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10-21-25 Business Improvement District Minutes 2017-2027 KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: October 21, 2025 Location: First Interstate Bank Building 2nd Floor Board Room 2 S. Main Street Kalispell, MT 59901 Board members present: Kisa Davison, Gabe Mariman,Jon Fetviet, Nihcole Peterson Cara Lemire, Marshall Noice, and Jamie Keller, Executive Director Board members absent: George Giavasis Public in Attendance:Jack(Daily Interlake), Nelson Loring, Partick Ward (VFW) Call to Order: 8:39am-Kisa Davison Public Comment: None Minutes and Agenda: • Minutes &Agenda Review and Approval Motion:A motion to approve was made by Cara Lemire and seconded by Nihcole Peterson. Motion carried. Financial Review: • Review and Approval Motion:A motion to approve was made by Cara Lemire and seconded by Nihcole Peterson. Motion carried. • Liability Insurance:Jamie Keller presented the insurance estimates she received in the effort to reduce the overall cost for insurance and removing the separate golf cart policy out of Jamie Keller's name and be included in a general policy. o Jon Fetviet motioned to proceed with the quote from USLI and Philadelphia Insurance provided the final amount once finalized will be under the current budget of$1,500. Cara Lemire seconded. Motion carried. Facade Improvement Grants: • No new applications at this time Branding& Marketing: • No update at this time. Downtown Ambassador: • No update at this time. Downtown Flowers & Holiday Decor: • Holiday Decor: On October 11, 2025,Jamie Keller sent an email to the board of directors with the two estimates she received for installation of the 25/26 holiday decorations. One from Columbia Falls Nursery and the other from Big Mountain Landscape. o Cara Lemire motioned to approve the estimate for the installation of the Holiday Decor from Columbia Falls Nursery at$5000.Jon Fetveit seconded. Motion carried. • Summer Flowers 2026:Jamie Keller presented the bids received to the Board of Directors both at the board meeting and via email prior to the meeting.A discussion took place on the options and costs, and the need to reduce services in 2026 due to budget constraints and steep increase for this program from prior year. o Cara Lemire motioned to approve reducing flower services to one basket per pole in order to remain within budget, not to exceed $10,000,while maintaining the same number of poles throughout the district.Jon Fetveit seconded the motion. Motion carried. • On September 24, 2025,Jamie Keller identified a grant opportunity through the Montana Department of Commerce's Main Street Program that could help offset the cost of downtown flowers.Jamie shared with the Board that the grant application deadline is November 14, creating a short turnaround but presenting a valuable opportunity to extend the BID's beautification budget. Following a discussion with Micky Zurcher from the Department of Commerce, Jamie recommended that the BID request the full amount of the lowest flower bid through this grant. If awarded,the BID could reallocate the$10,000 already budgeted for 2026 flowers to the contract staff line, allowing the organization to hire an additional contractor to assist Paul Faessel with downtown maintenance and beautification concerns noted in the September board meeting. o Motion:A motion was made via email by Jon Fetveit to proceed with the Montana Main Street grant application as presented.The motion was seconded by Kisa Davison,with Gabe Mariman and George Giavasis also noting their approval. Downtown Events &Sponsorships: • No update at this time. VFW American Flag Program: • The Board discussed the possibility of incorporating the VFW Holiday Flag Program into the KBID Beautification Annual Plan. Patrick Ward from the VFW provided a detailed scope of work and a draft MOU, including proposed installation dates for 2026. • Kisa Davison noted that a volunteer waiver may need to be signed by participants. Patrick Ward expressed his appreciation to the BID Board for considering the partnership and shared some background on the flag program's history. He explained that the program would be at no cost to the BID, as the VFW will provide the volunteers,flags,and ongoing maintenance. • Patrick Ward also noted some insurance considerations and city concerns regarding right-of-way use and potential sign obstruction along Main Street and assured the board that all flags will be placed in compliance with both the city and public works regulations. o Motion:Jon Fetviet motioned to adopt the VFW Flag Program as part of the KBID Downtown Beautification Plan and to include the program on the BID website. Nihcole Peterson seconded. Motion carried. Renewal Petition Planning: • The board shared a discussion on the need to amend the 2017 resolution given that the end date for the BID would fall prior to the end of the fiscal year. Kisa Davison will meet with Mayor Mark Johnson to bring the amendment to City Council. • The Board discussed reviewing the current BID boundary and the potential inclusion of the mall and newly acquired properties. Kisa presented a list of aging downtown assets and infrastructure concerns, including parking lots, on- street parking, crumbling sidewalks, lack of ADA parking, and the need for improved communication with city residents regarding construction projects. Additional topics included signage and wayfinding along with the condition of trash cans,trees and landscaping, seasonal decor and lighting,wiring and pole maintenance, and aging corner planters. • In summary,the Board discussed the current services provided by the BID and expressed interest in creating a Memorandum of Understanding(MOU)with the city to define the scope and schedule of services. One Board member noted that the BID serves as a "squeaky wheel"to help ensure downtown's needs are met. Kisa added that a comprehensive list of services will be developed to help clarify expectations and strengthen advocacy efforts for downtown maintenance and improvements. • A strategic planning meeting is being scheduled in the near future to review key topics such as the BID boundary, City versus BID service responsibilities, and other items identified by Kisa Davison.The goal of this session is to develop strategies that strengthen downtown's appeal as a destination for locals, rather than simply a thoroughfare.The November Board meeting will serve as this strategic planning session,with the intent of collaborating with Susie Turner and Jarod Nygren on the Main Street Plan and align priorities for the year ahead. New Fagade Improvement TIF Program: • Kisa Davison noted that a working committee consisting of three board members is required to review and process new applications as well as review the Statements of Qualifications from the various architecture firms to begin assigning projects. o Kisa Davison motioned that the committee who will serve will be Gabe Mariman, Cara Lemire and Nihcole Peterson. Cara Lemire seconded. Motion carried. o Jamie Kellerwill send all necessary documents to the newly established committee via email and set up a follow-up meeting to begin the process. New Downtown Businesses & Development: • No updates at this time. Downtown Kalispell Forward: • No updates at this time. Meeting Adjourned: 9:59am Motion:A motion was made by Jon Fetveit and seconded by Cara Lemire to adjourn today's meeting.The motion passed unanimously. Next board meeting: October 21, 2025 P. O. Box 1997, Kalispell, Mt. 59903(406)201-9255 info@downtownkalispell.com