E3. Award Airport Runway LightingCITY OF
KALISPELL
MEMORANDUM
To: Doug Russell, City Manager
From: Keith Haskins, PE, Deputy Director of Public Works
Re: Kalispell City Airport Runway Lighting Replacement Project
Date: 9/16/2024
BACKGROUND: The City of Kalispell received a Montana Aeronautics Board grant
administered through the Montana Department of Transportation for airport lighting
improvements at the City Airport. The city is the sponsor of the grant and the Kalispell Airport
Association will administer the project. The project will replace the runway lighting system with
a system which conforms to FAA lighting regulations and must include a Precision Approach
Path Indicator (PAPI) fixture. The contractor must provide an electrical design by a licensed
master electrician and electrical engineer.
BIDDING RESULTS: Bids were received and opened on September 5, 2024, at 2:30 pm. One
responsive bid was received.
Christian's Electrical, LLC - $394,187.00
A2Z Engineering, representing the Kalispell Airport Association, reviewed the bid, the submitted
documentation, and submitted references. Based on their review, Christian's Electrical was
determined to be a responsive and responsible contractor who has successfully completed similar
projects of size and scope.
REQUESTED ACTION: Based on A2Z Engineering's evaluation and review of the bid and
references, staff recommends awarding the base bid and additive alternative to Christian's
Electrical, LLC.
FISCAL EFFECTS: The project will be funded via a 2023 Montana Aeronautics Board grant,
of which the City of Kalispell is the sponsor. Upon Notice to Proceed and a Certificate of
Sponsor's Attorney, funds will be released to the City of Kalispell from the Montana Department
of Transportation, at which time they will be available for draw down requests.
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS:
• Engineer's Recommendation to Award Letter (A2Z Engineering) — Sept 9, 2024
• City of Kalispell - Grant Award Letter
201 1st Avenue E Phone (406)758-7720
Po Box 1997 Public Works Department Fax (406)758-7831
Kalispell, MT 59903 1 1 www.kalispell.com
A2Z Engineering, PLLC • 138 East Center Street, Suite A • Kalispell, MT 59901
Phone: (406) 755-7888 • Fax: (406) 755-7880 • www.a2z-engineering.com
September 9, 2024
City of Kalispell
Public Works Department
Attn: Keith Haskins
Re: Kalispell City Airport Runway Lighting Replacement Project
Engineers Recommendation to Award Letter
To Whom it May Concern
We have evaluated the bid received for the Kalispell City Airport Runway Lighting Replacement
Project. The project consists of;
Schedule 1: Runway Lighting Replacement Project The Kalispell City Airport is seeking bids to
replace their runway lighting system. The runway is 3600 feet with a 155 foot displaced threshold.
There are a total of seven taxiway entrances. The system must include a PAPI light fixture and
conform to all FAA lighting regulations. The contractor is responsible for providing electrical design
by a licensed master electrician or electrical engineer for this project. The contractor is also
responsible to ensure compliance with all FAA regulations with the replacement design that is
provided as part of the project.
The bids were received by QuestCDN until 2:30 PM on SEPTEMBER 5, 2024. The bids were publicly
opened and read aloud in the First Floor Conference Room, 201 First Avenue East, Kalispell,
Montana 59901.
A2Z Engineering has reviewed the low bid and evaluated the submitted documentation and
references of the Low Bidder. The references provided all had favorable recommendations for
the contractor on large and complex commercial electrical projects. There were three references
that responded out of the five we reached out to. All three references have worked with
Christian's Electrical on large complex projects and his company came in on time, within budget,
and there was no concerns related to change orders. The information reviewed shows the
contractor as qualified and capable of fulfilling the project parameters. We find the bid
$394,187.00 (Three Hundred and Ninety Four Thousand One Hundred and Eighty Seven Dollars) to
match the grant funding available and therefore is within the project budget allocated.
All parts of the bid package were submitted as required. We recommend that the City of Kalispell
City Council award the project to Christian's Electrical.
Please call me if you have any questions or concerns.
Sincerely,
Matt Nerdig, PE # 17074
Project Engineer
_oc
MONTANA
Uepartrnent of
Trnnn potation
January 21, 2022
City Of Kalispell
KALISPELL Airport
City Hall, Po Box 1997
Kalispell, MT 59901
Montana Department of Transportation
Subject: KALISPELL Non-federal/2023-Grant
Dear Zack Anderson,
Aeronautics Division
2630Airport Road
PO Box 200507
Helena MT 59620-0507
Greg Gianforte, Governor
Malcolm "Mack" Long, Director
The Montana Aeronautics Board has considered your application for state airport financial assistance at its January
12, 2022 meeting in Helena. We are pleased to inform you the Aeronautics Board has approved funding in support of
the work outlined in your application as follows:
Type of Work Awarded Grant
Install Runway Lighting (HIRL, MIRL) $394,187
[Statutory Emphasis Program]
Grant funds were awarded for one or more specific categories of work. By accepting grant funds, you (the Sponsor)
agree to utilize the awarded funds as specified in the above table.
Division grants may not exceed 100% of sponsor share of actual total project costs. Consequently, you are
prohibited from retaining and must return grant funds that exceed 100% of the actual total project cost. In no case,
may you retain grant funds that exceeds 100% of the actual total project cost.
To obtain your grant, the Aeronautics Division must receive the following documents by June 30, 2023:
1) A signed certificate of sponsor's attorney (template enclosed)
2) A signed copy of the Notice -To -Proceed (template enclosed) or an applicable contract
Alternatively, if you are unable to provide the above documents by the deadline, you may submit a request for an
extension. The request for an extension must be received in the Aeronautics Division office by May 19, 2023.
Please be aware a Loan and Grant Status Report / Closeout Form will be required within 30 days after closure of the
project or board -approved category of work, or within one year following fund distribution, whichever occurs earliest. If
the project is not completed within one year following fund disbursement, the grant or loan recipient must provide a
status report detailing the reason the project has not closed and projected closure date upon which the close-out
report will be filed. In addition, Administrative Rules of Montana § 18.13.407(14) states "Any grant Qr I it rgrgi�i�!]t
which fails to provide the close-out form. status report, or any re uested reimbursement is not eligible for future grant
or loan awards until the deficiency is remedied." An electronic Loan and Grant Status Report / Closeout Form is
available on the MDT loan and grant website at the following location;
htt s://app.mt.gov/loangrant/Home/AccessCode.
Phone: (406) 444-2506 TTY.- (800) 335-7592
Fax: (406) 444-2519 An Equal Opportunity Employer Web Page: www.mdLmLgov/aviation
The Montana Aeronautics Division thanks you for your continued support and interest in airport safety and
development as demonstrated by your financial commitment to this project. Please feel free to contact us if you have
any questions or need any additional information.
Sincerely,
�4
Marc McKee, Bureau Chief
Airports/Airways Bureau
enclosures
cc: Aeronautics File
Phone: (406) 444-2506 TTY.(800) 335-7592
Fax: (406) 444--2519 An Equal Opportunity Employer Web Page: www.mdt.mt.gov/aviation