08-18-10 TBID MinutesBoard of Directors Meeting
Kalispell Tourism Business Improvement District
Wednesday, August 18, 2010 — 3:00 PM
15 Depot Park, Kalispell, MT
Minutes
Board Members Present: Chris Walters, David Ginepra, Bryan Scott, Arlinna Wolfe, Janet
Clark and Gib Bissell.
Board Members Absent: None
Due to the resignation of Lori Fisher the Board is currently made of only 6 members.
Staff Present: Diane Medler
Staff Absent: Joe Unterreiner
Guests Present: Winnie Storli, Grim Storli, Cheri Nelson
Meeting was called to order by Chris Walters, Chairman of the Board.
1. Hear from the public- None
2. Approved Minutes from the July 21", 2010 Meeting.
a. Discussion: None
b. Action: Motion was made, seconded and unanimously passed to approve minutes
as presented.
3. Introduction of Diane Medler- Cheri Nelson introduced Diane Medler to the board.
4. Board Operations
a. Resignation of Lori Fisher and notice of intent to fill her seat.
i. Discussion: Chris Walters made the board aware the Lori Fisher had
resigned her seat on the board, effective immediately. Some discussion
was had to how the board should go about filling the position. We
reviewed the voting matrix from the previous director's application
process. The board also informally reviewed the by-laws.
ii. Actions: Motion was made, seconded and unanimously approved that the
board would wait 30 days to start filling the position. This time would
allow for the new GM to be placed at the Hampton and to formally invite
Holiday Inn Express and Motel 6.
b. Officer positions to be filled
i. Discussion: Bryan Scott and Gib Bissell both volunteered to be officers.
ii. Actions: Motion was made, seconded, and unanimously approved that
Gib Bissell will serve as the Vice Chair and the Bryan Scott will serve as
the secretary/treasurer.
c. Working with guests and presenters
i. Discussion: Chris suggested that as a board we may get more than several
requests for money, and that a lot of people/groups may ask for money
that is not in line with our mission. We spoke about positive ways to work
with these guests, as to not mar our group in the public's eye.
ii. Actions: although no formal action was taken it might be noted that the
group recommended a process be established where any persons wanting
to present to the TBID board submit a form prior to the meeting for
approval. The group further recommended that Diane screen those
applications, allowing only those that match the TBID marketing
goals/objectives to present at the meetings.
TBID Assessment and Collection
d. For period June 17-30, 2010: with 14 of 16 hotels reporting, $15,025.50 in
assessments was collected during the 14-day period.
i. Discussion: There was some discussion as to what numbers should be
shared with the board and the members of the TBID. As was pointed out
by David these numbers are public record and are available to the public
ii. Actions: No Formal Action Taken
e. The Chamber/CVB has received a check from the City in the amount of
$14,649.88, with $375.64 deducted by the City for its 2.5 percent administrative
charge.
i. Discussion: The board had some discussion on the administrative fees.
Several board members made note that 2.5% seemed a little high for the
work completed by the City of Kalispell.
ii. Action: No Action Taken.
f. The Chamber/CVB is following up with two delinquent hotels.
i. Discussion: It was discussed that Motel 6 and Glacier Ridge Suites had not
paid their initial assessments. It was discussed as to what actions our board
may take to collect. Diane informed the board that she had talked to both
properties, one of which was on vacation and the other stated that such a
check would come from their corporate office, and they were not aware
that the check had not been sent out.
ii. Action: No formal action was done.
Board input for the Chamber/CVB on priority.
a. Discussion: The board took a moment to identify possible priorities for the
organization which included: promoting Canadian events and holidays, golf,
sports, horse racing, collateral, weekly event update, swimming, soccer and more.
Discussion on the transition from FCVB to KCVB, specifically mentioned was
the availability of the airport display rack, Diane to follow up with Travel
Marketing and FCVB. Discussion about the importance of creating tourism
collateral pieces.
b. Action: The board agreed that Branding and creating a focus group on identifying
our assets was the most important priorities. It was discussed that Diane among
other things would create a focus group to start identifying our assets and
opportunities.
6. Other Business- None
Meeting was adjourned by Chris Walters at 5:00 PM.
Respectfully Submitted: Bryan Scott (Treasurer -Secretary)
For Further Information, Please Contact
Chris Walters, Board Chairman, Chris.Walters@hilton.com or 406-758-2570
Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808
Board Meeting Schedule for 2010 (Kalispell Chamber Conference Room at 3:00 pm)
September 1 September 15 October 13 November 10
December 8