Preventiomm & 0 52,640 510,617 S22,200 $15,532 $28,410 Total Prevention Expenses $2,640 510.617 $124,689 $122,538 $146,528 420465 T-W- 'IAT 123 Ovenime 5898 5500 5400 5500 Total Hazmat./Personal Services SO 5898 5500 5400 5500 Maintenance & Operations: 215 Computer Supplies $100 s0 S 1 Oil 218 Equipment (Non Capita)) S 150 S 150 S0 221 Safety Equipment $100 s100 s0 241 Constunable Tools 5200 s0 5200 331 Publications & Filing Fees $60 $0 $0 335 Membership & Dues S200 so SO 354 Contract Sen,ices -LEPC 53,025 5210 52,500 $0 $2,500 362 Equipment Maintenance S400 s0 5250 365 Fire Hazard Control S150 s0 s0 369 Radio Equipment Main lenance S250 $250 S600 373 School & Travel $0 s0 s0 380 Training Materials 5250 s210 5250 388 Physicals & immunization $4,200 $308 54,200 Total Hazinat Semites 53,025 5210 58,560 $1,018 $8,100 Total llaztnat Expenses $3,025 $1.108 $9.060 $1,418 SK600 Grand Total M m 1 .fi3(t S1.122,670 LIMM4a $1.2.[1G. R CITY OF KAIA SPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000...DEPARTMEINTT 416, FIRE..FUNCTION... 420400...420440 ... 420465 ***FTE*** ***BUDGET*** POSITION TITI-F FY01/02 FY02103 FY03/04 FY01/02 FYQ2/03 FY03/04 420400 OPERATIONS Fire Chief 0.50 0A0 0.40 S26,000 S21,403 $22,215 Asst. Chief/Operations 0.50 0A0 0.40 S26,084 S21,347 S19,808 Fire Marshal 1 0 0 S49,561 s0 s0 Training Officer 1 0 1) S47,1 M s0 SO Captain 3 4 3 S130,853 S177,698 S139,173 EMS Coordinator 1 1 1 S39,427 c40,703 S43,669 Lieutenants 3 3 4 S 1 19, 517 $1 19,166 S 162,479 Firefighters 12 13 13 S403,899 S439,971 S446,891 Temp Dank AQj/differential $3,500 $0 $0 vehicle allowance S2,100 $1,680 S1,680 (retirement savings) (S10,000) $0 s0 15% Captains to Ambulance -0.6 -0.45 (526,555) ($20,876) 15%LieutenantstoAmbulance -0.45 -0.6 ($17,875) (S24,372) 15% firefighters to Amb. -1.8 -1.95 -1.95 (S60,585) (S65,996) (S67,034) EMS Coordinator to Amb 75% -0.75 -0.75 -0,75 (S29,570) ($ 30,527) (S32,752) contract adjustment $56,270 S170,215 contract adjustment (I5°/a) (Sa8,440) ($2,,215) MERIT/COMP BUY BACK $2,500 subtotal salaries: 19,45 18,05 18,05 $747.972 S728,746 S836,381 420440 PREVENTION Fire Chief 0 0.10 0.10 S5,351 S5,554 Asst, Chief/Fire Marshal 0 1 1 s49,000 S50,955 Deputy Tire Marshal 0 1 1 $447630 S46,182 Temporar.= hazard abatementlhydrant employees s0 S6,000 vehicle allowance S840 $4,200 MERIT/COMP BUY BACK S1,000 sublotalsalaries: 0 2.1 2.1 $0 S99,821 S113,891 Payroll taxes: Medt s6,080 S8,077 S9,500 Unemploymeatl tag: S2,667 S2,90() S3,000 General Fund total for line i1enn 110 S756,719 S839,543 5962,772 salary adj Other fund payroll costs include: "1002 2003 2004 for retro pay Worker's Comp S22,880 $26,052 S35,000 fire contract Health Insurance S105,880 S161,523 S158,476 Retirement S108,233 $118,982 S115,000 Total S236,993 S 106,557 S 308,476 CITY OF KALISPELL PROGRAM OF SERVICES 2957 FEMA GRANT/other donations REVENUE PROJECTION amended BUDGET ACTUAL BUDGET FY02103 FY02/03 FY03104 10100 CASH: operating SO $0 S10,552 331113 FEMA Grant S 160,000 $26,685 $83,603 331114 FEMA Grant S 123,366 365000 Donations S10,000 S600 S10,000 365020 Flathead Elec%Romdup for Safety S2,250 S2,250 S0 383000 Tranferfrom General Ftntd S11,270 $11,270 $13,707 Total Available for Operations $183,520 $40,805 S241,228 EXPENDITURE PROJECTION Materials & Equipment S114,952 S30,253 $170,109 Capital Outlay $7,750 $0 $69,921 Total Expenditures S 122,702 S30,253 S240,030 Cash Carry over S60,818 S 10,552 S 1,198 Total City match Federal Ferna Grant #1 S112,702 S11,270 S101,432 Fema Grant #2 S137,073 513,707 S123,366 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: FEMA GRANT... 2957...DEPARTMENT 416... FUNCTION... 420400 Amended BUDGET ACTUAL BUDGET ACCOUNT FY02/03 FY02/03 FY03/04 Maintenance & Operations S114,652 $30,251 S170,109 Capital Outlay S55,348 S0 S69,921 S170,000 $30,253 S240,030 STATEMENT OF FUNCTION: We have created this fund to account for grants and monies donated for the purchase of equipment. Line Item Detail - Fema Grant: 380 Materials and Equipment-S170,109 Self-contained breathing apparatus delivery is anticipated 9/l/2003. Also purchasing rescue equipment for fire, collapse, and motor vehicle incidents, a then7tal a6naging camera for the ladder truck, and an upgrade to our conimtu-&ations, and training. 940 Capital Outlay - $69,921 Install a vehicle exhaust systern for the fue apparatus bay. This will reduce carcinogen build up and decrease risk of firefighter disease. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: FENIA GRANT... 2957... DEPARTMENT 416... FUNCTION... 420400 Amended BUDGET ACTUAL BUDGET ACCOUNT FY02103 FY02I03 FY03104 Mainten,wee & Operations: 219 Equipment (non -capital) $1,950 s0 $0 380 Materials & Equipment S99,712 $20,413 $170,109 385 Wellness Program S 12,990 S9,840 SO Total M & O $114,652 S30,253 S170,109 940 Capital Outlay S55,348 $69,921 S170,000 S30,253 S240,030 CITY OF KALIS'PELL PROGRAM OF SERVICES 5410 AMBULANCE FUND REVENUE PROJECTION amended ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 10100 CASH: operating $32,724 ($6,741) $2,859 ($6,292) 10120 *R & D Account $64,764 $0 $0 $0 342050 Fees for Services $748,719 $900,000 $1,206,493 $1,345,000 336020 On -behalf payments by state to retirement fund $47,091 $68,000 plus (increase) decrease in A/R $28,337 $0 (S147,106) ($100,000) plus Comp Absences increase $13,707 $0 ($1,176) $0 21101 Due to General Fund (loan) 2 vear payl $557000 $0 S60,000 ($55,000) 371010 Interest Eamings $1,564 $1,500 $10 $0 342060 Special Event Charges $1,120 $1,120 $0 SI,250 365000 Donations $100 $100 S615 S600 Total Available for Operations S946,035 $895,979 $1,168,786 $1,253,558 EXPENDITURE PROJECTION Ambulance Service $597,403 $721,421 S681,148 S699,413 Capital Outlay $0 S18,000 $0 $18.000 Bad Debt Expense -allow 34% $259,967 $363,600 $493,930 $490,000 *Capital Outlay (Replacement) S85,806 $0 $0 $0 *Replacement Reserve/depreciation ex1 $447585 535.000 $45,000 $45,000 Total Expense $987,761 $1,138,021 $1,220,078 $1,252,413 Unable to fund replacement reserve $44,585 $35,000 $45,000 $45,000 Cash Carry Over: Operating S2,859 ($207,042) ($6,292) $46,145 R & D account $0 $0 $0 $0 Total $2,859 (S207,042) (S6,292) S46,145 This budget anticpates repaying the General Fund $55,000 of money loaned last year. CITY OF KALISPLL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: AMBULANCE 54I0... DEPARTMENT 440--- FUNCTION ... 420730 amended ACTUAL ACTUAL BUDGET ACTUAL, BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Service $420,001 S466,417 $541,781 $547,046 $534,541 Materials and Sen-ices S258,076 S390,953 S543240 S626,932 S654,872 Debt Service SI.100 Capital Outlay $4.997 SO SI8,000 $0 S18,000 Capital Outlay -Replacement funds $73,666 S85,806 SO $0 $0 Replacement Reserve/Depreciation exp_ $35,000 $44-585 S35,000 $45,000 $45,000 $791,740 S987,761 $1,138,021 S1,220,078 $1.252,413 STATEMENT OF FUNCTION: The ambulance service is operated by the Kalispell Fire/EMS Department. This revenue producing transport service responds 14 miles north, 14 miles east, 14 miles west and 25 miles south of Kalispell for 911 calls and further if requested. Transfers are conducted as far as Seattle, Billings, Missoula and Calgary, Canada. The ambulance service made 2423 responses during 2002, and traveled 36.000 miles. This compares to 2418 responses in 2001. We have 4 ambulances located at City Hall to provide our State Licensed Class A Advanced Life Support Service. Revenue is estimated based on number of chargeable calls. Expenses for personnel are based on runs, however, not all runs require callback fill-ins. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail, Ambulance Department: 156 Retirement - on behalf payments - $68,000 The State of Montana contributes toward our ambulance employees retirement at a rate of 32.61 % of their base salaries. This is considered a payroll expense of the city. Revenue matching this expense is recognized from the state. 215 Computer Supplies - $4,800 We will create our own billing forms, reducing printing costs. 218 Equipment - Non -Capital - $12,500 This funds our replacement schedule for keeping equipment replaced as it wears out. 231 Fuel & Oil - $5,450 This is based on actual costs during 2002. 358 'Montana Firefighter Testing Consortium - $450 Cost of annual testing for prospective new firefighter/paramedics across Montana establishing a list of 200-300 applicants. 388 Exposure Testing/Immunization - $1,900 Personnel are tested and vaccinated as required for hepatitis B, tetanus, and tuberculosis, per Montana Bureau of Safety and Health. Additionally; personnel who have been exposed to any type of communicable disease are required to be tested, monitored; and treated. 810 Bad Debt Expense-$490,000 This increase is a direct reflection of the rate increase of last year, and continued recognition of the reduction in allowable charges by Medicare/Medicaid. The write off includes the difference between what we charge to patients and what we are paid. In the case of Medicare/Medicaid, this includes the difference between what we charge and what Medic areiMedicaid allows, which is significantly less. While we are increasing our fees to meet continuing increases in service cost, Medicare/Medicaid remains relatively flat, This has caused the write off of bad debt to increase significantly. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: AMBULANCE 5410... DEPARTMENT 440...FUNCTION ... 420730 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT F1100/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages S336,505 $383,359 S363,195 $377,949 $351,533 112 Severance -retirement S17,546 $41522 $15,500 $12,524 $15,500 121 Overtime $13,891 S25.395 $1000 $19,645 $17,404 153 Health Insurance $26,498 S277745 $62,729 $47,724 $48,104 155 Retirement $25,561 S257396 S33,357 $42,113 $34,000 156 Retirement -on behalf pmt $0 50 S65.000 $47,091 $68,000 Total Personal Services $420,001 $466,417 $541,781 S547,046 $534,541 EMS Supplies 210 office Supplies $672 $735 S900 $I,035 S900 213 Small Office Equipment $400 $391 S500 $569 $1,950 215 Computer Supplies S1,229 S7,199 $3,300 $3,598 $4,800 218 Equipment - Non -Capital $0 SO $12,370 $4,128 S12,500 231 Gas and Oil S4,713 $3,257 $4,200 $304 S5,450 241 Consumable Tools $4,434 S1,748 $3,500 $898 $1,500 312 Postage $2,483 $2,537 $2,900 $2,052 S3,000 320 Printing S3,406 $2.686 S2,500 $2,810 $1,250 338 Recruitment/Moving Ex. SI,750 $0 $500 $0 $0 345 Telephone & Communications $740 $760 S800 S647 $1,000 353 Auditing $0 $300 S315 $315 $325 354 Paramedic Recertification S3.993 $660 $5,600 $600 $4,600 358 MT F/F Testing Consortium SO $0 $350 $257 $450 359 Collection Serv./Credit Card fees S7,054 $10,603 Sum $3,819 $6,500 361 MV Maintenance $1,636 $0 S2,750 $60 $1.100 362 Equipment Maintenance $2,258 $4,307 $4,200 $4,546 S5,950 369 Radio Maintenance $1,555 $2,470 $3,200 S494 $3,200 373 School & Travel S1,784 $1,797 S37000 $2,546 $2,200 380 Training Materials S348 $0 S1.000 $30 $1,000 388 Exposure Testing/immunization S732 $2,227 $1,500 $1443 $1,900 391 Treatment -:Medical Supplies $26,713 $32.651 $51,000 S40,528 $51,000 399 Laundry S2,382 $2,825 S2.500 $2,384 $2,500 c on't CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL, con't. FUND: AMBULANCE 5410... DEPARTMENT 440... FUNCTION ... 420730 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 amended 510 Property &Liability Ins. $16,830 $13,947 $19,800 $11,554 $13,000 521 Central Garage Transfer $6,000 $6,000 $6,500 $6,500 $6,500 522 Administrative Transfer $21,744 $29,836 $36.057 $36,057 $30,615 528 Data Processing. Transfer S4,715 $4,050 $2,398 $2,398 $1,682 810 Bad Debt Exp. $140.505 $259,967 $363,600 $493,930 $490,000 Total EMS Services $258,076 $390,953 S543,240 $626,932 $654,872 Debt Service 620 Interest $1,100 Total Debt Service $1.100 EMS Capital Expenses 940 Pro-Pac Monitor (1) carryover $0 $0 $6,000 $0 $6,000 940 Defibrillator carryover S4,997 $0 S121000 $0 $12,000 S4,997 $0 S 18,000 $0 S I &000 Capital Outlay -Replacement funds: 940 Ambulance $73.666 $85.806 $0 $0 $0 $73.666 $85,806 $0 $0 $0 510400 831 Depreciation/Replacement reserve S35,000 S44.585 S3500 S45,000 WOO Total Ambulance 791 74 S 87 7 1 $1.138.0211.220.078 $1.252.413 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: AMBULANCE 5410... DEPARTMENT 440. -FUNCTION ... 420730 ***FTI*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01102 FY02/03 FY03/04 Ambulance Clerk 11 1.5 1.5 1.3 $35,367 $34,609 $31,115 Fire Chief 0.5 0.4 0A $26,000 $21,403 $22,045 Assistant Fire Chief/Operations 0.5 0A 0.4 526,084 $21,347 $19,807 EMS Training Coordinator (75%) 0.75 0.75 0.75 S29,570 $30,527 $32,752 Captains 15% 0.60 0.60 $26,655 $20,876 Lieutenants 15% 0,45 0.45 $17,875 S24,372 Firefighters 15% 1.80 1.95 1.95 $60.585 $65,996 $67,034 union contract $6,257 vehicle allowance -Chief $2,100 S1,680 $1,680 merit S 1.000 subtotal salaries: 5.05 6.05 5.85 $179,706 $220,092 $226,938 925 runs @ $79 $186,598 $94,800 $71,964 EMSTC $185 x l2mo $2,220 $2220 $2,220 EMT-P Certification 15 x $155 x12mo $27900 $26,040 $27,900 EMT-1 Certification 1 x $75x]2mo $900 $900 $900 EMT Certification 13 Recertification Fees @40 ** ** ** EMT Pay 3 @S35 x 12mo S27100 $1,260 $1.260 subtotal salaries: S399.424 $345.312 $331,182 Payroll taxes: Fica/Medt $6,405 $6,014 $6,000 Unensployment tax S 1,403 S 1,209 $1,200 Workers' comp. $11.348 $101660 $13,151 TOTAL 110 S418,580 $363,195 $351,533 **Recertification fees are contract services, not wages. Budgeted in 354. CITY OF KALISPELL PROGRAM OF SERVICES 2394 BUILDING CODE ENFORCEMENT CASH: Operating 323101 Building permits 323103 Plumbing permits 323104 Mechanical peyrn►its 323108 Plan Review 323107 House.Moving 364030 Sale of Misc. Total Available Operating Capital Outlay Total Expense Cash Carry Over: Operating Designated for Coinp. Absences Designated for Equip. Replacemew (vehicles & computers) REVENUE PROJECTION AMENDED ACTUAL BUDGET FY01/02 FY02/03 ACTUAL BUDGET FY02/03 FY03/04 $285,591 S3.1.9,094 S319,094 $332,003 $189,927 S 126,000 S208,122 $186,000 $28,321 $23,000 S30,444 $25,000 $30,218 S30,000 $38,925 $30,000 $78,378 $75,000 $82,612 S65,000 $800 S550 $750 S300 $400 $0 $613,235 S573,644 $680,347 S638,303 EXPENDITURE PROJECTION $294,141 $317,679 S317,494 S321,901 $0 S30,850 $30,850 $0 $294,141 $348,529 S348,344 $321,901 S319,094 $225,115 $332,003 $302,602 $800 S 13,000 CITY OF KALIS.PELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: BUILDING CODE 2394... DEPARTMENT 420,—FUNCTION ...420530 AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Service $203,311 $198,441 S232.286 S232,405 $251,822 Materials and Services $72,158 S95,700 S85,393 S85,089 S70,079 Capital Outlay $16,895 SO S30,850 S30,850 $0 $292,364 S294,141 $348,529 S348,344 S321,901 STATEMENT OF FUNCTION: The building departinem is charged with three major areas of responsibility. The building department develops aid maintains an effective program of regulating building construction within the city limits of Kalispell. It also administers The Kalispell Zoning Ordinance and the Floodplain Manageinent Program inside the City boundaries. This years revenue projection is based on historical data that has been) reduced to reflect- the loss of revenue that will accompany the loss of the extraterritorial area. The Montana Legislature passed a law iliac will take effect October 1, 2003, and will prohibit Kalispell from enforcing State adopted building codes beyond the City litltits. The law extinguishes the cooperative relationship that existed between the city and county since 1978. Expendittires are down overall. Increased personnel service costs are offset by reduced materials and services since vehicles were purchased wid the remodel is complete. This years budget addresses two of the Ciry Managers stated goals by incorporating a capital equipmem replacement fund and establishing a compensated absences fond to pay for accumulated sick leave and vacation time. CITY OF RAI.t.SPELL PROGRAM OF SERVICES Line Item Detail - Building Dept.. 110 Salaries-$5,787 20% of the clerk II, fire department move to building for tune spent on site review and minutes. 231 Gas and Oil - $2,800 Inereased due to greater fuel wDsumption of larger pickups and Nigher fitel prices. 344 Natural Gas-51,200 Reflects the anticipated 20%increase. 353 Auditing - $1,400 Increased because auditors indicated an increase in the cost. 354 Contract Services - $7,200 This line was increased to reflect actual costs for services contracted out. 373 School & Travel - $5,000 This line was adjusted to reflect increased costs in travel and education. Note: Adni inistradve Transfer sloes riot support the Mayor/Comicil budget services. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: BUILDING CODE 2394... DEPARTMENT 420, ...FUNCTION...420530 AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02103 FY03/04 Personal Services: 110 Salaries and piyroll costs S165,942 S165,629 $184,054 S183,991 S197,101 121 Overtime S3,070 $1,374 $3,000 S2,615 $3,000 153 Health Insurance S23,760 S20,846 $33,570 $33,998 S39,354 155 Retirement $10,539 $10,592 $11,662 S11,801 S12,367 Total Personal Services $203,311 S198,441 S232,286 S232,405 S251,822 Mavttmance & Operations: 210 Office Supplies S548 S938 S650 $389 $500 213 Small Office Equipment S1,180 S1,009 S750 S1,150 S750 215 Computer Supplies & Software S6,018 S24,552 S3,000 S2,252 S2,500 229 Other Supplies S512 S294 S750 S303 $500 231 Gas & Oil S 1,504 $1,201 S 1,800 $1,691 $2,800 312 Postage S230 S164 S250 $306 $250 320 Printing S832 S90 S1,000 Sl0 S200 322 Code Books S1,076 $1,435 S1,100 S2,225 $700 32.1 State EdAssecsinents S1,302 $1,341 S1,600 S1,454 S1,600 331 Publication & filing Fees $106 S49 S 150 $125 $150 335 Membership & Dues S834 $1,280 S1,1D0 S1,023 SI,Ioo 341 Electrical $802 $1,046 S1,500 $1,146 $1,500 342 Water S391 S347 S600 S335 $500 344 Natural Gas S980 $885 S1,000 $700 $1,200 345 Telephone & Coirummicalions $2,795 S3,519 S3,500 $3,755 $3,500 353 Auditing S1,150 S2,200 S1,200 S1,200 $1,400 354 Contract Services S7,732 $7,269 S5,200 S6,759 $7,200 356 Consultants $665 S7,752 51,000 S90 S1,000 360 Building remodel $0 SO S17,278 S18,375 $0 366 Building Maini & Supplies S604 S1,286 S1,500 S1,182 S800 169 Radio Maintenance & Supplies S2,737 S0 $300 $25 $300 373 School & Travel S4,361 $2,869 S4,500 S6,159 S5,000 CITY OF KALISPELL PROGRAM OF SERVICES 111TURE DETAIL,EXPEND COn t. FUND: BUILDING CODE 2394-DEPARTMENT 420, ...FUNCTION...420530 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00101 FY01/02 FY02/03 FY02/03 FY03/04 510 Insurance - auto S688 S411 $1,200 S700 $1,200 510 Ijtsumnce- liability S5,400 S5,000 S5,400 S4,643 $6,000 521 Central Garage Transfer S750 S750 $750 S750 S750 522 Administrative Transfer S10,667 S12,313 S10,498 $10,498 S10,552 528 Data Processing Transfer S5,085 S5,208 $4,217 S4,217 S4,092 532 Lease - building/Space needs S 13,209 $12,492 S 13,600 S l 3,627 S 14,035 Subtotal M & O $72,J58 595,700 S85,393 S85,089 $70,079 Capital Outlay: 944 Vehicles $16,895 S0 S30,850 S30,850 S0 Total Capital Outlay S 16,895 $0 $30,850 S30,850 50 TOTAL $292,364 S294,141 5348,529 S348,344 $321,901 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: BUILDING CODE 2394 ...DEPARTMENT 420... FUNCTION ... 420530 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY0/02 FY02/03 FY03/04 Fire Chief 0.1 0.1 $5,351 $5,351 Building Official I I 1 $43,696 $44,963 544,963 Building Inspector ** I 1 1 S30,077 S30,861 S31,817 Building Inspector * I 1 1 $28,621 S29,399 S30,350 Clerk 11 ** 1 1 1.2 $23,067 $23,699 S29,198 Plans Reviewer ** 1 1. 1 $30,867 S31,278 S32,236 merit & comptime $844 S2,000 subtotal salaries: 5 5.1. 5.3 S157,172 S165,551 $175,915 Payroll taxes: FicaMiedt $12,024 $12,333 $13,126 Unemployment tax S550 S579 $616 Worker's comp $4,850 $5,591 $7,444 $174,596 S184,054 S197,101 CITY OF KEALISPELL PUBLIC SERVICES - $14,144,204 ADMINISTRATION $59,115 MACI $565,597 WATER $4,276,591 GARAGE $295,078 STREETS/TSS $882,325 SEWER/WWTP $4,998,129 GAS TAX $518,963 STORM S 1,107,057 LIGHT DISTRICTS $162,282 SOLID WASTE $606,709 S & C CONSTRUCTION $100,000 STREETSCAPE $572,358 Public Works Budgeted Expenditures/Expenses FY2004 - $14,144,204 Budgeted Expenditures/Expenses FY2004 by Function - $31,962,489 Gen Godt Parks & Other 9% 9% It is frequently difficult to make direct year-to-year comparisons of the total Public Services budget because it is comprised of many smaller budgets for services having much different ,emissions with different funding sources. For 2004 there are four separate funding sources (General Fund taxes, Special Assessments, Enterprise Fund fees for service, and Gas Tax revenues) that fund 11 budget areas. Within this varied collection of services budgets the addition or completion of large capital projects, such as in water or sewer utilities, will produce large year -over -year variations as will the decision to purchase a high value item of equipment having a 20 year life span do so in the street maintenance budget. That said, the relative change in Public Services for 2004 over 2003 is an increase of $571,000, approximately 4.4%, due entirely to the decision to begin implementing the capital facility replacement and upgrade program recommended in the recently. completed 2002 Utilities Facility Plan.. The magnitude ofthis change, while significant, has been softened substantially by adhering to the budgetary goals laid out at the beginning of the budget cycle. These goals were: • Add no new personnel. Hold the line on M&O costs while trying to offset uncontrollable outside factors with further economies in operations. • Take a holiday from major equipment purchases in order to reduce debt service and to allow development of a City-wide depreciation plan for future equipment replacements. • Limit capital expenditures to those indicated for Facility Plan recommendations, or for other mandated programs that are imposed on the City by outside agents. Pursuit of these goals within individual budgets and their net impacts on the total are as follows. Public Works Administration is essentially unchanged from the prior year. The modest increase reflects increases in personnel costs. There arc no changes in personnel or M&O casts programmed for 2004. 129 Central Garage is essentially unchanged from 2003. Anticipated increases in fuel costs and repair parts costs have been almost completely offset by reductions in several maintenance line items. These reductions are possible because new vehicles have begun to replace older high maintenance vehicles. No personnel have been added and no garage equipment is proposed_ Street Maintenance reflects a significant change for the 2004 budget year. Over the past several years the City has attempted to consolidate budgets and focus expenditures into discreet areas that are specific to particular public services. The objectives of this effort have been to simplify the accounting of costs related to the provision of a service, to reduce the general fund portion of the budget supported by the mill levy and to make it easier for the public to connect the cost of a specific service being provided to a readily identifiable item on their annual tax bill. With respect to the street maintenance budget, these costs have historically been spread among four areas; General Street and Traffic Signs and Signals, both of which have been budgeted in the General Fund. Maintenance costs have been budgeted in the Special Street Maintenance assessment fund, and the Gas Tax fund, a budget area that reflects the City's expenditure of gas tax revenues. The 2004 budget concludes this effort for streets with the integration of the General Street and Traffic Signs & Signals budgets into the Special Street Maintenance assessment fund. This fund now accounts for the majority of expenditures for personnel, equipment, materials and services. No new personnel have been added and no new equipment is proposed to be purchased. The net result for 2004 is a budgeted reduction of approximately S80,000 in the cost of Street Maintenance. The Gas Tax Fund will continue to fund expenditures of gas tax revenues for maintenance related materials and services. An assessment rate increase of 46% is recommended to fund this change which will be offset by reductions of the mil levy. For the typical residential property the tax reduction will equal to the increased assessment. The rater fund reflects significant change for 2004 with a net increase of close to $1.4 million. There have been no changes in personnel and no significant equipment is proposed for replacement. The increase is due to the decision to begin replacements and improvements recommended in the 2002 Facility Plan. Costs for M&O have increased nearly 19%clue primarily to a Federally mandated vulnerability assessment and emergency action plan requirement. Costs for laboratory testing have likewise increased due to changes in USEPA testing requirements. The largest increase is in capital expenditures for recommended improvements to the system. These total approximately $2,416,000 and include approximately S400,000 in funding for projects begun in 2003 and planned for completion in 2004. The single largest item is the $1,229,000 planned extension of utilities south on US 93 to be done in conjunction with the state highway improvement project. It is anticipated that a water bond will pay for the initial construction. Existing parts of the system that are being upgraded will be funded as system replacements and new portions will be refunded from connection fees paid at the time new connections are made to the extended facilities. The recently completed rate study indicates that a rate increase of 10% over the next five years is necessary to fund the capital improvement program and related M&O costs. lights, boil; general street lighting throughout the town and the Downtown Decorative :fight District, are funded as they were in 2003 with specific assessments for those areas receiving service. The 2004 budget has increased by $13,927 due entirely to the increased cost of electricity_ There are no personnel, equipment or capital costs associated with these budgets. Sewer services are provided via Sewer Collection and Wastewater Treatment, each having its own budget. This area of service increases by about$1.6 million. The extension of sewer south on US 93 at S 1.4 million is the largest part The Sewer Collection budget has, like the water fund, experienced increases for 2004 due to the decision to wove forward with the recommended facility Plan improvements. Capital facility replacements totaling $305,000, begun in 2003 and planned for completion in 2004, are carried forward. In addition, this fund includes the acquisition of a replacement sewer cleaning truck at $188,000 which was partially funded last year and deferred to this year. This is 80% of the cost with the remaining 20% funded in the storm drainage budget. Wastewater Treatment for 2004 decline by $135,2.10 despite anticipated increases in electricity which is the largest non - capital component of treatment M&O and this year is estimated to cost $260,000. Other capital expenditures have been completed and significant new expenditures are not anticipated until approximately CY 2006 when the first phase of plant capacity expansion is programmed to begin. No personnel have been proposed for either the treatment plant or the collection system. The recently completed rate study indicated that rate increases of 3%, 4%, 5%, 5%, and 5% are needed over the next five years to fund the recommended capital program and related M&O costs. 130 Sidewalk & Curb construction is a budget authority category for use by the public who take advantage of the City's 50150 sidewalk replacement program and then elect to spread their costs out over 8 years via a property assessment. The gas Tax fund includes about $95,000 which will match the public's half for nearly $200,000 of sidewalk replacement in 2004 if the program is used to its fullest potential. Storm Drainage increases by $320,304. Once again the increase is primarily due to the decision to begin implementing recommendations on the Facility flan. The projects for 2004 total $226,130 to eliminate storm water cross -connections to the sanitary sewer system. In addition, the budget includes costs to begin developing the Federally mandated Storrawater Phase 1.1 Rules that have been imposed onto smaller Cities. The City is partnering with MDT to jointly develop the program and reduce costs. This budget also includes the remaining 20% cost of the new sewer cleaning truck ($47,000).The budget includes no additional personnel. The MAGI budget is a carried forward project budget for a $526,000 grant received by the City two years ago for installation of sidewalks in NW Kalispell. The City will match the grant with 581,000, which was budgeted in prior years and is carried forward with the grant. There is no significant change for budget year 2004. The project is scheduled for construction during summer of 2003. Solid Waste declines by $153,825 reflecting the purchase cost last year of a new side -arm packer truck and the decision this year to forego additional equipment purchases. The City's older side -arm packers have been retired, leaving only the 20- year old rear -load truck left to replace. This will be programmed next year. No additional personnel are in this budget and other M&O line items have not changed significantly. 131 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT 410...PUBLIC WORKS. -FUNCTION... 430100 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01102 FY02/03 FY02/03 FY03/04 Personal Services $66,271 $52,980 $47,054 $47,034 S48,265 Materials & Services S l 0,061 $14,490 S 10,850 $10,168 S 10,850 S76,332 $67,470 $57,904 S57,202 S59,11.5 STATEMENT OF FUNCTION: The responsibility of the Public Works Adininistration/Engineering Department is the design, construction, maintenance and administration of the City's infrastructure. These areas include streets, Curbs, Sidewalks, traffic signals, signage, water production and distribution, stonn water drainage, sewage collection, wastewater treatment and equipment inaimenance. Line Item Detail : Public Works 335 Membership & Dues - $900 S 180 - Montana Board of Professional Engineers & Land Surveyor's S 150 - Montana Association of Registerul Land ,Surveyor's S375 - Aineric:an Public Works Association $195 - American Society of Civil Engineers 373 School & Travel - $1,500 $1,200 - American Public Works Association Conference $300 - AutoCAD anid other computer related instruction as needed basis CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL IOOO...DEPT 410... PUBLIC WORKS... FUNCTION... 430100 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries sand payroll costs S65.897 S52,980 S46,554 S47.034 $47 7fi5 121 Ovenimc S374 S500 $500 Total Prysrnaal Services S66,271 S52,980 S47,054 S47,034 S48,265 Materials & Services 210 Office Supplies S721 S1,289 S1,0()0 S1,202 S1,150 213 Small Office Equipment S650 S1,451 S650 S650 S650 215 Computer Supplies S592 S986 S900 S965 S900 216 Computer Equipment S270 S3,018 S8(K) S800 S800 229 Other Supplies 51,963 S1,899 S1,850 S2,049 $1,850 241 Consumable Tools $300 $388 S300 S0 $300 320 Printing S229 S379 S400 S86 S400 331 PublicatioD $843 $1,066 S1,000 S1,147 $1,000 335 Membership & Dues S657 S1,183 S850 S812 S900 345 Telephone Lc Communications 5804 5544 $800 S582 S800 362 Equipint-v Maintenance S215 S197 $300 S204 S300 369 Radio Maint. & Supplies S1,366 S18 S500 S0 S300 373 School & Travel S1,451 S2,072 S1,500 $1,671 S1,500 Subtotal $10.061 S14A90 S10,850 S10,168 S10,850 TOTAL $76,332 S67,470 $57,904 $57,202 S59,115 CITY OF K.ALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000...DEPT 410...PUBLiC WORKS...FUNCTION ... 430100 ***FTE*** ***BUDGET*** POSITION TITLE FY01102 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Director/City Engineer 0.25 0.25 0.25 S 14,503 S 14,938 $15,40.1 Design Tech/Pro_j N4gr. 0.50 0.20 0.20 S22,171 S9,134 S9,417 Administrative Coord. 0.00 0.20 0.20 S0 $6,056 S6,243 Civil Engineer 0.00 0.20 0.20 S0 $7,401 S7,401 Constniclion Inspector 0.50 0.00 0.00 $14,592 $0 $0 Clerk I1 0.50 0.20 0.20 S11,378 $4,677 $4,863 vehicle allowance S900 S900 S900 subtotal salaries 1.75 1.05 1.05 S63,544 S43,106 $44,227 Payroll taxes: Ficalnletlt S4,861 S3,298 $3,383 Unemploynnem tax S222 S151 S155 Gcneral Rind total for line 11en7 110 S68,628 S46,554 $47,765 Other fund Payroll costs: 2002 2003 2004 Workers Compensation $1,016 S274 $353 Health Insurance S9,549 S8,292 $7,852 Retirement 6.8% SS4.,321 S2.931 S3,007 Total S 14,886 S11,497 $1 1,212 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL I000...DEPARTMENT 4 10 ... CENTRAL GARAGE... FUNCTION ... 431330 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00I01 FY01/02 FY02/03 FY02103 FY03104 Personal Services S96,627 S98,984 S101,182 S100,189 S104,278 Maintenance&Operations S193,571 S209,720 S193,450 S194,138 $190,800 Capital Outlay $18,445 S5,000 s0 s0 s0 S308,643 S313,704 S294,632 S294,327 $295,078 STATEMENT OF FUNCTION: The Central Garage is responsible to maintain all city vehicles and equipment in a safe and dependable condition at the lowest cost per mile or hour with the least inconvenience to each depanment. AD extensive record keeping system of repairs and maintenance is maintained and recommendations are provided io insure the City is receiving cost effective use of vehicles and equipment. Line Item Detail: CENTRAL GARAGE 215 Compuler Supplies - $1,000 (decreased S2,700) Update Crum ins Engine Control Systems Software 231 Gas & Oil $50,000 (increased $1,500) increased cost hi fuel 373 School & Travel - $3,000 In order to diagnose and repair some of the newer equipment that has been purchased it requires spo ialized training,. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 410...CENTRAL GARAGE... FUNCTION ... 431330 amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Smices: 110 Salaries and payroll costs S95,341 S97,619 S99,682 S99,316 $102,778 121 Overtime S1,286 S1,365 S1.500 S873 S1,500 Total Personal Services S96.627 S98,984 $101,182 S100,189 $104,278 Mainumance & Operations: 210 Office Supplies S235 S498 S500 S443 S500 215 Computer Supplies S0 S2,311 S3,700 $3,674 $1,000 218 Equipment (non -capital) $5,200 $5,111 221 Safety Equip & Supplies $77 $917 S350 S340 $350 229 Other Supplies S2,597 S2,615 S2,600 $3,398 $3,000 231 Gas and Oil S48,481 S45,340 S48,500 $47,340 S50,000 232 Motor Vehicle Parts S77,295 $77,399 $59,800 $59,537 S68,000 233 Tires S 15,351 S21,784 S 15,000 $14,876 $15,000 238 Filters S2,974 S3,414 S3,300 $3,580 $3,600 241 Consumable Tools S1,518 S1,526 S1,500 $1,662 $1,500 322 Books S273 S214 S0 S78 $300 341 Electricity $2,075 S2,248 S2,600 $1,760 S2,500 342 Water $155 S116 S175 S52 $175 344 Natural Gas S5,194 S4,830 S4,500 $4,493 S5,400 345 Telcl3l30ne & Communications S17 $21 S75 S13 S75 354 Contract Services -repairs S31,827 S41,918 S40,000 S40,070 S34,000 362 Equipment Maint $1,564 S692 S1,200 SIM S1,200 366 Building Mainz $1,017 $525 S700 $5,222 $700 369 Radios S 1,163 S500 S 150 S250 373 School & Travel S1,605 S3,087 S3,000 S2,129 S3,000 388 Medical Services S153 S265 S250 $110 S250 Subtotal M&O S193,571 $209,720 $193,450 $194,138 S190,800 Capital Outlay 940 Machinery S Equipment S18,445 S5.000 SO SO $0 Subtotal Capital Outlay $18,445 S5,000 S0 S0 SO TOTAL $308,643 S313,704 S294,632 S294,327 S295,078 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000...DEPARTMENT 410... CENTRAL GARAGE...FUNCTION... 431330 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Foreman 1 1 1 $10,431 $31,236 $32,195 Mechanic/Service luhe 2 2 2 $58,260 S59,862 $61,770 Tool Allowance $1,200 S1,200 S1,200 subtotal salaries: 3 3 3 S89,891 $92,298 S95,165 Payroll taxes: Fica/Medt S6,877 $7,061 S7,280 Unemployment. tax S315 $323 $333 General Fund total for line item 110 $97,082 $99,682 S 102,778 Other fund payroll costs : 2002 2003 2004 Workers Comp. $4,387 S4,955 $6,545 Health Insurance S15,924 $26,334 S24,234 Retirement 6.8% $6,113 $6,,276 S6,471 Total S26,424 $37,565 S37,250 CITY OF KALISPELL CASH: Maintenance Assessments Penalty & Interest Total Available Street Lighting Cash Carry Over PROGRAM OF SERVICES 2400 LIGHT MAINTENANCE FUND REVENUE PROJECTION ACTUAL, BUDGET ACTUAL BUDGET FY01102 FY02103 FY02103 FY03104 $16,291 S14,157 $14,157 S13,958 S130,932 S132,814 $133,176 $165,447 $456 $400 $763 $400 S147,679 $147,371 $148,096 $179,805 EXPENDITURE PROJECTION $133,522 $141,183 $134,138 $154,877 S14,157 $6,188 $13,958 S24,928 The Light Maintenance rate for FY2002 and FY2003 was $ .00242 per square foot for those properties served by the light district. Due to increased costs for electric the new rate will be S.00300 sq. ft. for FY2004. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: LIGHT MAINTENANCE 2400...PUBLIC WORKS 410..FUNCTION...430263 ACTUAL., ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00101 FY01102 FY02103 FY02103 FY03104 M,1t.crials aixl Services S77,772 S1337522 S141.183 S134,138 $154,877 Capital Outlay S25.000 SO SO SO SO S102,772 $133,522 S141,183 S134,138 $154,877 STATEMENT OF FUNCTION: The Street. Lighting District is provided to improve visibility during darkness and to promote safe wid efficient use of street facilities, This is accomplished by reduciIg pedestrian accidents at night, by reducing vandalism, and by reducing other crimes. Line liem Detail. Light Maintenance 360 Repair & Maint Services - $6,200 Increase of $5,000 to repair several street lights_ CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: LIGHT MAINTENANCE 2400... PUBLIC WORKS 410..FUNCTION... 430263 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FV02103 FV02103 FY03/04 Materials and Services 244 Lightuag Supplies S413 S329 S1,500 $705 $1,500 341 Electricity $73,896 5128,396 S133,500 S128,050 S141,510 355 Billing Costs $200 SO S800 $0 S800 360 Repair & Maim Services S>3,263 SO $1,200 S1,200 S6,200 522 Administrative Transfer $0 S4,797 S4,183 $4,183 S4,867 Total M & S $77,772 S133,522 5141,183 $134,138 $154,877 Capital Outlay 944 Vehicles S25,000 50 50 $0 $0 Total Capital Outlay S25,000 $0 $0 50 Total $102,772 S133,522 $141,183 S134,138 $154,877 CITY OF KALISPELL PROGRAM OF SERVICES 2401 DECORATIVE LIGHT MAINTENANCE REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH: $4,036 $4,207 $4.207 $7,232 Maintenance Assessments S6,150 $6,365 $6,135 $6,365 Penalty & Interest $31 $25 S228 $172 Total Available $10,217 $10.597 $10,570 $13,769 EXPENDITURE PROJECTION Street Lighting S6,010 $7,172 $3,338 S7,405 Cash Carry Over $4,207 $3,425 $7,232 $6,364 *Note: Properties in the district are assessed by front footage. $1.50 Per foot CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: DECORATIVE LIGHTS 2401... PLBLIC WORKS 410..FUNCTION... 430263 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY0I/02 FY02/03 FY02/03 FY03/04 Materials and Senrices $2,869 S6.010 $7,172 $3,338 $7,405 S2,869 S6,010 S7,172 $3,338 $7,405 STATEMENT OF FUNCTION: The Decorative Street Light Maintenance District is provided as an aesthetic feature in the business district as well as to promote beautification by landscaping and other appurtenances. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: DECORATIVE LIGHTS 2401...PUBLIC WORKS 410.1UNCTION... 430263 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Materials and Services 244 Lighting Supplies $583 $2,942 $1,500 $237 $1,500 341 Electricity S1,834 $1809 $3,875 $2,854 S4,108 355 Billing Costs (County) S200 S200 $0 $200 360 Repair & Maint. Service $1,350 $0 $1,350 522 Administrative Transfer $252 S259 $247 $247 $247 Total M & S $2.869 $6,010 $7,172 $3,338 S7,405 Total S2.869 S6.010 $7,172 $3,338 S7.405 CITY OF KALISPELL PROGRAM OF SERVICES 2420 GAS TAX REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY07102 FY02103 F)'02f03 FY03/04 CASH: S289,285 S251.385 $251,385 $316,421 Gas Tax Apportionment S287,015 S290319 S290,319 S285,619 Interest $2,500 Total Available $576,300 S541,704 $541,704 $604,540 EXPENDITURE PROJECTION Street Department $324.915 5538.819 S225,283 S518,963 Cash Carry Over $251,385 S2,885 $316,421 $85,577 Section 15-70-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties. One-half of the city's allocation is based on population and one-half on street and alley mileage. The funds may be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. The funds cannot be spent for equipment purchases. The funds can be used for labor in maintaining streets. * Street overlays not completed by 6/30/03 are re -appropriated in FY2004. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GAS TAX 2420...STREET DEPT. 421... FUNCTION ... 430240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Materials and Services $352,029 $321,668 $431.711 $198,464 $388,222 Capital Outlay S9.212 $37247 $107,108 $26,819 $130.741 S361,241 S324,915 $538,819 $225,283 S518,963 STATEMENT OF FUNCTION: Funds received from Gas Tax will be used to support the street and alley maintenance/ construction program. This program is accomplished by prioritizing construction and maintenance projects through the use of the pavement management information system. Line Item Detail: Gas Tax 354 Contract Services - Carryover $39,222/Nevv Appropriation $25,000 Striping city streets. 360 Contract Labor/Maintenance - $17,000 This line item is for snow removal or construction support. 368 Overlays & Chipseals - Carryover $135,462/New Appropriations $81,538 Amount includes carryover for this construction season and new appropriation for next spring. 934 1 st Ave. E. Parking Lot Construction $35,000. Carryover 956 Sidewalk Replacement - Carryover $45,741/New Appropriation S50,000 S50.000 to be used for a matching program to assist homeowners -,vith replacing bad sidewalks, CITY OF KALIfiPELL 2004 OVERLAY PROJECT w" .0 HIGH •^' ,av Con 6&i r M cQ T14. �CC:4Z m � W Ulm" W W 'n yV erL bC .--Sun -buurst Ct flh7FlfAD 'd YTLOtI?E toy FA313 C I► PAii v Ha€ L80j 4 Q Husky in St. 1N lay Dr ate rldian Ct '3rd St✓ AM PSll A 7 51 4 0 Vaney.� ,. .. �.._....._ �CC1?Y :AShle Di, . y Dr Ashley Dr - .. urt: hj4jde Dr as Santa -Fe Stq Phoenix St Bismark St Boise Ave Dub] �adt . r Wcc �e ❑ Dr- . Pall !S ate d, �+on#clair Dri' l+ s*�9 Axiz° e��dg� � Cam°"�'�t • ; w .� . � y w -, . - . CE rib x > TLASER_ M+ff t!1 as Si scnaa� :,. i'` ; KAAI..tSPEi.I: ' daojrj � _ pn WOODL -M& , C3 vij Or Q o FAA RR o ® o tyot e7lf 5t Cnl,teg.e'-svdadLn.�c y 4 • p C teT Ava.: A du G a �' rptlS�st , W n St If 16. t psi w 1r un �` �t $t Sy vax� E 3 )van N 5 W yivan a St Concord Lane i sX► t : . r- STSt .E �. 9' 5t 4� A 31, St `Q1j vu t� 4 HEAD A easuT St iN t.y ,0 St. W •o � *'"_ ... � :�2th5�'� �.,�, � `' - i t�Grecut �St W `�{ S{ t�s.. t riE R ersDr Lehi° Dr• 17 St s ga — - ] st Ave o n U+ I l'iI t !4 e E 144 ►rrQ 1M1 -Havers $vein NBelmar,m Dr : woau f Dr .c�Ns)ter R :T►� �. ' �� Eagle Bluestone Dr UU Sri Kell Darlington Dr. Treatment - ►• Eagle „ �aa 9 ��. arDr Plant Rd- r 4 Q Danda ° vin- -. r uFrr.��:._ rf� d x O 000 000000 C? Ca O 00000 O C) 0 0 0 0 O C'a O © G - " ? O O O O C3 CS 0 C6 r r- D, N N 6 C7 LC7 C5 CA A 6C6 lq CD e= �- CS 0 4 Lei C) LO CO IT "Zr W m r- O Ln 0 (O O 00 O co r O O •^- N A4 1� t— 0 A O A � N CD CO �t Ct) m LO I- ��' O a) a) L! x cD ao ti Lr L6 L Z L cm ao C G rn� C v r� Gri rn tD ch 'tl'i--•ss (A Ef3 Efl bR b9 Ef3 E9 (A H-T ff3 Vi (A V¢ E9 Ffl 64 to CO b9 64 to 44 ._, �. M'r-t(nC:7� omrntf7N � N � O -Itr r lf) t7 A C3 co N N N N N N �# mot' to N 00 V CD C? C! 0) CO O O LO f£c I- N IT CO ? N N N N— Y m N N N N m O CJ tea: m Cl) m mmcocotoco comcococo mm m I;yt. C') m ro M i� CD Lo N N (v CJ) A m CO C) r (7 co a) +' m co m m C) CD 'ct m It O m CD to to CD N m m m N M M cr) [`"? N m m c`"J M CO A m ram•^ e— r ,— €I) N N Id? a N N i O t+ r a C C C C C m C C C R7 .� O O O. va C) ' O Vl O Q> C7 O C co D ( > z M a) a) q 00 O U z� � O v1 cn to in N in in in in in vi D7 E OZ3 C] a) a) a) a) a) a7 a) a) a) a) 3) ?y CD }— CL cn VJ Vl L VJ C c ` cop O O O O E O q q ( a) L ([7 q ILS — > a) O > O L 23:o 12iSo(..)z_ i (LS L OUZ m (1) C C 0 V) 0 0 (n (n V) (!3 rn (n U) V)a^- m a) o+ m a) c w 0 0 jm Cm (Ci) cn a) � o Q MCL m [ U) .J vs Q m z z z z z z z z z z z z z z w co © U N" ai ai ai ai a3 ai ai ai ai 0 0 0 ai ai l� W ` �QQa > > > > Qa¢dQQ > > > > > > QaQaQ > > > > Q C) J � x a C in Eni— in m w Lit] r� O mCD A ' Q t 1 c7 F— •,;: =- 1-- 0- SO 0 C> C� (D 0 C) Cs C) 0 C) 0 CD 0 C) C) 0 6 N 6 4 6 6 co q m N C\1 00 N rl- C) "q cl) oo 0) C) Ci C) Oi L6 16 L6 C4 L6 Cli 0) foR 64 64> bfl w 69 in w w te 4*4 f t I c?) co fD CF) Iq N It U) Iq cr) et co 04 t- Lr) rl- co r- (3) Ln Nt "ll C14 0 N 00 r— m cn 0 ti LO ir) It to -4 (D N CY) m T co co m co co =4 cli It Itil Cl) -4 NCV (N CJ C%J N C14 m N- "t CO t— Lf) C%J 00 M 00 M (c m CO M (n S S > CL U) < < � co C) co CL 0) CD _0 w W > W 0 LL CD a) 0 W W a) a) c (D (v Lu > > 0 ti iz C14 Lo (D CL CD > CD < of co (D UJ 0 m CY) 0 > 0 > w CO L) O CN co cli I Cn F- d F- I PROGRAM OF SERVICES EXPENDITURE DETAIL, FUND: GAS TAX 2420... STREET DEPT. 42 I.,.FUNCTION...430240 ACTUAL ACTUAL BUDGET ACTUAL 13UDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Materials and Services -Streets 231 Gas & Oil $11.137 $7,731 $30,500 $8,422 $13,500 344 Natural Gas S2,434 $2,629 S4,000 $2,159 $4,000 354 Contract Services -striping S29,960 S3,049 S40,000 S2,532 $64,222 360 Contract Services/Maintenance $17,228 $12,411 $17,000 S1,295 $17,000 368 Overlays & Chipseals S251.820 S128.444 $277,41 l $142,237 $217,000 369 Radio Maintenance S2.567 $0 S800 $0 $500 452 Gravel $3,653 $2,166 $8,000 S3,630 $7,000 453 Materials -Contract Preparation $7.073 $8,689 S10,000 S134 $10,000 471 De-Icer/Road Oil $15,944 $23,427 S31.000 $20,520 $31NO 472 Asphalt $9,953 S14,586 S21,000 $17,284 $20,000 473 Crack Sealing Material S143 $11,000 $0 $5,000 533 Equipment Rental $260 S393 $1.000 S251 $1,000 822 Participation SID 343 S37,000 823 Contract (MAC] Grant match} S81,000 Total Materials & Services Streets $352,029 $321,668 S43I.?11 $198,464 $388,222 Capital Outlay 934 1 st Ave E barking Lot Construction $35.000 $0 $35.000 $35,000 $0 $35,000 430234 Sidewalks 956 Sidewalk Construction $9,212 S3,247 S72,108 $26,819 $95,741 Total Materials & Services 430234 $9,212 $3,247 $72,108 $26,819 $95,741 Total Capital Outlay $9,212 $3,247 $107,108 $26,819 $130,741 Total S361,241 $324,915 $538,819 $225,283 $518,963 CITY OF KALISPELL PROGRAM OF SERVICES 2500 SPECIAL STREET MAINTENANCE ALL STREET AND TRAFFIC SIGN & SIGNAL REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH: S150,060 S231,443 S231,443 $341,874 Public Works Charges $587 SO S2,009 S350 Maint enance Assessments Billed S518,334 S524,650 $519,976 $820,889 Inception of Lease (carryover 52,000) SO $161,000 $99,390 S52,000 Penalty & Interest S2,581 S2,000 S2,653 $2,500 Total Available S671,562 $919,093 $855,471 $1,217,613 EXPENDITURE PROJECTION Street Department S402,989 $456,437 $380,469 S758,375 Debt Service S33,996 $77,460 $31,927 S71,950 Capital Outlay S3,134 S171,000 S101,301 $52,000 Total Expenditures S440,119 S704,897 $513,597 S882,325 Cash Carry Over, OPERATING Cash, designated for REPLACEMENT* S231,443 S214,196 S341,874 S300,288 $ 3 5, 000 SET UP REPLACEMENT RESERVE S35,000 *Tlris is approximately 50% of depreciation expense for equipment that still has a useful life. 46% INCREASE Category] S0.0086 sglft. vaevrt land up to 2 acres. Maximum S 187.30 Category 2 S0.0086 sq/ft. residential land rip to 1/2 acre. Maximum S749.22 Category 3 S0.0126 sq/ft. Con-nnercial 90% covered. Category 4 S0.0133 sq/ft. Commercial 100% covered. Rate adopted by Resolution W 4823 A 10,000 SQ ET LOT would sec: an increase in assessment from S59 to S86 annually. CITY OF KA .ISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SPECIAL STREET MAIINTT. 2500... DEPT. 421... FUNCTION ... 430240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S290,874 S292,405 S339,579 S283,248 S574,517 Materials and Services S109,355 S110,584 S116,858 S97,221 S183,858 Debt Service $21,924 S33,996 $77,460 S31,827 $71,950 Capit.alOmlay S87,142 $3,134 $171,000 S101,301 S52,000 S509,295 S440,119 S704,897 S513,597 $882,325 STATEMENT OF FUNCTION: Special Street Maintenance fLuxls will be primarily used for street sweeping, flushing, leaf pick -tip, sanding, deicing, snow plowing and snow removal. The overall goal is to maintain all city streets in a clean, safe and driveable condition during all seasons. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail: Special Street Maintenance con't. Street Department: 362 Equip. Maint. Supplies - $4,500 Purchase of tire chains and cutting edges on our Graders and Loader for snow removal. 920 Building - $52,000 Carryover financed * Remove the old lean-to. The lack of structural integrity warrants rq)lacing it with a new 48' x 96' eight bay lean-to. Debt Service 610 $59,621 Principal payment to Montana Board of lnvestnnents. 620 $ 7,302 Interest payment to Montana Board of Investments. Road Grader- 4th year of 7 year debt schedule. Leaf Loader- 3rd yr of 5 Year debt schedule. GMC 314 Tan Pickup - 1st year of 5 year debt schedule. Single Axle Snowplow & Sander Truck - 1 st year of 5 year debt schedule. *Lean -To Structure - 1 st year of 5 year debt service. Traffic Signs & Signals: 218 Equipment (Non Capital) - S2,300 S1,700 - Heavy Duty Air Hanntner (for concrete drilling of signs) $ 600 - Portable Generator 243 Traffic Signals - S5,000 The City owns 7 traffic signals_ Repairs and replacement pans for these signals are very costly. Our relationship with the State have been cU tailed, so we do not anticipate support of parts and supplies that we have received in the past. 6toi62o Debt Service 44,400 Prin, $627 Int. on new Truck This is an estimate Until we get the final lotus amount UNFUNDED: 110 Personal Services - S31,000 Our traffic Sign Division consists of two employees who are nearing retirement.. These two individuals have many years of experience working on the traffic signals, infornnaiion that is cntcial to this division. Since funding is limited we are cross training employees from other departments in order to re -mix job skills and gain experience in positions that may need to be filled in the future due to retirements/resignations or changes in workloads. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SPECIAL STREET MAINT. 2500... DEPT. 421... FUNCTION ... 430240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00I01 F'Y01IO2 F'Y02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S222,921 S232,852 $251,552 S213,607 $351,445 121 Overtime S21,795 S12,113 S20,000 S4,535 $27,000 153 Health Insurance S32,394 S34,173 S52,879 $52,645 $74,224 155 Retirement $13,764 S13,267 S15,148 S12,461 $21,021 Total Personal Services $290,874 S292,405 S339,579 S283,248 S473,690 Materials and Services: 216 C01111)ut€r Equipment/supplies $0 S205 $500 $574 $900 218 Equipment (Non Capital) $1,380 S3,936 $0 SO SO 221 Safety Equipment S220 S817 S500 $15 S900 224 Janitorial supplies SO S300 229 Other Supplies $665 $368 S1,000 $330 S1,500 231 Gas & Oil S6,894 S6,012 $8,000 S4,196 $7,000 241 Consumable tools SO S700 341 Electric $0 S800 342 Water $0 $175 345 Telephone so S750 354 Contract Services S3,574 S4,462 S18,750 S5,602 $18,750 355 Billing Costs S400 SO S600 SO S600 357 Papa John's driveway $1,656 362 Equipment Maim./supplies S0 $4,500 366 Building Maint. $0 $1,000 369 Radio Maintenance S2,422 S241 S1,000 S120 $1,000 373 School & Travel S89 S194 S600 S526 SI,300 388 Medical services/drug test $1,027 S586 $600 $550 $600 510 Liability Insurance S11,425 521 Central Garage Transfer $65,000 $65,000 S65,000 S65,000 S65,000 522 AdministrativeTransfer S23,816 $24,680 $17,216 S17,216 S24,302 528 Data Processing Transfer S3,868 S4,083 $3,092 $3,092 S2,785 Subtotal S109,355 SI10,584 S116,858 S97,221 $145,941 610/620 Debt Service-Principal/Imerest S21,924 $33,996 S77.460 S31,827 $66,923 con't. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL, con't: FUND: SPECIAL STREET MAINT. 2500... DEPT. 421...FUNCTION ... 430240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FV01/02 FY02/03 FY03/04 Capital Outlay: 920 Building $52,000 S1,911 S52,000 940 Machinery & Equipment S87,142 $3,134 S91,500 $75,505 SO 944 Vehicles S27,500 S23,885 so Subtotal capital outlay S87,142 S3,134 S171,000 S101,301 S52,000 TOTAL STREET DIVISION S509,295 $440,119 $704,897 $513,597 $738,556 TRAFFIC SIGN & SIGNALS Personal Services: 110 Salaries $75,894 153 Health Insurance $16,656 155 Retirement S4,778 121 Overtime $3,500 Total Personal Services SO $0 $0 $0 $100,828 Maintenance & Operations: 218 Equipment (Non Capital) S2,300 221 Safety Equip & Supplies S300 224 Janitorial Supplies S400 229 Other Supplies S500 241 Consumable Tools S500 242 Street Signs $9,000 243 Traffic Signals $3,500 245 Barricade Materials $2,500 341 Electricity $4,800 345 Tele. R Commi mications $500 354 Contract Services S3,000 362 Equipment Maintenance S400 366 Building Maintenance $1,000 169 Radio Maintenance S500 373 School & Travel S600 428 Paint Materials $5,500 510 Liability Insurance $2,615 Subtotal $0 $0 $0 SO S37,915 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL, con't: FUND: SPECIAL STREET MAINT. 2500... DEPT. 421...FUNCTION... 430240 ACCOUNT ACTUAL ACTUAL BUDGET FY99/00 FY00/0 FY01/02 ACTUAL FY02/03 BUDGET FY03/04 Debt Semce: TTS 6I0/620 Debt /Principa1/lnteresi Total Traffic Sign & Signals Grand Total - budget $0 $0 SO S509,295 S440,1I9 $704,897 SO S513,597 S5,027 $143,770 S882,325 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SPECIAL STREET MAINT. 2500... DEPT. 421 ... FUNCTION...430240 ***F'TE*** ***BUDGET*** POSITION TITLE FV01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 STREET DIVISION Superintendent 0.25 U5 0.50 S10,846 S10,846 S19,632 Project Manager 0.25 0.25 0.25 S11,085 S11,418 S11,418 Working Foreman 0.75 0.75 1.00 S23,369 S23,975 S33,557 Equipment Oper/Drivers 6.00 6.00 8.00 S172,683 $177,312 $241,732 Equipment Oper/Drivers -solid waste*** ($10,500) (S10,500) ($10,500) Surveyor 0.30 0.30 0.30 S9,445 S9,719 $9,719 Merit S1,000 SO S1,500 subtotal salaries: 7.55 7.55 10.05 S217,928 S222,770 S307,058 Payroll taxes: Fica/Medt S16,671 S17,042 S23,490 Unemployment tax S763 S790 S1,075 Workers Comp S 10,000 S 10,960 $19,822 TOTAL I10 S245,362 $251,552 $351,445 TRAFFIC SIGN AND SIGNAL DIVISION Traffic Sign Tech -foreman I S33,871 Traffic Sign Tech I S31,461 Pager Pay-S95 per week S4,940 subtotal salaries: 2 S70,272 Payroll taxes: Fica,Tiedt. $5,376 Unemployment tax S246 Workers Cotnp $4,833 TOTAL 110 $75,894 Total FTE's for fund 12.05 ***Work for the benefit of Solid Waste by Street employees will be charged directly to Solid Waste Budget Fund 5510. CITY OF KALISPELL PROGRAM OF SERVICES 2825 MT. AIR & CONGESTION INITIATIVE GRANT REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH: $0 S76,516 $76,516 S68,483 331052 MAGI Grant for Sidewalks S28,886 S526,000 SQ ,S497,114 383010 Transfer from Gas Tax S81,000 SO $0 $0 Total Available S109,886 S602,516 $76,516 S565,597 EXPENDITURE PROJECTION CAPITAL OUTLAY $33,370 S573,630 $8,033 $565,597 Cash Carry Over S76,516 S28,886 S68,483 $0 Grant approval has been received. Tlie amount of the thatch is approximalely S81,000. The thatch was taken from the Gas Tax Fund. Match is 13.4% CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND, MT. AIR & CONGESTION GRANT 2825... STREET 42L..FUNCTION ... 430240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Capital Outlay S33,370 S573,630 S8,033 S565,597 $33,370 S573,630 $8,033 $565,597 STATEMENT OF FUNCTION: Grant approval has been received. The amount of the thatch is approximately S81,000. The match was taken from the Gas Tax Fund in FY2002. Match is 13.4% The Grant ftnnds will be used to construct sidewalks on the West North pan of town. MOOT will be administering the grant funds. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: MT. AIR & CONGESTION GRANT 2825 ... STREET 421... FUNCTI:ON...430240 ACTUAL ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 ACTUAL BUDGET FY02/03 FY03/04 950 Construction in Progress -sidewalks $33,370 $573,630 TOTALS $33,370 $573,630 $8,033 $565,597 S8,033 S565,597 CITY OF KALISPELL PROGRAM OF SERVICES 4290 SIDEWALK & CURB CONSTRUCTION REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 10100 CASH: 50 50 S0 50 381004 Proceeds S & C Warrants $1,209 S25,000 S12,711 S100,000 373017 O�Iner Contribul-JOn $7,953 50 $0 Total Available S9,162 S25,000 S12,711 S100,000 EXPENDITURE PROJECTION Consmiclion Costs S9,162 S25,000 S12,711 $100,000 Cash Carry Over S0 SO SQ 50 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY MARY FUND: 4290....... SIDEWALK AND CURB CONSTRUCTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00I01 FY07102 FY02/03 FY02/03 FY03104 Sidewalk Construction S2,566 $8,664 $25,000 $12,711 S100,000 S2,566 S8,664 $25,000 $12,711 S100,000 STATEMENT OF FUNCTION: The sidewalk and curb construction fiend is used to record expenditures for replacing sidewalks and curbs which residents request or which the City orders in. The costs are paid for by the property owner. They are billed for the cost of cottstruct.ion plus 5% for administration. The property owner can have the cost put on the tax notice for a period of 8 years. The City sells sidewalk and curb warrants for the amount of the assessment. The sidewalk and curb construction fund appropriations have been changed due to the implementation Of the matching program. This gives us greater budget authority to sell bonds. CITY OFICAI tSFELL PROGRAM OF SERVICES EXPENDITURE DETAIL ~ FUND: 4290....... SIDEWALK AND CURB CONSTRUCTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 410 430234 937 Constniction S2,566 S8,664 S22,500 $12,71 I S90,000 410 430631 522 Administration S2,500 $0 S10,000 Total S2,566 S8,664 $25,000 S12,711 $100,000 CITY OF KALISPELL PROGRAM OF SERVICES 5210 WATER FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH: Operating S572,796 S296,802 $296,802 $400,746 Plant Investment Account.' S437,456 $572,046 $572,046 $517,684 Meier Replacement Cash ** $161844 $60,664 S60,664 $65,040 adiants: AIR, Comp. abs.,bad debt ppa $5,218 (562,$14) Metered Water Sales - 10%increase'04 S1,134,928 SI,235,000 $1,233,047 S1,398,500 Meterfee" 10%increase'04 $43,820 S44,000 S44,376 $48,000 Hookup Fees (Plant investment account.)* $144,914 $100,000 S185,237 $160,000 Installation charges/turn on feehower rent $53,205 S45,000 S80,816 $20,000 Revenue Bond 2003 issue - carryover S99,652 S825,000 $444,705 $380,295 Revenue Bond 2004 issue S1,689,830 Interest Earnings S22,478 S20,000 S12,408 $12,000 DEQ Reimbursement - Grant S94,868 $0 Total Available $2,531,311 $3,198,512 $2,962,155 S4,692,095 EXPENDITURES Water Billing $93,197 $103,140 S98,701 $104,771 Water Operating S848,772 S986,532 S885,332 $1,125,660 Debt Service $164,117 S167,587 S167,587 $299,823 Capital Outlay S348,682 $167,361 S122,316 $1,250 Capital Outlay - Plant Investment funds * S10,324 S423,000 $239,599 S320,000 Capital Outlay - Meier Replacewem fonds ** $0 S40,000 S40,000 S40,000 Capital Outlay - Bonded Projects $136,707 $825,000 S425,150 S2,075,087 Depreciation- funding 10%in'04 $170,000 $170,000 $170,000 $310,000 subtotal water expenses S1,678,602 S2,779,479 S2,049,984 $4,171,820 Total Operating & Billing Expenses SI.771.799 52.882,619 $2.148.685 4,276.S9J Cash Carry Over: Operating Cash (3 trio. Operating $290,000) $296,802 S172,183 S400,746 $295,781 Plant Investment Cash Account* 5572,046 $249,046 $517,684 $306,684 Meter Cash replacement account ** S60,664 $64,664 $65,040 $73,040 Capital Improvement Reserves (target $300,000) S30,000 Emergency Reserves (target S100,000) S20,000 Note: Bonds will be issued for 10% more than shown to fund the debt service reserve account. $51,000 of plant invest fees will be applied to debt service CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: WATER OPERATING 5210... 447... WATER FACILITIES FUNCTION ... 430550 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY02/03 FY03104 Personal Services S402,595 S417,526 S441,881 S465,433 S465,234 Materials and Services $399,812 $431,246 S544,651 S419,899 $660,426 Capital Outlay S186,627 $348,682 $167,361 S122,316 $1,250 Water Bond Projects S605,350 S136,707 S825,000 S425,150 S2,075,087 Capital Outlay Replacement Funds S401,488 $10,324 5423,000 $239,599 S320,000 Capital Outlay Meter Funds SO S0 S40,000 S40,000 S40,000 Debt Service S 112,457 S 164,117 $167,587 S 167,587 $299,923 Deprec./Replacement $170,000 S170,000 $170,000 S170,000 $310,000 S2,278,329 S1,678,602 S2,779,479 $2,049,984 $4,171,820 STATEMENT OF FUNCTION: The responsibility of the Water Department is to provide safe, potable and palatable water for the needs of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with maintenance of the distribution systetrt, storage facilities, fire hydrants, valves, meters and related controls is an integral part of the fiurction of this department. This budget is responsible for pumping and treating millions of gallons annually. CITY OF KALISPELL PROGRAM OF SERVICES Line item Detail: WATER FUND, continued 214 CIS Equipment & Supplies - $2,000 Increase includes the possible purchase of a plotter. The current mapping plotter is over six yrs old. The additional funds would only be used in the event the current plotter breaks down and repair is not a option. A new plotter is approx. $4.800, additional funds have been added to the GIS Supplies line item in Water, Sewer and Storm. 312 Postage & Shipping - $4,000 Cost of slipping repair parts and mailing Consumer Confidence Report. 320 Printing - $4,000 Blueprints for engineering projects and printing of Consumer Confidence Report, required by the EPA. 349 Lab Services - 532,000 New EPA rules implemented last year have greatly increased our costs. Two new tests that are now required cost an additional $10,080, We also brought Noffsinger Springs on line two years ago which increased costs by $4,1 b0 and a new population formula that the State has applied has also added an additional $720 in testing. 354 Contract Services - 529,750 $ 5,900 - Contract Mowing at Well Sites $600 U-Dig fees S 14,500 - Estimated System Repairs S8,750 Photo Grammetry- carryover 356 Consultants - Carryover $5,000 The Facility Plan recontrnended redistribution of the City's water rights at its present supply and Noffsinger Spring to optimize our water rights and ensure they accurately reflect historic production rates. Several water wells are producing above their permitted rates, and Noffsinger is regulated to a production level below the granted water right. This will be corrected to place the City in the best position when water Tights adjudication takes place in the Flathead drainage. 357 Vulnerability Assessment - $60,000 -Federally Mandated Water System Vulnerability Assessment is required to be performed by .tune 30, 2004 and must be followed in six months by an emergency preparedness plan. The emergency preparedness plan then needs to be approved by the EPA. 366 Building I19aintenanee - $13,000 Perform various maintenance tasks at the Water Maintenance Building, Noffsinger Springs, the reservoirs and booster stations at the Buffalo Hill site and Armory, Depot and Grandview wells. Also includes $3,000 to rebuild and pave drive approach at Buffalo Well and Booster Stations. CIiY OF KALISPELL PROGRAM OF SERA/ICES Line Item Detail: WATER FUND, continued 357 Facility Maintenance - Carryover S50,125 Repair exterior cracks on reservoir # 1, resurfacing and painting exterior at Noffsinger Springs and sandblast, wash, prime and paint exterior of booster station #1 . 423 Materials/Mains - $18,870 Increase of $5,870 to install valve extensions on street overlay projects. Capital Outlay Replacement funds: total $320,000 942 Telemetry & Control System Engineering & Construction - $80,000 Carryover S60,000 - New Appropriation $20,000 Includes materials and installation costs. This project was originally intended to be part of the overall electrical system upgrade last year. Bids for the SCADA work far exceeded Department opinion of fair value, This is believed to have been due to the small munber of competent companies doing this work in the region and the higher costs for more distant companies to mobilize to perform the work and the anticipated additional post -installation on -site work that could be expected. The current approach to the project has been rcirised into two phases, acquisition and installation support. Equipment will be specified and acquired in increments that are then installed with technical support for each increment. Electrical Upgrade Engineering & Construction - Phase 11 Standby Power - Install Generators/Switch gears - $120,000 This item was identified during the facility plan process and includes preliminary engineering, project engineering and estimated construction costs. The emergency power system at Buffalo Hill was replaced Iasi year, The salvaged equipment, two generators, will be installed at Armory.well and at Noffsinger Spring. New switch gear will be installed to support the generator installations at both sites. Phase ]-Water Supply Electrical System, Reliability, Safety, and Security Upgrades Carryover $120,000 - Tlt s is phase I of an upgrade project for the City's water supply sites at Noffsinger Spring, Armory Well and Depot Well. These «-ater supply sources are among the oldest serving the City. The age of the building wiring, power and control systems in most cases exceeds 50 years. These components have deteriorated to the point. they are an operational problem and a serious safety hazard. l=urtber, many components are totally obsolete and no longer serviced for parts necessitating extended time ovt of service while components are located and installed. Operator safety has become a serious issue because many building circuits have fatfIted to ground and cannot be fully isolated by disconnecting breakers. Operators have repeatedly received electric shocks when trying to diagnose and repair minor items. Improvements for .Armory well and Noffsinger may be combined into a single project with the generator systems if costs can be reduced by doing so. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail, WATER FUND, continued 948 Phase 11 Residential Meter Change out - $385,000 ($345,000 bonded, $40,000 replacement $) In FY02 the City changed out its large corninercial water meters to a more reliable and accurate design. Also included in the program was a remote reading system to allow simpler and faster meter reading with direct transfer of billing data into the City's computerized billing system. The intent of the prograin was to improve reliability, increase accountability, and enhance revenue. The program has been hugely successful. It was originally estimated that the project payback would be 5 years, our data indicates our actual payback to be closer to 2 years. In FY 03 we continues] the program with the installation of Phase I of III to convert residential meters at the rate of approximately 1,700 per year. Phase I is complete and Phase 11 is programmed for FY04. City employees supported by contract labor are performing the work. $50,500 carryover from FY2003 to be bonded. 946 Phase 11 I3ydrant Installations - $100,000 - bond financing, $9,657 carryover The Fire Department has identified several areas within City limits that do not have adequate hydrant protection, While this is a fire safety issue, it also impacts the rating that will be issued by the ISO in 2 112 years. Our plan is to meet the 2 1/2 year target date for completion of this project. In order io accomplish this we had planned to install 30 - 35 bydraritsin FY03 and FY04 until completed. In order to ensure most efficient hydrant location and budget expenditure we are currently re-evaluating the original project list to reaffirm its validity and to identify potential changes that offer the same benefit at lower cost by installing a smaller number of hydrants. 947 Water Main Extensions - Carryover $340,000 Northern Lights Blvd. to Parkway Drive - This project includes extending the main from Northern Lights and Three Mile Dr. east on Three Mile to Meridian Rd. and then north on Meridian approximately 350 ft. and connecting to an existing main. Another main would extend Three Mile; north on Northwest Lane to the south side of the Junior High run east to PaThvay Dr. and west to Northem Lights Blvd. The project will consist of 1,400 L.F. of 12" School and then main, 3,720 L.F. of 8" main and eleven (11) fire hydrants. This addition to our water distribution system will make water services available to seventeen (17) properties that do not now have service, greatly improving the fire flows in this area, This prcjectis designated ' EX 2 and WEX 7 in our Capital Improvement Program. The project also provides for the possible future connection of the upper and lower pressure zones. The total project cost is estimated to be $340,000 which includes engineering and contingencies. 932 US 93 South Water Improvements - $1,229,830 - bond financing ($840,404 New Capitall$389,426 Replacement of Existing Capital) In conjunction with MDT improvements to US Highway 93 from Ashley Creek to Kalispell, the city intends to install water improvements i ithin the highway right of way. These improvements include water mains, valves, hydrants, utility crossings and apptutenant structures to extend utilities from their present terminus south to approximately the intersection of US Highway 93 and Cemetery Road_ The estimated construction cost of these facilities isS1,229,830. This project has been planned for several dears and has been consistantly delayed due to MDT difficuhtes in obtaining ROW. The current MDT project. schedule anticipates a contract let date of December 2003, We do not know whether this is realistic but we must continue to program funding according to the MDT project schedule. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: WATER OPERATING 5210... 447...WATER FACILITIES FUNCTION ... 430550 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages 5313,561 5339,856 5340,551 5364,415 $356,871 112 Retirement -Severance SO 51,857 51,680 SO 52,074 121 Overtime/CallOuls 523,377 $11,850 514,000 511,242 514,000 153 Bath Insurance 545,054 542,960 565,034 $65,587 $70,914 155 PERD 520,603 $21,003 520,616 $24,189 $21,375 Total Personal Senices 5402,595 5417,526 5441,881 5465,433 $465,234 Materials and Services: 210 Office Supplies 5169 5181 $250 $193 $250 213 Small Office Equip 5148 $121 5879 S590 5850 214 GIS Supplies 51,023 5865 51,000 $183 52,000 215 Computer Supplies 5819 5702 $1,000 5810 51,000 216 Computer Equipment $260 5335 $2,000 $526 $2,000 218 Equip. (Non Capital) 51,744 56,826 $3,000 $2,728 $1,500 221 Safety Equip & Supplies $1,585 53,762 51,600 5891 $1,500 224 Janitorial Supplies 5384 5251 5500 $419 5500 226 Chlorine & Chemical 55,641 $6,545 $7,500 $7,922 57,500 229 Ot.ber Supplies 51,091 515365 52,500 $1,877 52,500 231 Gas & Oil 56,797 56,710 58,000 $8,092 58,000 241 Consumable Tools 51,017 $1,399 51,300 $1,369 51,300 312 Postage 51,726 S51 $3,000 52,596 $4,000 320 Printing 51,826 5556 55,500 54,390 54,000 335 Membership, Dues 5715 5889 51,200 51,016 51,200 336 Public water supply fee S 12,114 512,338 $15,500 S 12,372 S 15,500 341 Electricity 583,986 5110,680 5129,580 5117,812 5137,355 342 Water/Sewer $187 $532 5600 $259 5600 344 Natural Gas $8,684 56,944 58,000 $6,305 59,600 345 Cotnniunications $6,115 56,578 €8,000 55,422 $8,000 349 Lab Services $5,427 512,088 $20,000 $19,438 532,000 353 Auditing 52,000 52,000 52.000 $2,372 52,850 354 Contract Services 542,666 $10,374 S21,300 $17,922 $29,750 356 Consultants (carryover) 513,175 54,847 515,000 55,479 55,000 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: WATER OPERATING 5210...447... WATER FACILITIES FUNCTION ... 430550 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY06/01 FY01/02 FY02/03 FY02/03 FY03/04 357 Vulnerability Assessment SO SO SO SO $60,000 360 Repair & Maintenance S9,759 S591 S9,500 $9,415 S9,500 362 Equipment Maintenance $31,349 S1,276 S5,000 S6,593 $5,000 363 Office Equip Maintenance SO SO S400 $0 S400 366 Building Maintenance S 11,675 S 11,499 S13,000 S 12,548 S13,000 367 Facility Maintenance SO SO $50,125 SO S50,125 369 Radio Maintenance $4,576 S900 S800 S495 $600 373 School & Travel $3,026 $1,811 S3,000 $2,052 S3,000 380 Training Materials SO $0 S200 $0 S200 388 Medical/drug testing $476 $259 S500 $430 $500 395 Equipment Rental $745 S930 $1,500 S1,330 $1,500 410 Construction Materials $7,847 S10,966 S10,000 $6,251 S10,000 421 Meiers (new services) S31,663 S84,953 S40,000 $14,404 $40,000 422 Hydrants $9,431 S9,996 510,000 $9,183 $10,000 423 Materials -Mains S13,950 S9,285 S13,000 $7,151 S18,870 424 Materials -Service lines S9,174 $4,221 $13,000 $6,454 S13,000 425 Materials - Pumps S4,081 $2,290 $5,000 $1,871 $5,000 510 Property & Liability Ins. S13,849 S12,684 $16,500 $22,326 S19,S50 512 Uninsured loss -deductible $5,076 S7,500 $10,347 S 11,250 521 Central Garage Transfer $8,800 $8,800 S8,500 $8,500 S8,500 522 AdministrativeTritnsfer S58,290 S58,771 $72,168 $72,168 $93,518 528 Data Processing Transfer $8,785 S9,053 S5,749 $4,796 $6,358 810 Bad Debi Expense $1,037 S946 $D S2,612 $1,500 Total Material & Services $399,812 S431,246 S544,651 S419,899 $660,426 Capital Outlay Replacement Funds: 934 Roof Reservoirs $401,488 931 Mains (R&D Fund) S6,000 SO 942 Electrical Upgrade & Telemetry S 10,324 $417,000 $239,599 S320,000 S401,488 S10,324 S423,000 S239,599 $320,000 Capital Outlay Meter Funds: 948 Meters -Replacement S $0 SO $40,000 S40,000 S40,000 Total Capital Outlay/Replacement SO $0 $40,000 S40,000 $40,000 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: WATER OPERATING 5210... 447... WATER FACILITIES FUNCTION...430550 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Capital Outlay: operating funds 933 Rate Study (carryover) S72,698 S23,737 S150,000 S109,578 $1,250 934 Capital Improvements S4,548 S1,470 SO $0 $0 940 Equipment S84,706 S19,723 S17,361 $12,738 $0 944 Vehicles S24,675 S58,296 SO SO so 948 Meters from Operating S $0 S245,456 80 $0 S0 Total Capital Outlay $186,627 S348,682 S167,361 S122,316 S1,250 950 No. Main water improveznems. S605,350 S136,707 SO SO SO BONDED PROJECTS: 2004 931 US 93 S. Water Main Improve $0 $1,229,830 948 Meters -capital project -phase II S385,000 S334,400 $395,600 947 Northern Lights Project 1 (carryover) $340,000 S407 $340,000 946 Hydrant In51allations-phase11 S100,000 S90,343 S109,657 SO $0 S825,000 $425,150 $2,075,087 447 Debt Service: 490545 Loan - Loader 610 Principal S4,256 S4,373 $4,621 $4,621 $4,884 620 Interest S1,738 $1,377 S773 $773 S566 490200 1996 Revenue Bond 610 Principal S60,000 S60,000 $65,000 $65,000 S70,000 620 Interest .S46,188 $42,738 S39,798 $39,798 S36,548 630 Fiscal Agent Fees $275 S275 S275 $275 $275 490250 2001 SRF Loan - 4% 610 Principal S26,000 $28,000 $28,000 S28,000 620 Interest $29,354 S29,120 S29,120 S28,000 CITY OF KALISPELL PROGRAM. OF SERVICES EXPENDITURE DETAIL FUND. WATER OPERATING 5210...447... WATER FACILITIES FUNCTION...430550 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 490210 Water Bonds 2003 610 Principal s0 S90,700 620 Interest $0 $25,850 630 Bond Issue Costs/split w/sewer $0 $15,000 Total Debt. Semce $112,457 $164,117 S167,587 S167,587 S299,823 510400 831 Depreciation expense SI70,000 S170,000 S170,000 S170,000 $310,000 Total Water Operating S2,278.329 U-6 2 $2, 79.479 5ZDA2,9$4 S 4.17 1 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: WATER OPERATING 5210...447...WATER FACILITIES FUNCTION ... 430550 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Public Works Director 0.25 0.25 0.25 $14,503 $14,938 S 15,403 Asst. City Engineer 0.35 0.35 0.35 S14,823 $18,025 S18,200 Superintendent 0.25 0.25 0.25 $10,846 S10,846 S9,816 Design Tech/Praject Manager 0.00 0.15 0.15 $0 S6,651 S7,063 Constniction Inspector 0.25 0.00 0.00 $7,296 $0 SO Civil Engineer 0.00 0.20 0.20 $0 S7,401 $7,401 Admin. Coordinator 0,25 0.20 0,20 $7,349 S6,056 $6,243 Working Foreman 1.00 1.00 2.00 S31,159 S31,967 $66,066 Maimenance & Repair 6.00 6.00 5.00 $179,255 $184,078 $157,808 Surveyor R40 0.40 0.40 $12,593 $12,958 $12,958 Clerk 11 0.25 0.40 0.40 S5,689 S9,354 $9,726 vehicle allowance S900 S900 S900 nnerit & comptlme buyout S 1,600 $0 $2,761 subtotal salaries 9.00 9.20 9.20 $286,013 $303,174 S314,345 Payroll taxes 1'ica/Medt S21,880 S23,193 $24,047 Worker's comp. S11,668 $13,123 $17,378 Unemployment tax SLOW $1,061 S1,100 Total for line item 110 S320,562 S340,551 S356,871 CITY OF K.4LISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: WATER 5210..WATER BILLING COSTS 447...FUNCTION...430560 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY03/04 FY03/04 Personal Services $64,105 S66,739 S78,583 $74,874 $79,330 Materials and Services S23,154 $23,735 $24,557 $23,826 $25,441 Capital Outlay S1,012 S2,723 SO $0 $0 S88,271 $93,197 $103,140 $98,700 S104,771 STATEMENT OF FUNCTION: The water rates which went into effect September I st 1996 segregate the billing costs as a flat fee, $2.85 per bill. We bill approximately 6,500+ customers six trues a year. The billing fee generates approximately S 110,000. Line Item Detail: 354 Contract Services-$2,500. Includes $75010 Grizzley Security to pick up utility bills at the grocery store locations and $375 (25%) of the cost to have Grizzley Security take the daily depostis to the bank. Maintenance contract for ADG software for the Utility Billing Program is S500 year. Additional $375 for bank charges or customize software. 373 School & travel/ membership & dues Funds for the utility clerk to attend training and partial funding for the City Accountant for continuing education. 25% of City accountant funded by water billing. City accountant membership in CPA society, license and GFOA. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND, WATER 5210._WATER BILLING COSTS 447... FUNC'DON...430560 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY03/04 FY03/04 Personal Services: 110 Salaries & Wages S52,396 $54,425 S57,355 S57,236 $60,368 153 Health Insurance S8,584 S9,280 S17,896 S14,264 S15,362 155 Retirement - PERD $3,125 S3,034 $3,332 S3,374 S3,600 Total Personal Services S64,105 S66,739 S78,583 $74,874 $79,330 Materials and Services: 210 Office Supplies S24 S8 S300 S 147 S 180 335 Membership S Dues S226 S28 S500 S88 $300 354 Contract Services $1,481 S1,195 S2,000 S1,662 $2,500 355 Billing Costs & Postage S9,554 S9,996 S12,500 S12,112 $12,500 373 School & Travel S378 $207 S 1,000 $607 S 1,000 522 Administrative transfer $3,466 S4,201 S3,461 $3,461 $3,556 528 Data Processing S8,025 S8,100 S4,796 S5,749 S5,405 Total Materials and Services S23,154 S23,735 $24,557 S23,826 S25,441 Capital Outlay: 940 PC for Water/Billing S1,012 S2,723 SO SO SO Total Billing Costs S88,271 S93,197 S103,140 S98,700 S104,771 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: WATER 5210..WATER BILLING COSTS 447...FUNCTION...430560 ***FTE*** ***BUDGET*** POSITION TITLE FY00/01 FY01/02 FY03/04 FY01/02 FY02/03 FY02/03 Meter Deader 0.50 0,50 0.50 S 15,120 $15,501 $15,978 Billing Clerk 1.00 1.00 1.00 S24,499 S25,134 S26,066 City Accown.ant 0.25 0.25 0.25 S8,127 $8,371 S8,371 Vacation fill-in $2,610 S3,000 S4,000 subtotal salaries 1.75 1.75 1.75 S50,356 S52,006 S54,415 Payroll taxes: FicaNedt $3,852 $3,978 S4,163 Uneinploynnent tax S 176 S 182 S 190 Worker's comp. SI,075 $1,189 $1,600 Water billing total for line item 110 S55,459 $57,355 $60,368 CITY OF KALISPELL 5310 SEWER/WWTP FUND REVENUE/CASH FLOW PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH:Operating Sewer/WWTP $783,965 $749,360 $734,360 S679,285 *** WWTP Plant Inv. Account S1,841,019 S2,111,997 S2,111,997 S2,295,227 ** WWTP Equipment Repl/Evergreen $1,849,862 $2,132,313 $2,132,313 S2,291,792 Sewer replacement $0 $0 $0 $180,000 * SANITARY sewer Plant Inv. Account S518,884 S674,399 S672,123 $850,825 Subtotal Cash S4,993,730 $5,667,069 $5,650,793 $6,297,129 REVENUE and sources of cash: Change in AIR, comp abs. (S1,881) so $29,648 $0 SEWER SERVICE -billed (3%'04) S2,494,530 S2,500,000 $2,520,938 S2,600,000 Hookup-WWTP S211,405 S95,000 S263,167 $200,000 * Hookup -Sewer S135,138 S65,000 S180,152 $150,000 Interest -operations S25,286 S20,000 S 15,206 S 10,000 ** interest-WWTP/Evergreen S59,374 S40,000 S34,727 S24,000 *** Interest-WWTP capital improvenler S59,573 S40,000 S32,189 $24,000 * Interest -Sanitary Plant Invest.Acct. $18,101 S13,000 S11,260 $8,500 MiSC $3,194 S0 S2,246 SI'mo 2004 Revenue Bonds +10% reserve S0 SO $0 $1,289,890 DNRC & CDBG Grants for WWTP $0 S30,000 $0 S30,000 Subtotal Revenue $3,004,720 S2,803,000 $3,059,885 $4,337,390 Total Available S7,998,450 S8,470,069 $8,710,678 S10,634,519 EXPENSES and uses of cash: Billing Costs S94,179 $95,879 S94,930 S101,258 SANITARY operating/debt/capital/deer. S666,200 S686,335 S591,551 S2,375,425 * Sewer Plant Invest. funds SO S332,500 S 12,710 $463,730 WWTP operating/capital S1,890,355 S1,898,582 S1,835,026 S1,941,266 *** WWTP Cap. Impr. S0 S146,462 S113,732 $21,250 ** WWTP Replace/Evergreen S85,324 S198,500 S184,266 S95,200 Subtotal Expenses S2,736,058 S3,358,258 S2,832,215 $41998,129 Add uWmded depreciation 1.0 cash S80.'000 S80,000 $80,000 S140,000 CASH CARRY OVER: Sewer Fund - operating (3mo. Si380,000) S734.360 7 5 4 S629,2$5 1$5 2 22_�Z ** WWTP Plant Inv. Account S2,111,997 S2,100,535 $2,295,227 $2,497,977 ** WWTP Equipment Repl/Evergrem S2,132,313 S2,282,214 S2,291,792 $2,529,611 Sanitary Capital Reserve (target. S700,000) S0 $180,000 S180,000 S140,000 * Sewer Plant Inv. Account $672,123 S599,899 $850,825 $545,595 Total $5,650,793 S5,680,212 S6,297,129 $6,225,409 Rate S3.48 per 1000 gallons effective August I st, 2003. 3% increase (excluding Evergreen) *Sewer replacement S180,000 set aside'03 for Vactor Truck spent '04. this budget designates S 140,000 (50% of sanitary sewer depreciation ) for replacement account. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SEWER SEWER OPERATING 5310...454...SEWER FACILITIES FUNCTION ... 430630 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FV02/03 FY02/03 FY03/04 Personal Services S182,324 $197,203 $211,899 $217,689 S238,877 Materials and Services S 104,341 $140,670 $163,308 $131,440 S 187,288 Capital/Construction S108,287 S81,776 $124,519 $43,063 S1,551,150 Replacement S122,926 s0 S320,000 S12,710 S463,730 Debt Service $104,754 S166,551 S119,109 S119,359 $138,110 Depreciation (50% ftmded) $80,000 S80.000 S80,000 $80,000 $280,000 S702,632 $666,200 $1,018,835 S604,261 $2,839,155 STATEMENT OF FUNCTION: It is the responsibility of the Sewer Maintenance Division to operate and maintain the sewer collection and transmission system. Maintenance promhires include}et rodding, flushing, TV inspection, mechanical and chemical cleaning methods as required. Line ltem Detail: SEWER OPERATING 214 GIS Equipment $ Supplies - $1,500 Increase includes the possible purchase of a plotter. The current mapping plotter is over six errs old. The additional fitnds would only be used in the event the ciuTent plotter breaks down and relmir is not a option. A new plotter is approx. S4,800, additional fends have been added to the GIS Supplies line item in Water, Sewer and Storm. CITY OF KALISPELL PROGRAM OF SERVICES Line item detail: SEWER FUND, CONTINUED 218 Equipment (Non Capital) - $3,500 $1,700 - Sewer Cleaning Hose $350 - Manhole Ladder 5350 - 12' Clam Catch Basin & Manhole Cleaner $500 - Portable Generator 5600 - Portable Gas Powered Pressure Washer 221 Safety Equipment & Supplies - $4,600 increase of $2,600 to include cost of Vertical Shoring Equipment to support trench walls. 354 Contract Services - $19,300 $6,500 - Temporary help-Spring/Suminer - Needed in order to maintain our maintenance schedule, particularly the old clay pipe section of town where we have an excessive amount of tree roots. $8,750 - Represents 25% cost of Photo Gratninaetry. The Photo Grammetry is needed to update 28 sections of aerial photos, litany of them 10 years out of date, in our GPS mapping system. Water, Spec Street and Storm will each fund 25%. 357 Consultants - Vulnerability Assessment - $30,000 Federally Mandated Sewer System Vulnerability Assessment is required to be performed by June 30, 2004 and must be followed in six months by an emergency preparedness plan. The emergency preparedness plan then needs to be approved by the EPA. Capital Outlay: 920 Building .Addition - Carryover $72,000 A 40' x 60' addition to the Sewer Maim Bld. The Sewer Maintenatice Division has the smallest building in the complex and have outgrown their space. They have several pieces of equipment that are presently being stored in the parking lot and are exhibiting signs of deterioration due to weather. The sewer maintenance operation is year round, not seasonal in any way, and ail of the equipment is used continuously. It needs to be readily available and not subject to freeZing the sewage that remains in the mechanism even after draining. The addition would allow this equipment to be moved onside and weather protected. Cost represents 80% - Storm will fund 20%. 933 Cost -of -Service Rate Study - Carryover 51,250 This provides for completion of a comprehensive cost -of -service rate study of the sewer system in conjunction with the water, wastewater and storm drab3age systems. The study will also include a review of system development charges with the overhaul of rates. This rate study is required in order to identify how best to fiord the identified improvements. CITY OF KALISPELL PROGRAM OF SERVICES Line item detail: SEWER FUND, CONTINUED REPLACEMENT FUNDS: 931 Lift Station #8 Improvements - $231730.00 Replace worts out cavitating pumps. 940 Machinery & Equipment - $188,000 As recommended by Council, funds were set aside in FY03 for the purchase of a new sewer cleaning mick in FY04. We ctttrcmtly have a 1983 and a 1994 VacCon for sewer cleaning. The 1994 unit is becoming less reliable for continuous service. The 1983 Vactor will be disposed of and the 1994 VacCon will be the secondary tntit. Cost shared 80% Sewer. 20% Storm 950 Construction in Progress - Camlover $105,000 S 105,000 - Lift Station #4 replacement - Liberty Street - This replacement is recommended in the Facility Plars and included in the Capital Improvement flan. Appropriation includes a back-up generator. 952 Manhole Rehabilitation - $10,000 This involves installation of a high strength lining in deteriorating manholes in lieu of complete replacement. This will arrest deterioration of the structure and avoid the costof a total replacement. Tenn manholes are budgeted for FY03. 953 Lift Station #3 (Grandview & 93) Replacement - $200,000 Lift Station 43 is the oldest in the system (1968), The wet well is in questionable condition and the demands on this station are increasing. In the event of failure this station is the most diffictilt. to deal with. 130NIDED: 951 Capital Improvements -US 93 South Sewer Improvements-$1,414,900 In conjttnct.ion with MDT ittrprovement of US Highway 93 from Ashley Creek to Kalispell, the City intends to install sewer improvements wirlaan the highway right of way. These improvements include sewage collection gravity mains, pressure force mains, pumping facilities and appurtenant structures to extend utilities from their present tenninus south to approximately the intersection of US Highway 93 and Cemetery Road. The es€itnated construction cost of these facilities is S 1.414,900. Tlne current MDT project schedule anticipates this work in 2002. We do not believe this is realistic because of continuing ROW and design problems that are not vet resolved. However, we must continue to carry this item to ensure funding, availability whenever the project finally proceeds. Bonded amount S1,289,900 plus S125,000 replacement fiords. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SEWER SEWER OPERATING 5310...454... SEWER FACILITIES FUNCTION ... 430630 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages $148,245 $161,232 $164,363 S171,514 S167,941 121 thertime S2,103 S5,347 $5,000 S3,933 $5,000 153 Hcabb Insurance S22,498 $20,207 $31,637 S31,863 S34,697 155 Retirement -PERD S9,478 S10,417 $9,939 S10,379 S10,054 112 Employee Severance/retirement $0 S960 $0 S1,185 Total Personal Services S182,324 $197,203 S211,899 $217,689 $218,877 Materials and Services: 210 Office Supplies S181 S45 S200 S12 S200 213 Small Office Equipmem S402 $1,068 Sl,()00 S815 SIM 214 GIS Equip/Supplies S 1,143 $865 S 1,000 S226 $1,500 215 Computer Supplies $778 $754 S800 S429 S800 216 ConiputerEquipment S735 S972 S1,50() $1,336 $1,5()0 218 Equipment (Non Capital) $2,467 $785 S3,500 S3,500 $3,500 221 Safety Equip & Supplies S612 SI,012 S2,000 S2,293 $4,600 224 Janitorial Supplies S298 $610 $350 S413 S400 229 Other Supplies S478 S602 S800 S930 $800 231 Gas & Oil S2,234 $I,793 $2,500 $2,590 $2,500 241 Consumable Tools $1,044 S1,187 S1,200 $1,183 $1,200 312 Postage & Shipping $15 $4 S350 $775 $250 320 Printing S263 $175 S200 $1,594 $200 336 Licenses &, Fees $70 S30 $350 $30 $350 141 Electricity S 10,834 $17,560 S 15,250 S 17,031 $16,165 342 Water S155 S117 $150 $52 S150 344 Natural Gas $4,147 $3,723 S4,000 S3,218 S4,500 345 Telephone & Comm. S10,845 $10,796 $11,350 S10,076 S11,500 353 Auditing S1,000 $1,500 S1,500 $1,500 $1,800 354 Contract Services S2,792 S13,339 S19,300 S11,810 S19,300 356 Vulnerability Assessment $0 S30,000 362 Equipment Maintenance S1,623 S2,132 $3,500 S4,155 S3,500 366 Building Maintenance S157 S4,160 $9,000 S8,894 S2,500 369 Radio Maintenance S2.120 S455 S500 $413 S500 373 School R Travel S1,926 S609 S2,000 $573 $2,000 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SEWER SEWER OPERATING 5310...454...SEWER FACILITIES FUNCTION...430630 ACTUAL ACTUAL. BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 388 Medical Services $182 S499 S300 S232 S350 395 Equipment Rental S30 S250 $0 S250 410 Construction Materials $2,941 S5,816 S 10,000 S6,318 $) 0,000 425 Materials - Pumps $2,182 S3,560 $3,500 S1,492 S3,500 510 Property c& Liability Ins. S8,391 S9,180 S11,950 $11,384 S11,950 512 Uninsured loss -deductible SO S9,284 S7,500 S208 S11,250 521 Central Garage Transfer S4,500 $4,500 S4,000 S4,000 S4,000 522 Administrative Transfer S34,553 S38,005 S387005 S25,687 S32,367 528 Data Processing Transfer 55,273 $5,503 $5,503 $3,851 $3,806 810 Bad Debt expense S4,420 Subtotal $104,341 S140,670 S163,308 S131,440 S187,288 Capital Outlay: 920 Buildings -Add to maint bld. $0 $0 S721000 S2,496 S72,000 933 Rate study (carryover) S64,963 S11,973 S39,019 $27,067 S1,250 940 Machinery & Equipment -R S4 3,324 S56,470 S 13,500 $13,500 $188,000 944 Vehicles so S13,333 $o SO SO 931 US 93 S Reconstruct/Extension $a $0 $0 SO S1,289,900 Subtotal $108,287 S81,776 S124,519 $43,063 $1,551,150 430635 Sewer Replacement Funds: 934 Lill Station 48 S122,926 $0 $0 $0 $23,730 931 IIWY 93 So. Improvements S0 S125,000 950 Liberty Station (carryover) S0 SO 5105,000 SO S105,000 952 Manhole Rehabilitation SO $0 S15;000 S12,710 S10,000 953 Lift 93 Grandview/93 (c.o.) $0 S0 S200.000 $0 $200,000 $122,926 S0 S320,000 S12,710 S463,730 454-490a0o Debt Service 610 Nnciple-2002 sewer bonds S65,000 S70,000 S100,700 S100,700 $105,860 620 Interest/fiscal agent fees $33,760 $9001 S13,015 $13,265 $11,800 630 Bond issue costs -new bond SO $15,000 490545 610 Principle -Loader 54?56 $4,373 S4,621 S4,621 $41884 620 .Interest S1,738 $1,377 S773 $773 S566 S 104,754 $166,551 $1 19,109 S119,359 S138,110 a54-5t04©o 831 Depreciation (unfunded) S80,000 S80,000 $80,000 S80,000 S280,000 Total Sanitary Sewer S702.632 S666.200 S1.018.835 S60 I 838_ 39.,.1_SS CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SEWER SEWER OPERATING 5310... 454...SEWER FACILITIES FUNCTION ... 430630 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03104 Public Works Director 0.15 0.15 0.15 $8,702 $8,963 S8,963 Assistant City Engineer 0.20 0.20 0.20 S8,470 $10,300 S10,300 Design Tecli/Proj Mgr 0.00 0.15 0.15 S0 S6,651 $6,651 Working Foreman 1.00 1.00 1.00 $32,199 S32,385 $33,347 Interim Working Foreman* 1.00 0.00 0.00 S31,574 $0 SO Maintenance & Repair 2.00 2.00 2.00 S59,600 $65,171 $63,218 Engineering Technician 0.40 0.40 0.40 $10,949 $11,250 $12,291 Construction Inspector 0.25 0.00 0.00 $7,296 $0 SO Civil Engineer 0.00 0.20 0.20 $0 S7,401 S7,401 Clerk 11 0.00 0.15 0.15 $0 $3,508 $3,647 vehicle allowance S540 $540 $540 merit & comptimebuyout $6,455 $0 S1,500 Subtotal Salaries 5.00 4.25 4.25 $165,785 $146,169 $147,858 Payroll taxes: Ficalmedt S12,683 $11,182 S11,311 Worker's comp. $7,392 $6,500 S8,254 Uneinploytnent S580 S512 S518 Total for Iineitem I10 S186,440 S164,363 $167,941 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SEWER 5310...WASTE WATER TREATMENT DEPT. 455... 430640 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02I03 FY03/04 Personal Services S279,811 $300,897 S330,801 $323,249 $347,115 Materials and Services S599,248 S766,471 $725,032 S669,410 $772,899 Capital Outlay $19,018 S14,273 $146,462 $113,732 $21,250 Debt Service S549,663 $500,313 $534,348 $533,348 $530,511 WWTP Rcplaceimni/equip. S11,232 S85,324 $198,500 $184,266 S95,200 Replacement Reserve $302,727 $308,401 $308,401 S309,019 S290,741 $1,761,699 S1,975,679 $2,243,544 $2,133,024 $2,057,716 STATEMENT OF FUNCTION: The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued by the Montana Del)artment of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance with specific liitiitations, requirements, and conditions. Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 mixers, 6 large & 7 small submersible pumps, I scum buster pump, 200 valves of all sizes, 5 air compressors, I electric generator, 2 gas boilers, 3 make-up air units, 8 ventilation fans, 16 electric heaters, I air conditioner, 3 gas heaters, 16 sand filters, (3) 200 lip air blowers, 9 auto electric valves, 15 flow meters, 4 gas detectors, 2 programmable logic controllers, 2 ultraviolet light disinfection units, 4 clarifiers, 11 bio-cells, I equalization tank, 3 digesters, 2 fermenter tanks, 2 dissolved air floatation tanks, 2 belt filter presses, 1 5000 gal. Alum tank, 2 pickups and 2 sludge trucks. OBJECTIVES: WWTP 1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashley Creek above ,aid below the plant discharge outlet to insure that this discharge meets certain periiit limitations. 2. Perform a niininium of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process, and perform analyses of specific parameters to meet the discharge permit requirements. 3. Continue efforts to reduce the inflow into the Plant which occurs ditring rainfall events. 4. Continue Work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to ensure that it is acceptable for disposal. 5. Perform work orders (approximately 1500 per year) to keep equipment and processes ftuictioning properly; perform equipment repairs and respond to alarms quickly so that the treatment process is interrupted as infrequently as possible. 6. Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated wastewater. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail - Wastewater Treatment Plant 336 Licenses & Fees - $6,500 $6,125 - Discharge Permit (State Discharge Fee Increase) $ 300 - Operator Certification $ 75 - Boiler Licenses 341 Electricity - $260,000 Electricity rate and Treatment Plant flow increase. 344 Natural Gas- $40,000 Increasing plant flow. 354 Contract Services - $110,000 This line item is sludge disposal fees to Glacier Gold. 355 Other Contract Sen ices - S1.5,000 This line item includes rag/grit disposal, clerical support and other contract services. 357 Consultants - Vulnerability Assessment - $30,000 Mandated vulnerability assessment study. 360 Maintenance: Recoat 2 DAF units - $35,000 & 17,660 Carryover The Dissolved Air Flotation units needs to be sandblasted cY recoiled. Carryover digester inspection $17,660 362 Equipment Maintenance - $75,000 Estimated cost for equipment maintenance and repair. 373 School & Travel - S7000 Need to attend in-depth wastewater technical schools not available in Montana. Capital Outlay: 933 Plant Expansion Preliminary Engineering Report - Carry-over $20,000 Replacement Funds: 940 'Machinery & Equipment Replacement Fund - $95,200 $ 13,400 - Replacement of Main Building NVAC unit S 12,500 - Replacement of Control Gate S 25,000 - Replace Pressing Area control units S 40,000 - Replace plain Digester Facility boiler S 4,300 - Replace plant mower CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SEWER 5310 ... WASTE WATER TREATMENT DEPT. 455... 430640 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages S224,553 S244,234 $253,751 S24%313 $264,903 112 Severance -Retirement S0 SO S960 S0 S1,185 121 Overtime S11,332 $10,437 S13,000 $10,384 S13,000 153 health Insurance S29,761 S31,153 S47,660 $47,864 $52,070 155 Retirement -PERD S14,165 $15,073 S15,430 $15,688 $15,957 Total Personal Services S279,811 $300,897 S330,801 S323,249 $347,115 Materials and Services: 210 Office Supplies $539 $730 5500 $1,310 $800 213 S3nall Office Equip $1,475 S351 S250 $792 $500 215 Computer Supplies $1,199 $1,196 S250 S804 $1,200 216 Computer Equipment $1,516 S2,410 SO S2,435 $1,000 221 Safety Equipment & Supply $2,156 $1,045 S1,000 $1,218 $1,500 222 Lab Supplies $3,437 $3,723 S3,000 $4,265 $3,500 224 Janitorial Supplies $529 $106 $300 $35 $300 225 Alum $2,493 $1,789 $5,000 S2,543 S2,500 226 Chemicals S11,244 $9,088 S11,000 S6,180 $11,500 229 Other Supplies $4,347 $2,873 $3,500 $3,330 $3,500 231 Gas &Oil S6,608 S5,226 S7,ww S4,272 S7,000 241 Consumable tools S3,039 S2,865 S2,500 S846 $3,000 312 Postage & Shipping S470 $549 S700 $2,908 S1,000 320 Printing S737 335 Membership and Dues $469 $415 $600 S402 $600 336 Licenses and Fees S3,856 S4,366 S6,500 S8,755 $6,500 341 Electricity S146,574 S201,549 S240,000 $244,349 S260,000 342 Water S2,120 S2,416 S3,000 S3,321 $3,000 344 Natural Gas S36,858 S30,318 S40,000 $24,646 S40,000 345 Telephone & Alarms $3,239 S3,331 S3,500 S3,075 $3,500 349 Lab Services $3,148 S4,733 S5,000 S4,274 $5,500 353 Auditing S1,800 S1,800 S1,800 51,800 S2,160 354 Contract Services $102,966 S 104,403 S 110,000 S 107,108 $110,000 355 Other Contract Services SO S12,710 S10,000 $2,380 $15,000 356 Consultant - Electrical engineer $0 52,000 S3,000 $1.500 S5,000 357 Consultant - Vulnerability Assessnu S22,775 S965 SO $0 S30,000 360 Maintenance Service-111isc. S5,326 S4,511 S5,000 $2,787 $5,000 360 Maintenance-Digestercleanfinspect S30,000 $12,340 $52,660 cunt. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL -continued FUND: SEWER 5310...WASTE WATER TREATMENT DEPT. 455... 430640 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FV00/01 FYOV02 FY02/03 FY02103 FY03/04 Materials and Services -can't. 362 Equipment Maintenance S106,140 $74,052 $75,000 S92,453 $75,000 362 Equip. Maint. - Sec. Clarifier Cling 80 $175,000 SO $0 $0 366 Building Maintenance $3,500 $3,208 $38,000 $19,393 $3,000 369 Radio Maintenance S1,124 $0 S100 $0 SIM 373 School & Travel S5,937 $6,508 S6,000 S4,865 $7,000 380 Training Materials S381 S299 S300 S306 S300 388 Medical Services S 197 S340 S250 $247 $250 395 Equipment Rental S 148 $150 $ l 00 $150 510 Property & Liability Insurance $24,102 S22,781 $35,858 S27,660 $35,858 521 Central Garage Transfer S4,000 S4,000 S4,500 $4,500 S4,500 522 Administrative Transfer S80,411 $69,174 $67,623 S67,623 S66,715 528 Data Processing Transfer $5,273 S5,503 $3,851 $3,851 S3,806 Total Materials & Services S599,248 S766,471 S725,032 S669,410 S772;899 Capital Outlay:. 933 Rate Study (carryover) $19,018 $14,273 S 16,462 $10,777 $1,250 933 Plant expansion -engineering report (carryover) $0 S130,000 S102,955 $20,000 Total Capital Outlay S 19,018 $14,273 $146,462 S 113,732 S21,250 490210 Debt Service/Revenue Bonds 610 Principal $125,000 S85,000 $189,300 S189,300 S189,140 620 Interest/Fiscal Agent fees $139,083 $130,833 $59,428 $58,928 $55,931 490215 Debt Service/SRF Loan 610 Principal S176,000 S182,000 S190,000 S190,000 $198,000 620 Interest S109,580 S102,480 S95,620 $95,120 S87,440 $549,663 S500,313 S534,348 S533,348 S530,511 455 430645 WWTP Replacement 940 Machinery & Equipment S11,232 S85,324 $198,500 S184,266 $95,200 Total Replacement $II,232 S85,324 $198,500 $184,266 $95,200 455 510400 831 Deprec./Replacement Reserve S302,727 $308,401 $308,401 $309,019 S290,741 Total WWTP SI,761,699 S1,975,679 S2,243,544 S2,133,024 S2,057,716 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SEWER 5310... WASTE WATER TREATMENT DEPT. 455... 430640 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Director/City Engineer 0.10 0.10 0.10 S5,801 $5,975 S6,161 WWTP Manager 1.00 1.00 1.00 $39,801 S40,955 $42,266 Assistant City Engineer 0.20 0.20 0.20 S8,470 $10,300 $10,400 Administrative Coordinator 0.25 0.20 0.20 S7,349 S6,056 S6,243 Civil Engineer 0.20 0.20 $7,401 S7,401 Working Foreman/differential 0.00 0.00 0.00 S1,070 S1,070 SI,070 OperatorfMaintenance 4.00 4.00 4.00 $114,544 $117,741 $121,443 Lab Tech 1.00 1.00 1.00 S28,975 S29,775 S30,727 Clerk I1 0.10 0.10 0.10 $2,276 $2,339 S2,431 vehicle allowance S360 S360 S360 Pager pay-S95 per week S4,940 $4,940 $4,940 merit & comptirne buyout $751 $0 $1,000 subtotal salaries 6.65 6.80 6.80 S214,337 $226,912 S234,442 Payroll taxes: Fica/Medt S16,397 $17,359 $17,935 Unemployment tax S750 S794 S821 Worker's cornp. $7.666 $8,686 $11,706 WWTPtotal for line item 110 $239,150 S253,751 S264,903 ** wages for FY 03 were based on 2088 hours, FY04 are based on 2096 hours. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SEWER 5310... SEWER BILLING COSTS DEPT. 454... FUNCTION...430620 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY02103 FY03104 Personal Services $63,258 S67,769 S71,768 $72,325 S76,248 Materials and Services S23,564 S23,687 S24,111 S22,605 S25,010 Capital Outlay $2,023 $2,723 SO 80 $0 $88,845 $94,179 $95,879 $94,930 S101,258 STATEMENT OF FUNCTION: The billing costs are for one billing clerk, 50% of the meter reader, 25% of the City Accountant and 15% of and the public works clerk, Also include] are administrative costs of billing and data processing based on our formula. Billing costs include postage and printing of the forms and other costs attributable to collection. Note: we bill 6,500-+ customers six tithes a year for S2.85 per billing which equals approximately $ 110,000 in revenue for billing costs. Line Item Detail: 354 Contract Services-$2,500. Includes $750 to Grizzley Security to pick up utility bills at the grocery store locations and $375 (25%) of the cost to have Grizzley Sectuity take daily deposits to the bank ("costs shared with Finance). Maintenance contract for ADG software for the Utility Billing Program is $500 year. Additional S375 for bank charges or customize software. 373 School & travel - S1,000 Funds for the utility clerk to attend training and partial Ruiding for the City Accountant for continuing education. 25% of City accountant funded by water billing. City accountant menrebership in CPA society, license and GFOA. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SEWER 5310... SEWER BILLING COSTS DEPT. 454... 1=UNCTION...430620 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages S50,772 S58,947 S56,102 S58,467 S60,341 153 Health Insurance S9,279 S5,728 S12,208 S10,928 S12,208 155 Retirement - PERD $3,207 $3,094 53,458 $2,930 $3,699 Total Personal Services S63,258 S67,769 S71,768 S72,325 $76,248 Materials and Semites: 210 Office Suppliers $9 S7 $0 S21 SO 335 Membership & Dues $0 $28 S500 $0 $300 354 Contract services S1,413 $1,195 $2,000 $1,663 S2,500 355 Billing Costs/postage $10,118 $9,996 $12, 500 $12,183 $12,500 373 School R Travel S207 $1,000 $627 $1,000 522 Administrative transfer S3,999 S4,154 S3,315 $3,315 $3,305 528 Data Processing S8,025 S8,100 S4,796 $4,796 $5,405 Total Materials and Services $23,564 S23,687 S24,111 S22,605 S25,010 Capital Outlay 940 PC for Utility /Billing S2,023 $2,723 SO SO SO Total Billing Costs S5S,845 S94,179 S95,879 594,930 S101,258 CITY OF KAIASPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SEWER 5310... SEWER BILLING COSTS DEPT. 454..,FUNCTION ... 430620 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Meter Reader 0.50 0.50 0.50 $15,120 S 15,501 $15,978 Billing Clerk 1.00 1.00 1.00 $22,339 $22,968 $23,894 City Accountant 0.25 0.25 0.25 S8,127 S8,371 S8,371 Clerk II (DPW) 0.15 0.15 0.15 S3,413 $3,508 S3,647 Vacation fill in S225 S500 S2,500 subtotal salaries 1.90 1.90 1.90 $49,224 $50,848 $54,390 Payroll taxes: Fica/Medt S3,766 $3,890 S4,161 Unemployment tax $172 S 178 S 190 Worker's comp. S1,045 $1,186 SL600 Sewer billing total for line item 110 S54,207 $56,102 S60,34I CITY OF KALISPELL PROGRAM OF SERVICES SEWER FUND - BONDED DEBT FY 2004 SANITARY 2002 Sewer Band Principal $105,860 Interest $11,800 Subtotal Sewer $117.660 WWTP 2002 Sewer Band Principal $189,140 Interest $55.931 $245,071 WWTP SRF Loan-20 ,tear Principal $198,00o Interest $87.440 $285,440 Subtotal WWTP $530.511 Total Debt Service $648.171 CITY OF KALISPELL PROGRAM OF SERVICES 10100 CASH: Operating 10193 Designated Cash Hwy 93 So. 10122 Replacement Cash REVENUE: ENUE: 343370 Stone Assessments -billed 363040 Penalty & interest 371010 Interest Rex,enue Bonds + 10% for reserve 5349 STORM SEWER FUND REVENUE PROJECTION ACTUAL FY01/02 S371,969 S395,000 S267,937 S1,425 $22,858 BUDGET FY02/03 S514,544 S395,000 S268,235 $2,000 S 16,500 ACTUAL FV02/03 $514,544 $395,000 S271,480 $1,663 $13,837 Decrease(inerease) in A/R (S4,795) $0 $125 Subtotal casli available S 1,054,394 S1,196,279 $1,196,649 EXPENDITURE PROJECTION BUDGET FY03/04 $553,950 $395,000 $80,000 $331,568 S 1,200 $12,000 S224,000 S0 S1,597,618 Operations/Capital S139,100 $341,359 S162,405 S6471607 Hwy 93 SO. Project SO $395,000 SO $395,000 Depreciation** $35,000 $35,000 $35,000 Debt Service S5,750 $5,394 $5,394 S29,450 Subtotal Expenses S144,850 S776,753 S202,799 $1,107,057 Operating Cash S514,544 S374,526 $553,850 $432,561 Designated Hwy. 93 So. S395,000 SO $395,000 $0 Capital reserve ** (target S140,000) $80,000 S80,000 S68,000 Emergency Reserve ** (target $25,000) S25,000 Amount of depreciation S35,000 added to "Capital Reserve" for FY2004. -S47,000 designated for replacement of the Vactor equipmem FY03 utilized in FY2004. Rate study recommended increases of 11.5% in storm drain assessments. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453... FUNCTION...430246 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services S75,150 $75,069 $90,883 S90,775 S94,891 Materials and Services S28,528 $30,220 S52649 $34,794 S120,336 Capital Improvements S64,963 S33,811 S592,827 $36,836 S827,380 Debt Service S12,674 S5,750 S5,394 $5,394 $29,450 Depreciation S31,618 S35,000 S35,000 $35,000 S35,000 $212,933 5179,850 S776,753 $202,799 $1,107,057 STATEMENT OF FUNCTION: The Storun Sewer Maimenance Division is responsible for the mainteriance and operation of the Storm water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources without going through the wastewater treatment plant. The division maintains over 27 miles of st.onn water facilities including catch basins, inlet; culverts, storm drains, detention basins and outfalls. Line Item Detail: STORM SEWER FUND 610 Deist Service Principal: $4,884 620 Debt Senice Interest: $ 566 4th year of 7 year contract on Loader purchased in FY2000. CITY OF KALI SPELL PROGRAM OF SERVICES Line Item Detail: STORM SEWER FUND 214 GIS Equipment & Supplies - $1,700 Increase includes the possible purchase of a plotter. The current Wrapping plotter is over six yrs old. The additional funds would only be used in the event the current plotter breaks down and repair is not a option. A new plotter is approx. $4,800, additional funds have been added to the GIS Supplies line item in Water, Sewer and Storm. 354 Contract Services - Carryover $13,750 S8,750 represents 25% cost of Photo Granunetry. The photo Grantntetry is needed to -update 28 sections of aerial photos, many of them 10 years out of date, in our GPS mapping system. Water, Spec Street, and Sewer "Al each fund 25%. 356 Consultants - Federal Alandated Stormwater Regulatory Compliance - S63,600 Development and implementation of a Phase Il Stormwat.er plan, including annual fees. The plan must include illicit discharge detection and elimination of polluted stonDwater, construction site storunwaler r€moff control, pollution prevention and good housekeeping for municipal operations, post construction stopnwater runoff control, public education and outreach on sionrtwater impacts, and public involvement and participation in stonnwater pollution control. The Montana Departnimi of Transportation will pay 40% of our S2,600 annual fee for the first live year pennit. It is assumed that development of portions of this Phase II plan will require the specialized assistance of knowledgeable consultants having broad experience in developing compliance plans that meet State and Federal criteria. Capital Outlay: 920 Building Addition - Carryover S1S,000 A 40' x 60' addition to the Seger Maitnt Bld, The Sewer Maintenance Division has the smallest building in the complex and have outgrown their space. They have several pieces of equipment that are presently being stored in the parking lot and are exhibiting signs of deterioration due to weather. The sewer maintenance operation is year round, not seasonal in any way, and all of the equipment is used continuously. It needs to be readily available and not subject to freezing the sewage that remains in the nteclianistn even after draining. The addition would allow this equipment to be moved inside and weather protected. Costs represent 20%- Sewer will fund 80%. 933 Rate Study - Carryover $1,250 Carryover to complete the rate study begun last year. CONT. CITY OF K.ALISPELL PROGRAM OF SERVICES Line Item Detail: STORM SEWER FUND Capital Outlay - con't. 934 Capital Improvements - Carryover $15,000 Ashley Creek Storm water outfall - 50150 cost share with State to mitigate impact of oily shop ran -off to small wetland area south of City Shop. This project is carried each year to ensure funding when US 93 project is finally begun. 935 Mosquito Drain Lift Station Replacement - Carryover $40,000 It was hoped that this L.S. replacement could be avoided by colanecting into new US 93 facilities. However, final design was not able to overcame grade differences between the systems. The old L.S. will be abandoned and a new L.S. built to lift flows from east of US 93 into the new system on I Bth Street. 940 Machinery & Equipment - $47.000 As recommended by Council, funds were set aside in FY03 fir the purchase of a new sewer cleaning truck in FY04. We currently have a 1983 and a 1994 VacCon for sewer cleaning. The 1994 Ludt is becoming less reliable for continuous service. The 1983 Vactor will be disposed of and the 1994 VacCon will be the secondary unit. Cost shared 80% Sewer, 20% Storm 947 Cross Connection Corrections - S226,130 -Funded by Revenue Bond Ist Ave. E. and 2nd St. E. - $52,900 4t.h Ave. W. and 7th St. W. - 173,230 Correct existing system deficiencies by eliminating direct storm connection to sanitary sewer system, reducing the inflow into the sewer system. 950 Construction in Progress - Carryover $65,000 Lower Spring Creek Design - Improvements are necessary to correct and reduce flood elevations at Zauners/Hampton Inn area. This item is carried over each year to assure FEMA that the City has a plan to address drainage issues in this area. Design is anticipated to be completed when funding for construction is identified. 951 Capital Improvements - US 93 South Storm Improvements - Carryover - S395,000 In conjunction with MDT improvements to US Hwy 93 So. from Ashley Creek to Kalispell, the City intends to oversize the highway storm drainage system to accommodate adjacent commercial developments. The estimated construction cost of these facilities is $395,000. This project has been planned for several years and has consistently been delayed due to MDT difficulties in obtaining ROW. The current MDT project schedule anticipates a contract let date of December 2003. We do not know whether this is realistic but must continue to program funding according to the MDT project schedule. 952 West Wyoming Street Storm Drain Correction - $20,000 A half block of substandard storm drain on West Wyoming Street will be replaced concurrently with the WN1 Sidewalk Project (MAGI Project). This section of storm drain is very shallow- and has marginal slope. It lreguterttly plugs up, freezes up and is in conflict with the Sidewalk Design. MAGI sidewalk funds will not pay for Ibis work. The MACI Project is currently on schedule to begin during the summer of 2003. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...FUNCTION... 430246 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01102 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages 560,817 561,057 S68,951 $69,606 $72,776 121 Overtime 5820 $447 SI,500 $244 $1,500 153 Health Insurance 59,744 59,744 516,258 $16,784 516,258 155 Retirement $3,769 S3,821 54,174 54,141 54,357 Subtotal Personal Services 575,150 575,069 590,883 S90,775 594,891 Materials and Services: 214 GIS Supplies & Equipment 5576 5447 5500 $6 $1,700 215 Computer Supplies S270 5120 5500 5472 5500 216 Computer Equipment 5475 5588 $500 5500 5500 221 Safety Equip. & Supplies SO 5317 5200 $200 5200 231 Gas & Oil 51,974 S1,851 52,500 52,552 52,500 241 Consumable Tools S 172 5202 5200 S 131 5200 320 Printing -blueprints, etc. $129 5196 $200 S4 5200 353 Auditing $500 5400 $500 $500 5600 354 Contract Services 5794 55,445 513,750 53,090 513,750 355 Billing Casts -County 51,000 SO 51,600 50 51,600 356 Consultants-St.ormwtr Reg Comp 50 S0 S0 $0 $63,600 360 Repair & Maint. Services $108 $43 $1,000 $22 51,000 371 Curb & Gutter 51,042 $5,166 $5,500 53,721 55,500 373 School & Travel SO 5452 5500 $482 $500 410 Construction materials $825 $234 $10,000 51,440 510,000 510 Property. & Liability Ins. SI,835 $1,875 SI,969 $1,981 52,600 522 Administrative Transfer 514,120 58,154 58,500 510,794 $11,954 528 Data Processing Transfer $3,108 $3,130 53,130 $2,139 $1,832 532 LeasePavnlents SI,600 SI,600 SI,600 56,760 51,600 Subtotal materials & services 528,528 S30,220 552,649 534,794 5120,336 cony. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL,,, Continued FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...FUNCTION...430246 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 430246 920 Building Addition (carryover) S18,000 $602 S18,000 933 Facility Plan (carryover) S64,963 S9,032 $21,960 $16,128 $1,250 934 Ashley Cr. Outfall (carryover) S15,000 SO $15,000 935 Mosquito Drain Lift Station (carryover) S40,000 SO $40,000 940 Machinery & 1 quiptnent $11,446 S2,867 $0 $47,000 944 Vehicles $13,333 SO SO $0 947 Cross Connections (bonded) SO $226,130 950 Spring Creek Engineering (carryover) S65,000 $20,106 S65,000 950 Construction -Center Street drains S35,000 $0 SO 951 Constniction Hwy 93 So. (carryover) S395,000 S0 $395,000 952 W. Wyoming Storm Drain correction $0 $20,000 Subtotal Capital Outlay $64,963 $33,811 S592,827 S36,836 $827,380 453 490225 Debt Service 610 Principal S39,256 S4,373 S4,621 S4,621 $27,884 620 Interest S3,418 $1,377 $773 S773 $1,566 $42,674 S5,750 S5,394 S5,394 $29,450 510400 831 Depreciation -funded FY2003 &200, $31,618 S35,000 $35,000 S35,000 S35,000 TOTAL Storm Sewer S242,933 S179,850 $776,753 S202,799 $1,107,057 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...FUNCTION... 430246 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03104 FY01/02 FY02/03 FY03/04 Engineer/Tech 0,20 0.20 0.20 S5,475 S5,625 $6,145 Maintenance �, repair person 1.00 1.00 1.00 S31,778 S32,586 S33,547 Administrative Coordinator 0.25 0.20 0.20 S7,349 S6,056 S6,056 Surveyor 0.30 0.30 0.30 S9,445 $9,719 S9,719 Civil Engineer 0.00 0.20 0.20 SO $7,401 $7,401 merit S1,000 S0 $1,200 1.75 1.90 1.90 S55,047 S61,387 $64,068 Payroll taxes: Fica/Medt S4,211 S4,696 S4,901 Une1T1pl0yJ11en1 tax S 193 $215 $224 Workers Comp S2,356 $2,653 $3,583 TOTAL 110 S61,807 S68,951 $72,776 CITY OF KALISPELL PROGRAM OF SERVICES 5510 SOLID WASTE FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY02/03 FY03/04 10100 CASH: operating $159,909 S176,646 S161,120 S166,932 10120 "Replacement Account $85,760 S126,760 S126,760 S80,686 10130 Bond Reserve S16,000 $16,000 S16,000 S16,000 Change in A/R, Comp. Abs. (S12,801) SO (S1,047) SO 343410 Assessments S503,081 S556,750 $563,946 $561,048 Commercial rate increase'04 S20,000 Evergreen agreement(revenue reduction) ($17,000) 363040 Penalty & Interest S3,339 S3,000 $4,204 S3,000 382010 Sale of equipment $16,000 S 11,405 S 10,176 $0 371010 Interest Earnings S4,962 S3,000 S2,850 $2,500 Total Available S776,250 S893,561 S884,009 S833,166 EXPENDITURE PROJECTION Operations S439,643 S460,231 S427,766 $477,520 Capital Outlay -operations S0 S60,000 S52,322 SO Capital Outlay -replacement SO $110,000 S 110,000 SO Debt Service S32,727 530,303 S30,303 S29,189 *Depreciadon/Replacetrtent Fund S 100,000 $100.000 S82,020 S 100,000 Total Expense S572,370 $760,534 S702,411 $606,709 add unl'u tded depreciation to operating S75,000 S46,250 528,270 $46,250 Cast] Carty Over: Operating S161,I20 SI35,112 S166,932 S176,021 *Replacement Account S126,760 S81,915 S80,686 S134,436 Bond Reserve S16,000 S16,000 $16,000 S16,000 Total S303,880 S233,027 S263,618 S326,457 * Replacement account funded $53,750, approximately 50% of actual depreciation CITY OF KA.LISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SOLID WASTE OPERATING 5510...GARBAGE 460... FUNCTION' ... 430840..430845 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services $296,873 S315,034 $326,337 S314,804 S340,297 Materials and Services S124,729 S124,£09 S133,894 S112,962 S137,223 Capital Outlay S159,265 S0 S60,000 S52,322 S0 Capital Outlay- Replacement SI48,294 SO $110,000 $110,000 SO Debt Semce/Board of Inv. $152,424 S32,727 S30,303 S30,303 $29,189 Depreciation & Replacement S 100,000 $100,000 $100,000 S82,020 $100,000 S981,585 S572,370 S760,534 S702,411 S606,709 STATEMENT OF FUNCTION: The Solid Waste Operating Division is responsible for the collection, conveyance and disposal of all refuse accumulated within the city in an efficient ,and sanitary manner. GARBAGE RATES The garbage rates: Residential: S85.00 per vear Non -Residential: 300 Gal, 300 Gal. 400 Gal. 400 Gal. Current Evergreen Current Evergreen DUMPSTER Pick up Rate Rate Rates Rate 1 Weekly $317,00 S415.80 $390.00 S495.72 2 Weekly S534.00 S680.00 3 Weekly S801.00 S1,020.00 The once weekly commercial rate is a $50 annual increase in assessments. Evergreen rates for comparison only. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail; Solid Waste Fund 218 Garbage Containers - $12,000 Additional containers -various sizes 430845 Washbay/Materials & Services - $8,716 Increased the cost for this fiuiction by S366.00 due to increased costs in electricity and natural gas. Wash bay costs are being tracked separately from garbage service. Debt Service - S29,189 - Garbage Truck 610 Principal - S 26,544 3rd year of five year loan 620 Interest - S 2,645 UNFUNDED S145,000 - 20 Yard Rear -End Loader Garbage Truck This would replace a 1981 International Garbage Truck that is no longer reliable with increasing maintenance costs. Reconunend setting aside a portion of the cost in the replacement account. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SOLID WASTE OPERATING 5510...GARBAGE 460... FUNCTION...430840..430845 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT IiY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages S246,461 S260,581 $256,027 S249,264 $265,128 112 Salaries - Retirement $1,857 S1,482 121 Overtime/Call outs S3,197 $5,058 $5,000 $1,023 $5,000 153 Health Insurance S32,013 $31,593 $49,790 $51,365 $52,790 155 Retirement - PERD $15,202 S 15,945 S 15,520 $13,152 $15,897 Total Personal Services $296,873 S315,034 S326,337 $314,804 $340,297 Materials and Services: 213 Sinai] Office Equipment s0 $121 SI,379 $566 $1,350 216 Computer Equipment $150 $767 S750 $799 S750 218 Garbage containers $3,750 $10,100 S 12,000 S 14,037 S12,000 221 Safety Equipment & Supplies S422 S1,102 $600 S253 S600 224 Janitorial Supplies S371 S292 S400 $212 S400 229 Other Supplies S394 S402 S2,000 $1,407 S2,000 231 Gas and Oil S 12,208 $11,279 S 15,000 S 12,893 $15,000 241 Consumable Tools S204 S320 S250 $408 $300 331 Publications SIM $0 S300 s0 $250 341 Electricity S716 S1,067 S1,500 S1,183 $1,500 344 Natural Gas S3,505 S2,116 S4,000 S1,926 S4,500 345 Telephone $0 S217 S500 S155 S500 354 Contract Services S7,958 $4,025 S7,000 $4,665 $7,000 355 Billing Costs (County) S1,010 s0 S1,500 s0 $1,500 360 Repair & Maintenance S60 S23 S1,500 S170 $1,500 366 Building Maintenance S681 S1,606 $1,000 S510 S1,000 369 Radio Maintenance $2,298 S38 S800 S260 S500 373 School & Travel $1,621 S1,177 $1,500 S481 $1,500 388 Medical services S794 S668 S800 S652 $800 510 Property & Liability Insurance S 11,552 S8,630 $17,000 $13,059 $15,000 521 Central Garage Transfer S40,000 S40,000 $35,000 S35,000 $35,000 522 Administrative Transfer S27,920 533,028 $17,673 S17,673 $22,772 528 Data Processing Transfer S3,868 S4,083 $3,092 S3,092 S2,785 Total M & O $119,573 S 121,061 S 125,544 S 109,401 S128,507 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL,con't: FUND: SOLID WASTE OPERATING 5510...GARBAGE 460 ... FUNCTION...430840..430845 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 430845 Washbay/Materials & Services 224 Janitorial Supplies S578 S281 $750 $225 $550 341 Electricity S876 S669 $1,100 S703 $1,166 342 Water $0 $0 $500 SO S500 344 Natural Gas S3,122 S2,503 S3,000 S2,159 $3,500 360 Repair & Maint Services $286 $95 S2,000 $12 $2,000 366 Building Maintenance $294 $0 S1,000 S462 $1,000 $5,156 S3,548 S8,350 S3,561 $8,716 430840 Capital Outlay 944 Garbage Track $159,265 S60,000 $52,322 $0 $159,265 $0 $60,000 S52,322 $0 Capital Outlay: Replacement funds 944 Garbage Truck ** S148,294 $0 $I10,000 $110,000 $0 Subtotal Capital Outlay S148,294 SO $110,000 S110,000 $0 490545 Debi Service/Wash Bay 610 Principal S145,000 SO S0 SO $0 620 Interest $7,424 $0 $0 $0 s0 490545 Debt Sentice/GarbageTruck 610 Principal $0 $26,544 S26,544 S26,544 S26,544 620 Interest $0 $6,183 $3,759 $3,759 S2,645 S152,424 S32,727 S30,303 $30,303 $29,189 510400 831 Depreciation (fitnding S53,750) $100,000 S 100,000 $100,000 $82,020 $100,000 Total Solid Waste S981,585 $572,370 S760,534 $702,411 S606,709 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SOLID WASTE OPERATING 5510...GARBAGE 460 ... FUNCTION ... 430840..430845 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Director/City Engineer 0.25 0.25 0.25 S14,503 $14,938 $15,403 Assistant City Engineer 0.25 0.25 0.25 S 10,588 $12,875 $13,000 Superinlendem 0.25 0.25 0.25 S10,846 S10,846 S10,052 Project Manager 0.25 0.25 0.25 $11,085 S 11,418 S 11,772 Administrative Coordinator 0.25 020 0.20 S7,349 $6,056 $6,243 Foreman ** 1.00 1.00 1.00 $31,783 S32,594 S33,557 Equipollent Operators ** 4.00 4.00 4.00 S 112,256 S 115,362 S 118,423 Engineer/Tech ** 0.40 0.40 0.40 S10,949 $11,250 $12,291 vehicle allowance S900 S900 S900 Street Employees working alleys** SI0,50f} 510,500 510,500 merit & comptime buyout S I,100 S 1,500 $1.500 subtotal salaries: 6.65 6.60 6.60 $221,859 S228,239 S233,641 Payroll taxes: Fica/Medt $16,972 S17,460 $17,874 Unemployment tax S777 S799 $818 Workers Comp S7,900 S9,529 S12,796 TOTAL 110 S247,508 S256,027 S265,128 * wages for FY03 were based on 2088 hours, FY04 is for 2096 hours CITY OF KALISPELL PROGRAM OF SERVICES 2180 TAX INCREMENT FUND Downtown District REVENUE PROTECTION BUDGET ACTUAL BUDGET FY02/03 FY02/03 FY03/04 CASH: $2,535,887 S2,539,612 $634,273 Retainage clue contractor $74,732 ($74,732) Inventory sale to Water Dept. $22,141 Delinquent taxes $50,113 $42,791 $0 Investment Earnings $25,000 $6,456 $0 Total Available $2,611,000 $2,685,732 $559,541 EXPENDITURE PROJECTION -USES OF FUNDS Streetscape $2,611,000 $2,051,459 $559,541 Cash Carry over $0 $634,273 $o Note: the anticipated budget amount at adoption was $572,358, the amount in the resolution. The amount has been adjusted downward to reflect actual cash available. CARRYOVER BUDGET CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAILISUMMARY FUND: 2180...TAX INCREMENT DOWNTOWN DISTRICT BUDGET ACTUAL BUDGET ACCOUNT FY02/03 FY02l03 FY03/04 411240 Improvements to Bldgs: 922 City Hall Itxtprovements $71,000 $70,978 $0 Total $71,000 $70,978 $0 470235 Community Development 364 2nd Ave. W. Project-Streetscape $179,709 $179,709 $0 910 Land/Keno Inn Parking Lot $59,466 $59,466 $0 630 Fiscal Agent Fees $825 $825 $0 Total $240,000 $240,000 $0 421 430240 Street Department: 934 Streetscape Project $2,300,000 $1,740,481 $559,541 Total Budget .611 "000 5 4 5 5 1 CITY OF KALISPELL PARKS & RECREATION - $3,746,222 PARKS $389.249 PARKS IN LIEU $36,100 RECREATION $92,157 FORESTRY $122,408 OUTDOOR RECREATION $116,830 CULTURAL ARTS GRANTS $16,500 BASKETBALL $14,632 ISTEA GRANT $190,000 BRUCKHAUSER POOL $97,952 POOL CONSTRUCTION S2,620,935 AQUATIC FACILITY $49,459 Packs & Rec Budgeted Expenditures/Expenses FY2004 - $3,746,222 Poo{ Col 70% Budgeted Expenditures/Expenses FY2004 by Function - $31,962,489 The City of Kalispell's Parks and Recreation Departments plays an "essential" role in contributing to the "high quality of life" exhibited in the community. Like other departments of the city we face a number of challenges, the most dispiriting is the fact that all facilities wear out --- and the cost to repair and replace these facilities is becoming critically inflated. Throughout the varied divisions; parks, recreation, urban forestry, and aquatics, staff has made a concerted effort to efficiently program activities, exhibiting the natural and man-made landscapes to create civic pride, facilitate enjoyment of recreation and improve the quality of life within our community. The Parks and Recreation FY 2004 budget is a reflection and continuation of a commitment to the past investments in our parks, open spaces and the expansion of our recreation programs, to meet the needs of our growing community. The budget displays a dedication to provide our city with well -maintained enjoyable parks and encouragement to participate in new and improved recreation activities. The following six (6) major staff goals were established and presented to council for fiscal year 2004. • Maintain existing permanent FTE level. • Maintain parrs, open spaces and recreational Facilities to the highest level. • Provide quality community recreation services, opportunities and quality activity programming for all ages. • Provide community access to quality facilities. • Continue the overall forestry plan identified for the community_ • Focus on funding essential parkland improvements for undeveloped sites. 204 Again, the major impact to this year's budget is the inclusion and continuation of the new aquatic facility construction. For FY 2004 this will consist of approximately 2.6 million or 70% of the department's listed budget_ Construction is scheduled to be completed this year with a June 2004 Grand Opening. A significant reduction of approximately 20% is apparent in the parks budget over last year. This was a direct result of drawing all capital improvement and equipment funding from FY 04 budget. The recreation division is experiencing a slight funding increase in basketball, outdoor and recreation. The public has responded positively to the programming of recreational opportunities resulting in increased participation. The anticipated revenue payback for FY 04 is 70%, which in turn allows for only 30% to be funded out of the general fund. This is a 2% reduction of general fund dollars over the last fiscal. year. Parks in Lieu is dependent upon the contribution of developer's cash in lieu of dedicated parr land. The amount of this year's expected revenue is $36,100 which is earmarked for new park development at Dry Bridge and Sunnyside Parks. The Urban .Forestry special assessment revenue has increased slightly due to additional annexations. Additional funds will be used to plant and maintain new trees in residential boulevards. During the current fiscal year the program has allowed us to plant 45 boulevard trees. The ISTE.A fund is a federal grant program for the development of pedestrian and bicycle trails throughout the community. Last year's is a carry over for the Hwy. 93 and KYAC trail. Anticipated construction is September of 2003 for this project. Due to the delay in construction of the new pool, the pool/aquatic facility budget will be split between the summer 03 season and spring 04 seasons. Summer 03 being a general fund supported programs and spring 04 in turn will be the new aquatic revenue based fund. Overall this fiscal year the entire Parrs and Recreation .Department is experiencing a 20% reduction in projected budget expenditures over the last fiscal year. The general fund activities parks, recreation, outdoor, basketball, and pool are also experiencing an 8% ($62,106) reduction of funding; from the previous year. With the addition of estimated revenue ($143,778, approximately 28% of the parks general fund budget) the cost to the resident is $30.57 annually or $2.54 monthly. The Parks and Recreation Department recognizes these are serious times and we need to be prudent and efficient to ensure a high level of service to the community tax payer. We feel confident by dedicating ourselves to fulfilling our previously listed goals we can reach the desired service levels for our community while improving the quality of life here in Kalispell. It is becoming increasingly clear that support for parks and recreation is not a luxury — it is an investment in our own security and health and the stability of our city. 205 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:GENERAL 1000...DEPARTMENT 436... PARKS... FUNCTION ... 460430 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01102 'Y02/03 FY02/03 FY03/04 Personal Services S223,605 $243,756 $249,056 $262,084 S266,396 Maintenance & Operations $59,834 $68,646 S91,275 S89,287 S98,750 Transfers S93,650 $55,000 SO S() $o Debt Service S7,344 S14,220 $14,400 S6,659 $14,103 Capital Outlay S58,675 S113,946 S83,206 S64,473 S10,000 $443,108 S495,568 S437,937 $422,503 S389,249 STATEMENT OF FUNCTION: One of the City of Kalispell's greatest strengths is it's established and quality parks system. It is the goal of the Parks Department to ensure the ongoing development and maintenence of the community's parks, trails and open spaces. This years budget is a reflection of the continued commitment to operate and safeguard the high level of maintenance to past and future investments in our park lands, trails and open spaces. Our parks continue to experience an increase in useage and impacts and staff hours to perform maintenance tasks continue to gt-ow proportionately. Maintenance costs are approximately 5965 per acre of parkland, which is is remarkably low considering the statewide average of approximately $2500 / acre. The budget reflects an increase in office rent for the parks department per the second year of the lease agreement.. This years budget will run parallel to our stated goals reflecting a minmal increase for seasonal maintenance. Again as we stated in our department. goals, there will be no additional full time FTE's or capital equipment: requests for funding. This years budget totals reflect a reduction back to budgets prepared in 1999. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Detail: Parks Dept. Ill Seasonal Salaries- S55,080 Increase due to additional development. at KYAC (4 football Melds, two baseball fields and cross country running track). Increase demands and usage on Woodland, Lawrence Park and other parks by the public. 229 Other Supplies - $7,500 The cost of maintaining turf & park areas is on the rise, due to the increased use and demand for these popular sites. Athletic turf needs include fertilizer. ftulgicides, weed control, overseeding and top dressing and mowing. Repair and maintenance items for park facilities. Nut.0 & bolts; paint, inisc., supplies 320 Printing- $2,500 (carryover) Update Park It brochure, last printing 1992. 341 Electricity - $22,000 Estimates based on current usage, expanded use and greater demand on utilities plus obvious rate adjustments. 342 Parks Office Utilities - $1,300 Estimates based on water & electricity costs at new office location. 364 Landscape - $6,000 Absorbing costs from sun setting Tax Increment District for flowers, shrubs & plant materials in the downtown area. Fertilizer & materials, IAwy. 93 & Main intersection, Deltot Park, Gallagher & Cocu-t House barks. 522 Office Rent - $19,200 Second payment 35 1 st Ave East July 1, 2003 - June 30, 2004 (12 mont.hs) Debt Service - $14,103 (Boom Truck 3rd year of 5; aerator 3 st of 3 years) 610 Principal: Boom Truck - $6,232 Aerator S6,773 620 Interest: Boom Truck - S 51$ Aerator $ 580 937 Projects/Parks improvements - $10,000 (carry over) Woodland Park roadway improvements 937 UNFUNDED: Park Improvements - $80,000 S30,000 KYAC road and utility extensions - 510,000 Dry Bridge Improvements - $40,000 Thompson Termis Courts Re -Build 940 UNFUNDED: Machinery & Equipment - $25,500 Replacement mower (Mower includes: cab; thatcher, leaf pickup & snow plow) 944 UNFUNDED: Vehicles - $13,000 S 13,000 - Flatbed truck for maintenance crew use - used bought at auction. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND:GENERAL 1000,-DEPARTMENT 436... PARKS...FUNCTION ... 460430 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs $217,032 S200,675 S200,406 S187,111 S204,116 111 Salaries - seasonal $0 S35,759 $41,450 $68,437 S55,080 121 Oven.ime: Call outs $6,573 S7,322 S7,200 $6,536 $7,200 Total Personal Services $223,605 $243,756 S249,056 S262,084 $266,196 Maintenance & Operations: 210 Office Supplies S726 S936 S900 S852 $900 213 Small Office Equipment S580 S35 $650 $462 $650 221 Safety Equipment $0 SO S500 S484 S500 224 Janitorial Supplies $1,111 $1.510 $1.300 $1.706 $L500 229 Other Supplies S6,558 $8,999 S7,500 S7,710 $7,500 241 Consumable Tools / Small Equipment S1.192 $2.618 $1.000 $902 $1,000 320 Printing (Parks Brochure)(Can-y Over) S337 $342 S2,500 $466 S2,500 333 Subscriptions SO SO S200 S 158 $0 335 Membership & Dues S175 S335 S350 S290 S350 337 Advertising $395 S468 S500 S177 S500 341 Electricity S10,310 $14,150 $13,000 S20,369 $22,000 342 Chamber -utility Reimbursement SO $2,220 $0 $383 S 1,300 344 Natural Gas S3,339 $3,332 S3,500 $3,451 $3,500 345 Telepluone&Communications $1,102 S784 S1,200 S1,033 $1,200 354 Contract Services/Ten-nis/Depot Park $4,608 S4,933 S5,300 S6,076 S5,300 356 Consultants S7,340 S4,518 $I,()00 S0 $1,000 362 Equipment Mainit-nuance S7,832 $1,626 S2,000 $1,354 $2,000 364 Landscape S245 $2,234 S5,000 S5,910 S6,000 366 BuildingMaizateuuance $3,108 S3,672 S3,000 S1,406 $3,000 367 Vandalism Repairs SO 80 S51000 S3,525 S5,000 369 Radio Maintenance $1,350 S1.075 $500 80 S500 373 School & Travel $2,087 S758 S1,500 S941 $1,500 38() Training Material S219 $94 S250 S226 S250 con't CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL,continued FUND:GENERAL 1000... DEPARTMENT 436... PARKS...FUNCTION...460430 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03104 388 Medical services. Dmg Testing $487 S260 $600 S380 S600 395 Equipment Rental S622 S1,056 S1,500 S658 $1,500 420 Metal Products/Fencing S565 S1,659 S2,500 S1,401 $2,000 430 Wood Products/Picnic Tables $335 S1,430 S2,000 SI,204 $1,500 440 Izrigation Supplies S2;306 S6,838 S3,500 $3,461 $3,500 452 Gravel $2,905 S2,764 S3,000 $2,777 $2,500 522 Office rent (amended 6,525 for'03) $0 $0 S21,525 $21,525 $19,200 'Fatal Maintenance & Operations S59,834 S68,646 S9I,275 S89,287 S98,750 490545 Debt Service 610 Principal/Board of Investments $6,677 S12,462 S12,915 S5,897 $13,005 620 Interest Board of Investments S667 S1,758 S1,485 $762 S1,098 Total Debt Service S7,344 $14,220 $14,400 S6,659 $14,103 826 Transfer to IS TEA $43,650 S5,0(w SO so S0 844 Transfer to FORESTRY ANNUAL $50,000 S50,000 SO $0 $p $93,650 S55,000 SO $0 SO Capital Outlay: 910 Land Acquisition $7,000 s0 $0 $0 $0 920 Buildings (amended) SO S11,793 $0 $0 s0 934 Capital Improvements SO $15,252 $0 $0 S0 937 Prglects/Park Improvements $20,425 S16,980 $43,500 S30,853 S10,000 940 Maehinery & Equipment $0 S56,242 S39,706 S33,620 $0 940 Boom Truck(Fiianced) S31,250 S0 $0 $0 S0 944 Vehicles $0 S13,679 $o $0 $0 Total Capital Outlay S58,675 $113,946 S83,206 S64,473 S10,000 TOTAL S443,108 5495,568 $437,937 $422,503 $389,249 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL I000... DEPARTMENT 436... PARKS... FUNCTION... 460430 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01102 FY02/03 FY03/04 Director 0.75 0.75 0.75 S36,355 S37,409 S38,531 Administrative Assistant 0.50 0.80 0.80 $14,217 S22,235 S21,839 Working Foreman 75% 0.75 0.75 0.75 S24,071 S24,680 $25,482 Parks Caretaker 3.00 3.00 3.00 S84,552 S86,819 S88,252 Clerk Il 0.80 0.00 0.00 S18,537 SO S(1 Gardener/Forester 0.50 0.50 0.50 $13,229 S 14,418 S I4,892 Total FTE: 6.30 5.80 5.80 $190,961 S185,561 $188,996 Payroll taxes: Fica/Medt $14,609 $14,195 $14,458 UnemploylMnt tax S668 $649 S661 General Fund sub -total for line item 110 $206.238 $200.406 $204.116 Seasonal Labor 0.00 0.00 0.00 $35.120 $18,380 S5L000 Total salaries 0.00 0.00 0.00 S35,120 $38,380 $51,000 Payroll taxes- Seasonals: Fiea/Medt $2,687 S2,936 S3,902 Unemployment tax S 123 S 134 $179 General Fund sub -total for line item 110 $37,930 $41,450 S55,080 General Fund Total for line item 110 KA4.)b24I � Oilier fond payroll costs 2002 2003 2004 W'orken Cc?mpensefl'011 S8,098 S9,259 S13,483 Health Insurance S33,372 $47,677 S50,912 Retirement S12.985 S 12, 618 S 12, 725 Total S54,455 $69,554 $77,120 Seasonal Wages: KYAC I Maintenance C S6.50 hour x 640 hrs. _ (3) Parks I1 Mahttenance @, S6,50 hour x 560 hrs. _ (4) Parks 11 Maintenance C S7.50 hour x 0 ]us, = (4) Parks III Maintenance C S 10.00 hour x 1040 llrs. = (1) Park & Rec Aisle 11 C 56.50 hour x 144.62 lu-s. = (1) CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:GEI\TERAL I000... DEPARTMENT 436... RECREATION... FUNCTION...460431 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services $50,156 S57,222 S53,942 S56,160 $59,522 Maintenance & Operations S27,493 S29,807 S30,086 S30,394 $32,635 S77,649 S87,029 S84,028 S86,554 $92,157 STATEMENT OF FUNCTION: Last year the City Recreation Depanntem sponsored over 90 different community recreational programs for all ages. More than 14,804 participants registered and panicipated in 75,761 hours of structured recreation progranttning A number of programs are offered to the public at no charge which iiicludes Santa's Calling, Punt, Pass, Kick and Picnic in the Park. This year a total of21 concerts are scheduled for Picnic in the Park. Nine thousand visitors toots advantage of this free concerts series this bast year. The entire cost ($19,000) for this program, over 12 years has been paid for through coni-tnunity donations and sponsors. We anticipate this years budget of S 19,000 won't be any different. This past yeor as overwhelming response to programs enables user fees to contribute substantially to operational costs. The estimated payback percentage for the FY03/04 year is 71%. Our goal is to continue to develop programs that the public requesis with out duplicating or competing with the private or public sector and offer at a n-initnal cost to the City residents. CITY OF KALISPELL PROGRAM OF SERVICES STATEMENT OF FUNCTION, Recreation Dept. continued III Seasonal Salaries - $20,832 increase clue to adding seasonal Parks and Rec office aide to meet increase of custoiner service needs in office. 320 Printing - $3,535.00 Increase due to the new program guide for Picnic in the Park 373 School & Travel - S400 Slight increase due to cross training of employees. Unfunded 944 Vehicles - $14,500 15 passenger van - used, bought at auction. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND:GENERAL I000...DEPARTMENT 436... RECREATION -FUNCTION ... 460431 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOLT IT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 110 Salaries and payroll costs S49,842 S37,774 S36,697 $37,854 S38,190 111 Seasonal Salaries S0 $19,281 S16,745 S181306 S20,832 121 Overtime S314 $167 S500 SO $500 Total Personal Services S50,156 S57,222 S53,942 S56,160 $59,522 Maintenance & Operatiolls: 210 Office Supplies S201 S229 S25€1 $190 S250 229 Other Supplies S6,618 $8,176 S8,686 $10,600 S8,000 241 Consumable Tools S1,418 $1,000 SO $1,000 320 Printing S493 S 199 S400 $25 S3,535 333 Subscriptions S79 S150 S136 S150 335 Meritbership & Dues $125 S150 S60 S150 337 Advertising $193 S496 S500 S374 S500 345 Telephone & Coy intinications S453 S424 S650 $364 S650 354 Contract Services S 19.061 S 18,376 S 18, 00€1 $18,154 S 18,()00 373 School & Travel S349 S410 $300 S491 S400 Subtotal M & O S27,493 S2%807 S30,086 S30,394 $32,635 TOTAL S77,649 S87,029 S84,028 S86,554 S92,157 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND:GENERAL 1000...DEPARTMENT 436... RECREATION ... FUNCTION...460431 ***FTE*** ***BUDGET*** POSITION TITLE Permanent Staff Director Recreation Coordinator Total FTE Fica/Ivledt Unemployment tax Total for line item I I0-permanent staff Seasonal staff Rec Instructors - Seasonal Rec Supervisor I Rec Aid 11 from Roc Aid III Parks & Rec Office Aide Fica/Medt Unemployment tax Total for line item 111 -seasonal staff Grand Total staff Other fund payroll costs include: Worker's coinp. Health Insurance Retirement **Counselors - seasonals (6) Camp Cotnselors (3) Head Counselors Rec Aide 11 Parks & Rec Office Aide Rec SupervisorI FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 0.10 0.10 030 S4,847 $4,988 $5,137 1.00 1.00 1.00 $28,538 S29,182 $30,224 1.10 1.10 1.10 $33,385 S34,170 $35,361 S2,554 S2,614 $2,705 $117 S120 S124 S36,056 S36,904 $38,190 4.00 4.00 4.00 4.00 4.00 4.00 2002 2003 2004 SI,043 $1,137 $1,521 S6,125 S17,556 $9,656 $2,314 $2,324 S2,394 Total S9,482 S21,017 S13,571 Rate Emus $6.50 307 S7.50 400 S7.50 520 $7.50 530 S11.79 532 CITY OF KALISPELL S5,325 $5,390 $5,590 S5,980 $5,824 $5,824 S4,200 S3,900 $3,900 $3,975 $15,505 $15,314 $19,289 S1,186 S1,172 $1,476 $54 $54 $68 S 16,745 S 16,539 S20,832 5� t 443 591022 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPT 436... OUTDOOR. -FUNCTION... 460448 (SENIORS) ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT F1'U41Q1 FY01/02 F)'02/03 FY02/03 FY03/04 Personal Senices $81,868 $66,072 S85,084 S93,152 $90,452 Maintenance & Operations S20,377 S18,097 $26,678 S25,850 $26,378 $1021,2)45 $94,169 $111,762 $119,002 $116,930 STATEMENT OF FUNCTION: The goal of Outdoor Recreation is to meet the needs of public demand by providing recreational opportunities for personal, social, economic, and environmental benefits. Due to expansion of classes based on public demand and increased Day Camp participation the total Outdoor Budget indicates an increase for this coming year. Increases based on public demand include: additional DeStress Days fitness classes which require expanded instructional hours, additional facility rental, and acquiring additional fitness equipment to assure continued success. Increased Day Camp participation continues to exceed all prc?jections, this past year 2247 participants, therefore requiring more seasonal staff hours. We anticipate a parallel increase in revenue to accommodate these rising costs. The estimated payback for outdoor programs FY 03104 is 79%, an 111,© increase over last year. The Outdoor Recreation Department will continue to schedule and program a wide range of activities to meet the public demand. Activities offered through the Outdoor Recreation Department include: nature hikes, orienteering, martial arts, horse camps, cross country skiing, cultural arts, day camps, ice skating, fitness classes, bird outings and more. These activities are well supervised with a leader to participant ratio of eight (8) to one (1) or less. Line Item Detail: Outdoor I U Salaries -seasonal - $33,992 Increase due to expanse of fitness classes based on public demand and increase on day camp registrations. 229 Other Supplies - $51812 Increase due to purchasing of necessary supplies (exercise balls, stretch bands, & mats) to accommodate increased public participation. 373 School and Travel - $600 Slight increase due to cross training of employees. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL I OOO..DEPT 436... OUTDOOR. -FUNCTION... 460448 (SENIORS) ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S75,715 S34,672 S53.489 S53,460 S55,460 111 Salaries -seasonal S0 S30,374 S 30,595 S38,999 S33,992 112 Salaries -retirement S4,521 121 Overtime S1,632 $1,026 S 1,000 S693 $1,000 Total Personal Services S819868 $66,0 72 S85,084 S93,152 S90,452 Maintenance & Operations: 210 Office Supplies S 3 3 S0 ISU0 S96 $200 229 Other Supplies S3 238 $2,215 S5,512 S5,181 S5,812 320 Printing $0 S275 S200 SO $200 337 Advertising S242 S300 $500 S500 $300 345 Telephone & Comm. +S360 $274 S239 S360 S304 S360 354 Contracted Ser\• ces (S360) S15,790 $14,808 S19,506 S19,289 S18,906 373 School & Travel $800 S260 S500 $490 S600 Total M & O S20,377 S18,097 S26,678 $25,850 $26,378 TOTAL S102,245 S84,169 Sl11,762 S119,002 5116.830 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPT 436... OUTDOOR, ..FUNCTION,,. 460448 (SENIORS) ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02103 FY03/04 FY01/02 FY02/03 FY03104 Permanent staff Rec. Coordinator 0.5 l.0 1.0 $14,21 7 524,555 $25,466 Rec. Coordinator 1.0 1.0 1.0 S24,294 S24,972 S25,886 Number of FTE's 1.5 2 2 S38,511 $49,527 $51,352 Fica/Medt S2,946 S3,789 S3,928 Unemployment tax $135 S173 S180 Total for line item 110 S41,592 S53,489 S55,460 Sensonals Counselors 6 6 6 S35,600 S22,454 S26,714 Rec Supervisor I l 1 1 $2,400 S5,875 S4,760 Ntunber of Seasonals 7 7 7 S18,000 528,329 531,474 Fica,Nedt S1,377 S2,167 S2,408 Unemployment tax S63 $99 $110 Total for line item l l 1-Seasonals S1%440 S30,595 S33,992 General Fund total for staffing 561.032 584,084 $89,452 Other fitnd payroll costs include: 2002 2003 2004 Worker's comp. S2,190 S4,179 $4,049 Health Insurance $8,352 $12,973 $17.556 Retirement $2,619 S3,368 $3 492 Total $13,161 $20,520 S25,097 **Counselors - seasonals (4) ]-lead Counselors (7) Camp Counselors (1) Rec, Aid III (1) Rec. Class lnstructoP CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL I000..DEPARTMENT 436... BASKETBALL ...FUNCTION... 460449 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY0Il02 FY02103 FY02103 FY03104 Personal Services S2,173 S3,598 S4,063 $4,372 S4,500 Maintenance&Operations S8,243 S9,535 S9,917 $9,510 S10,132 $10,416 S13,133 $13,980 $13,882 S14,632 STATEMENT OF FUNCTION: The Kalispell Men's City Basketball League consists of approximately 22 adult teams. The teams vary in their skill levels of which we take into consideration in seiiitng tip the leagues. The league runs from November through March. The Youth Basketball league is designed to be fiat and competitive. It is for students in Grades 5 through l2th. Referees, a gym monitor and scorekeeper are provided. We anticipate 112 youth to be involved in this program. We program for 330 participants for the FY 2003-2004 in the combined basketball prograns. The majority cost of these programs are off set by the fees collected as revenue. We estimate a total revenue of S 13,122,00, The Men's League ;ntd the Youth program anticipate a pay -back of 89%. Line Item Detail: 110 Salaries - $4,500 The increase in salaries is due to the additional coordination with School District Five and supervision of the teams at the gynt facilities. 354 Contracted Services - $9,362 Increase due to addition of referee, officials andlor gytn monitors. CITY OF Y-ALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL I000-DEPARTMENT 436... BASKETBALL —FUNCTION... 460449 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: I11 Salaries mid payroll costs S2,173 $3,598 S4,063 $4,372 $4,500 Total Personal Services S2,173 $3,598 $4,063 S4,372 S4,500 Maimenance & Operations: 229 Otlter(T-Shins, Socks, Awards) S643 $435 S910 $510 S770 354 Contracted Services (Officials) S7,600 $9,100 S9,007 $9,000 $9,362 Total Maintenance& Operations $8,243 $9,535 $9,917 $9,510 S10,132 TOTAL $10.416 S137133 $13,980 S13,882 S14,632 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPARTMENT 436...BASK.ETBALL...460449 ***FTE"** "*BUDGET*** POSITION TITLE F'Y01102 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Rec Supervisor S3,260 $3,762 S4,167 subtotal salaries: S3,260 S3,762 S4,167 Payroll taxes: Fica/Medi S249 $288 $319 unemployincilt tax S 11 $13 $15 Gei)eral Fund total for line item 111 S3,521 S4,063 $4,500 Other fLwd payroll costs include: 2002 2003 2004 Worker's comp. S204 S236 $261 Total S204 S236 S26I CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000-DI PARTMENT 43%. POOL ... JULY/AUG... FUNCTION— 460445 Amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 PersonalSen'ices $99,278 $90,932 $91,995 $102,342 $73,252 Maintenance & Operations S33,876 S38,296 530,200 S23,719 S24,700 Capital Outlay S0 S*021 $0 $0 $0 S133,154 S187,249 $122,195 $126,061 $97,952 STATEMENT OF FUNCTION: Bruckhauser Pool will be in operation for one more season. All fees remain at affordable prices for the general public. The staffing and operations for July/August 200S is budgeted just enough to get through this summer at Bruckhauser Pool. We anticipate the new Woodland Aquatic Facility construction to be completed late spring 2004. The past pool season was scheduled to be open for 77 days. We averaged 234 patrons per day (18,046 patrons for the season). flirinr n", and keeping experienced aquatic people is still a ch Menge. Staying wage competitive .is a necessity. Line Item Detail, Bruckhauser Pool 341 Electricity - $4,000 Estimates based on current usage. 344 Natural Gas - $10,500 Substantial decrease clue to expected savings on natural gas as a result of wort: and improved function of pool boiler; Two month budget. 373 School and Tr2vel-$1,500 Increase necessary due to required training to operate and manage new aquatic facility. CITY OF ICALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL i000..DEPARTMENT 437... POOL... DULY/AUG... FUNCTION ...460445 Amended ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S98,384 S89,614 S90,845 S100,967 $72,352 121 Overtime S994 S1,318 S1,150 S1,375 S900 Total Personal Sen-ices S99,278 S90,932 S91,995 $102,342 S73.242 Maintenance & Operations: 210 Office Supplies $129 $233 S150 S98 S150 213 Small Office Equipment $3 $10 5100 $o S100 221 Safety Equip. & Supplies $161 S201 S300 S283 S200 224 Janitorial Supplies $599 S710 S700 S666 S600 226 Chlorine & Chemicals S2,181 S7,302 S3,500 $2,680 S2,500 229 Other Supplies S1,825 S3, 713 S 2,500 S 1,846 S 1,500 241 Consumable Tools S 197 $199 S 300 $157 $ 300 242 Street Signs $0 S100 SO $100 320 Printing $80 $16 S l 00 S 5 S 1 ()() 337 Advertising $Q $72 $200 S 194 S200 341 Electricity $2,372 S3,581 S4,250 $3,919 S4,000 344 Natural Gas $21,569 $15,058 S14,000 S10,898 S10,500 345 Telephone & Communications S349 S447 S600 S447 S350 360 Pool Repairs Amended + $5.000 S2,052 S854 S1,000 S543 S1,000 362 Equipment Maintenance $867 $4,719 $1,500 $1,247 S1,000 366 Building Maintenance S1,044 S868 $600 S586 S500 373 School & Travel $348 S180 $200 S150 S1,500 380 Training Materials S l 0o S 133 S l o0 $0 S 100 Total M & O S 33,876 S38,296 S30,200 S23,719 $24,700 950 Capital - New Pool Study $o S58,021 so so St? Total Pool Budget 133 154 187 249 122 195 126 061 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENET AL 1000..DEPARTMENT 437... P001,...3ULY/AUG... FUNCTION... 460445 ***FIT*** ***13UI)GET*** POSITION TI"TLI3 FY01/02 FY02/03 FY03/04 FY00/01 FY01/02 July/Aug 02 July/Aug 03 ALL SFASONAL_ Manager * 1 1 1 S11,691 $11,923 S7,316 $9,676 Assistant Manager 1 1 SO so S3,740 $4,740 Shift Manager * 3 3 3 S7,100 S7,SW $3,750 S3,750 Desk Personnel * S 5 5 S7,366 $7,366 $5,800 S5,800 Guards * 15 15 15 S20,685 S25,117 S22,880 $24,394 Instructors * 15 15 15 $22,149 $26,545 $11,025 $11,025 Maintenance * 1 1 1 $1,455 $2,734 $2,568 $7,608 subtotal salaries: 40 41 41 $70,446 $81,185 $57,079 $66,993 Payroll taxes: Fica/Medt $5,389 $6,211 $4,367 S5,125 Unemployment tax $245 $284 S200 S234 General Fund total for line item 110 $76,080 S87,680 $61,645 $72,352 Other fund paNToll casts include 2002 2003 2004 Worker's comp. $3,438 $3,064 S3,064 Health Insurance $0 S3,000 S3,000 Retirement S795 5497 S497 Total S4,233 $6,561 S6,561 **Guards and Instructors are same people at different rates. Proposed Salary breakdown for pool employees summer 2003 Pool Manager salary Assistant Pool Manager $10.39 Shift Manager S7.50 Instructors $7.00 Lifeguards $6.50 Front Desk $5.50 Head Maintenance $10.00 Maintenance S 5.50-7.50 CITY OF KALISPELL PROGRAM OF SERVICES 221.5 AQUATIC FACILITY REVENUE PROJECTION AMENDED BUDGET FY02/03 ACTUAL BUDGET FY02103 FY03/04 CASH $0 $0 $0 Swimming Pool Fees $28,000 $50,000 Total Available $28,000 $0 $50,000 EXPENDITURE PROJECTION Expenditures $19, 105 $0 $49,459 Cash Carry over $8,894 $0 $541 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: AQUATIC FACILITY 2215... DEPARTMENT 437... 460445 AMENDED BUDGET ACTUAL BUDGET ACCOUNT FY02/03 FY 02/03 FY03/04 Personal Services $4,606 $0 $34,459 Maintenance & Operations S14,500 $0 $15,000 Capital Outlay $0 $0 $0 $19,106 $0 $49,459 STATEMENT OF FUNCTION: June 2004 will reflect the opening of the new Woodland Aquatic Facility. We anticipate an increase in personnel due to an expected increase in patron numbers. The new facility will cover numerous changes in the current aquatics program. Expanded hours for open swim, reservations for private parties, increased swim lesson times, and diverse aquactic opportunities for all age groups. We will not see an historic FY budget data with the Woodland Aquatic Facility until there has been a complete budget cycle in FY 04/05. Our consultants have projected an operational revenue base which will contribute significantly to debt reduction while covering all operational costs. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: AQUATIC FACILITY 2215...DEPARTMENT 437... 460445 AMENDED BUDGET ACTUAL BUDGET ACCOUNT FY 02/03 FY 02/03 FY03/04 Personal Services: 110 Salaries and payroll costs 51,059 $30,662 121 Overtime $50 S300 153 Health 5300 53,000 155 Retirement S497 5497 Total Personal Services $4,606 SO 534,459 Maintenance & Operations: 210 Office Supplies 5150 $150 213 Small Office Equipment $200 $1,000 221 Safety Equip. & Supplies $700 5800 224 Janitorial Supplies $50 5250 226 Chlorine & Chemicals 51,500 51,500 229 Other Supplies SO SI,000 241 Consumable Tools $200 $200 242 Street Signs $500 $500 320 Printing S300 S300 337 Advertising $250 $250 341 Electricity 5750 $1,700 344 Natural Gas $7,500 $5,000 345 Telephone & Communications 5500 $900 360 Pool Repairs Amended + $5,000 $0 $0 362 Equipment Maintenance $500 $500 362 Equipment Maintenance/Diving Boards $0 $0 366 Building Maintenance $ISO $500 373 School & Travel $1,000 $200 380 Training Materials $250 $250 Total M & O $14,500 $0 $15,000 Total Pool Budget $19,106 $0 $49,459 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCREDULE FUND: AQUATIC FACILITY 2215...DEPARTMENT 437... 460445 ***FTE*** POSITION TITLE FY02/03 FY03/04 FY02/03 May/June04 ALL SEASONAL: Manager 1 1 $7,316 $7,316 Assistant Manager 1 1 $1,662 $1,662 Shift Manager 3 3 $1,260 $1,260 Desk Personnel 5 5 $1,988 S1,988 Guards 15 15 $8,892 $8,892 Instructors 15 15 $4,410 $4,410 Maintenance 1 1 $1,163 $1,163 subtotal salaries: 41 41 $26,691 $26,691 Payroll taxes: Fica/Medt $2,042 $2,042 Unemployment tax $93 $93 Worker's comp. $1,433 $1,836 $30,259 $30,662 Pool staffing positions in some cases are the same people @ different rates. The proposed salary breakdown for pool employees 03/04. FY03/04 Pool Manager $13.87 Assistant Pool Manager-Rec Supervisor 1 $10.39 Shift Manager $7.50 Instructors $7.00 Lifeguards $6.50 front Desk $5.50 Head Maintenance -Park Laborer III $10.00 Maintenance $5.50-$7.50 CITY OF KALISPELL PROGRAM OF SERVICES 2210 PARKS IN LIEU OF REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03104 CASH CARRY OVER $0 $377 S377 $1,719 Developer's payments: Donations 365( S868 $0 $673 $500 Subdiviision Payments: 346080 Gaylon Owens Aimexation $0 S8,800 $0 $4,000 Northview Heights ( J&F Constriction) $0 $18,000 $0 $7,000 Valley View Estates- (Homeowners Park) $0 S17,000 SO $0 Meadow Creek-ui progress -Dry Bridge S3,600 $0 $7,342 S3,600 Stratford Subdivision - Simnyside SO S21,223 S5,625 $6,000 Village Heights -Woodland Park Improvements $0 $0 S0 S2,000 Glacier Meadows -Woodland Park Improvemen SO $0 $0 S 10,000 Muskrat Slough -Willow Glen Trail $0 $0 $0 $7,500 Ashley Park Phase 5 - Surmyside SO $0 $6,426 $3,000 Total Avi lable S4,468 S65,400 S20,443 S45,319 Park Improvements Cash Carry over EXPENDITURE PROJECTION $4,091 S65,023 $18,724 S36,100 $377 S377 S1,719 S9,219 CITY OF KALISPELL e PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: TARKS IN LIEU OF 2210... DEPT.436... FUNCTION... 460430 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Maintenance & Operations s0 s0 S34,023 S 12,624 S24,000 Capital Outlay S23,410 S4,091 S31,000 S6,100 $12,100 S23,410 S4,091 S65,023 $18,724 $36,100 STATEMENT OF FUNCTION: This budget appropriates Parks -in -Lieu of funds received by the City front developers to stake improvements in specific parks. This conning year we anticipate the income as listed on the revenue page. By state law this stoney can only be used for purchase of park land and or development and improvement of park lands. Improvements to park lands will include a playground unit and irrigation at Sttnnyside. Parks in lieu ]Honey will be used for the City's match for 1STEA which will be used for the trail system froth Meridian to the ball connplex. Expenditures for park development projects are listed, however, no expenditure fiords will take place until the park in lieu revenues have been received by the city. These park in lieu budget numbers represent several potential developments that may contribute cash in lieu of parkland over the next 12 to 24 months. The numbers and timing of these projects area hest mess on the part Tri-City Planninng Office. CITY OF ICALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: PARKS IN LIEU OF 2210... DI PTA36... FUNCTION... 460430 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00I01 FY01102 FY02103 FY02/03 FY03/04 826 Transfer to ISTEAfMeridian Trail $0 $0 534,023 $12,624 $24,000 Capital Outlay: 910 Land Acquisition $0 $0 Rails to Trails Project $7,000 $0 $0 $0 934 Park Improvements 55,400 $0 $0 Begg Park, basketball court, trail 934 Park Improvements $6,010 $4,091 $6,000 $6,100 S 12,100 Sunnyside & Sunset playground, irrigation systems 934 Park Improvements KYAC Park Improvements $5,000 $0 525,000 SO $0 Road and utilities extension TOTAL $23,410 $4,091 $65,023 $18,724 $36,100 CITY OF KALISPELL PROGRAM OF SERVICES 2600 URBAN FORESTRY REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASs] CARRY OVER $28,814 S51,947 $51,947 $38.333 Assessments Penalty & Interest on Assessments Operating Transfer fm General 383001 Donations Charge for services DNRC-Arbor Day Grant Total Available Cash Carry over $52.119 S101,390 $98,960 $104.997 $233 S150 S338 $150 S49,881 $o $0 $150 So $0 So $0 $1,280 S280 S300 S131,197 $153,487 S152,825 S1437760 EXPENDITURE PROJECTION S79,250 $114,516 $114,492 $122,408 S51,947 S38,971 $38,333 $21,352 CITY OF KALI SPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: URBAN FORESTRY 2600... DEPT. 436... MAINT. FUNCTION... 460433 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 General Fund Personal Services $55,853 $65,503 $93,333 $96,233 $97,604 Maintenance & Operations S13,678 $13,747 $21,183 $18,259 S24,804 Capital Outlay $0 $0 $0 $0 $0 $69,531 $79,250 $114,516 $114,492 S122.408 STATEMENT OF FUNCTION: Two years into the "Urban Forestry Program" and substantial benefits are evident. This year city crews pruned in excess of 400 trees and removed 25 hazard trees. Routine maintenance tasks: leaf pickup, recycling, composting, storm drainage clean up also with pest control and guidance on planting, specie selection and disease control were completed city wide. A contract pruner completed an additional 300 prunings in the Tax Increment District, finishing a two year pruning program funded in tax increment. One hundred twenty three trees were planted community wide on the boulevards and public right-of-ways. With special attention given to those areas that were totally void of trees. The program seems to be well received and utilized by city resident homeowners frequently. We anticipate continued efficiency and positive results in the cities efforts to preserve, protect and enhance the Urban Forest for the benefit of its citizens and visitors. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: URBAN FORESTRY 2600...D1PT. 436... MAINT. FUNCTION... 460433 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 F)'02/43 FY02/03 FY03/04 General Fund Personal Services: 110 Salaries and payroll costs S46.254 $54,430 S 72,782 $74,711 $73.570 121 Overtime $1.000 $715 $1.000 $1.699 $ I ,200 153 Health Insurance S6,592 $7,523 S15,149 S15,149 S18,434 155 Retirement $2,007 S2,835 $4,402 $4.674 S4 40p Total Personal Services $55,853 S65,503 S93,333 S96,233 $97,604 Maintenance & Operations: 210 Office Supplies $73 $0 5100 S55 $100 229 Other Supplies S1,248 S491 S1,000 $670 $1,000 241 Consumable Tools S2.181 $989 $1,000 $140 $1,000 312 Postage $0 $0 MOO $0 $100 320 Printing $ l 0l S25 $150 $1 S 150 333 Subscriptions $0 $0 $100 $0 $100 345 Telephone & Communications $0 $0 $ l 00 $0 $100 354 Contract Services $3,955 S2.025 $5.000 $1,939 S5.000 355 County billing costs $400 $0 $400 $0 $400 362 Equipment Maintenance S493 S33 S500 $314 $750 364 Trees $4.620 $6.547 $8.000 $8,843 $8.500 369 Radio Maintenance SO $0 S200 $75 $200 373 School & Travel $507 SO S250 $0 $250 380 Training Material $100 S0 $150 $0 $150 510 Liability & Property Insurance $0 $0 $0 $2 089 S2,410 522 Administrative Transfer $0 $2,692 $3,684 S3,684 $3,948 528 Data Processing Transfer $0 $945 $449 $449 $646 Sub -Total Maintenance & Operation! $13,678 $13,747 S21,183 518,259 $24,804 TOTAL $69,531 $79,250 $114,516 $114,492 $122,408 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: URBAN FORESTRY 2600... DEPT. 436... MAINT. FUNCTION... 460433 ***I~TE*** ***BUDGET*** POSITION TITLF FY01/02 FY02/03 FY03/04 l~Y01/02 FY02/03 FY03104 Director 0.15 0.15 0.15 $7,271 S7,482 $7,482 Working Foreman 25% 0.25 0.25 0.25 $8,024 $8,227 $8,463 Maintenance & Repair 0.50 0.50 0.50 $14,144 S14,522 $14,305 Maintenance & Repair 0.50 0.50 0.50 $14,144 S14.522 S14,253 Admin Asst 0.00 0.20 0.20 $0 S5.559 S5.316 Clerk II 0.20 0.00 0.00 S47634 $0 $0 Gardener/Forester 0.50 0.50 0.50 S13,229 $14,418 $14,882 Total Salaries 2.10 2.10 2.10 S611446 $64,730 $64,701 Payroll taxes: Fica/Medt $4, 701 $4,952 S4,950 Unemployment tax S215 S227 $226 Workers comp $2,498 S2,874 $3,693 S68,860 $72,782 $73,570 CITY OF KALISPELL PROGRAM OF SERVICES 2927 MONTANA CULTURAL ARTS GRANT REVENUE PROJECTION AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 CASH: s0 s0 s0 SO s0 334061 'Hockaday $9,000 S7,760 S7,500 S6,750 $6,500 334062 Glacier Chorale S11,200 S4,208 $10.000 515,400 S10,000 Total Available S20,200 S11,968 S17,500 S22,150 S16,500 EXPENDITURE PROJECTION Cultural arts S20,200 S11,968 S22,900 S22,150 S16,500 Cash Carry Over s0 SO ($5,400) s0 s0 Now. These are puss-tltnu grants from the N11. Arts Council. The City of Kalispell is the sponsor for these organizations. Actual grants authorized by the legislature for the two year period are: Glacier Orchestra and Chorale S 10.000 Hockaday Museum S13,000 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: CULTURAL ARTS GRANT FUND 2927... DEPT. 400... FUNCTION 460452 ... 460454 AMENDED ACTUAL, ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Cultural Trust Grants S20,200 S11,968 S22,900 S22,150 $16,500 S20,200 S11 968 S22,900 S22,150 $16,500 STATEMENT OF FUNCTION: The Montana Ars Council provides a annual grant to the Hockaday and the Glacier Chorale. The City is The sponsor for Tbese Grants. The fiends flow through the Cityy's books and so are budgeted here. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: CULTURAL ARTS GRANT FUND 2927... DEPT. 400... FUNCTION 460452 ... 460454 AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02I03 FY02/03 FY03/04 400 460452 354 Hockaday gnuit $9,000 S7,760 S7,500 $6,750 $6,500 460454 354 Glacier Orchestra & Chorale S11,200 S4,208 S15,400 S15,400 $10,000 Total S20,200 $11,968 S22,900 $22,150 $16,500 CITY OF KALISPELL PROGRAM OF SERVICES 2975 ISTEA REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01 /02 FY02/03 FY02/03 FY03/04 CASH: $49,008 $11,045 $11,045 $0 Grant: 331151 North Main/LwxTence Park closed closed 331152 Lawrence Park Bridge $272,924 $0 $1.6,113 331153 Dream Trail/Woodland Park closed closed 331155 Meridian Road Trail closed closed 331159 KYAC #3 Trail /Meridian $1,126 $164.502 $0 $166,000 383001 City Share 2001 $0 $0 383001 City Share 2002 $5,000 $0 City Share 2003 $0 $34,023 $12,625 City Share 2004 $24,000 Total Available $328,058 $209,570 $39,783 $190,000 .EXPENDITURE PROJECTION Capital Improvements $317,013 S190,000 $39,783 $190,000 Cash Carry Over $11,045 $19,570 $0 $0 Revenue is based on estimated contract costs. Actual revenue will be determined at project close. City share match from Parks in Lieu budget. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: ISTEA 2975... DEPT. 436... FUNCTION 460451-460453... 460455... 460457 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Capital Improvements $30,320 $317,013 $190.000 S39,783 $190.000 $30,320 $317,013 $I90,000 $39,783 $190,000 STATEMENT OF FUNCTION- ISTEA (Intermodal Surface Transportation Efficiency Act), also known ac CTEP (Community Transportation Enhancement Program), was signed into law on December 18, 1991. ISTEA requires a Transportation Enhancement set -aside which can only be used to fund specific categories. These federal funds come to Montana through the Montana Department of Transportation (MDT). The City is responsible for approximately 13A% of the total eligible project costs. FY 03-04 has one project that is ready for construction: The KYAC 43 Meridian Connector Trail (6799(23)). This trail begins at the intersection of Meridian Rd & Hury. 93, travels along the west side of Hwy. 93 to 4 Mile Dr, then onto the KYAC property along 4 Mile Dr ending at the soccer fields. This bicycle / pedestrian trail will provide a safe alternative route of transportation for visitors and users of KYAC and the northwest corner of town. While connecting to other trails in the vicinity to provide valuable connectors. City share funding for the Meridian connector trail is $24,000, transferred from the Parks in Dieu budget, fund 2210. Future interests are looking towards completing a trail along Willow Glen, connecting Hwy] 93 to South Woodland and Woodland Park. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: ISTEA 2975...DEPT. 436... FUNCTION 460451 ... 460453 ... 460455 ... 460457 ACTUAL. ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 CAPITAL IMPROVEMENTS 460451 North Main Project* 950 Construction In Progress $0 SO 460453 Dream Trail Project" 950 Construction In Progress s© $0 460455 950 Meridian Road Trail SO SO 460457 950 KYAC #3 Trail Neridian Connector S21,154 903 $190,000 $0 $190,000 951 Lawrence Park Bridge -Phase II $3,166 316,110 SO $39.783 Lawrence Park Trail 952 Lawrence Park Connector (County) $6,000 SO Final Phase Lawrence Park Trail GRAND TOTALS $30,320 S317.013 S190.000 S39.783 SI90.000 KYAC 93 Trail - PedestriarLBicycle path that connects Meridian Road to the Kalispell Youth Athletic Complex along the West Side of Highway 93#, and along 4 mile drive. CITY OF KALISPEL,L 10100 CASH: 371010 Investment Earnings 38I004 Proceeds ofBonds Total Available PROGRAM OF SERVICES 4102 POOL CONSTRUCTION REVENUE PROJECTION ACTUAL, BUDGET ACTUAL BUDGET FY01102 FY02/03 FY02/03 FY03/04 $0 $3,517,493 $17,589 S60,000 $3,675,471 S3.693,060 S3,5773493 EXPENDITURE PROJECTION M & O $175,567 $3.499,628 $175.567 $3,499,628 Cash Carry Over $3,517,493 $77,865 $3,517,493 $2,679,860 $52,664 $10,000 $3,570,157 $2,68%860 $890,297 $2,620,935 $890,297 $2,620,935 $2,679,860 $68,925 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL/SUMMARY 1 FUND: POOL CONSTRUCTION 4102... DEPT..437... FUNCTION ... 460445 1 ACCOUNT Capital Outlay 950 Construction in Progress Total ACTUAL BUDGET FY0I/02 FY02/03 $175,567 $3,499.628 $175,567 $3,499,628 CITY OF KALISPELL ACTUAL BUDGET FY02103 FY03/04 $890.297 $2,620,935 $890,297 $2,620,935 COMMUNITY DEVELOPMENT - $2,096,483 AIRPORT TIF WEST TIF CD LOAN REVOLVING Community Development Budgeted Expenditures/Expenses FY2004 - $2,096,483 2ND AVE VV GRANTS 4% IJDAG 20% CD LO REVOL G 10% Courtyard 3% WEST TIF 20% $905,430 UDAG $426,727 $410,889 2ND AVE W GRANTS $80,146 $200,100 COURTYARD $73,191 Budgeted AIRPORT TIP Expenditures/Expenses FY2004 by Function - $31,962,489 Parks & General Rec Gov't Public 12% Other S% Safety 9% 19% Public Comm. Works �' Lev. 44% 7% UDAG The UDAG budget increased less than $3000, includes $18,000 for the purchase of a vehicle, and will still enable the department to achieve its goals of facilitating the growth, diversification and stability of the Kalispell economy. • UDAG will fund initially the administrative and marketing costs of the recently adopted Economic Development Revolving Loan Fund for gap financing for gap financing to provide small business retention and expansion. • Again, UDAG is covering the administrative costs in establishing the Downtown Business Improvement District until the district's assessment funding starts in November of 2004. • Staff will be attending a National Development Council certification program this coming fall in Denver as well as a .major tax credit seminar. Additionally, supervisory and .leadership training classes are budgeted for all employees of the department as well as the on -going grant training workshops. • UDAG will cover the administration and advertising costs for the possible creation of new, small Downtown TIF District to address blight in previously unassisted areas. • On -going efforts in the promotion of affordable housing for low -to -moderate and full range (income) individuals and families. Westside TIF District We worked diligently in FY03 to cover the cash reserve for debt retirement as required by .Montana Board of Investments on the Stream loan. In addition to the debt service funds, the district has carry-over funding to address Meridian Road expansion as well as some funding that could be contributed to redevelopment projects pertaining to the district. Airport TIF District This budget contains the proceeds from the sale of Lot 3 and $5,000 of "earnest" money on the pending closure on the sale of Lot I to the Whitefish Credit Union. These funds have been earmarked for the expansion and matching funds for the airport. Additionally, the district now has $30,000 to use as interest subsidy on a Commercial Loan Program through local participating financial institutions similar to the one that was in place in the Downtown TIF District for 20+ years. 243 Cash PROGRAM OF SERVICES 2185 TAX INCREMENT AIRPORT FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 S96,864 $1,116,598 S1,116,598 S1,364,533 382014 Daley Fields 3 acre site (pending) $0 S459,520 SO $459,520 382014 Daley Fields 7 acre site $900,000 $0 S0 $0 331130 FAA Grant (S 116,975) done $3,748 $0 $0 $0 331130 FAA Grant ($126,000) $72,594 $46,000 $34,531 S2,077 334030 Mt. Aeronautics Grant. $7,000 SO $0 $0 371010 Tnterest earnings $15,797 S20,000 (S13,891) $0 335230 State Entitlement $5,153 S5,308 S5,153 S5,153 341013 Reals or pymt in lieu-Rosauers $58,936 S58,923 $54,880 $50,000 311100 Real Estate Taxes S120,056 $200,000 $225,678 $237,100 311200 Personal Property Taxes S3,979 $36,000 $9,733 $12,900 312000 Penalty & Interest $178 $0 S587 $500 Total Available S1,284,305 $1,942,349 $1,433,269 S2,131,783 EXPENDITURE PROJECTION Capital Improvements Cash Carry Over Cash Designated for HWY 93 Utilities S167,707 S142,949 $68,736 $905,430 $1,116,598 S1,799,400 $1,364,533 S976,353 $250,000 Interest earnings on revenue generated from airport land sales is being deposited in the airportoperating ftu d 2170. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:.AIRPORT TAX INCREMENT 2185..DEPT.000... FUNCTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 Airport S20,749 S155,834 S97,949 S52,024 S235,430 Parks S0 so S20,000 S16,712 so Conumnlity Developnicttt SO So S25,000 So $670,000 Debt Service S18,073 S11,873 SO S0 SO S38,822 S167,707 S142,949 S68,736 S905,430 STATEMENT OF FUNCTION: A developer's ,igreement is ut place with the Rosauers Store development which estimates a tax revenue of S142,000 beginning in January 2001. Taxes generated currently are S87,1 19. The difference paid in accordance with the developers agreement for calendar year 2001 was S54,880 (taxes billed Nov. 2002). A developer's agreement is in place with the developers of Southfield Park {formerly Haven WHIM) which estimated a tax revenue of S 124,000. The reviser] agreement provided a payment of S90,000 €o the City June 30, 2001, The new agreement calls for S148,000 bi taxes paid for 2003 or the difference is due as a pavnlem in lien to the City The new agreement stretches 8 years from 2003. CITY OF KALIS'ELL PROGRAM OF SERVICES Line item detail: AIRPORT: 8200,000 Estimates for the budget provided by our engineer/consultant. There will be no money reimbursed by the FAA in this fiscal year, the expenditures will utilize money from previous land sales along the highway. COMMUNITY DEVELOPMENT 356 Redevelopment flan-$25,000 carry over Professional services are required to develop this plan which is necessary in the event that the City desires to sell Urban Renewal bonds at some future date for redevelopment activities. 714 Commercial Loan Program-$30,000 new program Interest subsidized down to 3%wlpanicpating financial institutions over 5 year period, program is similar to Downtown district program. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND; ,AIRPORT TAX INCREMENT 2185..DEPT.000... FUNCTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY02/03 FY03/04 430300 Airport B- 353 Auditing $500 S500 354 Title searches/ Realtor Services etc. SO S47.348 S0 356 Master Plan -Phase 11 S14,500 SO SO FAA Grant SO S83,575 $56,425 S37,925 S2,077 354 Tower Appraiser $25,000 356 Legal Survey $50,000 910 Land Acquisition appraisals $125,000 522 Administrative transfer SO $2,199 S13,599 S13,599 $4,928 840 Redevelopment Activity $1,250 S637 SO SO SO 934 Capital Imp. - Fence(carryover) $0 $22,075 $27,925 $0 S27,925 Airport total S15,750 S155,834 $97,949 S52,024 S235,430 410 Public Works: 356 430100 Facility Plan Consultinis S4,999 SO 80 SO S0 Public works total S4,999 SO SO SO SO 470240 Comtntuiity Development 714 Commercial Loan Program $0 S30,000 356 Redevelopment - District flan SD SO S25,000 SO S25,000 910 Appraisal for land acquisition $15,0O0 910 Land Acquisition $600.000 SO SO $25,000 $0 $670,000 460430 Parks 950 Lions & Begg Park Irrigation SO $0 S20,000 S16,712 SO Parks Total SO SO S20,000 S 16,712 $0 490530 Debt Service-Timrnreck 610/620 Prin. &.interest S18,073 S11,873 SO 80 S0 Total Budget S38,822 $167,707 $142,949 $68,736 $905,430 CITY OF KALISPELL PROGRAM OF SERVICES 2188 TAX INCREMENT WESTSIDE IMPROVEMENT DISTRICT REVENUE PROJECTION ACTUAL 13UDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 Cash, operating S2,988 $3,708 $3,708 5254 Cash. designated for ,\IeridiaD S350,000 $350,000 S350,000 S260,006 Loan UDAG * payback '03 + accnied int. (S84,900) Takes-delbiquent $2,790 S1,158 $383 S690 Penalty & Interesl $564 SO $110 $50 hituest Eamings $10,414 S5,000 SO S5,500 Operating Transfer fin Debt. SO SO $0 $150,000 Total Available S366,756 S359,866 $269,301 $416,500 Urban Renewal Projects S17,548 S11,297 S9,041 $60,889 Meridian Road Constniction SO S350,000 SO S350,000 Total expenditures S17,548 S361,291 $9,041 $410,889 `add back accrued exp.(not cash item) S4,500 S4,500 SO Cash Carry Over S3,708 S3,075 S254 $5,611 Cash designated for Meridian S350,000 SO $260,006 SO All Mcremem is required to be receipted in to the Debt Service Fund. 1f there is excess increment available after meeting all of the requirements of the debt service fund it will be transferred back to this fiord. Those funds will then be used to repay the loan. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: WESTSIDE TAX INCREMENT 2188... DEPT.000, FUNCTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01102 FY02/03 FY02/03 FY03/04 Redevelopment S26,837 S17,548 S361,291 S9,041 S410,889 S26,837 S17,548 S361,291 $9,041 S414,889 STATEMENT OF FUNCTION: The Wvstside Urban Renewal District was created to help redevelop the Gateway Mall area and assist with the Stonn drainage problems in the area. The major activity to date has been the Stream Project which included the City's participation in the purchase of a portion of the Mall building and rehabilitation of the site. business. All tax increment revenue is now directed to the debt service fund 10 pay bonds which the City funded through a State program with the board of investments. Increment in excess of debt needs will be transferred back to the Tif District. Excess funds are not -,ntticipaled until redevelopment of the mall is assessed and put on the tax rolls. Additionally, cash on hand is designated to be used for stonn drainage in conjuMtion with the rebuilding of Meridian road. 950 Storm Construction-S350,000 Drainage improvemt'atts for the Meridian Road Project. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: WESTSIDE TAX INCREMENT 2188... DEPT.000, FUNCTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02103 FY02/03 FY03/04 480-470230 Redevelopment activity 353 Audit SO $500 $500 S500 S500 354 Transfer to Port Authority $10,000 S5,000 S5,000 S5,000 building maint. - Gateway West property 356 Redevelopment Plan $5,961 SO SO SO S25,000 522 Administrative Transfer S15,877 S2,548 S1,291 S1,291 S389 714 Commercial Loan program $30,000 410-430100 356 facility Plan Consultants S4,999 SO SO SO SO 490-490400 620 Interest. Expense -loan acemed S4,500 S4,500 $2,250 50 453-430246 950 Storm -Meridian Road SO SO S350,000 SO $350,000 TOTAL S26,837 S17,548 S361,291 $9,041 S410,889 CITY OF KALISPELL PROGRAM OF SERVICES 2880 COMMUNITY DEVELOPMENT LOAN REVOLVING & REDEVELOPMENT PROJECTS FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH. 10100 Cash, Operating $20,794 $186,205 S 183,204 S387,157 10105 Cash, * Downtown revitalization $91,249 $212,914 S212,914 S251,188 10150 Cash,** Interest Subsidy acct. S1,667 $672 $672 $628 373025 Housing Loans to be paid off S17,000 $37,000 S23,579 $0 373029 Loan proceeds-Hamptead loan S6,571 $338,529 S359,235 $0 373026 *Principle Income -Barbieri $46,246 $50,584 S50,585 $55,329 373011 Interest Income -Barbieri $75,419 $71,080 $71,080 S66,335 373020 Loan Proceeds/Principal (CDBG) $3,064 $11,474 $13,754 S9,527 373010 Loan Proceeds/-Interest(C.DBG) S3,001 $2,000 S4,736 S4,000 371010 **Interest Subsidy $14 $0 $0 $0 37101.0 Interest Earnings $10,106 $10,000 $4,778 S3,000 382014 Sale of land $139,900 S148,860 $0 $0 373027 Loan Proceeds/Hockaday S0 SO $1,723 S1,860 373060 *Center Street loan -principal S0 $6,564 $4,174 S4,301 334040 Miscellaneous grants $758 $0 $7,799 S€i Total Available $41.5,789 $1,075,882 $938,233 $781,325 Residential program "*Interest Subsidy *Redevelopment Activities Redevelopment - parking lot Total Expenditures EXPENDITURE PROJECTION $12,921 S50,000 S2,160 $50,000 S 1,009 $0 $44 $100 $2,068 $80,000 $16,485 $75,000 $301,263 S275,879 $75,000 $15,998 $431,263 S294,568 S200,100 Cash Carry Over: Operating $183,204 S380,805 S387,157 $342,879 Downtown revitalization $212,914 S261,142 S251,188 S235,818 * * Interest Subsidy $672 S628 $628 S528 FY2004 money does not use any "Downtown Revitalization fluids". CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: COMMUNITY DEVELOPMENT FUND 2880... ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00101 FY01/02 FY02/03 FY02/03 FY03/04 Loans & Grants S 19,926 S 15,998 S 130,000 S 18,645 $125,100 Capital Improvements So So S301,263 S275,879 $75,000 Total S 19,926 S 15,998 S431,263 S294,524 S200,100 STATEMENT OF FUNCTION: The U.S. Dg3artinent of Housing and Urban Development (HUD) requires the City of Kalispell to track the use of program iltcomc after close-out of any federal or state funded grant. We must assure such use meets a national federal objective of benefiting low and moderate income persons and complies with the "Provisions of Title 1, of the Community Development Act of 1974" (Act). The City`s Coltnrtunity Development. Department as achtunislrator of the HUD Urban Development Action Grant and other state and federal grants; is charged with the responsibility to ensure that a rrunimuju of 51 % of the funds be used for activities that are clearly designated to meet the identified needs of persons of low and moderate income persons and complies with the "Provisions of Title I, of the Community income. Section 105(a) of Title 1, of the Act lists eligible activities and there are published gudelnies. Program income is rind will continue to be monitored by the State Department of Commerce and its auditors. The eligible uses include all of the activities currently frurded by the UDAG program 111come budget and could also include many other activities related to planning and implementing econonucand community development programs. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: COMMUNITY DEVELOPMENT FUND 2880... AMENDED ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00f01 FY01{02 FY02/03 FY02103 FY03104 49047o24o Residential Program 710 CDBG Loan Contingency S 19,110 S 12,921 S50,000 S2,160 S50,000 Interest Subsidy S816 $1,009 so SO 5100 Downtown Redevelopment $2,068 711 Business Improvement Dist S25,000 S0 $25,000 712 Pl;mning Grant -Performing Ans S5,(}00 $5,000 SO 714 Commercial Loan Program S50,000 S11,485 S50,000 Subtotal Redevelopment activity S 19,926 $15,998 S 130,000 $18,645 S 125,100 Capital Improvements 910 Land- Mt.. Motor Spons S 148,'763 $148,860 S0 934 Parking lot 1111provelalents S75,000 so $75,000 950 2nd AveW. Streetscape $77,500 $127,019 So Subtotal Capital 11771)70Vet1lenb S0 S0 S301,263 $275,879 S75,000 Total S19,926 $15,998 S431,263 S294,524 $200,100 CITY OF KALISPELL PROGRAM OF SERVICES 2882 COURTYARD MAINTENANCE FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02/03 FY02/03 FY03/04 CASH: $49,116 $12,291 $45,191 $42,026 Gross Rent Receipts $62,052 $607000 $60,203 $60,900 Total Operating Income: $111,168 S72,291 $105,394 $102,926 EXPENDITURE PROJECTION Property Management Cost: $41,803 $45,000 S39,194 $45,900 Debt Service: $24,174 S27.291 $24,174 $27,291 $65,977 $72.291 $63,368 S73,191 Cash Carry Over: operating S45,191 $0 $42M26 $29,735 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: COURTYARD MAINTENANCE 2882... DEPT... 480... FUNCTION ... 470240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01IO2 FY02103 FY02/03 FY03/04 Maintenance A Operations S34,029 $41,803 S45.000 S39,194 $45,900 Debt Service S24.174 $24,174 $27,291 S24,174 S27,291 $58.203 S65.977 $72.291 $63.368 $73.191 STATEMENT OF FUNCTION: The Courtyard Maintenance Reserve Fund is budgeted to reflect these costs which are incurred related to our 16 units of housing managed by Northwest Human Resources Management The revenues reflect rent. The utilities and debt services costs will all be paid by Northwest Human Resources per the Joint Venture Agreement with them to manage this housing complex. We need budget authority to simply record these expenditures on our books. This is the City's equity in this project. CITY OF KALI SPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: COURTYARD MAINTENANCE 2882... DEPT...480... FUNCTION ... 470240 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 480 470240 354 Property Mgmt. Costs $34,029 $41,803 S45,000 S39,194 $45,900 480490500 620 Debt Service $24,174 $24,1 74 $27,291 S24,174 $27,291 S58,203 $65,977 $72,291 $63,368 $73,191 CITY OF KALISPELL PROGRAM OF SERVICES 2886 UDAG LOAN REPAYMENT FUND REVENUE PROJECTION AMENDED ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02103 FY02/03 FY03/04 10100 CASH: operating $17,347 S31,359 S33,061 S70,629 10161 Invesunenl* S861,407 S759,146 5759,146 S638,654 Advance to Wide Tif* 2188 S84,900 $84,900 373034 Principal -Stream loan* S64,250 S71,851 S71,851 S80,351 373035 Interest -Stream loan S51,908 S48,207 $48,207 S44,067 373075 United Way -loan repayment S11,477 S11,477 $31,477 S11,477 373070 Big Slay Manor -loan repayment S10,639 $9,820 $9,002 S9,820 371010 Interest S28,263 S25,000 S12,969 S6,000 FVCC-loan repayment (6 mos.) $0 $1,294 SO SO County Administration fee S30,058 S0 S0 S0 Total Available S1,075,349 S1,043,054 $1,030,613 $860,998 EXPENDITURE PROJECTION Operating Budget. Capital Outlay Redevelopment (investment funds)* Cash Carry Over -operations Cash Investments S218,377 S302,131 S273,831 S313,727 SO So SO S18,000 S64,765 S122,000 $47,499 $95,000 r,283,142 5424131 5321,330 S426,727 S33,061 (S38,071) S70,629 $617 $759,146 S655,700 $638,654 $433,654 S792,207 $617,629 S709,283 S434,271 FY2003 Budget used $100,000 of investment fonds for operations. FY2004 Budget uses S100,000 of investment funds for operations. Westside Tif repaid the loan of $84,900. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:.UDAG 2886...DEPARTMENT 480... FUNCTION ... 470210 AMENDED ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01102 FY02/03 FY02/03 FY03/04 Personal Services S99,491 S218,263 S197,241 $215,973 Materials and Services S 1 18,347 S83,868 S76,590 S97,754 Housing & Grants S64,765 S122,000 $47,499 $95,000 Capital Outlay SO SO SO S 18,000 S282,603 $424,131 S321,330 $426,727 STATEMENT OF FUNCTION: Eligible Use of UDAG Program Income The U.S. Department of Housing and Urban Development (HUD) requires the City of Kalispell to track the use ofprogram income after close-out of any federal or state funded grant. We must assure such use meets a national federal objective of benefiting low and moderate income persons and complies with the "Provisions of Title]. of the Community Development Act of 1974" (Act). The City's Conuttunity Development Depaninem as administrator of the HUD Urban Development Action Grant and other state and federal grants, is charged with the responsibility to ensure that a 1111MMUM of 51 % of the funds be used for activities that are clearly designated to meet the identified needs of persons of low and moderate income. Section 105(a) of Title 1, of the Act lists eligible activities and there are published guidelines. ProgTatn income is and will continue to be monitored by the State Department of Commerce apd its auditors. The eligible wises include all of the activities currently fimded by the UDAG program income budget and could also include many other activities related to planning and implementing economic and community development programs. CITY OF KALISPELL PROGRAM OF SERVICES Line Item Details: UDAG 212 Project Expenses $6,200 The nature of the grant applications acid survey work to be conducted will cause this litre item to increase this year. 218 Other Equipment (non -capital) $8,000 Replace two computers and a power point prcljeclor 231 Gas & Oil $700 Increased for Biel cost and second staff car usage 353 Auditing $2,500 Increased audit costs due to GASB 34 reporting requirements. 354 Contract Services ,$5,000 Contract services include the computer servicing, snowplowing, outside consultant or legal services, asbestos inspections and land surveys. 373 School & Travel $6,000 Increased $2,000 for Redevelopment manager attending National Development Council ED traiating. Normal travel increased due to new ED activity. 396 Studies /Surveys $10,000 Phase I of a two or three phased survey of housing stars and conditions within the city limits and the extension of services area. 510 Insurance $7,000 lncreawe due to rate for liability raised by MMIA 15%. Liability insuuance is tied to salaries. Additional insurance for requested staff car. 531 Office Rent/Space :feeds $14,790 Anticipating a 4% increase for a one-year lease with year renewal option. 944 Vehicles $18,000 lncreised staff to the prior level ttecessitates the need for an additional car. CITY OF KALISPELL t PROGRAM OF SERVICES EXPENDITURE DETAIL FUND:.UDAG 2886... DEPARTMENT 480...FUNCTION... 470210 AMENDED ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01102 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries & Wages S83,692 $177,820 S169,456 S184,688 121 Overtime S486 $1,000 S64 S500 153 Health Insurance S10,104 S28,326 S18,309 S19,386 155 Retirement -PERD S5,209 $11,117 $9,412 S11,399 Total Personal Services $99,491 $218,263 S197,241 $215,973 Materials and Services: 210 Office Supplies S1,013 $1,500 S1,292 S1,500 212 Project Expenses S6,673 S5,000 S2,387 $6,200 213 Small Office Equip. (S 157) S6,424 $1,732 S2,000 215 Computer Supplies S1,319 $1,750 S1,756 S1,750 218 Other Equipment (non -capital) S5,575 $3,200 S6,585 $8,000 231 Gas & Oil $402 $450 S555 $700 312 Postage $945 $1,000 S717 $1,000 320 Printing S26 S200 ($133) S200 335 Membership & Dues S1,540 $1,500 S893 S1,500 341 Electricity S 1,046 $1,000 $1,504 $1,500 342 Sewer& Water S347 S500 $335 $400 344 Gas (Heat) $884 SI,000 $700 $1,000 345 Telephone, Communcations $4,318 S4,200 S4,343 $4,700 353 Auditing S2,150 S2,000 S2,000 S2,500 354 Contract Services S46,779 S4,500 S4,479 S5,000 363 Office Equip Maimenanee S4,227 S3,500 S2,777 S2,000 373 School and Travel S1,561 S4,600 S6,824 $6,000 379 Meetings S450 S700 $572 S700 396 Studies/Surveys SO $3,000 SO S10,000 510 Property & Liability Ins. S3,904 S5,276 S5,276 S7,000 521 Central Garage Transfer S500 $500 S500 S750 522 Administrative Transfers S 17,146 S 13,652 $13,652 S 14,622 528 Data Processing Transfers $5,207 S4,236 $4,216 $3,942 531 Office Rent/Space needs S 12,492 S 14,200 S 13,628 S 14,790 Total Materials & Services S118,347 S83,868 $76,590 $97,754 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE `Coll . FUND: UDAG 2886.... DEPT 480.... FUNCTION 470210 AMENDED ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Grants & Housing: 712 Residential Rehab"AOA" SO SO $0 SO 733 Eagle Transit Grans -operating $15,000 $15,000 S15,000 $15,000 790 Redevelopment Activity (FVCC) S0 $7,000 $0 SO 790 Redevelopment Activity $49,765 $100,000 $32,499 $80,000 Total Grants & Noosing S64,765 $122,000 $47,499 $95,000 Capital Outlay: 944 Vehicles S0 $0 $0 S18,000 Total Capital Outlay $0 SO $0 $18,000 GRAND TOTALS S282,603 $424,131 $321,330 $426,727 Ul k x yr ".LRWELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND:.UDAG 2886... DEPARTMENT 490... FUNCTION...470210 ***FTE*** ***BUDGET*** POSITION TITLE FY01.102 FY02/03 FY03/04 FY01/02 FY02103 FY03I04 CD Director 0.5 1 1 525,059 $51,571 $53,067 CD Manager I I 1 $0 $37,112 $37,107 CD Specialist I I 1 1 $28,474 $29,214 $30,032 CD Manager/Grantsman (PTE) 0 0.5 0.5 $0 $18,556 $23,202 Administrative Aide I 1 1 $22,339 $22,968 526,137 Merit $4,124 $4,061 SO Subtotal salaries 3.5 4.5 4.5 $79,996 5163,482 5169,545 Payroll taxes: Fica/medt 56,120 $12,506 S 12,970 Worker's Comp. 5813 $1,259 51,579 Unemployment ins. 5280 $572 $593 Total for line item 110 $87,209 5177,820 $184,688 CITY OF KALISPELL PROGRAM OF SERVICES 2940 CDBG/HOME 2nd AVENUE WEST GRANT REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01102 FY02103 FY02103 FY03104 CASH: HOME 2nd Ave. W. $0 $1,743 $0 ($2,727) CDBG 2nd Ave. W. Housing Grant $0 $0 $1,743 $15,956 HOME 2nd Ave. W. Grant 331075 $0 $428,000 $363,469 $64,531 CDBG 2nd Ave. W. Housing Grant 331036 $288,163 $211,837 $196,222 $15,615 Total Available $288,163 $641,580 $561,434 $93,375 EXPENDITURE PROJECTION HOME - 2nd Ave. W_ Operating $0 $428,000 $366,196 $64,531. CDBG 2nd Ave. W. Housing Operating $286,420 $211,834 $182,009 $15,615 $286,420 $639,834 $548,205 $80,146 Cash Carry Over HOME $0 $3 ($2,727) ($2,727) Cash Carry Over CDBG $1,743 $1,743 $15,956 $15,956 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND. 2940...2ND AVENUE WEST GRANT ... DEPT... 480...FUNCTION... 470240... 470241 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00101 FY01102 FY02I03 FY02103 F'Y03/04 470240 CDBG-110NIE 2nd Ave.W. ltlaterials and Services S428,000 $0 $428,000 S366,196 S64,531 470241 CDBG 2nd Ave. w. Housing S500,000 S286,391 S211,834 $182.009 S15,615 Materials and Services S928.000 S286,391 S639,834 S548,205 S80,146 STATEMENT OF FUNCTION: 470240 - Rome 2nd Avenue West This grant is a pass -through to the private developers of the 40 unit complex for the elderly to be developed on 2nd Avenue West. Project Activity Cost reimbursement will be made to the developers as requests and documentation are provided. 470241 - CDBG 2nd Ave. West -lousing Same as above_ CITY OF KALISP LL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: 2940...2ND AVENUE WEST GRANT...DEPT...480 ... FUNCTION...470240 ... 470241 ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 FY02/03 FY03/04 470240 HOME 2nd Ave. W. 210 Office Supplies $524 S478 $250 $146 345 Telephone & Comm. $630 $590 $37 $493 353 Auditing S990 $990 $0 S990 354 Contract Services S25.214 S23.097 $243 $18,104 373 School & Travel S642 S185 $0 $185 790 Project Activity Cost S400,000 $402,660 S365,666 $44,613 Total HOME 2nd Ave. W S428,000 $0 S428.000 $366.196 $64,531 470241 CDBG 2nd Ave. W. Housing 210 Office Supplies $524 $478 S249 $170 345 Telephone & Comm. S615 $575 S27 $280 339 Advertising S250 S138 $0 $0 353 Auditing $990 $990 $990 $0 354 Contract Services $16,975 $1,555 S14.476 $146 $10.861 373 School & Travel $646 S2 $0 $2 714 Home Loans $60,133 790 Project Activity Cost S480,000 S284.836 S195.175 S120.464 $4,302 Total CDBG 2nd Ave. W $500,000 S286,391 S211,834 S182,009 S15,615 GRAND TOTALS S928.000 $286,391 $639,834 $548,205 S80,146 CITY OF KALISPELL OTHER - $2,857,791 AIRPORT $44,348 STREAM DEBT $489,350 S&C/SID DEBT $257,818 SELF INS HEALTH $1,780,000 G.O. BOND $286,275 Other Budgeted Expenditures/Expenses FY2004 - $ 2,857,791 S&C/SID DEBT AIRPORT 9% SELF I HEAL 62% F. BOND 10% STREAM DEBT 17% Budgeted Expenditures/Expenses FY2004 by Function - $31,962,489 Budget funds in the "Other" category are classified as miscellaneous areas that do not fit within the Public Safety, Community Development, Parks & Recreation, Public Services, or General Government budgets. Tri-City Planning and the, Parking Commission budgets are removed from the "Other`' category this year and shown at the bottom of the page since they truly do not reflect expenditures within the "Other" category. These groups are separate entities with their own Boards that develop and approve their budgets. The City is simply their administrative agent. The airport budget will remain constant through the fiscal year while we continue efforts to develop long-term plans. Currently airport revenues fund expenditures, while the Airport T.IF is the cities match for federal grants to secure property, pursuant to the Airport Master Plan. Increases within the "Other" category include: Stream Debt —This category includes an operations transfer of tax increment money to the Urban Renewal District Fund for revenue in excess of the money needed for the debt. Prior to this proposed budget the revenues only covered the debt service. Self Ins Health —As has been discussed before, the City's self insurance health plan has benefited the City over the long haul. However, over the last two years substantial claims have negatively impacted the fund and have increased the premiums associated overall health costs. In an effort to reduce costs the City is requesting bids from alternate companies and identifying ways to decrease the costs. Last year the City increased premiums for the first time in ten years. The City firmly believes that health coverage for employees is in its best interest. Once again, the City is in a position that it must ask employees to increase their share of premiums for family and two party rates. COMPONENT UNITS - $479,462 TRI CITY $342,561 PARKING COMMISSION $136,901 266 PROGRAM OF SERVICES 2170 AIRPORT FUND REVENUE PROJECTION ACTUAL 13UDGET ACTUAL BUDGET FV01/02 FY02/03 FY02/03 FY03/04 CASH CARRY OVER S3,570 S6,143 S5,890 S36,091 Misc. Sales -Beacon 30010 $825 Annual User Fees 343001 $1,585 $1,200 S1,700 SO Commercial Fees 343062 $1,425 $2,700 S2,475 S5,400 Tie clown fees 343063 S456 S650 $908 S1,000 Mangar Leases /growid leases S2,156 S1,750 $1,573 $2,000 Fuel Tax 343620 S6,945 58,000 S3,990 S4,000 lnteresl Earnings from Land sale =7taa2 S0 so S32.487 S10,000 Proceeds -Talmage 373020 $50 Lease credils (final year'03) (S252) (S75) ($75) SO Total Available S15,885 S20,368 S49,823 S58,491 EXPENDITURE PROJECTION Airport operations $9,995 S14,294 S13,732 S44,348 Cash Carry over S5,890 S6,074 S36,091 $14,14.1 CITY OF 1:ALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: AIRPORT 2170... DEPT..430... FUNCTION 430310 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02103 FY02/03 FY03/04 Personal Services $0 S0 $0 S25,000 Maintenance & Operations $9,995 S 14,294 $13,732 S 19,348 S9,995 S14,294 S13,732 S44,348 STATEMENT OF FUNCTION: The objective of the Kalispell City Aigtort is to continue to provide safe and regulated aeronautical use for the benefit of all. The Kalispell City Airport has cornpleted the environmental assessment and we received a finding of no significant impact by the FAA. This advances the process of obtaining federal aviation grant monies to develop and construct major improvements at the Kalispell City Airport. A bid awarded io Robert Peccia & Associates begins Iand acquisition, airport design, construction management services, an airport layout plan, land use planning and airpon zoning. All of the fees incurred in this process are eliglible for matched funds on a 90% FAA - 10% City basis. Effective July I st, 2003, a new fee schedule was established. With the changes in the fee structure, and after stepping up the adnIinistrative anti billing process, we have experienced greater compliance to payment regularity. The need for an airport manager is becoming more and more apparent. This year's budget reflects the compensation designated for a half time manager. Revenues projected at the airport offset expenditures of current operations, administration, and maintenance of the facility. CIT]' OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: AIRPORT 2170-DEPT.AN... FUNCTION 430310 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries/ and benefits SO $0 SO $25,000 Total Personal Services $0 $0 SO S25,000 Maintenance & Operations: 210 Office Supplies $0 S 100 $0 S 100 312 Postage $0 $100 $65 SIN 341. .Electricity $1,220 $1,350 $1,146 S 1,100 354 Contract Services $1,310 $1,500 $3,361 S1,500 360 Repair & Maintenance $836 $1,000 $1,320 S1,000 362 Equipment. Maintenance $0 $250 S296 $300 367 Maintenance by Public Works S 1,187 $2,000 $1,300 $5,000 370 Maintenance by Parks Dept. $0 $2,000 $1,532 $5,000 510 Property insurance S4,218 S5,500 S4,218 $4,500 522 Administrative Transfer $869 $304 S304 S493 528 Data Processing $155 $190 S190 $255 S9,995 S14,294 S13,732 S19,348 TOTALS S9,995 $14,294 S13,732 S44,348 CITY OF KALIS.PELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUNDS: 3000 FUNKS DEBT SERVICE - GENERAL OBLIGATIONS ACTUAL ACTUAL ACTUAL BUDGET ACCOUNT FY00/01 FV01/02 FY02/03 FY03/04 3010-Gen Oblig Bond 2002 Principal SO 50 S80,000 $120,000 Interest SO $0 S205,556 S166,025 Fiscal Agent Fees S0 SO $250 S250 SUBTOTAL SO SO S285,806 S286,275 3188-Strain Debt Service Principal S186,958 $198,749 S211,281 S224,607 Interest S 152,392 $140,602 S 128,068 S 114,743 Operating Transfer SO S0 $0 S150,000 SUBTOTAL S339,350 $339,351 S339,350 $489,350 3593-3601 Sidewalk & Curbs Principal $9,663 $9,814 $9,814 S7,985 Interest $2,426 S2.065 SI.607 S2,568 SUBTOTAL $12,089 S11,879 S11,421 $10,553 3641-3642-3643 SID's Principal S111,500 S205,000 S185,000 S170,000 Interest S92,331 S81,983 S79,919 S76,815 Fiscal Agent Fees S450 $450 $500 5450 SUBTOTAL S204,281 S287,433 S265,419 S247,265 S555,720 $638,663 $901,996 S1,033,443 Stream Bonds are financed through the Montana Board of Investments for 10 years and are funded by the Westside Tax Increment District and the County Port Authority. The SID Revolving fund is used to make loans to individual Special Improvement District debt service funds to pay for shortfalls of revenue needed to pay principal and interest. We have r)unternus SID's and Sidewalk A, Curb funds which are assessed agaui lst the property and billed on the County tax notice. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUNDS: 3000 FUNDS DEBT SERVICE - GENERAL OBLIGATIONS ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01102 FY02/03 FY02/03 FY03/04 3594 1994 S & C Principal $3,500 S3,500 $3,500 $0 Interest S446 S249 S149 SO 3595 1995 S & C Principal S2,852 S2,852 $2,852 $2,852 Interest S570 $442 S342 $214 3596 1996 S & C Principal S1,518 S1,518 S1,518 S1,518 Interest S486 S464 S364 S343 3597 1997 S & C Principal S1,072 S1,072 S1,072 $1,072 Interest S364 S373 S273 S282 3598 1998 S & C Principal $211 S211 S211 $211 Interest S98 S140 S82 $165 3599 1999 S & C Principal S221 S221 S221 S221 Interest S 132 S 113 S 113 S 194 3600 2000 S & C Principal S289 S289 S289 S289 Interest $330 S 193 $193 $265 CITY OF K.ALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SIDEWALK AND CURBS & SID'S ...... DEBT SERVICE ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01102 FY02103 FY02103 FY03/04 3601 2001 S & C Principal SO $151 $151 S 151 Interest SO S91 S91 $153 3602 2002 S & C Principal SO $0 SD $1,670 Interest SO $0 $0 $952 S & C Subtotal S12,089 S11,879 $11,421 $10,553 3641 SID 341 Principal S5,000 S 15,000 S 10,000 S 10,000 Interest S3,175 S2,995 S2,995 S2,420 Fiscal Agent Fees SIM S100 $0 $100 3642 SID 342 Principal S30,000 S30,000 S15,000 $55,000 Interest S7,418 S6,060 $5,603 $4,680 Fiscal Agent Fees $100 S 100 S 100 S 100 3643 SID 343 Principal $76,500 $160,000 S 160,000 S 105,000 interest - AmeDded $81,738 $72,928 S71,321 S69,715 Fiscal Agent Fees S250 S250 S400 S250 SID'S Subtotal 8204,281 $287,433 $265,419 $247,265 CJTY OF KALISPELL PROGRAM OF SERVICES 3010 G.O. BOND, Series 200.2-POOL REVENUE PROTECTION 12 mills 12 mills 11.6 mills BUDGET ACTUAL BUDGET FY02/03 FY02/03 FY03/04 10165 Cash, Bond Account $0 (S28,144) 311100 Real Estate Taxes (billed) S270,806 S271,439 $280,857 311200 Personal Property Taxes (billed) $15,000 $14,744 $12,275 312000 Penalty & Interest $215 S250 371010 Interest Eamings $428 $400 A/R yet to be collected (S29,164) S29,164 Total Available $285,806 S257,662 S294,802 EXPENDITURE PROTECTION Debt Service S285.806 S285,806 S286,275 Total Expenditures $285,906 $285,806 S286,275 Cash, Bond Accotmt so (S28,144) S8,527 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL/SUMMARY FUND: G.O. BOND, Series 2002-POOL... 3010... DEPT... 000... FUNCTION.._490100 BUDGET ACTUAL BUDGET ACCOUNT FY02/03 FY02/03 FY03/04 G. O. Bond 610 Principal $80.000 S80,000 $120,000 620 Interest S205,556 S205,556 $166,025 630 Fiscal went fee S250 $250 $250 Total Debt Service S285,806 S285,806 $286,275 STATEMENT OF FUNCTION: The voters of Kalispell approved a General Obligation Bond for the construction of a new aquatics facility and skateboard park. The facility will be built at a new location in woodland park and will replace the existing Bruckhauser pool. The new pool is scheduled to open Spring of 2004, CITY OF YAL]SPELL PROGRAM OF SERVICES 10161 Cash Tax Increment 10165 Cash, Bond Reserve 311100 Real Estate Taxes (67%) 311200 Personal Property Taxes 312000 Penalty & Interest 335230 HB 124 En iilemtiit 341015 Developer payment-St.reant 361000 Rent -Stream Facility 365035 User Fee 371010 Interest Earnings 373071 Loan Repayment Int. 373072 Port Authority (37%) Total Available 3188 STREAM -DEBT SERVICE FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FV02/03 FY02/03 FY03/04 So $0 SO 5221,114 550,346 $242,880 5242,880 5339,350 $251,159 5209,000 5198,882 5217,913 59,387 57,000 511,951 $11,817 5639 5500 51,059 $675 541,368 542,609 $41,368 541,368 S43,182 543,182 520,275 $20,275 5203,208 571,792 53,642 53,500 SO SO 52,819 $3,000 54,402 $4,000 554,689 550,789 $50,789 546,428 5125,000 $125,000 5125,000 $125,000 5582,231 5727,460 5899,814 51,099,732 EXPENDITURE PROJECTION Transfer to 2188 TIT S0 SO SO $150,000 Debt Service 5339,351 5339,350 5339,350 $339,350 Total Expcndintres 5339,351 5339,350 5339,350 S489,350 Cash Available for : 5242,880 5388,110 S560,464 5610,382 Cash, Bond Reserve 5242,880 $339,350 5339,350 5339,351 Casb Tax Increment $0 548,760 5221,114 $271,031 Separate casb accotmts will be maintained for each revenue source as outlined in the Bond Resolution. However, since the payment will be made 311ne 30, of each year, cash accounts should be zeroed out at June 30th. Debt Service of 5339,250 requires revenue of 5424,188 to meet the 125% coverage. The City must accumulate a Bond Reserve equivalent to one years debt-5339,250. All cash available at year end will be transferred to the reserve ttntil coverage is inet. CITY OF KALSPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: STREAM DEBT SERVICE 3188 ... 000... FUNCTION ... 490700... ACTUAL BUDGET ACTUAL BUDGET ACCOUNT >F'Y01/02 FY02/03 FY02/03 FY03/04 Debt Service S339,351 $339,350 S339,350 $339,150 QFerating Transfers So So SO S 150,000 $339,351 S339,350 S339,350 S489,350 STATEMENT OF FUNCTION: This Debt Service fund is to service the Urban Renewal bonds issued on our behalf by the State Board of Investments. It is a ten year loan with several sources of revenue. The Port Authority of Flatltead County has Fledged S 125,000 annually for debt service. The City has pledged all of its Westside Urban Renewal District Tax Increment and The State Reimbursements for Personal Property. Additionally the City made a loan to Stream International and a portion of the interest rel)ayrnem has been pledged to retire The debt.. Stream may also pay a user fee to offset income tax credits which would be pledged to debt serrvice. After all debt service requirements have been met, including 125% coverage, any balance can be transferred to the Westside Urban Renewel fund. Per the Resolution, all Tax Increment money must be receipted into the Debt Service Fund. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: -STREAM DEBT SERVICE 3188 ... 000...FUNCTION... 490700... ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 610 hijtcipal S198,749 S211,282 S211,282 $224,606 620 Interest S140,602 S128,068 S128,068 $114,744 Total Debt Service $339,351 S339,350 S339,350 $339,350 820 ©peratnig Transfer to TIF district SO SO SO S150,000 Total Budget S339,351 $339,350 $339,350 S489,350 CITY OF KALISPELL Cash on hand Premiums Loan from General Fund Investment Earnings Incr (Decrease) in Est. Liab for chains Total Available PROGRAM OF SERVICES 6050 SELF INSURED HEALTH FUND REVENUE PROJECTION AJ'\iE?\TDED ACTUAL ACTUAL BUDGET FY00101 FY61/02 FY02103 ACTUAL BUDGET FY02/03 FY03104 S568,224 S502,497 S14,896 S42,164 S25,824 S841.542 S893,873 S1,500,000 S1,499,7I6 SI,780,000 S6,557 (S6,557) S36,626 $9,343 $11,250 $783 S1,000 $124,219 083,531) S83,831 S1,570,611 S1,328,739 S1,526,146 S1,619,939 S1,806,824 EXPENDITURE PROJECTION health Insurance S 1,068,114 S 1,286,575 S 1,774,000 S 1,594,115 51, 780,000 Total Expenditures S1,068,114 S1,286,575 S1,774,040 S1,594,115 S1,780,000 Cash Carry over 5502,497 542,164 (S247,854) $25,824 S26,824 CITY OF KALISPELI, PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: 6050... HEALTB INSURANCE FINANCE_..403... FUNCTION...500620 AzA'I LADED ACTUAL, ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY00I01 FY01102 FY02/03 FY02103 FY03104 Eealth Insurance S1,068,114 $1,286,575 S1,774,000 S1,594,115 $1,780,000 S1,068,114 51,286,575 S1,774,000 $1,594,115 $1,780,000 STATEMENT OF FUNCTION: This budget provides for payment of claims and administration fees to Blue Cross. Eealth insurance premiums are paid by the various funds on behalf of the employees ofthose departments. Retirees and elected officials who chose to be on the plan also pay premiums to this fund. Trends: FY01 FY02 FY03 Premiums $841,542 $893,873 $1,499,715 Interest $36,626 $9,343 S875 E%penses & Administration ($997.329) (S1,297.678) JjLf94 1 14 surplus(shonfall) (SH9,161) ($394,462) (S93,524) For FY2003 the City I-3ealth Corrnnittee made major recommendations for changes to the Health program including reduced benefits and increased premiums. The increase in premiums is being shared «,ith the employee. The City also authorized a 9 mill increase to pay premiums for city employees. Premiums clianres for FY2004 further reducted of benefit and increased premiums, increases in cost will be passed along to the employees_ S300 deductible S1,000 deductible Current rate includes dental, vision is optional. 2003 rate 2004 rate Family rates $819 S834 2 Party rates S709 $720 Single rates $364 S364 Monthly rates for retirees are as follows: Fancily rates $829 S834 2 Party rates S709 S720 Single rates S364 S364 Medicare S 124 S 196 Medicare 2 party $249 $375 CITY OF KALI SPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: HEALTH INSURANCE 6050—FINANCE... 403.. FUNCTION...500620 AAVMNDED ACTUAL ACTUAL BUDGET ACCOUNT FY00/01 FY01/02 FY02/03 ACTUAL FY02/03 BUDGET FY03/04 Health Claims & Administration $1,068,114 $1,286,575 $1,774,000 Total $1,068,114 S1,286,575 S1,774,000 $1,594,115 $1,594,115 S1,780,000 $1,780,000 CITY OF KALISPELL PROGRAM OF SERVICES 2250 TRI CITY PLANNING REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03104 CASH: Operating SO S 17,967 $17,967 S 121,172 Loan from the three Cities S40,000 $0 ($40,000) S0 Imerlocal Funding: City of Kali spell 337010 S102,773 S131,707 S131,707 S135,052 City of W1it.efish 337010 $58,720 S83,970 S83,970 S89,826 City of Columbia Falls 337010 S19,237 S29,132 S29,132 S25,683 County Settlement S107,392 Fees 323012 $72,605 S60,000 S100,342 $72,000 CDBG Grant Adn7in S20,000 $0 $15,000 Interest Earnings 371010 S452 Total Available S293,335 $342,776 S430,962 S458,733 EXPENDITURE PROJECTION Operating S275,368 $324,809 S309,790 $342,561 Total Expense S275,368 $324,809 $309,790 S342,561 Cash Carry Over: operating S17,967 $17,967 $121,172 $116,172 Cash carry over is 31 % of expenditures CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: TRI CITY PLANNING-2250... DEPARTMENT ... 422... FUNCTION... 411020 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02103 FY02/03 FY03/04 Personal Service S227,625 S250,059 S254,927 $258,581 Materials and Services S47,743 S74,754 S54,863 $83,980 $275,368 $324,809 $309,790 $342,561 STATEMENT OF FUNCTION: The Tri-city Planning Office provides long range and current land use planning services for the cities of Kalispell,Whilefsh and Columbia Falls. By interlocal agreement each of the three cities share in the cost of operation. CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: TRI CITY PLANTNTNG...2250 ... DEPARTMENT ... 422...FUNCTION... 411020 ACTUAL, BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries and payroll costs S198,846 S208,581 $213,490 S216,521 153 Health Insurance S 16,676 S283424 S28,542 $28,542 155 Retirement S12,103 $13,054 $12,995 S13,518 Total Personal Services S227,625 $250,059 $254,927 S258,581 Maintenance & Operations: 210 Office Supplies $1,796 S2,100 S2,179 S2,100 213 Small Office Equipment S145 $500 $1,210 $1,000 215 Computer Sulal)lies & Software $1.800 $2,000 S6,914 S5,000 231 Gas & Oil S339 $500 $397 $500 312 Postage $2,719 S3,200 S3,129 S3,200 320 Printing S504 S1,000 S 1,123 S1,000 331 Publication & Filing Pees S3,509 S3,000 $4,294 S4,000 335 Membership & Dues S1,355 S2,000 $1,722 S2,000 345 Telephone & Communications $6,072 S5,500 S5,379 $5,500 354 Contract Services S8,518 S24,050 S4,171 $23,469 355 Copier Maint. Contract $1,505 S2,500 S2,615 S3,000 360 MV Repair S649 $1,000 $371 S1,000 362 Data processing Operating Exp. SO S500 $0 $500 373 Scbool & Travel S491 $3,450 $1,362 $3,450 510 Insurance - auto & liability S1,000 $1,000 S695 $1,000 510 Insurance - liability $5,217 S6,000 S5,500 S6,000 522 Administrative Transfer $0 $0 $0 $4,361 528 Data Processing Transfer $0 S450 $450 $500 532 Lease - building&wilities S12,124 S16,000 S13,352 S16,400 $47,743 $74,750 S54,863 $83,980 Total Budget $275,368 S324,809 $309,790 S342,561 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: TRI CITY PLANNINt`-2250...DEPARTMENT... 422... FUNCTION... 411020 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03/04 FY01/02 FY02/03 FY03/04 Director I 1 1 $50,908 S53,447 $54,730 Sr. Plarmer, Kalispell I 1 1 $38,417 $39,339 $41,070 Sr. Plasmer W€itefish/Columbia Falls I I I S38,417 S39,339 S41,070 Planner 2/GIS 0.6 1 1 $19,090 S32,581 $34,015 Office Manager 1 1 1 $25,974 $27,259 $27,913 merit & comptime $674 S0 $0 subtotal salaries: 4.6 5 5 $173,480 $191,965 S198,798 Payroll taxes: Fica/Medt $13,281 S14,685 S15,208 Unemployment tax $434 S672 S696 Worker's comp $1,144 $1,258 $1,819 S I88,339 S208,581 $216,521 Cost of living 2.4% CITY OF KALISPELL PROGRAM OF SERVICES 5720 Parking_ Commission Component Unit of the City REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY01/02 FY02/03 FY02/03 FY03/04 CASH: S47,962 S19,234 S19,158 $20,249 Prepaid permits S6,552 Revenue - Dines, permits, parking lots, etc. S 102,809 S 113,035 $105,281 S114,000 Adj for comp abs-a/r (S6,241) Total Available $150,771 $132,269 $124,750 S134,249 EXPENDITURE PROJECTION Expenses S139,821 $123,197 S 114,663 S 136,901 add back depreciation( non cash item) S8,208 S10,162 S10,162 S3,000 Cash Carry Over S19,158 S19,234 S20,249 S348 CITY OF ICALISP3 LL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: PARKING COMMISSION ... 5720...DEPT. 720... FUNCTION 420180 ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 ACTUAL FY02103 BUDGET FY03/04 Personal Services S78,191 S78,404 Materials and Services $48,276 S44,793 Capital Outlay S13,354 SO S139,821 S123,197 S70,788 $43,875 SO S114,663 S75,037 $40,864 S21,000 S136,901 CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: PARKING COMMISSION ... 5720...DEPT. 720...FUNCION 420180 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY01/02 FY02/03 FY02/03 FY03/04 Personal Services: 110 Salaries S63,816 $63,518 S54,587 $58,870 153 Health Insurance S11,136 $11,136 S13,127 $13,167 155 Retirement S3,239 S3,750 $3,074 $3,000 S78,191 S78,404 S70,788 S75,037 Mainitmance & Operations: 210 Office supplies/prinling S5,074 S3,500 $3,227 S3,500 229 Misc. exp. $549 $750 S601 $750 312 Postage $311 $250 $164 $500 340 Utilities S3,688 S3,600 S3,378 $4,000 353 Audit fees S500 S500 $500 S600 354 Contr.Serv./prof fees -Striping S8,734 S2,750 S4,560 S3,500 360 repairs & maint. S2,745 S1,000 S2,286 $1,500 361 Auto Expense $3,709 S3,700 S2,060 $3,000 364 Lots: repairs $977 S875 S4,194 S1,000 365 Lots: Snow Removal S4,505 S5,000 S205 $5,000 510 Insurance $2,306 S2,306 SO S2,306 522 Administrative transfer SO S3,000 S3,000 $3,308 532 Office rent S4,509 S5,400 $5,400 S5,400 550 Lot lease payments S2,385 S2,000 S2,638 $2,000 810 Bad Debt .Expense $0 S0 S I,500 80 815 Insurance S0 S0 S0 S1,500 831 Depreciation* S8,284 S 10,162 S 10,162 S3,000 Total M & S S48,276 S44,793 $43,875 S40,864 944 Vehicles S13,354 SO SO $7,500 940 Ticket machine S 13,500 Total Capital Outlay $13,354 SO SO $21,000 Total S139,821 S123,197 S114,663 S136,901 CITY OF KALISPELL PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: PARKING COMMISSION ... 5720... DEPT, 720... FUNCTION 420180 ***FTE*** ***BUDGET*** POSITION TITLE FY01/02 FY02/03 FY03104 FY01/02 FY02/03 FY03/04 Director 1.00 1.00 1.00 S25,750 $26,500 S 16,500 Office Personnel temp $10,000 Aii.endani 1,00 1.00 1.00 S20,552 $21,945 $23,412 Fill in 0.50 0.50 0.10 S1,040 $6,190 S2,500 clouting allowance $285 S285 S285 subtotal salaries: 2.50 2.50 2.10 S47,627 $54,920 $52,697 Payroll taxes: Fica/Medt S4,313 S4,477 $4,031 Unemployment tax $340 $240 S184 Workers Comp S2,900 $3,881 $1,957 TOTAL 110 S55,180 S63,518 S58,870 This budget anticpates hiring a manger sometime this year at which time the temp will be laid off. Health insurance is shown as 1.5 tunes the family rate. CITY OF KALISPELL