2010/2011 Budget Wrap-UpCity of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
TO: Mayor Tammi Fisher and City Council
FROM: Jane Howington, City Manager
SUBJECT: Budget Wrap-up
WORK SESSION DATE: June 21, 2010
Below are several items of fiscal impact for Council discussion:
1. Council pay/stipend levels
Proposed budget holds these line items at current levels.
NLC membership
2. Purchase of a fire tender
Proposed budget provides funding for this expenditure through impact fees if
Council authorizes this purchase.
3. Records positions in police budget
Proposed budget includes two new records positions. Since this proposal was
submitted, the city has received verbal award of a DUI grant which would fund a
current police position. This opportunity permits sufficient personnel funds to be
allocated to cover the cost for the other two requested positions (for a total count
of records personnel to be four). Therefore, I would recommend maintaining the
current police budget request of $3,836,333 within which the DUI grant would be
included along with the four records positions.
This request acknowledges the police station will have times where staff coverage
will not permit the facility to remain open but these times will be minimized as
much as possible. This will also provide the ability for staff to evaluate
repercussions when the facility is closed as well as the work level when records
personnel are on duty.
4. Conrad Mansion request of $2,500. Letter of request in your packet.
5. Eagle transit request of $15,000. Letter of request in your packet.
6. Laker's field request of $30,000. Letter of request in your packet.
7. Purchase of water meters of $65,000.
Proposed budget carries forward current level of funding.
8. Public Works travel/training budgets
37 water, wwtp certifications
1 erosion & sediment certification
1 hazardous waste certification
2 traffic sign electrician certifications
4 engineering licenses
1 surveyor
40 CDL's
9. 5% increase in the wastewater fee for new revenue of $170,000
Staff has reduced operating and maintenance costs by $154,352 and has
reduced/deferred capital expenditures to $82,000. These initiatives were done in
an attempt to negate any recommendation to raise rates this year however due to
the cost of the plant expansion, coupled with the slowing of growth, we are left
with the simple choice of raising rates or defaulting on the reserve requirements
stipulated in the financing requirements.
10. Maci grant for a street sweeper
The proposed budget incorporates the award of this grant with a proposed 13.4%
cash match and budget authority to secure additional sweeper brooms and vehicle
maintenance supplies. The sweeper to be replaced is a 1994 sweeper with 42,991
miles and 18,000 hour on it. The expected award date for this grant is September,
2010. (see memo)
11. Airport'TIF and the appropriation of 1.2 million in the capital line
Historically the city appropriates the fund balance in this line to enable all TIF
funds to be documented and for council's ability to appropriate should a project
develop for which council determined funds should be authorized.
A revised budget sheet for this fund is in your packet breaking out the $130,00
questioned in our recent work session.
12. Media Specialist and the televising of the legislative sessions: expenditure request of
$2,000.
This request is not in the proposed budget. Council discussion requested this be
considered.
Supplemental Budgets
1. Health Department Budget
2. BID Budget
3. Parking Commission Budget
4. Debt/misc Budgets
Please let staff know if you do not have these documents so additional copies can
be provided.
Supplemental Information
1. Fund balance sheet
2. General fund budget summary
3. Revenue and expenditure breakdowns (in pie chart format)
4. Latecomer/upsizing legal review
5. Personnel allocations
6. Courtyard budget
7. Airport TIF page
Respectively submitted,
'Jane Howington
City Manager
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7000 Fax - (406) 758-7758
Date: April 26, 2010
To: Mayor Fisher & City Council
From: Amy Robertson, Finance Director
Jane Howington, City Manager
RE: External Budget requests
Please find attached three budget requests which currently are not included in the
Preliminary FY2011 Budget.
The first one is for the Conrad Mansion to update their inventory. The City owns and
insures the building and contents. FY08 was the last budget request from the Mansion for
shingles. It was paid out of the General Fund. This request would also need to be paid out
of the General Fund.
The second request is from Eagle Transit. The City has supported this request for many
years out of the Community Development Loan Revolving Fund. The thinking was that
loan repayments are program income and are required to benefit low to moderate income
persons. The Eagle Transit met those requirements. The loan revolving fund will not
continue to revolve if funds are granted. The Revolving Fund has $180,000 remaining. The
General Fund may be a more appropriate funding source.
The third request is from the Lakers to improve their fields which are currently within the
Airport Tax Increment District. Their memo and a memo from the Parks' Director are
enclosed.
Council direction is appreciated.
March 16, 2010
Mayor Fisher
City of Kalispell
P.O. Box 1997
Kalispell, M 1 59903-1997
Re: Budget request
Dear Mayor Fisher and Members of the City Council:
The Conrad Mansion Board of Directors recently discussed requests by the City of
Kalispell over the past two years for an updated inventory list of our collection for
insurance purposes. In consideration of this request, the Conrad Mansion arranged for a
professional appraisal by Tim Gordon of Missoula to examine our treasures. Mr. Gordon
graciously offered to appraise our collection for 2/3 of his regular fees in what will
amount to a two-phase project.
Phase one of the project entailed photographing, describing, and appraising the furniture
and lamps within the mansion collection. The total cost of this portion of the appraisal
was $1,000. Due to winter closure mansion funds were not sufficient to cover this cost.
However, Board President Mark Norley graciously donated the first $500 with a
challenge for the remaining board members to make up the difference. From that
challenge, $1,200 was raised and phase one of the process was completed.
Phase two will be more complex and time consuming. Although $200 dollars remain to
be put toward this effort, that amount is far from the necessary $2,500 needed to
complete the project. This phase will appraise smaller items and primary documents in
the museum collection, including many of the papers and letters associated with town
founder, Charles E. Conrad.
The Mansion Board of Directors and I feel the mansion is one of the city's greatest assets.
For the benefit of the city, this long -overdue inventory would not be complete without
an appraisal of the historic papers that were included in the home when it was gifted to
the city in 1974. Even though times are tight, we are hopeful that you can also see the
importance of this endeavor and seriously consider contributing the remaining $2,300.00
to aid our staff in completing this vital preservation project.
Sincerely
Mike Ko o
Executive Director
Conrad Mansion Museum
P.o. Box 1041, KALISPELL, MT 59903 ■ PHoNE: 406-755-2166
The Conrad Mansion was built in 1895 as the home of C.E. Conrad, Montana pioneer, Missouri River trader, freighter, and founder of the city of Kalispell.
Restored to its original elegance, it is placed on the National Historic Register and open to visitors from May to Ortober
Eagle Transit
160 Kelly Road
Kalispell, Montana 59901
406-758-5728
March 31, 2010
Amy Robertson
City of Kalispell
PO Box 1997
Kalispell, MT 59903-1997
Dear Amy,
I am writing to request the 2010 fiscal year subsidy of $15,000.00 from the City of
Kalispell to Eagle Transit.
The City's support is vital to Eagle Transit and the transportation of the
disadvantaged residents of Kalispell. As more people recognize the value of
being able to depend on a viable bus service, the continued support of the City
will be of increasing importance.
Thank you, again, for your support. I look forward to working with you in the
future as we look at new opportunities.
MEMO
TO: Amy Robertson, Finance Director &
FROM: Michael Baker, Director
Parks & Recreation
DATE: 3/11/2010
RE: Airport Tag Increment Budget Request
.M,
The following is the Parks & Recreation Departments request for Airport Tax Increment funding
for FY year 09/10 for improvements to Lakers Field. The Kalispell Lakers Association is
requesting $30,000 for improvements to Lakers Field.
The Lakers request will utilize $20,000 of this money to make safety improvements to the
dugouts and $10,000 for expanding and improving batting cages
A continued improvement to Lakers Field within the tax increment district are very beneficial to
this neighborhood and enhances the city owned facility. The partnership with the Lakers
organization has insured a maintained and quality facility.
If further explanation or information is needed, please feel free to contact me. Thank you for
your continued cooperation and consideration for this program.
Sincerely,
c
Mike Baker
Director Parks and Recreation
Enc: Kalispell Legion Baseball Association request letter date 3/2/10
3061"Avenue Eusl, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-771&- Fax (406)758-7719
www.kallspelfcom
BASEBALLI
LAKERS
Kalispell Legion Baseball Association
P 0 Box 8444
35 Begg Road
Kalispell, Montana 59904-1444
Tax ID #k81<0403037
March 2, 2010
Michael Baker Director
Kalispell Parks & Recreation
306 1" Ave East
Kalispell, Montana.59901
Dear Mike,
I will start out in giving you an update on the safety improvements that we have accomplished out of last years
allotted city contribution to the Lakers. We are very appreciative about. the continuing financial support we
receive from the City of Kalispell. Below is a short list of what we accomplished this last year:
1. We have purchased all materials and have send you a copy of the bills for the new pitchers mound'that
will be constructed this spring.
_-This year Like last yea .we.are'aski- fox improvement monies f`or.Griffiii and ArchieRoe field for -next years
Parks:and Recreation budget (10.41) irithe amount of $30;0O0.O.O. The Lakers baseball program would use
$20.000..00 of this money to make safety improvements to the dugouts and $10,000.00 for expanding and
improving the batting cages. The current cages are too narrow and during batting practice balls ricochet off the
vertical supports and hit the players. The dugouts should be repaired to allow for netting in front and on top of
the block wall. This would keep kids in the dugout from getting hit by line drive foul balls that come in and
ricochet inside the dugouts.
We appreciate the effort you and the City of Kalispell have done to support our organization.
Let rrie know if I c be feather assistance.
Si4ehy, i
l ry
Marc Liechti President.
Kalispell American Legion Baseball
Work: 7554 333
Cell: 26.1-44810
board@kalispelllakers.org
Charles A. Harball Office of City Attorney
City Attorney 312 First Avenue Fast
P.O. Box 1997
Kalispell, MT 59903-1997
TO:
FROM:
DATE:
SUBJECT:
Kalispell City Council
Jane Howington, City Manager
Charles Harball, City Attorney
June 17, 2010
Tel 406.758.7708
Fax 406.758.7771
charball@kalispell.com
Extension of Services Plan and Latecomer Agreements
ISSUE: What are the City's obligations in the cost of upsizing utilities beyond
the immediate needs of a development?
The Council posed the question of what the obligations of the City are for the costs
of upsizing utilities beyond the immediate needs of a development when this
requirement has been placed on the developing landowner by the City. This issue is
specifically addressed by the City's Extension of Services Plan dated September
2004 and adopted by the City Council on September 20th, 2004 by Resolution No.
4937.
The general policy for extending city utilities is found at Chapter 6 [page 221 of the
extension of services plan and may be succinctly stated that it is the responsibility
of the developer or property owner to design, construct and finance all new public
and private infrastructure of the municipal utilities as such demands of the
development require.
The plan further anticipates the extension of city utilities by private developers into
undeveloped areas of anticipated growth. In these instances the City may require,
and the Montana State Department of Environmental Quality may require, that the
utilities be sized to accommodate future demands over and above the demand
placed on the utilities by the full build out of the private development that was the
occasion for utility extension. In such a case the plan anticipates the following: (1)
"Under certain circumstances, the Kalispell City Council may determine that an
upsizing of the infrastructure is needed to accommodate future development in the
area and will participate in the costs associated with the upsizing of the system(s)."
[Page 26, Paragraph 51 (2) "Under certain circumstances, the Kalispell City Council
may determine that it is appropriate to approve and enter into a Developer's
Extension Agreement with the developer or property owners to provide for a partial
reimbursement of costs associated with construction of the infrastructure which
exceeds the capacity requirements of the development." [Page 26, Paragraph6] (3)
"If the City's ability to finance the necessary enlargement of utility or road systems
Extension of Services Plan and Latecomer Agreements
June 17, 2010
Page - 2
cannot keep pace with development, or if the improvements schedule does not mesh
with that of the developer, it shall be the responsibility of the developer to finance
and construct City -approved alterations to the existing infrastructure sufficient to
accommodate future development. In the event of this occurrence, the developer
may be reimbursed for utility improvements by the City through utility service
connection fees for said development." [Page 27, Paragraph 51
In each of these circumstances, the developer -landowner is seeking consideration
from the City to extend the municipal service area. The City is not legally required
to make such an extension and may make its determination to do so based upon
consideration it receives back from the developer -landowner. The City may agree to
extend its service area on the condition that the developer -landowner oversize the
utilities it installs to meet the anticipated future demands for the utilities beyond
the developer-landowner's project. To that end the City may agree the pay the
entire amount of the oversize, some portion of it, or none of it.
In the event that the City makes the decision to pay some or all of the costs of over -
sizing the utility, it may choose to pay the costs directly. For instance, the project
may have been previously included on the capital improvement plan for the utility
and funds are set aside for such project. Or the City may agree to enter into a
latecomers agreement with the developer in which the developer agrees to finance
and install the oversized utility and be fully or partially reimbursed for the oversize
portion of the costs through hookup fees paid by others who later use the excess
capacity.
The City may also agree to extend the service area only upon the condition that the
developer -landowner agrees to be solely responsible for the installation and costs of
its utility demands as well as the excess capacity required by future growth. While
the City has experience in the first two instances it has no experience with the last.
No instance has presented itself wherein the City had such little interest in making
the service extension while at the same time the developer -landowner was so
greatly motivated so as to agree to pay the entirety of the upsizing costs.
Each request for extension of services presents its own unique set of circumstances.
For each request, staff will evaluate and recommend a response from the City
Council which will act pursuant to the approved extension of services policy and in
City Attorney
Office of City Attorney
City of Kalispell
TF City of Kalispell Public Works
r Department
-
Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406)758-7720, Fax (406)758-7831
ul u•►_►1� lu
June 17, 2010
To: Jim Hansz, P.E., Director of Public Works
From: Terri Loude U
rmilk, Budget Resource Manager
Re: FY 10/11 MACI Grant - Sweeper
The Montana Air and Congestion Initiative (MACI) was established to improve air quality
by reducing transportation related emissions. The City of Kalispell was identified as an "at
risk" non -attainment area for PM10 particulates by DEQ and is therefore eligible to participate
in the Air Quality Equipment Purchase Project. The City of Kalispell has benefited over the
years by purchasing several sweepers through the program. The state contributes 86.58% of the
cost of the sweeper and the City is required to pay the remaining 13.42%.
Last year the state put together a sweeper bid with minimum specifications. The minimum
specifications did not include such basic items such as a service manual, safety warning lights
(strobe beacon), R/H inspection door, and auxiliary hydraulic system, all items that had been
previously specified as standard items. Municipalities were then required to pay 100% of the
cost to include these "options." The City's fiscal year 09/10 included funds for the MACI
sweeper program and the City sweeper request included the needed, but now optional,
equipment for a total additional cost of $6,958. The added cost of this equipment raised the
City's cost share to 16.4% of the total cost of the sweeper.
In fiscal year 09/10, the City initially requested two (2) sweepers to replace the two oldest
sweepers originally purchased under the MACI program. The City also requested a combo unit
for ice control. DEQ indicated they only had enough funds available for one (1) sweeper. The
Equipment Capital Improvement Plan for this year includes one (1) sweeper to replace the
remaining 1994 Elgin sweeper. The budget includes $40,000 for the City's match and
anticipates a continuation of the Department's practice to make previously standard items
optional.
The City currently has three (3) functioning street sweepers, a 1994 Elgin, held in back-up
status, a 2005 Elgin, and the 2010 Elgin we received under last year's program. If the City
receives MACI funding in fiscal year 10/11 the plan is to replace the 1994 Elgin and the City
would continue to have three (3) functioning street sweepers in the fleet.
EXHIBITS
page
1
Listing of Officials
2
General Statistical Information
3
Personnel Schedule-10 year history of FTE's
4
Master Salary & staff fund splits
6
Mill Levy History
7
Administrative Transfer Formula
8
Debt Obligation Schedule - All Funds
9
Organization Chart
10 Chart - General Fund - Fund Balance History
11 Chart - General Fund Revenue
12 Chart - General Fund Expenditure
13 Chart - Total City Budget by Fund Type and by Function
14-16 General Fund Revenue Recap
17-18 General Fund Expenditure Recap
19-20 All Funds- Recap of Revenue, Expenditures and Cash
Exhibits To Be Provided:
Budget Certification (Final Budget)
Department of Revenue Certified Valuation (Final Budget)
Department of Revenue Mill Levy Calculation (Final Budget)
ISTNTarITS'
ELECTED OFFICIALS
Manager/Council form of Government
Mayor Tammi Fisher 12/2013
Council members:
ari Gabriel
Ward I
12/2011
Jim Atkinson
Ward III
12/2013
Robert Hafferman
Ward I
12/2013
Randy Kenyon
Ward III
12/2011
Wayne Saverud
Ward II
12/2011
M. Duane Larson
Ward IV
12/2011
Jeff Zauner
Ward II
12/2013
Tim Kluesner
Ward IV
12/2013
Other City Officials:
City Manager
Jane Howington
Attorney
Charles Harball
Police Chief
Roger Nasset
Fire Chief
Dan Diehl
Finance Director
Amy Robertson
City Treasurer
Deb Deist
City Clerk
Theresa White
City Judge
Heidi Ulbricht
Public Works Director
James Hansz
Parks Director
Michael Baker
Planning Director
Tom Jentz
Human Resource Director
Terry Mitton
Assistant Finance Director
Rick Wills
0
CITY OF KALISPELL, MONTANA
Miscellaneous Statistics
(unaudited)
Class of City
Date of Organization
County
Form of Government
Number of employees (non -elected)
Seasonal employees
Elected Mayor, 8 Council persons, Municipal Judge
Population of the City - estimated
Land area
Registered Voters: May 2010
2009 Taxable Valuation
1 st
1892
Flathead
Council/ Manager
182.2
1.00+
10
21,182
7,288
12,199
$ 37,981,898
City Services:
Police protection
Fire Department, Ambulance Service and Building Inspection
Parks & Recreation
Community Development
Public Works -Streets, Water, Sewer, Wastwater Treatment, Storm Sewer
General Administration -City Manager, Attorney, Finance, City Clerk, Municipal Court
Planning
Airport
Number of building permits issued -calendar 2009
Miles of Streets & Alleys
Municipal Water/Sewer_
Number of consumers
Average daily water consumption (millions)
Miles of water main
Miles of sewer main
Miles of storm main
Water rate per 1,000 gallons $ 2.43
Sewer rate per 1,000 gallons $ 4.19
Irrigation per 1,000 gallons $ 1.55
Customer service costs $3.75 each (water/sewer) per billing period.
PROPERTY TAX MILL LEVIES FY2009-2010
General Fund
Parks Levy (designated)
G.O. Bond - 2002 Pool
G.O. Bond - 2004 Firehall #62
Permissive Health Levy
TOTAL
2
203
144
8453
2.15
129
132
57
117.71
22.4
7.5
7
15.2
169.81
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Mill Levy - 5 year Comparison
GENERAL FUND
PARKS -designated mills
**Permissive levies:
G. O. BOND, series 2002 -voted levy POOL
G. O. BOND, series 2004 -voted levy FIREHALL
Health Ins. levy -premium increases
Parks health
TOTAL CITY LEVY
2006 2007 2008 2009 2010
137.00
134.90
132.60
138.76
117.71
22.40'
140.11
10.00
9.00
7.50
7.75
7.50
10.50
9.50
8.00
7.50
7.00
12.50
13.50
14.75
16.22
13.60
1.60
170.00
166.90
162.85
170.23
169.81
**The legislature provided for the increase in mills necessary to pay higher health
insurance premiums.
The pool debt service levy is voter approved and can go up or down each year depending
on the debt service schedule and the value of the mill. The same is true for the FireHall debt service.
Other Government levies:
City/County Health Fund 5.30
(Administered by the County)
City County Health Fund levy to be provided by County.
Business Improvement District levy 37.5
(plus square footage assessment at .015 sq. ft.)
5.10 5.34 5.61
5
37.5 0.00 0.00 37
C.1
2011
Manager
Personnel
Mayor/council
City Clerk
Finance
Attomey(less prosecutors)
City Hall
General Gov4./Inrammce
Total
S 107,052
S 127,000
$ 102,438
$ 126,509
S 240,665
S 157,368
$ 215,999
$ 37,657
$ 1,114,687
11 Costs for each fund are taken from the previous year's financial statements
ALLOCATION FY2011 BUDGET
FY08
FY 09
Percent of
Comparison
Expenditures
Total
$
18,985,752 General Government
$
15,783,693
0.55006346
$
259,819 Udag
$
171,717
0.00598436
$
336,946 Airport Tif 2185 & 3185
$
359,081
0.01251401
$
48,228 Westside Tif 2188 & 3188
$
331,349
0.01154755
$
169,365 Forestry
$
196,311
0.00684146
$
- BID
$
29,694
0.00103484
$
145,714 Parking Comm
S
150,006
0.00522773
S
202,121 Airport
$
114,935
0,00400550
$
2,241,308 Water Fund
$
2,438,373
0.08497757 $ (12,910,620) supported funds
$
153,469 Water Billing
$
159,046
0.00554277 $ 28,694,313 total per budget printout
$
1,361,631 Sewer Operations
$
1,631,386
0.05685398 $ 13,783,693
$
171,133 Sewer Billing
$
186,227
0.00649003
$
2,367,417 Wastewater Fund
$
2,713,819
0.09457689
$
816,608 Storm sewer
$
822,640
0.02866910
S
762,782 Snlid Waste Fund
$
772,132
0.02690889
$
340,000 Building Inspection
$
340,231
0.01185709
$
1,251,455 Street Maint.
$
1,460,634
0.05090326
$
190,843 Light Maint.
S
183,300
0.00638803
$
896,919 Ambulance
$
849,739
0.02961350
$
30,701,510 Total
$
28,694,313
1.000000
General Fund
0.550063 S
Total
All-tiun
613,149
FYI
Last Years
$ 830,809
dill
Udag
0.005984 $
6,671
$ 10,451 S
(3,780)
Airport Tif
0.012514 $
13,949
$ 13,554 $
395
Westside Tif
0.011548 $
12.872
S 25,000 $
(12.128)
Forestry
0.006841 S
7,626
S 6,813 $
813
BID
0.001035 $
1,154
$ - $
1,154
Parking Comm
0.005228 S
5,827
$ 5,861 $
(34)
Airport
0.004005 S
4,465
S 8,130 $
(3,665)
Water Operations
0.084978 S
94,723
$ 90,156 $
4,567
Water Billing
0.005543 S
6,178
$ 6,173 $
5
Sewer Operations
0.056854 $
63,374
$ 54,771 $
8,603
Sewer lulling
0.006490 $
7,234
$ 6,884 $
350
Wastewater Operations
0.094577 $
105,424
$ 95,228 $
10,196
Storm sewer
0.028669 $
31,957
$ 32,848 $
(891)
Solid Waste
0.026909 S
29,995
$ 30,683 S
(688)
Building Inspection-$1,215
0.011857 $
12,002
$ 12,353 S
(351)
Street MainL
0.050903 $
56.741
S 50,339 S
6.402
Light Maim.
0.006388 $
7,121
$ 7,677 S
(556)
Ambulance 2230
0.029613 $
33,010
$ 36,078 $
(3,068)
Total 1.000000 $ 1,113,472 S 492,999 S 7,324
$ 500,323
Revenue to General Fund
Bldg, dept cannot fund Note: Did not include cost of prosecutor to he
r/Councit budget-adm reduced $2,323 distributed for Admin.
Monthly
$ 555.89
$ 1,162.43
$ 1,072.66
$ 635.51
$ 96.13
$ 485.61
$ 372.07
$ 7,893.62
$ 514.87
$ 5,281.20
$ 602.86
$ 8,785.30
$ 2,663.09
$ 2,499.58
$ 1,000.16
$ 4,72R.43
$ 593.39
$ 2,750.82
$ 41,693.62
FY 2011 DEBT OBLIGATION SCHEDULE - ALL FUNDS
Remaining Balance I FY 2011 Payment
RATE FUND 6/30/2010 PRINCIPAL INTEREST TOTAL
GENERAL FUND:
195%
20OR Fire Ladder Truck -Rocky Mtn Bank Note $575,000 10 yr
.$47R,0n0
$51,5n0
$18,3R0
$69,980
1.95%v
2006 BOI -Fire Truck $279,900 10 yr
$166,905
$27,828
$3,119
$30,947
7.95%v
2005BOI-CityHa11HVAC $151,836 10yr
$73,004
$15,562
$1,348
$16,910
$94,890
$22,847
$117,737
TOTAL GENERAL FUND $717,909
SPECIAL REVENUE:
1.00%
2005 USDA- IRP Loan 61-01 Revolving Fund $627,500 30 yr
$486,074
$17,215
$4,865
$22,080
l.00%
2006 USDA- IRP Loan 61-02 Revolving Fund $257,500 30 yr
$257,500
$8,440
$2,492
$10,932
6.00i
1995 COURTYARD nwrtgage (Comm. Action Pat Lner.) $270,730 30 yr
$189,874
$8,335
$11,170
$19,505
SPECIAL REVENUE TOTALS
$933,448
$33,990
$18,527
$52,517
DEBT SERVICE FUNDS:
3.83%
2005 AIRPORT TIF DEBT $2,000,000 15yr
S),44S,000
$120,000
$60,435
$180,435
4.85%
2007 CITY HALL 12 yr$1,420,165 (3/2015 earliest pre -payment date)
$1,181,983
$100,632
$56,125
$156,757
4.66%
2002G.O.BOND-POOL $3,675,000 20yr
$2,610,000
$170,000
$121,888
$291,888
3.94%
2005 G.O.BOND-FIRE HALL $3,000,000 15 yr
$2,195,000
$185,000
$82,358
$267,358
$575,632
$320,806
$896,438
DEBT SERVICE FUNDS TOTALS $7,431,983
SIDEWALK & CURB WARRANTS (8yr)
4.25%
2002 S&C $13,363.74
$1,671
$1,671
$71
$1,742
4.50%
2003 S&C $13,758.44
$3,440
$1,720
$138
$1,858
5.50%
2004S&C $31,692.72
$11,885
$3,855
$636
$4,491
7.75%
2005 S&C $22,850.13
$11,425
$2,857
$860
$3,717
6.50%
2007 S&C $15,407.04
$11,555
$1,926
$700
$2,626
3.50%
2008S&C $ 8,980.80
$7,858
$1,123
$255
$1,378
3.50%
2009S&C $ 7,629.48
$7,629
$955
$250
$1,205
$14,107
$2,910
$17,017
S&CTOTALS $55,463
SIDS:
6.200%
1997 SID 341 -East Kalispell sewer line $100,000 (Final Payment)
$5,000
$5,000
$310
$5,310
6.340%
1997 SID 342 -Corporate Way $209,000 (Final Payment)
$10,000
$10,000
$365
$10,365
5.6o0%
2001 SID 343 - Sunnyview KRMC $1,518,500 20yr
$720,000
$80,000
$33,800
$113,800
5.270%
2006 SID 344 - Old School Station $4,520,000 20 yr
$3,620,000
$225,000
$169,958
$394,958
$320,000
$204,433
$524,433
SID TOTALS $4,350,000
ENTERPRISE FUNDS:
Water
4.00%
2001 SFR loan (Main & Idaho Water Main) $761,000 20yr
$481,000
$38,000
$18,860
$56,860
4.00%
2004 Refunding Bond (Hwy 93 So. Project) $1,840,000 20yr
$1,050,000
$145,000
$46,633
$191,633
3.75%
2007 SRF - A Bonds Refunding (meters & hydrants) S 1,283,159 8yr
$846,000
$157,000
$30,262
$187,262
3.75%
2007SRF -BBonds (New Reservoir) $1,500,000 20yr
$1,423,000
$22,000
$53,157
$75,157
$362,000
$148,912
$510,912
TOTAL WATER $3,800,000
Sanitary Sewer & Waste Water Treatment Plant
4.00%
1991 WWTP SRF Loan $3,913,425 (3 year remain) *#°
$672,000
$261,000
$24,300
$285,300
4.1o%
2002 WWTP Refunding Revenue Bond $1,813,350 (Final) ***
$230,000
$230,000
$9,730
$239,730
3.75%
2004 Sanitary SRF loan $1,475,860 (Hwy 93 So.) 20 yr
$1,138,000
$63,000
$42,075
$105,075
3.75"%
2007 WWTP SRF LOAN $14,470,000 20yr
$13,701,000
$215,000
$511,820
$726,820
TOTALSEWER/WWTP
$15,741,000
$769,000
$587,925
$1,356,925
DOTAL ALL DEBT
$2,169,619
$1,306,360
$3,475,979
#*- Sewer bonds which will be paid off were taken into consideration when structuring the 2007 W WTP SRF Loan.
The early SRF loan payments were reduced and will increase when these bonds are paid. Debt service in the sewer fund will remain at $1.3 million
when these bonds older bonds are paid off.
Note: all loans are fixed rate with the exception of the two BOI loans which are marked with a v next to the rate.
BOI - Board of Investments USDA-IRP -Dept of Agriculture Intermediary Relending Program
SRF- State Revolving Fund (DNRC money) G. O. Bonds -General Obligation voted bonded debt
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General Fund Revenue Recap
General Fund Expenditure Recap
All Funds- Recap of Revenue, Expenditures and Cash
14
GENERAL FUND REVENUE RECAP
FUND: 1000
kr lfallklmiit$]0
PROPERTY TAXES:
311100 Real Property Taxes
311105 PILOT payment
311200 Personal Property
312000 Penalty & Interest
S 36.507 S 37.982 R'gTTM ATFi.n PROPOSED
ACTUAL
I BUDGET
I ACTUAL
I BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
GENERAL FUND MILL LEVY 138.76
4 mills to Parks
4,766,114
231,991
21,604
SUBTOTAL
BUSINESS LICENSES:
322101
Alcohol Beverage
322300
General and occupational
322500
Amusement
323012
Planning fees & Sign permits
323107
Excavation Permits, house moving
323109
Zoning & Site Plan Review Fees
323300
Animal licenses
SUBTOTAL
INTERGOVERNMENTAL REVENUE:
334015
Grants moved to Special Revenue
334017
911 reimb. - dispatch training -County
335030
MV Tax Ad Valorem
335076
Gaming Machine Permits
335110/077
Live Card Game, keno & bingo
335230
HB124 ENTITLEMENT
SUBTOTAL
FINES AND FORFEITURES:
351017
Technology fees
351000
City Court Fines & fees, admin
SUBTOTAL
117.71 117.71
24 mills to Parks
4,226,561 4,229,500
4,300,000
3,118
7,818
244,319 250,000
250,000
25,000 20,000
20,000
$ 5,019,709 $
4,495,880 $
4,502,618 $
4,577,818
$ (150,000) to Parks
26,581
26,381
26,381
26,381
1,217
1,200
1,200
1,200
350
600
600
600
74,592
75,000
65,000
65,000
715
500
500
500
92,678
95,000
23,635
8,500
1,381
1,200
900
900;
$ 197,514 $
199,881 $
118,216 $
103,08f,
57,547
grant fund
0
0
990
3,000
0
0
1,844
1,844
2,000
1,600
60,625
60,325
60,325
60,325
3,600
3,600
3,600
3,600
2,175,464
2,270,106
2,268,836
2,272,379
$ 2,300,070 $
2,338,875 $
2,334,761
2,337,904
21,290
21,000
26,000
26,000
467,818
476,000
450,000
475,000
$ 489,108 $
497,000 $
476,000 $
501,000
15
GENERAL FUND
Revenue - Page 2
CHARGES FOR SERVICES:
341020
Administrative chg.
341022
Bond'09/ Admin. EPA grant/Lutheran Home
341024
EPA Grant - Fire Dept direct reimbursement
341025
City Collections/other charges
341027
Bresnan Franchise Fees
342010
KPD -Public safety fees
342014
KPD -School Resource Officers
342015
KPD -School Reimb./Special Events
342016
KPD -Regional Training /testing Reimb.
342023
Fire Prevention fees
342025
Fire Engine Response Fee
343005
Central Garage Charges
346030
Parks, Rec. & Pool
SUBTOTAL
MISC. REVENUE
362010
Golf Course lease
362015
Insurance Reimbursements
364030
Auction & misc. collections/rent/donations
365015
Kidsport- lease reimbursement
365018
Band shell contribution
381060
Operating transfer 2372 -health insurance
381050
Inception of lease - Police cars
381080
Equity transfer from SID revolving
SUBTOTAL
371010/12
INVESTMENT REVENUE:
TOTAL GENERAL REVENUE
CASH JULY 1(Includes designated $)
TOTAL AVAILABLE FOR BUDGET
RECOMMENDED EXPENDITURES
CASH CARRYOVER (year end operating)
1, s .v_
Designated for Bandshell
Designated for Parking
Total cash available
Expenditures/total cash carryover
I
ACTUAL
I BUDGET
I ACTUAL
I BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
490,702
492,998
492,998
488,321
32,900
15,500
0
30,000
50,000
0
20,000
1,418
1,500
24,450
1,500
152,797
155,000
150,000
150,000
16,585
20,000
15,000
15,000
86,000
86,000
86,000
86,000
14,713
moved
0
0
5,734
15,000
13,782
10,000
66,247
17,000
16,968
10,000
3,360
5,000
6,620
6,500
118,518
118,000
118,000
118,000
258,171
0
0
0
$ 1247,145 $
975,998 $
923,818 $
935,321
25,471
25,471
25,000
25,000
1,500
3,000
3,289
3,500
2,175
500
41,651
42,000
42,275
44,000
0
0
2,926
0
641,161
516,615
516,615
512,326
80,850
$ 15,000
0
0
0
$ 726,572 $
587,586 $
590,491 $
665,676
$ 85,809
85,000
50,000
50,000
$
9,919,796
$
9,180,220
$
8,995,904
$ 99170,800
$
459,907
$
308,668
$
308,668
$ 556,457
$
10,379,703
$
9,488,888
$
9,304,572
$ 9,727,257
$
10,070,785
$
9,108,115
$
8,748,115
$ 9,072,078'
$
$
$
262,631
9,205
36,832
$
$
$
334,736
9,205
36,832
$
$
$
507,494
12,131
36,832
$ 506,216
$ 100,000
$ 12,131
$ 36,832
$
308,668
$
380,773
$
556,457
$ 655,179
3.06%
4.18%
636%
7.22%
adjusted
for Parks-3mo
w
# FTE's approriated
FTE's
1
1.5
0.55
1.34
3.2
General
City
Human
Mayor
Media
Government
Manager
Resources
Council
Specialist
City Clerk
Finance
110 Salaries
$ 124,038 $
103,338
$ 63,162
$ 20,102
$ 78,120 $
191,986
114 Comptime Buyback & severance
121 Overtime & Spec. Assign PD,kelly-firc,Dei Comp.
5,000
500
153 Health Insurance
13,770
15,236
31,815
8,190
9,446
30,604
155 Retirement
8,350
6,700
2,432
1,299
5,049
12,431
TOTAL PERSONAL SERVICES
151,158
125,274
97,409
29,591
93,115
235,021
210 Supplies/ofce/computers/Non-capital equip 218
3,000
1,150
800
100
1,000
150
220 Other supplies, safety equip, ammo,
200
230 Supplies & FUEL; chemicals, concession sup
240 Consumable Tools
SUBTOTAL SUPPLIES
312 Postage
320 Printing & advertising
330 Books, Dues,Membetships, filing fees
340 Electricity, natural gas
345 Telephone, web, cell, radio, security cameras
350 Professional Services/contract services
362 Maint. services, building, equip,radios,landscaping
360 Technology services (court)
370 School & Travel
380 Training, medical services, meetings
390 Other Purchased Services
SUBTOTAL PURCHASED SERVICES
500 Fixed Charges, Insurance, County taxes,tmnsfets
0 Contingency
SUBTOTAL MISCELLANEOUS
TOTAL M & O
600 DEBT SERVICE
500 50
3,000
1,650
1,000
100
1,000
200
-
18,000
5,850
l00
3,500
2,000
550
6,300
275
1,300
400
150
100
400
100
62,600
3,600
2,500
3,525
5,504'"
1,000
3,500
3,000
2,500
500
300
89,950
3,900
7,900
9,700
2,500
4,200
9,400
352,000
40,000
392,000
-
-
-
-
-
-
484,950
5,550
8,900
9,800
3,500
4,400
9,400
940 CAPITAL Oi1TI.AV -Police Cars - - - _ _ _ _
DEPARTMENT TOTAL 2010 $ 484,950 $ 156,708 $ 134,174 $ 107,209 $ 33,091 $ 97,515 $ 244,421
2009 Final budget (info only)
$
443,960
$ 164,094 $
132,574
$ 105,277
$ 32,590
$ 95,906
$ 244,863
change
$
40,990
S (7,386) $
1,600
$ 1,932
$ 501
$ 1,609
$ (442)
17
4.66
Attorney
4
Municipal
Court
0.25
Public
Works
3
Central
Garage
IA
City Hall
39
Police
27.3
Fire
4.75
Planting
Department
91.95
TOTAL
$ 307,944
$ 199,353
$ 16,919
$ 178,259
$ 65,147 $
2,302,502 $
1,490,105
$ 257,172
$ 5,398,147
5,500
6,500
$ 12,000
1,500
200
122,500
25,000
$ 154,700
48,958
38,271
2,901
37,356
13,295
386,978
243,487
54,388
$ 934,695
19,972
12,908
1,095
10,935
3,976
300,915
191,408
16,671
$ 594,141
376,874
250,532
20,915
233,550
82,618
3,119,395
1,950,000
328,231
$ 7,093,683
3,200
3,000
1,925
1,800
19,500
10,200
7,500
$
53,325
1,500
3,850
5,750
52,500
16,500
$
80,300
229,000
5,500
$
235,050
500
700
15,000
$
16,200
3,200
4,500
1,925
235,150
6,450
77,500
41,700
7,500
$
384,875
$
18,000
7,000
500
5,000
700
500
$
19,650
2,500
1,550
650
150
1,250
1,600
3,800
$
25,425
9,800
84,300
19,500
$
113,600
1,200
1,400
1,000
250
15,000
8,500
900
$
29,400
5,000
5,750
150
52,000
19,000
377,286
8,000
1,300
$
546,211
585
25,000
24,500
19,500
$
69,585
38,742
$
38,742
2,000
6,000
400
500
26,000
2,500
2,000
$
49,400
350
23,000
13,800
$
37,950
5,500
1,500
$
7,000
17,700
59,442
2,200
63,385
128,550
473,536
74,100
8,500
$
954,963
2,000
73,500
$
$
427,500
40,000
- - - - 2,000
73,500
- - $
467,500
20,900 63,942 4,125 298,535 137,000
624,536
115,800 169000
1,807,338
16,986
7,200
665021 $
90,207
- - - -
80,850
- - S
80,850
$ 397,774 $ 314,474 $ 25,040 $ 532,085 $ 236,604 $
3,831,981 $
2,131,821 $ 344,231 $
9,072,078
$ 395,673 $ 306,188 $ 18,389 $ 476,662 $ 318,552 $ 3,713,735 $ 2,308,338 $ 351,314 $ 9,108,115
$ 2,101 $ 8,286 $ 6,651 $ 55,423 $ (81,948) $ 118,246 $ (176,517) $ (7,083) $ (36,037)
18
t r ,
Fund Description
1000 General Fund
General Fund- On -behalf payments
Special Revenue Funds:
2185 TAX INCREMENT-AIRPOK"f
2188 TAX INCREMENT-WESTSIDE
2210 PARKS IN LIEU OF
2215 PARKS & RECREATION FUND
23I0 OLD SCHOOL TECHNOLOGY TIF
2311 OLD SCHOOL INDUSTRIAL TIF
2399 IMPACT FEE FUND
2230 AMBULANCE
2372 HEALTH -PERMISSIVE LEVY
2394 BUILDING CODE ENFORCEMENT
2400 LIGHT MAINTENANCE
2420 GAS TAX
2500 SPECIAL STREET/TSS
2600 URBAN FORESTRY DISTRICT
2601 DEVELOPER'S TREES
2602 ARRA URBAN FORESTRY GRANT
2825 MACI GRANT
2880 CD LOAN REVOLVING
2882 COURTYARD RESERVE FUND
2886 COMMUNITY DEVELOPMENT
2887 RURAL DEVELOPMENT
2888 RURAL DEVELOPMENT #2
2915 HOMELAND SECURITY STONEGARDEN GRANT
2916 DRUG ENFORCEMENT GRANT
2917 COPS TECHNOLOGY PROGRAM GRANT
2918 COPS HIRING RECOVERY PROGRAM
2919 LAW ENF. BLOCK GRANT
2921 DRUG COURT GRANT
2927 CULTURAL ARTS GRANT
2951 DUI COURT GRANT
2953 EPA BROWNFIELDS ASSESSMENT GRANT
2957 FEMA GRANT
2975 TRAILS/CTEP
2990 STIMULUS -STREET DEPT.
2991 NEIGHBORHOOD STABILIZATION GRANT
2992 STIMULUS - ENERGY PROGRAM
Total Special Revenue Funds
Debt Service Funds:
SID Revolving Fnnd
G.O. BOND, series 2002 - Pool
G. O. BOND, series 2005 - Fire Hail
NEW CITY HALL Debt Service
SIDEWALK & CURBS
SIDS
AIRPORT TIF DEBT SERVICE
Total Debt Service funds
Estimated Resources
Anticipated
BUDGETED
Estimated
Available
Revenue
Expenditures
Ending Balance/
Beginning Year
Carry over
$ 556,457 $ 9,170,800 $ (9,072,078) $ 655,179
$ 1,200,000 $ (1,200,000) $ -
$
827,237
$
561,152
$
(1,249,725) $
138,664
$
1,860,648
$
400,550
$
(2,261,198) $
-
$
89,151
$
-
$
(60,221) $
28,930
$
70,924
$
1,404,243
$
(1,344,572) $
130,595
$
8,746
$
33,700
$
(40,950) $
1,496
$
849
$
8,275
$
(9,000) $
124
$
225,302
$
103,300
$
(285,740) $
42,862
$
100,960
$
752,500
$
(777,087) $
76,373
$
18,053
$
579,076
$
(577,326) $
19,803
$
27,488
$
270,300
$
(260,542) $
37,246
$
168,122
$
226,200
$
(267,794) $
126,528
$
407,652
$
365,000
$
(560,363) $
212,289
$
934,787
$
1,788,000
$
(2,127,207) $
595,580
$
49,705
$
233,300
$
(241,499) $
41,506
$
86,275
$
10,000
$
(96,275) $
-
$
-
$
11,500
$
(11,500) $
$
-
$
M0,000
$
(200,000) S
-
$
250,524
$
81,769
S
(225,000) $
107,293
$
2,284
$
85,000
$
(84,497) $
2,787
$
391,913
$
14,820
$
(132,373) $
274,360
$
270,059
$
29,048
$
(269,827) $
29,280
$
77,998
$
37,135
$
(95,930) $
19,203
$
-
$
94,034
$
(94,034) $
-
$
9,030
$
91,600
$
(91,855) $
8,775
$
750,000
$
(750,000) $
-
$
5,000
$
90,370
$
(70,370) $
25,000
$
4,715
$
108,845
$
(112,845) $
715
$
-
$
331,392
$
(331,392) $
-
$
-
$
8,950
$
(8,950) $
$
953
$
115,090
$
(116.043) $
$
396,694
$
(396,694) $
-
$
62,572
$
377,167
$
(431,737) $
8,002
$
25,340
$
255,000
$
(265,000) $
15,340
$
-
$
339,549
$
(339,549) $
-
$
$
2,500,000
$
(2,500,000) $
$
$
88,700
$
(88,700) $
-
$
5,976,287
5
12,742,259
$
(16,775,795) $
1,942,751
$
245,000
$
4,000
$
(12,000) $
237,000
$
14,832
$
284,695
$
(291,888) $
7,639
$
33,087
$
267,585
$
(267,358) $
33,314
$
-
$
156,757
$
(156,757) $
-
$
-
$
17,673
$
(17,673) $
-
$
88,645
$
524,473
$
(534,043) $
79,075
$
225,864
$
662,500
$
(680,435) $
207,929
S
607,428
$
1,917,683
$
(1,960,154) $
564,957
19
FUND POSITION
PAGE 2
Capital Project Funds:
4290 WALK & CURB
4150 Fire Station N61 Remodel
4300 FAA Non -Primary Entitlement
4310 FAA Airport Land Acquisition
4312 FAA Planning Grant
Total Capital Projects
Enterprise Funds:
5210 WATER #
5310 SEWER/WWTP
5349 STORM SEWER
5510 SOLID WASTE
5610 AIRPORT *
Total Enterprise Funds
Internal Service Funds:
6030 DATA PROCESSING FUND
Total Internal Service Funds
TOTAL CITY BUDGET
Resources
Anticipated
BUDGETED
Estimated
Available
Revenue
Expenditures
Ending Balance/
Beginning Year
Carry over
$ 25,000
$ (25,000) $
$ 1,348,039
$ (1,348,039)
$ 600,000
$ (600,000) $
$ 2,874,559
$ (2,874,559) $
$ 100,000
$ (100,000)
$ -
$ 4,947,598
$ (4,947,598) $
-
$ 3,612,480
$ 2,857,500
$ (4,141,786) $
3,053,194
$ 3,052,661
$ 3,815,500
$ (5,134,915) $
2,952,621
$ 1,841,711
$ 1,071,000
$ (1,010,553) $
2,127,158
$ 366,238
$ 778,500
$ (777,817) $
466,921
$ 211,951
$ 86,199
$ (295,845) $
103,137
$ 9,085,041
$ 8,608,699
$ (11,360,916) $
8,703,031
$ 121,738
$ 323,184
$ (379,248) $
70,674
$ 121,738
$ 323,184
$ (379,248) $
70,674
$ 16,346,951 $ 38,910,223 $ (45,695,788) $ 11,936,592
* cash adjusted +$2,040,977 for non -cash line items (depreciation)
Component Units
5720 PARKING COMMISSION*
2700 BUSINESS IMPROVEMENT DISTRICT
$ 67,560 $ 140,750 $ (138,622) $
$ 116,462 $ 82,861 $ (199,323) $
Total with Component units $ (46,033,733)
20
76,688