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08-26-24 City Council Work Session MinutesCITY COUNCIL =OF WORK SESSION MINUTES KALISPELL � August 26, 2024 at 7:00 P.m. g City Hall Council Chambers, 201 First Avenue East Video of this meeting with time stamped minutes can be found at: httl2s://www.kalispell.com/480/Meeting-Videos. A. CALL TO ORDER Mayor Johnson called the meeting to order at 7 p.m. B. ROLL CALL Manor - Mark Johnson: Present Council Member - Kari Gabriel: Present Council Member - Sandy arlson: Present Council Member - Sam Nunnally: Present Council Chair - Chad Graham: Present Council Member - Jed Fisher: Absent Council Member - Sid Daoud: Present Council Member - Jessica Dahlman: Absent Council Member - Ryan Hunter: Present Staff present included Acting City Manager Doug Russell, Public Works Director Susie Turner, Parks and Recreation Director Chad Fincher, Water Superintendent Joe Schrader, and City Clerk Aimee Brunckhorst. C. DISCUSSION Kalispell Golf Association Lease Extension a City Manager Doug Russell provided the staff report. 00:08:59 Council Member Gabriel pointed out a typo in section 8. 00:09:46 Council Member Nunnally asked a question about location. 00.10:19 Council Member Hunter asked a question about maintenance. 00:11:43 Council Member Hunter provided discussion in opposition of this item. 00:15:20 City Manager Russell spoke to the history of municipal golf courses and related history of this one. 00:17:24 Council Member Hunter asked for additional historical information on this item and provided further discussion. Page I of 6 Kalispell City Council Minutes, August 26, 2024 00:18:00 Council Member Graham provided discussion comparing the city airport and the city golf course. 00:19:05 City Manager Russell responded to questions posed. 00:19:35 Council Member Graham provided further discussion. 00:19:48 Council Member Hunter provided further discussion. 00:20:10 Council Member Daoud asked a question. 00:20:26 Council Member Carlson provided discussion about the use of the golf course and the economic benefits tournaments and other golf events bring to the city. 00:21:35 Mayor Johnson provided discussion about incorporating history into the lease agreement. 00:23:31 Council Member Nunnally asked about a presentation related to the use of the golf course. 00:24:13 Council Member Graham spoke to activities besides golfing that happen at the golf course. 00:24:54 Council Member Gabriel referred to previous presentations and Council discussions on this topic and provided discussion. 00:26:47 City Manager Russell summarized what the staff will put together based on council discussion when bringing this item forward at a regular meeting. 2. Lead Line Replacement Costs a City Manager Doug Russell began an introduction of this item. Public Works Director Susie Turner continued the staff report providing a presentation G� and beginning with a history and summary of the lead and copper rules_ 00:30:21 Compliance Period Public Works Director Turner spoke regarding compliance dates and compliance rules related to the lead and copper rules and revisions and how those relate to our municipality. 00:35:15 Lead and Copper Rule Improvements (LCRI) — Proposed Public Works Director Turner went over a proposed timeline and compliance requirements for proposed rule improvements. She then spoke to the differences between LCR and LCRI rules. She spoke to the validation process that has been identified with the rule. 00:41:19 Council Member Daoud asked about the initial inventory requirements. Page 2 of 6 Kalispell City Council Minutes, August 26, 2024 00:42:03 Initial Inventory Status Public Works Director Turner spoke regarding how the initial inventory that has been underway is being completed. She provided an overview of the collection summary. 00:47:14 Council Member Graham asked clarification questions about the plumbing within the home. 00:48:45 Water Superintendent Joe Schrader responded to a question related to internal home plumbing. Director Turner answered further questions posed by Council Member Graham. 00:51:20 Director Turner spoke regarding classifications and a validation process required by DEQ. 00:53:22 Council Member Nunnally asked about homeowner compliance issues. Director Turner spoke to compliance mechanisms. 00:55:57 GIS Map to Excel Worksheet Director Turner spoke to the City's robust data inventory within the Geographic Information System and how it is continually updated. 00:58:31 Council Member Hunter asked about notification procedures. Director Turner answered questions and spoke further regarding the inventory to date. 01:00:15 Council Direction — Funding Lead Service Line Inventory and Replacements Director Turner spoke regarding action items needed and possible funding options. 01:02:16 Council Member Hunter asked questions about timing depending on inventory validation methods/funding. Director Turner answered questions about inventory validation. 01:03:21 Director Turner spoke regarding replacement requirements and funding options and then asked for Council direction. 01:06:06 Council Member Hunter provided discussion in favor of utilizing water fund rates and asked questions about costs. Director Turner spoke regarding estimated costs related to service line replacement. 01:10:50 Council Member Graham provided discussion in favor of utilizing water fund rates related to funding options. 01:12:14 Council Member Daoud provided discussion about costs. Page 3 of 6 Kalispell City Council Minutes, August 26, 2024 01:13:00 Mayor Johnson provided discussion about funding. 01:14:14 Director Turner spoke regarding the timing of the SRF loan application. 01:15:23 Council Members spoke further about funding options. 01:17:03 Mayor Johnson asked for additional information related to rate impacts if the SRF loan were utilized. Director Turner spoke further about information she will work to provide Council. Council Member Graham asked about interest rates related to a city water customer funding option. Council Members and staff spoke further regarding funding options. 01:22:33 Council Member Gabriel asked whether the loan would have to be used if the loan application was submitted. 3. Three Mile Drive Speed Study Discussion lL P City Manager Doug Russell summarized the reason for this discussion. 01:24:15 Council Member Daoud provided a summary of the report. 01:25:00 Council Member Hunter provided discussion about how speed studies are completed and roads constructed. He provided discussion in favor of asking for lower speeds and traffic calming features. 01:29.37 Council Member Daoud asked about jurisdiction related to the speed limits set. 01:30:46 Director Turner spoke regarding jurisdiction and state codes. 01:32:24 Council Member Daoud confirmed that Three Mile is a state route and is within state jurisdiction. 01:33:07 Mayor Johnson and staff spoke to reasoning for commenting on the speed study to MDT. Council provided direction related to comments they would like provided to the Montana Department of Transportation. D. PUBLIC COMMENT Mayor Johnson opened public comment. 01:35:40 Marshall Taylor, Public Comment Mr. Taylor of 670 5th Ave WN spoke as a representative of neighbors of the Warming Center present at the Council meeting and who acted as part of the working group selected by Mark Flateau to engage in discussions with the Flathead Warming Center. Mr. Taylor provided Page 4 of 6 Kalispell City Council Minutes, August 26, 2024 Council with a written hand-out that included a letter from the Warming Center Board of Directors, a subsequent email from mediator Mark Flateau, and a response letter from the neighborhood. He continued with a summary of their understanding of what was requested by Council in relation to the Warming Center and the neighborhood working towards solutions to problems expressed. He provided a summary of initial correspondence and the subsequent meeting and why a further meeting was cancelled by the mediators. Mr. Taylor then spoke to the reply from the neighborhood to the mediators and the response back. 01:39:19 Carlie Tuman, Public Comment Ms. Tuman of 670 5ch Avenue WN spoke regarding growing up near Buffalo Hill Golf Course and all the activities that happen on the property in addition to golfing such as sledding, and Rotarian meetings, and the contributions that the association has made to the community over the years. 01:40:40 Renee Dimler, Public Comment Ms. Dimler of 533 West Wyoming Street thanked Marshall Taylor for representing neighbors and encouraged Council to further consider rescinding the Flathead Warming Center conditional use permit. Seeing no further public comment, Mayor Johnson closed public comment. Public comment received to Mayor and Council via email to publiccomment@kalispell.com can be seen at htti)s://time.ci.kalisi)ell.mt.us/WebLink/Browse.aspx?id=l 28274&dbid=0&repo=Kalispell. E. CITY MANAGER, COUNCIL, AND MAYOR REPORTS City Manager Russell provided the following report: • The Bibler Family Trust is hosting a social on September 5, at 5 pm at the future site of Ashley Creek Park to talk to the public about their plans for the park. The City has received the buy/sell agreement from BNSF for the adjacent wye track and are working on the environmental site assessment to complete the closing. • A sewer utility billing error was found today that affected the August bill. A press release went out today notifying customers and a new bill will be sent out. • A Council work session request for work force housing related to tax increment financing is tentatively scheduled for September 9. Manager Russell will not be present at that meeting so it will be facilitated by Development Services Director Jarod Nygren. • Manager Russell spoke to public comment received about the security and nuisance issues at the former Outlaw Inn and to the lack of resolution of these issues by the current property owners. He explained that if Council would like to be able to enforce issues related to problems with security and nuisance at the former Fairbridge Inn/Outlaw Inn, staff would recommend considering adopting the International property maintenance code or some version of the code. 01:48:55 The Council and Mayor discussed whether to hold a work session to discuss the possibility of maintenance codes and decided not to do so at this time. 01:52:02 Council Member Hunter asked about design standards along the Parkline Trail. Page 5 of 6 Kalispell City Council Minutes, August 26, 2024 01:53:07 Mayor Johnson requested a work session with the League of Cities and Towns related to anticipated legislative session priorities and activities. 01:54:21 Manager Russell responded to how the session platforms are adopted by the Board of Directors for the League. 01:55:28 F. ADJOURNMENT Mayor Johnson adjourned the meeting at 8:55 p.m. Ain ee Brunckhorst, CMC City Clerk Minutes approved on September 3, 2024 UPCOMING ,SCHEDULE City Offices Closed — September 2, 2024 — Labor Day Holiday Next Regular Meeting — TUESDAY, September 3, 2024, at 7:00 p.m. -- Council Chambers Next Work Session September 9, 2024, at 7:00 p.m. — Council Chambers PARTICIPATION Watch City Council sessions live with the agenda and supporting documents or later with documents and time stamped minutes at: https://www.kalispell.com/480/Meeting-Videos. Watch City Council sessions live or later on Charter Cable Ch. 190 or via the City YouTube page at: https://www.youtube.com/Lciiyofkalispellmontana9632/streams. The City does not discriminate on the basis of disability in its programs, services, activities, and employment practices. Auxiliary aids are available. For questions about disability accommodation please contact the City Clerk at 406-758-7756. Page 6 of 6