E2. Award WWTP Dewatering Project to SwankKALISPELL
MEMORANDUM
To: Jarod Nygren — Interim City Manager
CC: Susie Turner, PE — Director of Public Works
From: Keith Haskins, PE — Deputy Director Public Works
Re: Recommendation of Award for Swank Enterprises - Kalispell AWWTP
Dewatering Improvement Project Guaranteed Maximum Price
Meeting Date: December 15, 2025
BACKGROUND: The City of Kalispell is enhancing its biosolids dewatering capabilities as
part of the Advanced Wastewater Treatment Plant (AWWTP) Biosolids Dewatering
Improvement Project. For this project, Council approved the use of the alternative project
delivery method General Contractor/Construction Manager (GCCM) via Resolution 6243 at the
Regular City Council Meeting held on March 3, 2025.
Under the GCCM method, a qualified contractor is selected early in the design process through a
Request for Qualifications (RFQ) and Request for Proposals (RFP), in accordance with Montana
Code Annotated (MCA) 18-2-503. The City conducted a two-step procurement process and
selected Swank Enterprises from among three proposers following evaluation and interviews.
As an initial step in the GCCM process, the City contracted Swank Enterprises for
preconstruction services at a cost of $39,885.00. As part of these services, early procurement of
long lead-time equipment and an initial work package were identified as items that would benefit
the project by allowing work to proceed ahead of final design completion, helping to meet tight
deadlines.
Subsequently, the City contracted Swank Enterprises for an Early Work Contract package at a
cost of $357,398.00 which was approved by Council at a Regular City Council Meeting held on
August 19, 2025, and which included construction of a temporary loadout structure, demolition
of the existing DAF tank and associated piping, procurement of valves (which have a long lead
time), completion of conveyor submittals, and preparation of shop drawings and as -built piping
plans.
GUARANTEED MAXIMUM PRICE CONTRACT: Swank Enterprises provided their
Guaranteed Maximum Price (GMP) for the Kalispell AWWTP Dewatering Improvement Project
on November 20, 2025, which has been reviewed by AE2S, the Engineer of Record.
201 1" Avenue E IPhone (406)758-7720
Po Box 1997 Public Works Department Fax (406)758-7831
Kalispell, MT 59903 1 1 www.kalispell.com
Jarod Nygren — Interim City Manager
Page 2
December 15, 2025
The complete project scope includes:
• Procurement and installation of new solids dewatering equipment
• Reconfiguring existing solids dewatering equipment and piping for potential future dryer
equipment installation (if needed)
• Updating the polymer unit
• Installation of a boiler system for polymer delivery and performance
• Procurement and installation of new WAS pumps
• Improvements to piping for support of the dewatering upgrades
• Replacement of the existing conveyor and upgrades for the new dewatering equipment
Swank Enterprises' initial proposal for the work of $3,267,265 was completed at 60% design and
was evaluated during their selection as the GCCM. Swank Enterprises' final GMP provided at
90% design is $3,146,021 for a decrease of $121,244 from their initial proposal. The previously
approved Early Work Package (Work Authorization No. 1) compensation of $357,398.00 will be
deducted from the GMP total cost of $3,146,021.00 for a total Work Authorization No. 2 of
$2,788,623.00 for the GMP Work Package. The GMP includes all associated project costs to
complete the construction of the project.
AE2S has reviewed the GMP submittal for completeness and compliance with technical
requirements and recommends approval.
FISCAL EFFECTS:
The project's funding sources and FY 26 budget allocations are sufficient to authorize and award
the Guaranteed Max Price -Work Authorization No. 2. The funding sources are as follows:
• WWTP Fund 5310-455-430640 Line Item 930: Capital Outlay — Biosolids
Trtmnt/Disposal $429,846
• WWTP Impact Fee Fund 5311-455-430644 Line Item 930: Capital Outlay — Biosolids
Alternate Disposal Eng. $281,207
• WWTP Fund 5310-455-430644: 930 SRF Bonded Debt — Biosolids Facility $5,086,243
ACTION REQUESTED: Motion to award the GMP Work Package to Swank Enterprises in the
amount of $2,788,623.00, contingent upon DNRC-SRF and DEQ review and approval.
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS:
• AE2S Recommendation of Award Memo — December 1, 2025
• Swank Enterprises Schedule of Values — November 20, 2025
2 1 P a g e
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www.ae2s.com
December 1, 2025
Ms. Susie Turner
Public Works Director
201 1" Ave E
Kalispell, MT 59901
Re: Recommendation of Award for Swank Enterprises
Kalispell AWWTP Dewatering Improvements Project: Guaranteed Maximum Price (GMP)
Dear Ms. Turner:
RECOMMENDATION:
AE2S recommends that the City of Kalispell Award the Guaranteed Maximum Price (GMP) Contract for
the Kalispell AWWTP Dewatering Improvements Project to Swank Enterprises. Swank Enterprises' GMP
for the project is $3,146,021. We are confident that Swank Enterprises meets the qualifications required
to supply the goods and scope of work requested for the AWWTP Dewatering Improvements Project.
Swank Enterprise's GMP for the Kalispell AWWTP Dewatering Improvements Project was received on
November 20, 2025, and included the following required Schedule of Values:
Estimated Cost of Work: $2,658,244
GCCM Contingency (5%): $132,912
GCCM Fee: $150,000
Construction Support Costs: $204,865
Total Cost: $3,146,021
Following statement of qualifications shortlisting, project proposal reviews, and interviews for the
Kalispell AWWTP Dewatering Improvements Project; Swank Enterprises was selected as the General
Contractor/Construction Manager (GCCM) and is currently under contract for Preconstruction Services
for the lump sum amount of $39,885.00. As part of preconstruction services, early procurement of long
lead time equipment and an initial work package were identified as early work scope that would benefit
the project ahead of construction to meet tight project deadlines while final design is completed.
The approved Early Work Package (Work Authorization No. 1) compensation of $357,398.00 will be
deducted from the GMP total cost of $3,146,021.00 for a total of $2,788,623.00 for the GMP Work
Package (Work Authorization No. 2). The GMP includes all associated project costs.
Advanced Engineering and Environmental Services, Inc.
1288 North 14th Avenue, Unit 103 • Bozeman, MT 59715 • 406-219-2633
Kalispell AWWTP Dewatering Improvements
Guaranteed Maximum Price Recommendation of Award
Page 2 of 2
111111111111072
REQUESTED CITY OF KALISPELL COUNCIL ACTION:
AE2S recommends moving to approve the Guaranteed Maximum Price (GMP) submitted by Swank
Enterprises for the Kalispell AWWTP Dewatering Improvements Project.
AE2S appreciates the opportunity to provide the City of Kalispell with professional engineering services
for this important project. If you wish to discuss any of this information or have questions prior to issuing
Work Authorization No. 2, please do not hesitate to contact me.
Sincerely,
AE2S
Scott Buecker, PE
Wastewater Practice Leader
Encl.: Swank Enterprise GMP Schedule of Values
Work Authorization No. 2
Project: Kalispell AWWTP
Dewatering Improvements S WAN K
Engineer: AE2S ENTERPRISES
SE
Contractor: Swank Enterprises
750 W. Reserve Drive
Kalispell, MT 59901
Date: November 20, 2025
SCHEDULE OF VALUES
line
Section
Scope of Work
60% Proposal
Scheduled Value
90% GAP
Scheduled Value
Change Amount
Description of Changes
001
02 05 00
Structural Demolition & Patching
41,340
45,078
3,738
Building to Heavy Prevailing Wage Determination
002
02 05 00
Process Demolition & Temporary Facilities
264,670
275,998
11,328
Heavy Prevailing Wage
003
03 30 00
Structural Concrete
43,176
46,300
3,125
Heavy Prevailing Wage
004
05 1200
Steel Fabrications
113,765
127,176
13,411
New Conveyor Supports & Hardware,Temp Supports, Hoist Steel Bracing
005
09 96 00
High Performance Coatings
85,800
85,800
0
006
14 22 00
Manual Hoist
4,031
4,031
0
007
14 94 00
Belt Conveyors
181,952
318,310
136,358
New Replacement Conveyor
008
22 00 00
Plumbing - Boiler and HW System
96,000
89,500
-6,500
Lochinvar Boiler Package
009
26 00 00
Electrical
158,577
185,599
27,022
New Conveyor, Updated Control Scope
O10
40 9000
Instrumentation & Controls
33,600
48,500
14,900
Control Hardware & Installation
Oil
40 00 00
Process & Polymer Integration
416,739
476,003
59,264
Additional Valves, Strainers, Added Temp Piping, Hangers, Relocate Drain, Wa
012
43 00 00
Process Liquid Handling Equipment
121,316
80,599
40,717
WAS Pump Buyout
013
46 00 00
Process & Water Equipment
822,355
828,678
6,323
Added Static Mixer
014
Ol 8000
Warranty
20,089
20,089
0
O15
1 Ol 9000
1% MTGRT
23,590
26,582
2,992
016
1 TOTAL
I Estimated Cost of Work
$2,427,000
$2,658,244
231,244
PROJECT TOTALS:
60% Design
90% Design
Delta
Estimated Cost of Work
$2,427,000
$2,658,244
$231,244
GCCM Contingency
$485,400
$132,912
-$352,488
20%
5%
GCCM Fee
$150,000
$150,000
$0
Construction Support Costs
$204,865
$204,865
$0
Total Cost
$3,267,265
$3,146,021
-$121,244
Project: Kalispell AWWTP
Dewatering Improvements S WAN K
Engineer: AE2S ENTERPRISES
SE
Contractor: Swank Enterprises
750 W. Reserve Drive
Kalispell, MT 59901
Date: November 20, 2025
SCHEDULE OF VALUES
line
Section
Scope of Work
60% Proposal
Scheduled Value
90% GAP
Scheduled Value
Change Amount
Description of Changes
001
02 05 00
Structural Demolition & Patching
41,340
45,078
3,738
Building to Heavy Prevailing Wage Determination
002
02 05 00
Process Demolition & Temporary Facilities
264,670
275,998
11,328
Heavy Prevailing Wage
003
03 30 00
Structural Concrete
43,176
46,300
3,125
Heavy Prevailing Wage
004
05 1200
Steel Fabrications
113,765
127,176
13,411
New Conveyor Supports & Hardware,Temp Supports, Hoist Steel Bracing
005
09 96 00
High Performance Coatings
85,800
85,800
0
006
14 22 00
Manual Hoist
4,031
4,031
0
007
14 94 00
Belt Conveyors
181,952
318,310
136,358
New Replacement Conveyor
008
22 00 00
Plumbing - Boiler and HW System
96,000
89,500
-6,500
Lochinvar Boiler Package
009
26 00 00
Electrical
158,577
185,599
27,022
New Conveyor, Updated Control Scope
O10
40 9000
Instrumentation & Controls
33,600
48,500
14,900
Control Hardware & Installation
Oil
40 00 00
Process & Polymer Integration
416,739
476,003
59,264
Additional Valves, Strainers, Added Temp Piping, Hangers, Relocate Drain, Wa
012
43 00 00
Process Liquid Handling Equipment
121,316
80,599
40,717
WAS Pump Buyout
013
46 00 00
Process & Water Equipment
822,355
828,678
6,323
Added Static Mixer
014
Ol 8000
Warranty
20,089
20,089
0
O15
1 Ol 9000
1% MTGRT
23,590
26,582
2,992
016
1 TOTAL
I Estimated Cost of Work
$2,427,000
$2,658,244
231,244
PROJECT TOTALS:
60% Design
90% Design
Delta
Estimated Cost of Work
$2,427,000
$2,658,244
$231,244
GCCM Contingency
$485,400
$132,912
-$352,488
20%
5%
GCCM Fee
$150,000
$150,000
$0
Construction Support Costs
$204,865
$204,865
$0
Total Cost
$3,267,265
$3,146,021
-$121,244