E4. Recommendation for Professional Services for Facility PlansCITY OF
KALISPELL
MEMORANDUM
To: Doug Russell — City Manager
CC: Susie Turner, PE — Public Works Director
From: Keith Haskins, PE — Deputy Public Works Director
Re: Recommendation for Consultant — 2025 Water, Sanitary Sewer, and
Advanced Wastewater Treatment Facility Plan Updates
Meeting Date: 1/21/2025
BACKGROUND: The City of Kalispell's Water Facility Plan was last updated in 2018, and the
Wastewater Facility Plan and the Advanced Wastewater Treatment Plant Facility Plan were last
updated in 2019. Since the adoption of these plans, the city has continued to have infill growth,
as well as expansion with new developments. As Kalispell experiences ongoing expansion and as
existing infrastructure ages, it is essential to update the facility planning documents. These
updates will ensure effective project planning and utility management to appropriately serve
existing residents in addition to growth areas. The updates will also support the efforts required
by the Land Use Planning Act.
The city advertised a request for Statements of Qualifications (SOQ) for Professional Services in
October of 2024. Two SOQs were submitted: one from Advanced Engineering and
Environmental Services (AE2S) and the other from a partnered team of Robert Peccia and
Associates and HDR Engineering.
REQUIRED SERVICES: The services to be provided for this project include:
1. Water Facility Plan Update
2. Wastewater Collection Facility Plan Update
3. Advanced Wastewater Treatment Plant Facility Plan Update
RECOMMENDATION: A selection committee of seven city staff from Public Works and
Development Services was convened to score the SOQs received. Based on SOQ scoring,
reference checks, committee deliberation, and careful consideration, AE2S was selected and is
recommended.
ACTION REQUESTED: Motion to select AE2S as the Professional Consultant for the 2025
Water, Sanitary Sewer, and Advanced Wastewater Treatment Facility Plan Updates.
FISCAL EFFECTS: The cost for all three facility plans is estimated at $582,566. Adequate
funds for these services are allocated in Water Fund item 357 and Sewer Fund items 357 and
358.
ALTERNATIVES: As recommended by City Council.
ATTACHMENTS: Agreement, Scope of Work, Schedule, and Fee Estimate
201 1" Avenue E IPhone (406)758-7720
Po Box 1997 Public Works Department Fax (406)758-7831
Kalispell, MT 59903 1 1 www.kalispell.com
PROFESSIONAL SERVICES AGREEMENT
Professional Services for
2025 Kalispell Water, Wastewater, and AWWTP Facility Plan Updates.
THIS AGREEMENT is made and entered into this day of , 2025, by and
between the CITY OF KALISPELL, MONTANA, a municipal corporation organized and
existing under the laws of the State of Montana, 201 First Avenue East, Kalispell, Montana
59901, hereinafter referred to as "City," and ADVANCED ENGINEERING AND
ENVIRONMENTAL SERVICES, LLC, 4050 Garden View Drive, Ste 200, Grand Forks, ND
58201, hereinafter referred to as "Consultant."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree as follows:
1. Purpose: City agrees to hire Consultant as an independent contractor to perform for City
services as described in individual Task Orders. In general, the services to be provided include
facility plan updates for the City's water system, wastewater collection system, and the Advanced
Wastewater Treatment Plant. The services to be provided and the compensation for such services,
shall be as mutually agreed to in separate Task Orders to this Agreement, executed by both parties.
2. Effective Date: This Agreement is effective upon the date of its execution.
3. Scope of Work: The following Task Orders and anticipated values are shown below. These
Task Orders will be developed as part of this project. Additional detail regarding the anticipated
Task Order scope, schedule, and fee is provided in Exhibit A. The final scope and fee are to be
determined as the scope of work for each element becomes clear. The Engineer will not begin
work on any task until there is an authorization to proceed on work elements under this Agreement
including the scope, cost, and time for completion in the form of an executed Task Order.
TASK ORDER#
DESCRIPTION
ANTICIPATED VALUE
0
Overall PSA Project Management and Meetings
$35,636
1
Basis of Planning
$88,785
2
Water Facility Plan Update
$121,157
3
Wastewater Collection System Facility Plan Update
$142,704
4
Advanced Wastewater Treatment Plan Facilities Plan Update
$194,284
Total $582,566
4. Payment: City agrees to pay Consultant pursuant to the terms set forth in each executed
Task Order. Any alteration or deviation from the described work that involves extra costs will
be performed by Consultant after written request by the City and will become an extra charge
over and above the contract amount. The parties must agree upon any extra charges in writing.
5. Independent Contractor Status: The parties agree that Consultant is an independent
contractor for purposes of this Agreement and is not to be considered an employee of the City for
any purpose. Consultant is not subject to the terms and provisions of the City's personnel policies
handbook and may not be considered a City employee for workers' compensation or any other
Page 1 of 4
purpose. Consultant is not authorized to represent the City or otherwise bind the City in any
dealings between Consultant and any third parties.
Consultant shall comply with the applicable requirements of the Workers' Compensation Act, Title
39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA.
Consultant shall maintain workers' compensation coverage for all members and employees of
Consultant's business, except for those members who are exempted by law.
Consultant shall furnish the City with copies showing one of the following: (1) a binder for
workers' compensation coverage by an insurer licensed and authorized to provide workers'
compensation insurance in the State of Montana; or (2) proof of exemption from workers'
compensation granted by law for independent contractors.
6. Indemnity and Insurance: For the professional services contracted and rendered, to the fullest
extent permitted by law, Consultant agrees to indemnify and hold the City harmless against claims,
demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, to the
extent caused by the negligence or willful misconduct of the Consultant or Consultant's agents or
employees.
For this purpose, Consultant shall provide City with proof of Consultant's liability insurance issued
by a reliable company or companies for personal injury and property damage in amounts not less
than as follows:
• Workers' Compensation - statutory
• Employers' Liability
o $1,000,000 per occurrence
o $2,000,000 annual aggregate
• Commercial General Liability
o $1,000,000 per occurrence
o $2,000,000 annual aggregate
• Automobile Liability
o $1,000,000 property damage/bodily injury
o $2,000,000 annual aggregate
• Professional Liability
o $1,000,000 per claim
o $2,000,000 annual aggregate
The City shall be included or named as an additional or named insured on the Commercial General
and Automobile Liability policies. The insurance must be in a form suitable to City.
7. Professional Service: Consultant agrees that all services and work performed hereunder will
be accomplished in a professional manner.
8. Compliance with Laws: Consultant agrees to comply with all federal, state and local laws,
ordinances, rules and regulations, including the safety rules, codes, and provisions of the Montana
Safety Act in Title 50, Chapter 71, MCA.
Page 2 of 4
9. Nondiscrimination: Consultant agrees that all hiring by Consultant of persons performing this
Agreement will be on the basis of merit and qualification and will not discriminate on the basis of
race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or
national origin.
10. Default and Termination: If either party fails to comply with any condition of this
Agreement at the time or in the manner provided for, the other party, at its option, may terminate
this Agreement and be released from all obligations if the default is not cured within ten (10) days
after written notice is provided to the defaulting party. Said notice shall set forth the items to be
cured. Additionally, the non -defaulting party may bring suit for damages, specific performance,
and any other remedy provided by law. These remedies are cumulative and not exclusive. Use of
one remedy does not preclude use of the others. Notices shall be provided in writing and hand -
delivered or mailed to the parties at the addresses set forth in the first paragraph of this Agreement.
11. Modification and Assignability: This document contains the entire agreement between the
parties and no statements, promises or inducements made by either party or agents of either party,
which are not contained in this written Agreement, may be considered valid or binding. This
Agreement may not be enlarged, modified or altered except by written agreement signed by both
parties hereto. The Consultant may not subcontract or assign Consultant's rights, including the
right to compensation or duties arising hereunder, without the prior written consent of City. Any
subcontractor or assignee will be bound by all of the terms and conditions of this Agreement.
Page 3 of 4
12. Ownership and Publication of Materials: All reports, information, data, and other materials
prepared by the Consultant pursuant to this Agreement are the property of the City. The City has
the exclusive and unrestricted authority to release, publish or otherwise use, in whole or part,
information relating thereto. Any re -use without written verification or adaptation by the
Consultant for the specific purpose intended will be at the City's sole risk and without liability or
legal exposure to the Consultant. No material produced in whole or in part under this Agreement
may be copyrighted or patented in the United States or in any other country without the prior
written approval of the City.
13. Liaison: City's designated liaison with Consultant is Keith Haskins at 201 First Avenue West,
Kalispell, MT 59901 and Consultant's designated liaison with City is Zach Magdol at address,
1288 North 14th Avenue, Unit 103, Bozeman, MT 59715.
14. Applicability: This Agreement and any extensions hereof shall be governed and construed
in accordance with the laws of the State of Montana.
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first
above written.
CITY OF KALISPELL, ADVANCED ENGINEERING AND
MONTANA ENVIRONMENTAL SERVICES, LLC.
By
By
Doug Russell, City Manager Brian Bergantine, Operations Director
APPROVED AS TO FORM
Lo
Johnna Preble, City Attorney
Page 4 of 4
Exhibit A to Professional Services Agreement
City of Kalispell Water, Wastewater, and AWWTP Facility Plan Updates
January, 2025
The city of Kalispell remains one of the fastest growing municipalities in Montana and the ever-increasing
development pressure, aging infrastructure, rising construction costs, and evolving regulations necessitate
an update tothe City's guiding water and wastewater planning documents. This project will provide the City
with an updated Facility Plan for Water, Wastewater Collection, and Advanced Wastewater Treatment Plant
(AWWTP).
Each Facility Plan will include service area updates, future growth planning, model updates, capital
improvement planning, and risk assessment. Basis of planning tasks for the facility plans will be completed
in conjunction with each other to ensure consistency across plans. Facility specific tasks will then be
completed by their respective technical leads according to the scope defined below.
Task 0: Project Management
Deliverable:
Monthly invoices and progress reports, PM check -ins as needed with City staff
Scope:
Project management— Conduct general project management services including general coordination
with City, project invoicing, and managing project budget and schedule
Facility Plan Planning Board Work Session with two AE2S representatives present
Facility Plan Council Work Session with two AE2S representatives present
• One Council Work Session
• One Council Meeting (available via Zoom)
Assumptions:
All deliverables will be provided in electronic format.
Fee for Project Management includes developing graphics / summaries for Council and Planning Board
Work Sessions
PM check -ins will be virtual and occur every two weeks generally lasting 30 minutes
Other workshops / meetings are identified below in subsequent tasks
ExhibitA —Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 2 of 11
Task 1: Basis of Planning
Deliverable:
Basis of Planning Presentation(s) and electronic PowerPoint slides, which will include:
Updated Water Use Characterization
Updated Water Rights Portfolio Summary
Updated Wastewater Characterization (Flows and Loads)
Population projections for planning horizons
Design parameters and performance criteria recommendations
Maps (PDF and digital shapefiles) of existing and future service areas and land use.
Water Rights Summary and Recommendations Technical Memorandum (by WGM Group)
Scope:
1.1 Data Collection
• Compile Request for Information
• Meet with City Public Works and Planning Staff to help define future scenarios, growth
assumptions, and density/ land use assumptions
1.2 Service Boundary and Planning Horizons
• Develop Existing Land Use Map: Create a map detailing zoning categories within the current city
limits.
• Develop Infill Zoning Map: Identify areas for potential redevelopment with increased density. This
growth scenario will consider Tax Increment Financing Districts as well as the Core Area,
Downtown, and Core & Rail Development Plans.
• Develop Future Land Use Map: Establish water and wastewater growth model scenarios based
on Growth Policy Future Land Use categories within the Annexation Policy Boundary. We will
collaborate with you to understand the anticipated changes to the 2017 Growth Policy Plan and
their implications for this effort.
• Propose Future Densities: Define proposed densities for each future land use category in
consultation with the Public Works and Development Services departments. Consideration will
include legislative changes for Accessory Dwelling Units (ADUs).
• Define Planning Horizons: Coordinate with Public Works and Development Services to define
near -term (5 years), mid-term (6-15 years), and long-term (>15 years) planning horizons, aligning
with the predicted timing of development and growth in various areas.
• Project Future Population Growth: Analyze recent population trends and collaborate with City
staff to project future growth. While the 2019 AWWTP Facility Plan assumes a 2% growth rate,
this will be reassessed using updated data to ensure accuracy.
ExhibitA —Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 3 of 11
1.3 Water Supply and Demand Evaluation
• Assess 5-Year Water Demand: Use customer meter data to characterize water demand over the
past five years. Data will be analyzed on a city-wide basis as well as by usage type (residential,
commercial, etc.), as the data allows.
• Analyze Non -Revenue Water: Compare well production data from previous five years to metered
demand to quantify and analyze non -revenue water.
• Summarize Current Water Rights: Provide a summary of existing municipal and other water rights
owned by the City. Quantify municipal monthly legal availability in flow and volume. Review
current City process for transferring water rights from developers. Provide recommendations for
improving transfer process including workflow, forms, and contacts. Provide recommendations
for how to get the most value out of water rights transferred to the City through development.
• Determine Water Duty Factors: Establish duty factors (gal per ac per day) for allocating water
demand in the hydraulic model, based on future land use scenarios.
• Evaluate Future Water Supply Needs: using population projections and historic per capita
demand, develop a graph showing when additional water supplies or conservation may be
needed
1.4 Wastewater Flows and Loads Evaluation
• Analyze Wastewater Flow Data: Summarize five years of flow data from the AWWTP, including
dry- and wet -weather flows. Additional analysis will include consideration of flow from the
Evergreen District and customers within City limits that are on sewer but notwater (i.e., "sewer -
only customers")
• Evaluate Lift Station Monitoring Data: Review existing monitoring data and recommend
additional data collection for model calibration.
• Allocate Inflow and Infiltration (I&I): Develop an approach for assigning I&I in the collection
system hydraulic model. Dry weather base inflow will be used to simulate areas with high
groundwater. Additionally, we will create a conceptual hydrograph to visually represent the
components of wastewater flow, to aid communication with City officials and the public.
• Develop Duty Factors and Analyze System Data: Duty factors (gallons per acre per day) will be
developed for future land use categories identified in Task 1.1 using existing customer meter
data.
• AWWTP Influent Data Summary: Review and summarize five years of influent data for key
parameters, including influent flow, BODS, TKN, TP, and TSS._Use population growth projections
and specific per capita flow and duty factor estimates to develop future flow and loading
projections. These projections will be used to assess the utilization of existing AWWTP
infrastructure and the ability of the existing processes to successfully treat projected loading as
well as determine the effectiveness of upgrade alternatives.
ExhibitA -Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 4 of 11
1.5 Design Parameters and Performance Criteria Evaluation
• Compare the City's development design standards with duty factors established in Tasks 1.3 and
1.4.
• Evaluate standards against performance criteria from the 2018 WFPU and 2019 WWFPU, and
recommend updates as needed.
Assumptions:
1. Customer water meter data will include a billing address to be used for geolocation and water model
demand allocation and wastewater loading allocation.
2. Customer water meter data will include a usage type or similar field that can be used to distinguish
between residential, commercial, industrial, or other user types.
3. GIS shapefiles will be provided to City with relevant attributes ([and use type, proposed
housing/population density, etc.) included.
Task2: Water Facility Plan
Deliverables:
1. Updated water distribution hydraulic model within the AquaTwin Water platform.
2. Existing conditions model result maps (PDF).
3. GIS shapefile of the existing distribution system with attributed model results.
4. GIS shapefiles of proposed distribution system with attributed model results.
5. Risk evaluation criteria summary.
6. Risk model maps (PDF), GIS shapefiles of the updated risk assessment.
7. Water Facility Plan Report.
8. Graphical Executive Summary
9. CIP schedule (summarytable), shapefiles to incorporate into City GIS platform showing
recommended improvement projects. Excel workbook with improvement project cost estimates
and simple graphics showing conceptual design.
Scope:
2.1 Hydraulic Model Update and Existing Conditions Validation
• Transition to AquaTwin Water Platform: Model conversion and validation
• GIS Network Integration: Update the model using the most recent distribution system GIS data.
The model will also incorporate the new water tower, wells, storage tanks, and control systems
slated to come online next year.
• Demand and Pattern Updates: Review diurnal patterns during recent dry weather periods to
assess model accuracy. Demand allocation will be based on 2024 peak metered billing data to
spatially distribute demand across the network. Average and peak day demands will be used to
inform adjustments to the demand allocation, with proposed changes reviewed with City staff.
ExhibitA -Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 5 of 11
• Model Validation: Validate model accuracy by comparing extended simulation results for
average and peak usage days to 2024 SCADA data, including observed tank levels, system
pressures, and well production.
• Existing Scenario Analysis: Assess the system under three scenarios: average day, peak day, and
fire flow. Identify deficiencies using the performance criteria from the 2018 WFPU and any
recommended updates from Task 1.4 of Basis of Planning. Existing system analysis assumes
new tower, wells, and controls system are in place.
• Existing System Capital Project Planning: Develop and size water distribution system
infrastructure (transmission main, booster station, PRV, etc.) to meet City and State standards
for any existing identified deficiencies. Develop logical capital improvement projects using
model results.
• Model QA/QC: Model QA/QC check -list will be completed to ensure all model input and results
have been checked. Model results will be reviewed by senior staff not involved in model
development to ensure output is reasonable for developing Capital Improvement Projects and
planning level cost estimates.
2.2 Future system analysis
• Modeling Scenarios For Growth: Develop three long-term scenarios —average day, maximum
day, and fire flow —and two interim maximum day scenarios to prioritize short- and mid-term
improvements. Model results will guide the sizing of supply, storage, transmission, and pressure
zone infrastructure to align with City and State standards.
• Future Expansion Capital Project Planning: Develop and size water distribution system
infrastructure (transmission main, tanks, booster station, PRV, etc.) to meet each growth horizon
and maintain City and State standards. Develop logical capital improvement projects using
model results.
2.3 Risk Assessment
• Criteria Updates: Update the 2018 WFPU risk assessment with the latest City data, including
CityWorks, completed projects, and updated GIS. AquaTwin Asset software will be used to run
risk assessment because of its integration with hydraulic model results and GIS-specific
framework.
• Asset Evaluation: Analyze asset conditions based on maintenance records, work orders, and
system failures.
• City Collaboration: Refine risk criteria, scoring, and weighting in consultation with City staff.
2.4 Capital Improvement Plan (CIP)
• Project Planning and Prioritization: Determine costs for all recommended improvement projects.
Establish anticipated timeframes and prioritization for projects.
2.5 Water Facility Plan Report
• Comprehensive Report: Compile all analysis, methods, and recommendations into a report. The
report will include a summary of the Basis of Planning, Model Update, Existing System
Conditions Evaluation, Future System Recommendations, Risk Assessment, and the CIP.
ExhibitA —Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 6 of 11
Assumptions:
1. Existing system modeling will identify deficiencies that will need to be addressed in order to serve
existing customers. If no deficiencies are identified that require immediate action, budgeted hours
from the Existing System Capital Project Planning task can be reallocated to other project areas or
removed from the budget as needed.
2. Risk assessment data is readily available. If not readily available, data cleanup and formatting,
QA/QC, and other actions necessary to use the data for the risk assessment will be performed by the
City. For vertical assets this can include install date, condition, size/capacity, manufacturer, work
order history, and recent or planned rehabilitation actions. For horizontal assets this can include
install date, material, break/work order history.
3. Model validation will be completed using hydrant testing data collected by City. AE2S will specify 10-
20 locations for hydrant testing. AE2S will provide the City with pressure testing equipment,
locations, and testing protocols. Test equipment provided by AE2S includes a minimum of the
following: two hydrant diffusers (2.5-inch connection) and four hydrant pressure recorders (2.5-inch
connection). The hydrant pressure recorders will digitally record pressure and will be pre-
programmed by AE2S.
Task 3: Wastewater Collection System Facility Plan
Deliverables:
1. Updated wastewater collection hydraulic model within the AquaTwin Sewer platform.
2. Existing conditions model result maps (PDF).
3. GIS shapefile of the existing collection system with attributed model results.
4. GIS shapefiles of proposed collection system with attributed model results.
5. Risk evaluation criteria summary.
6. Risk model maps (PDF), GIS shapefiles of the updated risk assessment.
7. Wastewater Facility Plan Report.
8. Graphical Executive Summary
9. CIP schedule (summary table), shapefiles to incorporate into City GIS platform showing
recommended improvement projects. Excel workbook with improvement project cost estimates
and simple graphics showing conceptual design.
Scope:
3.1 Hydraulic Model Update and Validation
• Platform Transition: Convert InfoSWMM and InfoSewer models to the AquaTwin Sewer platform.
We have taken preliminary steps to complete this task to verifythat model results are consistent
with previous modelversions.
• GIS Integration: Update the network model with current GIS data and recently completed lift
station improvements.
ExhibitA —Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 7 of 11
• Wastewater Loading Update: Loading allocation will be based on 2023/2024 winter billing data
to spatially distribute wastewater loading across the network. Incorporate SCADA-derived
diurnal patterns. Updated average and peak conditions will inform model adjustments and will
be reviewed with City staff.
• Analysis and Validation: Compare modeled results to SCADA data for average and wet weather
conditions where flow data is monitored. Evaluate system performance against 2019 WWFPU
criteria and recommended updates from Task 1.4 of Basis of Planning. This task has been
completed for a number of lift stations within the system but has not been completed at the
AWWTP beyond annual model updates.
• Existing System Capital Project Planning: Develop and size wastewater collection system
infrastructure (gravity main, lift station, force main) to meet City and State standards for any
existing identified deficiencies. Develop logical capital improvement projects using model
results.
• Model QA/QC: Model QA/QC check -list will be completed to ensure all model input and results
have been checked. Model results will be reviewed by senior staff not involved in model
development to ensure output is reasonable for developing Capital Improvement Projects and
planning level cost estimates.
3.2 Future System Analysis
• Modeling Scenarios for Growth: Develop average day and wet weather scenarios for the long-
term buildout. Two interim wet weather scenarios will also be developed to assist with
prioritizing the short and mid-term improvement projects.
• Future Expansion Capital Project Planning: Develop and size wastewater collection system
infrastructure (gravity main, lift station, force main) to meet each growth horizon and maintain
City and State standards. Develop logical capital improvement projects using model results.
3.3 Risk Assessment
• Criteria Updates: Review and update the existing risk assessment from the 2018 WWFPU using
the latest information provided by the City including information from CityWorks, projects
completed since the last WWFPU, and updated City GIS. New regulatory requirements will also
be considered while evaluating existing risk criteria. AquaTwin Asset software will be used to run
risk assessment because of its integration with hydraulic model results and GIS-specific
framework.
• Risk Analysis: Review asset conditions using updated work orders, maintenance history, sewer
overflows, and records of breaks and failures.
• City Collaboration: Work with City staff to update existing risk criteria, scoring, and weighting for
the risk assessment.
3.4 Capital Improvement Plan (CIP)
• Project Planning and Prioritization: Determine costs for all recommended improvement projects.
Establish anticipated timeframes and prioritization for projects.
ExhibitA -Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 8 of 11
3.5 Wastewater Collection Facility Plan Report
• Comprehensive Report: Compile all analysis, methods, and recommendations into a report. The
report will include a summary of the Basis of Planning, Model Update, Existing System
Conditions Evaluation, Future System Recommendations, Risk Assessment, and the CIP.
Assumptions:
1. Existing system modeling will identify deficiencies that will need to be addressed in order to serve
existing customers.
2. Risk assessment data is readily available. If not readily available, data cleanup and formatting,
QA/QC, and other actions necessary to use the data for the risk assessment will be performed by the
City. For vertical assets this can include install date, condition, size/capacity, manufacturer, work
order history, and recent or planned rehabilitation actions. For horizontal assets this can include
install date, material, break/work order history.
3. Model validation will be completed using available lift station SCADA data. No additional flow
monitoring is included in this scope.
Task4: Advanced Wastewater Treatment Plant Facilities Plan
Deliverables:
1. Updated BioWin model for existingAWWTP and recommended upgrades.
2. Risk Assessment matrix.
3. CIP schedule (Summarytable), Excel workbookwith improvement project cost estimates and
simple graphics showing conceptual design and a future site plan.
4. AWWTP Facility Plan Updates and Executive Summary.
Scope:
4.1 Existing AWWTP Treatment Capacity Analysis
• Model Refinement: Update the BioWin model of the AWWTP with the most recent default and
facility specific values. Use the model for predicting future treatment scenarios (Average Annual,
Maximum Month, and Peak Day) and estimating existing AWWTP treatment capacity.
• Model Validation: Validate model results with actual effluent data collected at the AWWTP for
better calibration of the model to the most recent values.
4.2 Effluent Permit and Regulatory Review
• Regulatory Analysis: Review the existing MPDES permit for the AWWTP and use our
understanding of industry trends and Montana DEQ to predict what may be coming in terms of
future regulatory changes. This is crucial for assessing the performance of the AWWTP as
meeting the future regulations is essential and drives the alternatives that are evaluated for
treatment upgrades.
ExhibitA —Scope and Fee Description
Kalispell Water and Wastewater Facility Plan 2025
Page 9 of 11
4.3 Risk and Condition Assessment
• Workshop and Matrix Development: Risk and Condition Assessment workshop with City staff to
identify current risks, concerns, and the condition of existing facilities. This will help develop a
risk assessment matrix that can be used as a tool for establishing risk mitigation strategies and
prioritize areas of the facility that need upgrades. This will include an assessment of the existing
SCADA interfaces and controls.
• Site evaluation and condition assessment: Walk through liquids treatment processes to review
equipment condition with Superintendent. Identify improvement needs. Review instrumentation
and controls system and provide recommendations for improvement. Site walk throughs will be
conducted in -person with senior wastewater engineer and wastewater engineer/operator.
4.4 Detailed Process Evaluation and Alternatives Development
• Process Review: Evaluate the existing processes at the AWWTP for hydraulic and treatment
capacity, work with operations staff, and utilize the work completed in the 2019 AWWTP FPU to
identify any deficiencies in the process. We will analyze upgrades identified in the 2019 AWWTP
FPU to determine the feasibility and effectiveness of these upgrades in the face of current
conditions and use this existing work when appropriate.
• Alternatives Development and Screening: Develop and screen upgrade alternatives for both
liquid and solids treatment that meet the long-term objectives of the City.
4.5 Capital Improvement Plan (CIP)
• Cost and Prioritization: Provide an Engineer's Opinion of Probable Project Cost estimate for all
recommended improvement projects. Establish anticipated timeframes and prioritization for
projects. Work with City staff to prioritize anticipated projects for implementation and phasing.
4.6 AWWTP Facilities Plan Report
• Comprehensive Report: Compile a report detailing the full Facility Plan Update including all
assumptions, analysis methods, alternatives evaluated, recommendations.
Assumptions:
• City staff to provide reviews and feedback on process model development, existing facility as-
builts, and to the extent possible, AWWTP equipment and facility maintenance records.
,
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