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2010/2011 BudgetPLANNING & Zoning FUND: 1000-420-411020 IWIC"0113YtlittRDE l %1► V.111 7 ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 Planning & Zoning Personal Service $387,161 $331,592 $330,263 $328,231 Materials and Services $35,310 $8,621 $21,050 $16,000 Capital Outlay $0 $0 $0 $0 $422,471 $340,213 $351,313 $344231 The planning department is responsible for all long and short range planning functions in the city including maintaining the city's growth policy, enforcing and administering the city zoning ordinances and map, reviewing all subdivision activity, and staffing the Kalispell Planning Board, Board of Adjustment, Architectural Review Committee, Technical Advisory Committee and Site Review Committee. FY 2011 BUDGET HIGHLIGHTS Update the Design Standards section of the Kalispell Subdivision Regulations. Continue updating the Growth Policy specifically focusing on the southwest quadrant of the city (Two Mile - Foys Lake) Review and update the growth policy plan document. * Continue the annexation process for wholly surrounded lands within the city * Assist in the development of the C.O.R.E. and South Kalispell Gateway Revitalization Plans. FY 2010 BUDGET ACCOMPLISHMENTS * Developed and adopted policy on medical marijuana * Completed the update of the Kalispellz zoning ordinance. Began updating the Kalispell Subdivision Regulations emphasivingthe design standards portion of the ordinance and legislative changes Reviewed 1 preliminary plat (176 lots), 5 final plats (240 lots), 8 conditional use permits, 4 zone changes, 4 annexations (231 acres) and 74 sign permits. 'v Contnued annexation of wholly surrounded areas annexing 9 islands into the city. 'v Assisted in the deveopment of an annexation policy for the city. Began implementation of the dark sky lighting program for existing and non-conf6nriing businesses in the communit y. FY 2011 BUDGET UNFUNDED * Administer decay, junk vehicle and weeds enforcement programs with limited staff and loss of enforcement officer 30 PLANNING & Zoning FUND: 1000-420-411020 Planning & Zoning Personal Services: ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 6.5 6.5 4.75 4.75 110 Salaries and payroll costs 311,002 262,219 261,253 257,172 153 Health Insurance 56,445 52,663 52,073 54,388 155 Retirement 19,714 16,710 16,938 16,671 Total Personal Services $387,161 $331,592 330,263 328,231 Maintenance & Operations: 210 Office Supplies $1,793 $448 $2,500 $2,000 213 Office Equipment/fumiture/fax/copier $3,152 $2 $2,000 $1,000 215 Computer Supplies & Software $5,824 $745 $5,000 $4,500 320 Printing $248 $46 $500 $500 331 Publication & Filing Fees, Books $3,304 $1,882 $4,000 $2,500 335 Membership & Dues $1,098 $1,090 $1,300 $1,300 345 Telephone $811 $779 $900 $900 354 Contract Services $3,818 $2,557 $1,350 $1,300 373 School & Travel $4,152 $1,072 $3,500 $2,000 532 Lease - building & utilities $11,110 $0 $0 $0 Total M & O $35,310 $8,621 $21,050 $16,000 Total Budget $422,471 $340,213 $351,313 $344,231 31 BUILDING DEPARTMENT FUND: 2394-420420530 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: Operating REVENUES 323101 Building permits 323103 Plumbing permits 323104 Mechanical permits 323108 Plan Review 323107 House Moving 343380 Safety Building contract management 371010 Investment Earnings Total Revenue Total Available EXPENDITURES Operating Capital Outlay ENDING CASH 10100 CASH: Operating Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $234,849 $61,538 $61,538 $27,488 $78,195 $150,000 $170,000 $150,000 $21,109 $22,500 $14,000 $12,000 $31,123 $30,000 $21,000 $20,000 $120,643 $120,000 $60,000 $50,000 $100 $100 $400 $200 $38,000 $3,146 $2,000 $550 $100 $254,316 $324,600 $265,950 $270,300 $489,165 $386,138 $327,488 $297,788 $409,793 $372,268 $300,000 $260,542 $17,834 $0 $0 $0 $427,627 $372,268 $300,000 $260,542 $61,538 $13,870 $27,488 $37,246 32 BUILDING ENT FUND: 2394420-4205 30 Personal Service Materials and Services Debt Service Capital Outlay ACTUAL ACTUAL BUDGET BUDGET FY0 7/08 FY08/09 FY09/10 FY10/11 $358,547 $329,472 $318,536 $231,356 $144,330 $80,321 $53,732 $29,186 $53,391 $0 $0 $0 $40,500 $17,834 $0 $0 $596,768 $427,627 $372,268 $260,542 PROGRAM DESCRIPTION The building department is responsible for reviewing plans, issuing permits and conducting inspections for all constructio new constrcution within the city limits. Through education & training of city staff and the construction community the department maintains an effective program for achieving code compliant construction. The building department maintains close working relationships with other city departments to effect a coordinated effort at regulating all impacts associated with building construction. The department also maintains an active fire prevention inspection program for existing buildings within the city. This year the program is authorized at 5.5 positions but currently only has 4.25 staffed. FY 2011 BUDGET HIGHLIGHTS Adopt the 2009 code additions and provide staff training for the new codes. Conduct cross training between building, plumbing and mechanical inpectors and plan reviewers. Conduct cross training in the fire codes in order to provide additional certified staff to conduct fire prevention inspections when needed. Continue a fire prevention inspection program of existing commercial buildings. Implement a residential electrical inspection program. Provide project management and oversight for the fire/safety building remodel. FY 2010 BUDGET ACCOMPLISHMENTS During the 2009 calendar year we issued 207 building, 188 mechanical and 148 plumbing permits. Staff attended training and tested and earned 4 additional certifications. Staff developed a fire prevention inspection program with a focus to inspect all commercial buildings in the city. Conducted cross training in the Fire codes in order to increase capactiy of the staff to updertake the fire prevention program. Added fire plans examiner function for new construction. Added a footings and foundation drain inspection inspection to our cadre of inspect Staff implemented a mandaotry C/O program using a lockable water meter as a controlling incentive. 33 BUILDING DEPARTMENT FUND: 2394-420420530 ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 7.5 7.5 5.25 4.25 Personal Services: 110 Salaries and payroll costs $284,702 $253,238 $253,056 $182,897 112 Severance $0 $10,000 $2,500 $0 121 Overtime $9,097 $1,814 $2,000 $2,000 153 Health Insurance $46,611 $48,133 $44,987 $35,160 155 Retirement $18,137 $16,287 $15,993 $11,299 Total Personal Services $358,547 $329,472 $318,536 $231,356 Maintenance & Operations: 210 Office Supplies $3,758 $1,755 $2,000 $2,000 215 Computers/hardware/software (carryover) $6,009 $2,378 $3,500 $2,500 229 Other Supplies $4,033 $2,157 $2,250 $750 231 Gas & Oil $3,852 $2,083 $2,500 $2,250 312 Postage $710 $317 $600 $600 320 Printing $117 $475 $300 $300 322 Code Books $1,772 $312 $2,250 $1,500 323 State Ed Assessments $2,577 $0 $2,500 $2,500 331 Publication & Filing Fees, $399 $0 $200 $200 335 Membership & Dues $1,385 $1,120 $900 $900 345 Telephone & Communi cations $9,064 $1,043 $1,500 $1,500 353 Auditing $1,500 $3,000 $3,000 $3,000 354 Contract Services **contract labor $60,886 $15,898 $500 $500 366 Building Maint & Supplies $577 $930 $800 $800 373 School & Travel $10,422 $7,393 $5,000 $2,000 510 Insurance - liability & property $250/$4,000 $10,125 $9,417 $8,800 $4,250 521 Central Garage Transfer $1,000 $1,000 $600 $300 522 Administrative Transfer $17,926 $23,245 $12,353 $2,000 528 Data Processing Transfer $8,218 $7,798 $4,179 $1,336 Total M & O $144,330 $80,321 $53,732 $29,186 610 Debt Service: $53,391 $0 $0 $0 940 Building contingency $40,500 $0 $0 $0 944 Vehicles $0 $17,834 $0 $0 TOTAL BUDGET $502,877 $409,793 $372,268 $260,542 34 COMMUNITY & ECONOMIC DEVEOPMENT page Fund # 1 2185 Tax Increment Fund -Airport $ 1,249,725 4 2188 Tax Increment Fund-Westside $ 2,261,198 8 2310 Old School Station Tech TIF $ 9,000 10 2311 Old School Station Industrial TIF $ 40,950 12 2880 Community Development Loan Revolving $ 225,000 14 2886 Community Development Fund $ 132,373 19 2887 Rural Development Revolving Fund $ 269,827 21 2888 Rural Development Revolving Fund #2 $ 95,930 22 2953 EPA-Brownfields Assessment Grant $ 396,694 23 2991 Neighborhood Stabilization $ 2,500,000 24 2882 Courtyard Maintenance $ 84,497 $ 7,265,194 INCREMENTAIRPORT TAX T " FUND: 2185-000-430300/470240/460430 PROJECTED REVENUE D SUMMARY BEGINNING CASH 10100 Cash Total Beginning Cash REVENUES 335230 State Entitlement 341013 Developer agreement-Rosauers (final year) 341015 Developer agreement -Hilton (done 2010) 383001 Transfer from Debt Service Total Revenue Total Available EXPENDITURES Capital Improvements Total Expenditures ENDING CASH Cash Carry Over Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $75,211 $300,149 $300,149 $827,237 $75,211 $300,149 $300,149 $827,237 $5,152 $56,854 $37,411 $300,000 $5,152 $55,000 $35,000 $550,000 $5,152 $56,016 $45,920 $550,000 $5,152 $56,000 $0 $500,000 $399,417 $645,152 $657,088 $561,152 $474,628 $945,301 $957237 $1,388,389 $174,479 $939,340 $130,000 $1,249,725 $174,479 $939,340 $130,000 $1249,725 $300,149 $5,961 $827237 $138,664 1 AIRPORT TAX INCREMENT DISTRICT FUND: 2185-000-430300/470240/460430 EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET BUDGET FY07/08 FYO8/09 FY09/10 FY10/11 Personal Services $19,786 $40,623 $57,444 $19,576 Airport $21,090 $66,649 $829,754 $1,230,149 Parks $36,730 $63,128 $52,142 $0 Community Development $259,341 $4,079 $0 $0 $336,947 $174,479 $939,340 $1,249,725 N �' U _) : ' 1 Bonds sold in September 2005 required that all taxes be deposited in the debt service fund. The same will be true of any additional bonds sold for the redevelopment of the airport. Once debt service obligations are met, funds remaining can be transferred to this fund for use with other projects. Airport: Funds in each category of the Airport section of the budget may be used as seed money for the redevelopment of the airport. This will include appraisals, Phase I and 11 environmental assessments and land purchases. Most purchases are subject to reimbursement at 95% from FAA and 5% MDT should we meet all FAA standards. 2 AIRPORT TAX INCREMENTDISTRICT FUND: 218 5-000-430300/470240/460430 EXPENDITURE DETAIL 480 470240 Personal Services: FTE's 110 Salaries 153 Health 155 Retirement Personal Services Total 000 430300 Airport 353 Auditing 356 Legal Survey/title search/appraisals/ contract services 522 Administrative transfer 840 Redevelopment activity Airport total 480 470240 Community Development 840 Armory Property Redevelopment (carryover) 354 Community Center Community Development Total 436 460430 Parks 218 Laker s Ball field improvements 950 Relocate restrooms to Kidsport 934 Begg Park improvements Parks Total Total Airport TIF ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 0.25 0.41 0.66 0.30 $16,832 $33,946 $49,113 $16,590 $1,880 $4,508 $5,143 $1,909 $1,074 $2,169 $3,188 $1,077 $19,786 $40,623 $57,444 $19,576 $1,000 $1,000 $1,200 $1,200 $11,830 $21,889 $15,000 $15,000 $8,260 $9,267 $13,554 $13,949 $34,493 $800,000 $1,200,000 $21,090 $66,649 $829,754 $1,230,149 $259,341 $0 $0 $0 $0 $4,079 $0 $0 $259,341 $4,079 $0 $0 $10,000 $10,000 $10,000 $0 $25,125 $36,875 $0 $0 $1,605 $16,253 $42,142 $0 $36,730 $63,128 $52,142 $0 $336,947 $174,479 $939,340 $1249,725 3 WESTSIDE TAX INCREMENT DISTRICT"C" FUND: 2188 BEGINNING CASH 10100 Operating Total Cash REVENUES 311100 Real Estate Taxes 311200 Personal Property Taxes 312000 Penalty & Interest 335230 HB 124 Entitlement 331158 US 93 Bypass reimbursement 341015 Developer payment-TELETECH 383001 Operating Transfer from Debt Fund 3188 Total Revenue Total Available EXPENDITURES Redevelopment Activities US 93 Bypass construction Construction Total Expenditures ENDING CASH Operating Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FYO9/10 FY09/10 FY10/11 $1,573,348 $I,674,567 $1,674,567 $1,860,648 $1,573,348 $1,674,567 $1,674,567 $1,860,648 $300,000 $14,000 $182 $41,368 $59,543 $45,000 $350,000 $487,173 $487,173 $0 $350,000 $487,173 $546,716 $400,550 $1,923,348 $2,161,740 $2,221,283 $2,261,198 4 $68,602 $1,565,750 $50,000 $2,136,198 $83,709 $180,179 $595,990 $226,926 $125,000 $248,781 $2,161,740 $360,635 $2,261,198 $1,674,567 $0 $1,860,648 ($0) WESTSIDE • DISTPdCT K :. Personal Services Redevelopment activity Capital Improvements I Dl:� c ►t 1(� ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 $24,199 $34,011 $10,000 $13,810 $16,576 $34,591 $1,555,750 $2,122,388 $7,453 $180,179 $595,990 $125,000 $48,228 $248,781 $2,161,740 $2,261,198 The Westside Urban Renewal District was created to help redevelop the Gateway Mall area and assist with the Storm drainage problems in the area. The major activity to date has been the Stream Project which included the City's participation in the purchase of a portion of the Mall building and rehabilitation of the site. Stream vacated the site and the site is now occupied by the Teletech organization. Tax increment urban renewal bonds were paid off June 30, 2010. Prior to that date all increment was receipted to a debt service fund. Beginning fiscal year 2011 increment will now be receipted to this fund, 2188. The district is scheduled to sunset 3/14/2012 FY 2010 BUDGET ACCOMPLISHMENTS Glenwood Drive Storm Drainage Construction project went out for bid in March 2009. Construction to begin in June 2009. April 2009 intiated the contract for the 3 Mile Drive Road Design within the Westside TIP. The Lower Spring Creek Storm Drainage preliminary design is substantially complete. Currently negotiating for an easement. Parks completed Greenbriar Park improvements including hard surface sports court. FY 2011 BUDGET OBJECTIVES Glenwood Drive storm drainage June 30th 2010 balance carried over and added to the Lower Spring Creek project. 3 Mile Drive Road design project also carried over to PY2011. con't. E WESTSIDE :: FY 2011 BUDGET HIGHLIGHTS 952 Lower Spring Creek Storm Drainage - $70,000 carryover (public works projects) This project has been included in the storm drainage plan for several years. It will relieve pressure on the existing portions of Meridian Road storm facilities lying south of US 2 that are not being improved by the Meridian Road Project, which is north of US 2. The Lower Spring Creek Project will divert flow away from the over -taxed pipe in Meridian Road and will lead it south to the existing drainage south of Appleway Drive. 953 3 Mile Drive Engineering- $55,000 carryover Significant development along 3 Mile Drive over the past several years has greatly increased traffic on an inadequate roadway. This project is intended to improve 3 Mile Drive from the end of recent improvements done as part of the Meridian Road Project and will extend to the limits of the Westside Tax Increment District. Preliminary engineering is being done in-house to determine the actual scope of the project and to determine accurate construction and ROW costs. Improvements that are required that extend beyond the limits of the Westside TIF will require funding from alternate sources yet to be identified. 0 WESTSIDE TAX INCREMENT DISTRICT :: COMMUNITY DEVELOPMENT Personal Services FTE'S 480-470230 110 Salaries-Admin 153 Health 155 Retirement Total Personal Services 353 Audit -close out of debt service 354 Transfer to Port Authority-bldg maint. 356 Redevelopment/ contract services 522 Administrative Transfer 955 Redevelopment/Distribution Total Community Development PUBLIC WORKS 453430246 Construction Projects 950 Glenwood Drive Construction 951 Paving 952 Lower Spring Creek design carryover 953 3 Mile Drive Road Design carryover 955 Redevelopment/ US 93 bypass Total Public Works PARKS DEPARTMENT 436460430 Parks Department 930 Greenbriar Park improvements 934 Hawthorne Park Tennis Court resurface Total Parks TOTAL BUDGET ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 0.34 0.34 0.15 0.20 $20,446 $28,119 $8,500 $11,060 $2,493 $4,093 $1,000 $2,032 $1,260 $1,799 $500 $718 $24,199 $34,011 $10,000 $13,810 $500 $500 $750 $1250 $5,000 $5,000 $5,000 $5,000 $338 $0 $25,000 $0 $10,738 $29,091 $25,000 $25,000 $1,500,000 $2,091,138 $16,576 $34,591 $1,555,750 $2,122,388 $3,653 $0 $135,000 $0 $30,584 $30,000 $0 $96 $64,640 $40,000 $70,000 $40,374 $146,926 $55,000 $0 $225,884 $0 $3,749 $135,598 $577,810 $125,000 $1,952 $0 $18,180 $0 $1,752 $44,581 $0 $0 $3,704 $44,581 $18,180 $0 $48,228 $248,781 $2,161,740 $2,261,198 7 2310 OLD SCHOOLA -C " FUND: 2310-480-470210 BEGINNING CASH Operating Cash -Redevelopment REVENUES 311110 Real Estate Property Taxes 311200 Personal Property Taxes 315000 Penalty & Interest Total Revenue Total Available EXPENDITURES Redevelopment activities Operating Transfer -debt service pledge Total Expenditures ENDING CASH 10100 Operating Cash -Redevelopment Estimated ACTUAL BUDGET ACTUAL BUDGET FYO8/09 FY09/10 FY09/10 FY10/11 $6,239 $23,421 $23,421 $8,746 $17,091 $42 $49 $27,000 $800 $15 $32,000 $375 $500 $32,000 $1,200 $500 $17,182 $27,815 $32,875 $33,700 $23,421 $51,236 $56,296 $42,446 $0 $0 $950 $46,600 $950 $46,600 $950 $40,000 $0 $47,550 $47,550 $40,950 $23,421 $3,686 $8,746 $1,496 M i OLD SCHOOLO COMMUNITY DEVELOPMENT 354 Contract Services- Bond Counsel 790 Redevelopment activity Total Community Development 820 Operating transfer to SID debt Service TOTALBUDGET ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 $950 $950 $0 $0 $0 $0 S950 $950 $0 $46,600 $40,000 $0 $46,600 $40,000 $0 S47,550 $40,950 PROGRAM DESCRIPTION The Technology TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement. Funds transferred to the SID 344 Debt Service fund will be held and utilized only in the case of an approved developer's agreement. 6 2311 OLD SCHOOL STATION TF- UST " " FUND: 2311480-470210 BEGINNING CASH 10100 Cash Operating -Redevelopment REVENUES 311100 Real Estate Taxes 311200 Penalty & Interest Total Revenue Total Available EXPENDITURES Redevelopment activities Operating transfer to SID debt Service -pledged Total Expenditures ENDING CASH 10100 Operating Cash -Redevelopment Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $3,107 $5,072 $5,072 $849 $1,965 $0 $7,263 $0 $5,500 $277 S8,000 $275 $1,965 $7,263 $5,777 S8,275 $5,072 $12,335 $10,849 S9,124 $0 $0 $0 $14,000 $10,000 $0 $9,000 $0 $14,000 $10,000 $9,000 $5,072 ($1,665) $849 $124 10 2311 OLD SCHOOL STATION' 2311-480-470210 EXPENDITURE DETAIL/Summary ACTUAL BUDGET BUDGET FY08/09 FY09/10 FY10/11 COMMUNITY DEVELOPMENT 790 Redevelopment activity $0 $0 $0 Total Community Development $0 $0 $0 820 Operating transfer to SID debt Service -pledged $0 $14,000 $9,000 $0 $14,000 $9,000 TOTAL BUDGET $0 $14,000 $9,000 The Industrial TIF was created to enable the development of the Tech Park by using the taxes paid by the property owners to pay down the infrastructure SID debt. Additionally the tax revenue generated can be used for other redevelopment activities as provided by Montana law and the developer agreement. 11 COMMUNITY DEVELOPMENT -REVOLVING , 2880-480-470210 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 Cash, Operating 10162 Cash, Reserve for investment (S&C) 10105 Cash, * Downtown revitalization REVENUES 345010 Origination Fees 373020 Loan Proceeds/Principal 373010 Loan Proceeds/ -Interest 373060 *Center Street loan (PAYOFF 2010) 373070 Loan to Street Dept. 3.25% interest rate 371010 Interest Earnings Total Revenue Total Available EXPENDITURES *Redevelopment Distribution Redevelopment Capital Improvements Total Expenditures ENDING CASH 10100 Cash, Operating 10162 Cash, Reserve for investment TOTAL CASH Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $123,416 $130,623 $130,623 $181,585 $64,532 $68,939 $68,939 $68,939 $7,185 $195,133 $199,562 $199,562 $250,524 $1,000 $34,362 $34,971 $29,022 $37,345 $23,189 $17,798 $14,510 $24,514 $4,995 $25,776 $25,776 $0 $18,462 $18,328 $ l 7,430 $16,910 $8,101 $6,000 $5,000 $2,000 $89,109 $102,873 $91,738 $81,769 $284242 $302,435 $291,300 $332,293 $12,180 $25,776 $25,776 $0 $57,500 $165,000 $15,000 $225,000 $15,000 $0 $0 $0 $84,680 $190,776 $40,776 $225,000 $130,623 $42,720 $181,585 $38,354 $68,939 $68,939 $68,939 $68,939 $199,562 $111,659 $250,524 $107,293 12 COMMUNITY DEVELOPMENT-"VOLVING FUND FUND: 2880-480-470240 Redevelopment Activity 708 Redevelopment Distribution to County Total Distribution 711 Redevelopment Activity 720 Eagle Transit Total Redevelopment activity Capital Improvements 950 Capital Improvements Hwy 93 & Hwy 2 -Bronzes Total Capital Improvements ACTUAL FY07/08 ACTUAL FY08/09 BUDGET FY09/10 BUDGET FY10/11 $0 $12,180 $25,776 $0 $150,000 $15,000 $42,500 $15,000 $150,000 $15,000 $225,000 $0 $165,000 $30,000 $57,500 $15,000 $165,000 $0 $225,000 $0 $30,000 $15,000 $0 $0 Total Budget $195,000 $84,680 $190,776 $225,000 PROGRAM DESCRIPTION This is a fund established in 2005 that consolidates "all' of the various loan types the Department has in existence or will be starting. Each type of loan activity has its own line item number and can be easily identified for the audit or monitoring. FY 2011 BUDGET HIGHLIGHTS Seeking to loan the funds to eligible entities -preference to organizations that serve low -to -moderate income beneficiaries. Continue to manage the current and new CDBG projects with administration duties as outlined by the City/State CDBG Management Contracts. Maintain and improve loan quality. Expand the loan programs to serve a wider sector of businesses. FY 2010 BUDGET ACCOMPLISHMENTS Implemented loan checklist and organized files. Created credit display and underwriting for new credit requests. Maintained credit quality without any losses to the portfolio. Increased marketing of Revolving Loan Fund program to local banks and businesses. 13 Community Development operations (old U ) FUND: 2886-480-470210 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH 10100 CASH: operating 10161 Investment* REVENUES 373075 United Way -loan repayment & payoff 373070 Principal payments 371010 Interest/Misc. 373010 Interest from Loans 331170 Historic Preservation Grant 331019 CDBG grant Admin - Youth shelter 383000 Admin Transfer In from 2944 FVCC Grant 11324 Advance to Light District (loan repayment) Total Revenue Total Available EXPENDITURES Operating Budget Redevelopment/Grants* Total Expenditures ENDING CASH 10100 CASH: operating 10161 Investment* TOTAL CASH Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $18,436 $143,500 $143,500 $391,913 $489,165 $389,165 $389,165 $0 $507,601 $532,665 $532,665 $391,913 $95,654 $6,263 $5,729 $6,022 $6,022 $6,330 $10,715 $10,000 $7,000 $5,000 $9,043 $9,014 $3,798 $3,490 $500 $11,000 $9,500 $0 $27,508 $0 $0 $0 $32,632 $3,468 $3,428 $0 $15,000 $14,000 $14,000 $0 $196,781 $59,767 $43,748 $14,820 $704,382 $592,432 $576,413 $406,733 $164,276 $189,160 $145,000 $129,873 $7,441 $39,500 $39,500 $2,500 $171,717 $228,660 $184,500 $132,373 $143,500 $363,772 $391,913 $274,360 $389,165 $0 $0 $0 $532,665 $363,772 $391,913 $274,360 14 Community Development r 1 2886-480-470210 ACTUAL ACTUAL BUDGET I BUDGET FY07/08 FY08/09 FY09/10 FY10/11 Personal Services $145,218 $112,180 $113,462 $65,969 Materials and Services $110,012 $52,096 $75,698 $63,904 Grants $4,589 $7,441 $39,500 $2,500 $259,819 $171,717 $228,660 $132,373 PROGRAM DESCRIPTION The eligible uses of program income include all of the activities currently funded by the UDAG program income budget and could include many other activities related to planning and implementing economic and community development programs. FY 2011 BUDGET HIGHLIGHTS Identify strategies to create jobs and investment in the Community; Partner w/ business and organizations to leverage funds from grants and loans; Oversee Neighborhood Stabilization Program grant; Encourage and promote historic preservation; Manage and administer CDBG grants, loans and the local revolving loan funds; Manage and administer EPA Brown fields Assessment Grant Improve the department's web based data; and * Act as liaison to the Business Improvement District Board, Kalispell Downtown Association and the Chamber of Commerce; g Serve on new North West Montana Community Land Trust Board of Directors. 15 Community Development D. FUND:::.-:0- FY 2010 BUDGET ACCOMPLISHMENTS Assisted three out of area businesses with relocation opportunities; Managing the two revolving loan fund programs with ten existing loans; Managed and then conditional closeout of the Flathead Youth Home construction partially funded with a CDBG Public Facilities Grant by monitoring weekly payroll reviews and on -site monitoring of the construction; * Managed the Flathead Valley Community College CDBG Funds for the purchase of CNC equipment and for supplementing training costs for an aggregate group of manufacturer's in the Valley; 'g Submitted and Manage the Flathead Valley Community College CDBG Funds for the purchase of Non -Destructive Testing welding equipment and curriculum for an aggregate group of companies in the Valley. Submitted Neighborhood Stabilization Program CDBG Grant with Community Action Partnership to purchase foreclosed and abandoned homes to place in a newly created Community Land Trust for workforce housing; * Continued role of liaison with the Montana Department of Environmental Quality as it relates to the Kalispell Pole Yard; Managing a State Historic Preservation Grant cataloging downtown buildings to expand the Main Street Historic District, and nominate the qualifying district for the National Register of Historic Places; Submitted and Manage EPA Brownfields Assessment Grant for Kalispell redevelopment and revitalization; Founding member of North West Montana Community Land Trust Board; Submitted two federal and two state grant applications. FY 2011 BUDGET CONSTRAINTS In budget year 2010 CED lost one position to attrition. No plan yet developed for future funding the department as operational funds continue to diminish. 16 CommunityDevelopment Fund (old U1` . FUND: 2886-480-470210 Personal Services: FTE's 110 Salaries & Wages 153 Health Insurance 155 Retirement Total Personal Services Materials and Services: 210 Office Supplies 211 Grant Administration Expenses 212 Project Expenses 213 Small Office Equip. 215 Computer Supplies/website 218 Other Equipment (non -capital) 231 Gas & Oil 312 Postage 320 Printing 331 Advertising for Grant Activities 334 Montana West Membership 335 Membership & Dues 341 Electricity, gas & water 345 Telephone, Communications 353 Auditing 354 Contract Services 355 Prospect Development 362 Recruitment & Moving Expense 363 Office Equip Maintenance 373 School and Travel 379 Meetings 381 Training 396 Studies/Surveys & marketing 510 Property & Liability Ins. ($500/3,300) 521 Central Garage Transfer 522 Administrative Transfers 528 Data Processing Transfers 531 Office Rent new bldg Total Materials & Services ACTUAL ACTUAL BUDGET BUDGET I FY07/08 FY08/09 FY09/10 FY10/11 3.0 3.0 1.5 1.00 $124,698 $93,435 $95,074 $55,988 $15,112 $12,965 $11,769 $6,363 $5,408 $5,780 $6,619 $3,618 $145218 $112,180 $113,462 $65,969 $1,037 $360 $500 $500 $1,000 $1,000 $3,248 $625 $0 $0 $460 $131 S200 $200 $919 $77 $1,000 $1,000 $7,320 $300 $300 $230 $438 $300 $300 $436 $48 $300 $300 $1,025 $490 $6,000 $1,500 $335 $1,500 $500 $500 $2,231 $1,151 $700 $700 $559 $0 $0 $0 $4,925 $940 $750 $750 $2,500 $2,200 $1,500 $1,500 $3,655 $690 $1,000 $1,000 $3,000 $3,000 $15,865 $0 $0 $0 $0 $0 $100 $500 $4,887 $4,216 $3,500 $1,000 $2,283 $590 $500 $500 $628 $1,500 $1,000 $30,729 $14,821 $25,000 $25,000 $4,870 $3,296 $4,200 $3,800 $500 $500 $0 $0 $6,965 $8,996 $10,451 $6,671 $10,718 $7,199 $8,359 $6,680 $4,650 $4,700 $4,703 $4,703 $110,012 $52,096 $75,698 $63,904 17 Communityop operations 2886-480-470210 DETAIL -continued ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 Grants & Housing: 710 land Trust Project $2,064 $18,000 $0 711 Historic Preservation Project $19,000 $0 790 Redevelopment Activity $4,589 $5,377 $2,500 $2,500 Total Grants & Housing $4,589 $7,441 $39,500 $2,500 GRAND TOTALS $259,819 $171,717 $228,660 $132,373 18 RURAL DEVELOPMENT LOAN A REVOLVING 2887480-470210 .:� estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 BEGINNING CASH 10100 CASH: operating $312,876 $284,300 $284,300 $253,965 10140 CASH: loan loss reserve $19,095 $16,094 $16,094 $16,094 Total Cash $331,971 $300,394 $300,394 $270,059 REVENUES 345010 APPLICATION/ORIGINATION FEES * $250 $0 $0 $1,000 373010 LOAN INTEREST * $14,458 $11,429 $13,077 $13,101 371010 OTHER INTEREST $4,265 $2,000 $2,100 $1,000 373030 PRINCIPAL $15,955 $20,029 $13,063 $13,947 TOTAL REVENUE $34,928 $33,458 $28,240 $29,048 AMOUNT AVAILABLE $366,899 $333,852 $328,634 $299,107 EXPENDITURES PERSONAL SERVICES $2,201 $32,602 $36,500 $32,753 REDEVELOPMENT ACTIVITY $970 $164,241 $0 $215,000 PRINCIPAL $16,706 $17,046 S17,046 $17,213 INTEREST $5,368 $5,029 $5,029 $4,861 $25,245 $218,918 $58,575 $269,827 ENDING CASH 10100 CASH: operating $284,300 $98,840 $253,965 $13,186 10140 CASH: loan loss reserve $16,094 $16,094 $16,094 $16,094 ( Loan split between fund 2887 & 2888 equity $300,394 $114,934 $270,059 $29,280 transfers of $41,260 cash moved to 2888 FY09) PROGRAM DESCRIPTION The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation. Funding Sources for the RLF come from possible CDBG Economic Development Grants TIF, Rural Development Intermediary relending Program (IRP) funds and the Community Development Revolving Loan Fund. Department was successful in writing a Rural Development (RD) grant application for $520,000 from the RD Intermediary Relending Program (IRP) on 10/12/04. 19 RURALE FUND: 2887-480470210 Personal Services: 110 Salaries 153 Health 155 Retirement Total Personal Services Grants & Loans: 750 Redevelopment Activity Total Redevelopment activity Debt Service: 610 Principal 620 Interest of Rural Dev. Loans 1 % Total Debt Service ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 0.5 0.5 $3,115 $2,068 $27,777 $27,777 S466 $0 $3,030 53,182 $199 $133 $1,795 51,795 $3,780 $2,201 $32,602 $32,753 $150,021 $970 $164,241 $215,000 $150,021 $970 $164,241 $215,000 $16,706 $17,046 $5,946 $5,368 $5,029 $5,946 $22,074 $22,075 $17,213 $4,861 $22,074 Total budget $159,747 $25,245 $218,918 $269,827 FY 2011 BUDGET HIGHLIGHTS Continue seeking applications of bank qualified loans to assist in "gap financing" to business creating jobs and investment utilizing program income from past loans. Manage the existing loan portfolio. Maintain and improve credit quality. * Expand the loan program to serve a wider sector of businesses. FY 2010 BUDGET ACCOMPLISHMENTS Maintained the credit quality without any losses to the portfolio. Updating files and improving financial management of the loan financial portfolio. Successful audit from USDA-RD of the program. 'k Increased marketing of Revolving Loan Fund program to local banks and businesses. 8` Converted one loan from a workout status to a performing loan. 20 RURAL DEVELOPMENT LOAN FUND::::.:0 Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 BEGINNING CASH 10100 CASH: operating $41,260 $59,801 $59,801 $65,088 10140 CASH: loan loss reserve $0 $12,910 $12,910 $12,910 $41,260 $72,711 $72,711 $77,998 REVENUES 345010 APPLICATION/ORIGINATION FEES * $500 $0 $250 $1,000 373010 LOAN INTEREST* $11,801 $6,923 $16,787 $11,125 371010 OTHER INTEREST $741 $800 $800 $500 373030 PRINCIPAL $20,984 $20,292 $35,025 $24,511 TOTALREVENUE $34,026 $28,015 S52,862 $37,135 AMOUNT AVAILABLE $75,286 $100,726 $125,573 $115,133 EXPENDITURES 610 INTEREST REPAYMENT TO IRP $2,575 $2,575 $2,575 $10,930 750 REDEVELOPMENT ACTIVITY $45,000 S45,000 $85,000 $2,575 $47,575 $47,575 $95,930 ENDING CASH 10100 CASH: operating $59,801 $40,241 $65,088 $6,293 10140 CASH: loan loss reserve $12,910 $12,910 $12,910 $12,910 $72,711 $53,151 $77,998 $19,203 The purpose of the Revolving Loan Fund (RLF) is to provide gap financing or business retention, expansion or start-up with the focus on job creation. Funding Sources for the RLF come from possible CDBG Economic Development Grants TIF, Rural Development Intermediary relending Program (IRP) funds and the Community Development Revolving Loan Fund. Department was successful in writing a Rural Development (RD) grant application on 11/27/06 from the RD Intennediary Relending Program (IRP) of which $257,500 was used. FY 2011 BUDGET HIGHLIGHTS Continue seeking qualified applicants to assist in "gap financing" to businesses, creating jobs & investment. # Manage the existing loan portfolio. * Expand the loan program to serve a wider sector of businesses. FY 2010 BUDGET ACCOMPLISHMENTS Maintained the credit quality without any losses to the portfolio. Updating files and improving financial management of the loan financial portfolio. 21 • ♦ BROWNFIELDS ASSESSMENT GRANT 2953-480-470210 BEGINNING CASH 10100 CASH REVENUE 331090 EPA FUNDING Total Revenue TOTAL AVAILABLE EXPENDITURES 780 Site Assessment Grants ENDING CASH CASH Estimated BUDGET ACTUAL BUDGET FY09/10 FY09/10 FY1/11 SO $0 $0 $400,000 $3,306 $396,694 $400,000 $3,306 $396,694 $400,000 $3,306 $396,694 $400,000 $3,306 $396,694 $0 $0 $0 PROGRAM OF SERVICES The City has been awarded $400,000 for Brownfield Revitalization Project funds to be used for Phase I and Phase II Environmental Assessments. FY 2011 BUDGET HIGHLIGHTS The Brownfields Steering Committee will meet and determine project priorities for assessments, participating in public education and outreach efforts and assessments will begin. FY 2010 BUDGET ACCOMPLISHMENTS The required Environmental Professional has been hired through a competitive process, the volunteer Brownfields Steering Committee is being assembled and the Brownfields site inventory has been drafted. 22 2991 NEIGHBORHOOD STABILIZATION GRANT i2991-480-470242 BEGINNING CASH CASH: operating REVENUES 331011 NSP Grant Total Available EXPENDITURES 354 Contract Services - NSP Grant ENDING CASH CASH: operating Amended Estimated BUDGET ACTUAL BUDGET FY09/10 FY09/10 FY10/11 $0 $0 $0 $4,000,000 $1,500,000 $2,500,000 $4,000,000 $1,500,000 $2,500,000 $4,000,000 $1,500,000 $2,500,000 $4,000,000 $1,500,000 $2,500,000 $0 $0 $0 The purpose of Kalispell's NSP grant is to purchase foreclosed upon homes within the City of Kalispell to be placed in a newly formed community land trust and sold to income qualified households. Of these qualifying households, 25% must demonstrate household income of 50% of the area median income and 75% will have household income between 80% and 120% of area median income (addressing what is commonly referred to as workforce housing). FY 2011 BUDGET HIGHLIGHTS Purchased homes will be rehabilitated and placed into the North West Montana Community Land Trust and be sold to income qualified households. FY 2010 BUDGET ACCOMPLISHMENTS Eleven homes have been purchased under this program with a total of eighteen anticipated by the end of the fiscal year. 23 MAINTENANCECOURTYARD FUND: 28 82-480-470240 PROJECTED REVENUE AND FUND SUMMARY BEGINNING CASH CASH: operating REVENUES Gross Rent Receipts Total Available EXPENDITURES Property Management Cost: Debt Service: Total Expenditures ENDING CASH CASH: operating EXPENDITURE SUMMARY / DETAIL 480 470240 354 Maintenance & Operations 480 490500 620 Debt Service estimated ACTUAL BUDGET ACTUAL FY08/09 FY09/10 FY09/10 $47,932 $36,284 $36,284 $72,061 $91,000 $91,000 $119,993 $127,284 $127,284 S58,893 $24,816 $95,000 $30,000 $95,000 $30,000 $83,709 $125,000 $125,000 $36,284 $2,284 $2,284 ACTUAL ACTUAL BUDGET FY07/08 FY08/09 FY09/10 $48,568 $58,893 $75,000 $20,000 $26,090 $24,816 $30,000 $74,658 $83,709 $125,000 PROGRAM DESCRIPTION The Courtyard Maintenance Reserve Fund is budgeted to reflect those costs which are incurred related to our 16 units of housing managed by Community Action Partnership of Northwest Montana. The revenues reflect rent received. The utilities and debt services costs will all be paid by Community Action Partnership per the joint venture agreement with them to manage this housing complex. We need budget authority to simply record the City's share. This is the City's equity in the project. 24 Page No. FUND # 1 5160 Airport Operations $ 295,845 5 4300 FAA Non Primary Entitlement $ 600,000 6 4310 FAA Land Acquisition $ 2,874,559 7 4312 FAA Planning Grant $ 100,000 $ 3,870,404 AIRPORT FUND -operations 5160-430-430310 BEGINNING CASH 10100 Cash 10120 Cash: Reserve - Capital Improvements 10130 Cash: from land sales REVENUES 343062 Commercial Fees 343063 Tie down fees 343069 Hangar Leases 343071 Hangar Site Leases 343101 FBO Lease - Red Eagle Aviation 343102 Ground Leases (Hilton) 343200 Utility Rebates 343620 Fuel Tax 371010 Investment Earnings change in A/R; comp abs. Total Revenue Total Available EXPENDITURES Airport operations Construction/land acquisition Depreciation Total Expenses add back unfunded depreciation ENDING CASH Estimated ACTUAL BUDGET ACTUAL BUDGET FY08/09 FYO9/10 FYO9/10 FY1O/11 $73,713 $57,785 $57,785 $61,481 $30,000 $35,000 $35,000 $35,000 $137,322 $115,470 $115,470 $115,470 $241,035 $208,255 $208,255 $211,951 $ 7,815 $ 11,000 $ 8,000 $ 7,500 $ 3,785 $ 4,000 $ 3,000 $ 4,000 $ 12,210 $ 12,000 $ 9,500 $ 12,000 $ 16,902 $ 18,600 $ 18,600 $ 15,600 $ 16,464 $ 16,500 $ 16,464 $ 16,545 $ 10,419 $ 10,450 $ 10,732 $ 11,054 $ - $ 3,000 $ - $ 1,500 $ 4,778 $ 6,000 $ 5,000 $ 6,000 $ 8,660 $ 8,500 $ 12,400 $ 12,000 $ 1,122 $ 82,155 $ 90,050 $ 83,696 $ 86,199 $323,190 $298,305 $291,951 $298,150 $104,009 $90,050 $80,000 $79,543 $10,926 $115,470 $0 $115,470 $75,912 $86,602 $86,600 $100,832 $190,847 $292,122 $166,600 $295,845 $75,912 $86,602 $86,602 $100,832 10100 Cash: Operating $57,785 $57,785 $61,481 $63,137 10120 Cash: Reserve -Capital Improvements $35,000 $35,000 $35,000 $40,000 10130 Cash: land sales $115,470 $0 $115,470 $0 Total Cash $208,255 $92,785 $211,951 $103,137 $5,000 designated annually to Reserve -Capital Improvements from operating cash. 1 AIRPORT ENTERPRISEFUND-operations FUND:ns .1 1 1 1 EXPENSE SUMMARY ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 Personal Services $ 38,334 $ 61,030 $ 42,500 $ 42,656 Maintenance & Operations $ 69,413 $ 42,979 $ 47,550 $ 36,887 Capital Improvements $ 67,164 $ 10,926 $ 115,470 $ 115,470 Depreciation $ 86,602 $ 100,832 $ 174,911 $ 114,935 $ 292,122 $ 295,845 The goal of the Kalispell City Airport (S27) is to provide the safest possible environment for the conduct of aviation activities for the residents of the Flathead Valley and those visitors who fly into the valley for both business and pleasure. The Kalispell City Airport has completed the necessary environmental and planning criteria to be listed as a NPIAS (National Plan of Integrated Airport Systems) airport and is therefore eligible for federal funding through the AIP (Airport Improvement Program). Current eligible funding means that the FAA will fund up to 95% of certain eligible projects on the airport. These eligible cost include: runways, taxiways, parking ramps, fuel systems, snow removal equipment and buildings, security gates and fencing, lighting, and any projects that could be revenue generating for the airport, such as rental hangars. The City of Kalispell would be responsible for 5% of the federal project and 100% of any non -eligible projects. The Montana State Aeronautics Department has a grant and loan program available to help sponsor's pay for up to 50% of the cost of the sponsor's share of the federal grant. That would reduce the City's share of a federal project to 2.5%. The City of Kalispell would be eligible for these State grants and loans. FY 2011 BUDGET GOALS The goals for the coming year are to continue promoting further hangar development and business development on and around the airport; continue the planning and negotiations for the future upgrades and modernization of the airport; move forward with the available options to mitigate the KGEZ radio tower situation; and to conduct normal operations and maintenance on the airport. All hanger site leases have a 3% annual escalation clause. The ground lease with the Hilton Hotel has a 3% escalation clause. The FBO lease will increase by 2% during this budget year. There are tenants who have expressed a desire to lease and build new hangars as soon as they are certain the upgrade of the airport will take place. Annually, we meet with the Department of Revenue to update the tax rolls and make sure all airport improvements are properly listed. 2 IIL Ir,"YN DI 1113 W11IR, � •1 � 1 � 1 1 01i on M 1. The Airport is ready to move forward with the mitigation of the KGEZ radio towers by working with the Bankruptcy Trustee to remove or reduce the height of the radio towers. 2. The cost associated with the mitigation of the radio towers is not known at this time, however, the costs associated with the removal of the hazard could be divided between federal dollars and the provisions of the Airport TIF that allows for the removal of this aviation hazard. 3. The Airport has non -primary entitlements (NPE) due from the FAA for FY's 2007 thru 2010 of approximately $600,000. These funds will be released as soon as the tower mitigation is settled. These future revenues are shown in the FAA - NON PRIMARY ENTITLEMENT fund (4300). 4. The Airport is prepared to submit two grants to the FAA for reimbursement as soon as the radio towers are mitigated. These two grants are discussed in the FAA AIRPORT - LAND/CAPITAL ACQUISITION fund (4310). 5. The Airport has litigation pending in the District Court dealing with Diamond Air that should work its way through the Court this year. The City is waiting for this litigation to be completed before it opens the issue of whether this through -the -fence operator contaminated city property from an underground fuel tank. 6. The City has retained the aviation consulting firm of Stelling Engineers to advise the City on aviation matters. Their first major task will be to prepare an Environmental Assessment for the FAA. 7. The current FAA approved Airport Layout Plan (ALP) was signed on March 15, 2009. The City Council will be reviewing their options on the upgrade and modernization of the airport. If changes are made to the current ALP, as approved by the FAA, we will need to redraw the plan and go through the review process again before we can submit for reimbursement of funds from the FAA. 8. The Airport Advisory Council continues to be very active in advising the City Manager and the Airport Manager. 9. The Airport Safety Committee has been very active and has recommended several safety changes on the Airport. These recommendations have been implemented. 10. The Airport has almost $1 million in deferred maintenance on the runway and taxiways that will need to be addressed very soon. The industry standard is to 'overlay'asphalt runways every 10 years and to'fog sea]' and re -stripe runways and taxiways every 5 years. This has been deferred pending a complete new runway and taxiway, however, the new taxiway and ramp area installed in 2005 are ready for fog sealing this year. 3 Al"ORT ENTE"RISE FUND -operations 5160-430-430310 ACTUAL ACTUAL BUDGET BUDGET FY07/08 FY08/09 FY09/10 FY10/11 PERSONAL SERVICES: fte's 0.50 0.75 0.50 0.50 110 Salaries $ 32,398 $ 52,408 $ 33,797 $ 33,801 121 Seasonal salary $ 147 $ 1,274 $ 3,267 $ 3,267 153 Health Insurance $ 3,713 $ 4,061 $ 3,030 $ 3,182 155 Retirement $ 2,076 $ 3,287 $ 2,406 $ 2,406 Total Personal Services $ 38,334 $ 61,030 $ 42,500 $ 42,656 Maintenance & Operations: 210 Office Supplies, printing, postage $ 650 $ 549 $ 300 $ 300 218 Non capital equipment $ 3,039 $ 189 $ 1,000 $ 750 335 Dues and Registration $ 260 $ 156 $ 250 $ 150 341 Electricity $ 1,257 $ 1,372 $ 1,500 $ 1,500 345 Telephone/ cell/ internet $ 1,208 $ 991 $ 1,000 $ 1,000 353 Contract Service (FAA Reimb.) $ 15,200 $ - $ - $ - 354 Contract Services - Labor/materials $ 13,518 $ 4,509 $ 7,500 $ 4,500 355 Contract Services - Mowing $ 3,419 $ 869 $ 2,000 $ 1,000 356 Contract Services - Snow Removal $ 3,972 $ 6,945 $ 5,000 $ 5,000 360 Repair & Maintenance $ 5,973 $ 3,967 $ 4,000 $ 3,000 362 Equipment Maintenance $ 655 $ 56 $ 1,000 $ 1,000 367 Maintenance - Grounds $ 680 $ 3,415 $ 2,000 $ 2,000 373 School &Travel $ 1,584 $ 1,045 $ 2,000 $ 1,750 380 Signage $ 219 $ 8 $ 500 $ 300 390 Equipment Rental $ 730 $ 1,570 $ 1,500 $ 1,500 510 Property & Liability Ins. $ 5,854 $ 6,918 $ 6,870 $ 6,000 522 Administrative Transfer $ 4,289 $ 7,610 $ 8,130 $ 4,465 528 Data Processing $ 1,906 $ 2,810 $ 3,000 $ 2,672 0 Capital Reserve funded $ 5,000 $ - $ - $ - Total Maintenance & Operations $ 69,413 $ 42,979 $ 47,550 $ 36,887 Capital Improvements: 951 Red Eagle Aviation $ 10,926 $ 10,926 950 Construction Projects/land acquisition $ 56,238 $ - $ 115,470 $ 115,470 (includes 5% FAA Grant match) $ 67,164 $ 10,926 $ 115,470 $ 115,470 820 Depreciation (unfunded) $ 99,375 $ 75,912 $ 86,602 $ 100,832 Total Airport $ 174,911 $ 190,847 $ 292,122 $ 295,845 u FAA-NONY ENTITLEMENT FUND: 4300-430-430310 BEGINNING CASH 10100 Cash REVENUES Estimated BUDGET BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $0 $0 $0 $0 331129 Non Primary Entitlement due for FY07 thru FY 10 $600,000 $600,000 $0 $600,000 Total Available 354 Tower Mitigation or Capital Improvements Total Expenses ENDING CASH 10100 Cash: Operating Total Cash $600,000 $600,000 $0 $600,000 $600,000 $600,000 $0 $600,000 $600,000 $600,000 $0 $600,000 $0 $0 $0 $0 $0 $0 $0 $0 All NIPAS airports are authorized up to $150,000 per year in Non -Primary Entitlement (NPE) funds from the FAA. These funds are limited to FAA approved projects. The City will be obligated to pay 5% of each project. These projects are submitted annually to the FAA for approval. The amounts in this budget represent the past 4 years of entitlements. An airport can only accumulate four years worth of entitlements before they start losing those entitlements. There is a provision in the rules whereby an airport can allocate their funds to another NIPAS airport in exchange for a reciprocating agreement to return the funds from their allocation at a future date. We have taken advantage of this provision so we will not lose funds. SEE NARRATIVE - FUND 5160 AIRPORT ENTERPRISE FUND 9 FUND:FAA AIRPORT - LAND/CAPITAL ACQUISITION 1 1 1 i 19 BEGINNING CASH 10100 Cash Estimated BUDGET BUDGET ACTUAL BUDGET FY08/09 FY09/10 FY09/10 FY10/11 $0 $0 $0 $0 REVENUES 331128 FAA GRANT REIMBURSEMENT, N end surfacing (Phase 1) $1,381,804 $0 $1,381,804 331129 FAA GRANT REIMBURSEMENT, Land acquisition $1,330,000 $1,492,755 $0 $1,492,755 Total Available $1,330,000 $2,874,559 $0 $2,874,559 EXPENDITURES 940 Capital Improvements $1,381,804 $0 $1,381,804 950 Land Acquisition $1,330,000 $1,492,755 $0 $1,492,755 Total Expenses $1,330,000 $2,874,559 $0 $2,874,559 ENDING CASH 10100 Cash: Operating $0 $0 $0 $0 Total Cash $0 $0 $0 $0 These two grants are eligible for FAA reimbursement. Reimbursement for land acquisitions (331129) is expected once the tower mitigation is completed. Reimbursement for the North End Phase I (33 1128) project will be submitted during the construction phase of the airport upgrade. The City's 5% match has already been paid on these projects. All land acquisitions will come before the City Council for approval. 2 F - PLANNING GRANT FUND: 4312-430-430310 BUDGET FY10/11 BEGINNING CASH 10100 Cash $0 REVENUES 331128 FAA Planning Grant $100,000 Total Available $100,000 EXPENDITURES 940 Capital Improvements $100,000 Total Expenses $100,000 ENDING CASH 10100 Cash: Operating $0 Total Cash $0 The Consulting Engineers will prepare a Master Plan Update to review and amend planning information prepared for the original Airport Master Plan completed in 1999. This Grant will cover 95% of the cost of the Kalispell City Airport Master Plan Update which is intended to provide for future airport development that will meet aviation demands in a feasible financial manner. The Consulting Engineers will prepare the master plan update in accordance with current FAA Circulars. The purpose of the update is to determine the type of airport facilities that are appropriate for the Kalispell City Airport at this time based on current forecast aircraft activity and how the present airport can be modified to provide the required service and meet FAA standards. The Master Plan Update will provide a graphic and written presentation of future development and land uses. It will also establish implementation schedules, technical plan justifications, and future planning processes; and it will incorporate input from the public sector, local pilots, and address concerns ofstate and federal agencies. 7 i CITY OF ! COUNCILCITY iRK SESSION AGEND JUNE i, P.M. COUNCILCITY HALL ! 201 FIRST AVENUE EAST I 19,10y 10y WD]affillp'KNIvi liffew V Of WILTRILI)WINW41.11i 1. 2010/2011 Budget ® Planning & Building ® Community & Economic Development ® Airport I �i� KKK u 1►%two] We Ilkskyl l►`/T!I�:ZKI u7 Reasonable accommodations will be made to enable individuals with disabilities to attend this meeting. Please notify the City Clerk at 758-7756.