Budget Work Session - Public SafetyPUBLIC SAFETY
page
Fund No.
1
1000
Police Department
$ 3,831,982
8
2915
Homeland Security -Stonegarden Grant
$ 94,034
10
2916
Drug Enforcement Grant
$ 91,855
12
2917
COPS Technology Program Grant
$ 750,000
13
2918
COPS Hiring Reccovery Program
$ 70,370
15
2919
Law Enforcement Block Grants
$ 112,845
17
1000
Fire Department
$ 2,131,821
21
2230
Ambulance Fund
$ 777,087
25
2957
Fema Grant
$ 431,737
28
4150
Homeland Security Stimulus Grant
$ 1,348,039
30
1001
On -Behalf Payments -Retirement
$ 1,200,000
31
2399
Public Safety Impact Fees
$ 285,740
$ 11,125,510
P""I'LICE DEPARTMENT
FUND: GENERAL 1000-413420140
Personal Services
Maintenance & Operations
Capital Outlay
Debt Service
Transfer to Grant Funds
Total
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
$3,285,189 $3,467,340 $3,448,234 $3,479,182
$190,886 $146,375 $188,500 $191,250
$81,235 $15,000 $0 $80,850
$7,200
$43,812 $27,000 $77,000 $73,500
$3,601,122 $3,655,715 $3,713,734 $3,831,982
The Kalispell Police Department's budget reflects 40 full-time employees. Of these employees, 35 are sworn police officers from the
Chief to entry-level police officer. State and federal guidelines recommend two officers per thousand population for tourism cities of our
size and area. Our current ratio is less than 1.7 per thousand.
In an attempt to get to a manageable vehicle replacement schedule we will purchase three vehicles and minimal equipment through a low
interest Board of Investment loan. This loan will be repaid over a five year period, allowing us to maintain a safe and dependable fleet.
This budget reflects funds from a number of grant opportunities including JAG, Stonegarden, Round Up for Safety, COPS, HIDTA and
MDOT grants programs.
hi 2009 our department responded to 25,417 calls for service. The calls for service include 1,214 accidents, 228 DUI arrests, 121
domestic abuse reports, and 285 arrests for minors in possession of alcohol. Officers issued 6,193 citations, and arrested 1,859 suspects.
The Detective Division investigated 460 cases in 2009. We also continued to build on a nu nber of valuable community partnerships
through involvement in multiple community events.
1
Alk
.Vr-
tl±
LICE DEPARTMENT
FUND: GENERAL 1000413-420140
FY 2011 BUDGET HIGHLIGHTS
Line Item Detail: Kalispell Police Dept.
Personal Services:
110 Reflects contractual salary increases
Supplies:
218 Includes funding for three patrol car MDT terminals
227 Increased in anticipation of expected expenditures
Contract Services:
365 Reduced to reflect anticipated savings
388 Off year for contractual biennial physicals
Transfers:
827 Reduced to reflect anticipated increase in Drug grant funding
828 Transfer to CHRP Grant to fund fourth year of new officer
Capital Outlay:
944 Board of Investments 5-year loan for three vehicles, anticipate only 1 /2 year payment this year
Dispatch:
110 Reflects 2 FTE Records Clerks to replace the current dispatch division.
354 Kalispell share of 911 Consolidated Dispatch Services
FY 2010 BUDGET ACCOMPLISHMENTS
* Better distribution of case load for more effective investigations in the Detective Division
Utilized new space
Specialized investigative training; homicide, computer crimes & domestic violence
Maintained the two School Resource Officer positions
Increased ICOP recorders in patrol vehicles
Hired and in the process of training new officers
Hosted several schools to reduce cost
* Purchased and began development of e-ticketing program
Continued to work through digital radio transition
Successful in obtaining grants to supplant general fund shortfalls
* Continued to move toward 911 integration
FY 2011 BUDGET CONSTRAINTS
Lack of Animal Warden position
Reduction of one SRO from two years ago
Reduced Records Management/Crime Analysis staffing
Reduced Customer Service/Safety and building security with loss of dispatch staffing
Lack of funding for remodel to improve department cohesiveness and effectiveness
3
FUND: GENERAL 1000-413-420140
Detective Division Goals
Increase Sexual(Violent Offender compliance checks
Improve Child Abduction Response Team
Develop protocol for officer involved fatal incident investigations
Improve active violence training at schools
Improve equipment for processing, preserving and analyzing evidence
Patrol Division Goals
Implement e-ticketing system
Implement new dispatch protocols with new 911 center
Continue training with new officers
Continue goal of supplying all patrol cars with ICOP recording system
Have at least two officers fully trained to handle animal complaints
Acquire grant for a full-time DUI officer
Records/Crime Analysis Division
Analyze staffing needs
Develop protocols and space needs for effective and efficient customer service
Assume duties formerly covered by dispatch
Administration
Attempt to improve building security through camera systems that would be monitored at 911 Center
Increase volunteer hours and staffing
Increase reserve officer hours
Continue to develop officers through professional training
Return to a proactive enforcement agency rather than reactive
Complete transition to new records management system
4
LICE DEPARTMENT
FUND: GENERAL 1000-413-420140
POLICE & ADMINISTRATION - FTE's
110
112
114
121
123
125
153
155
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
Personal Services: (see Detectives, Records, Resource officers, )
Salaries and payroll costs
Severance -retirement
Comp time Buyout
Overtime (split w/detectives, estimated)
Special Assignment Overtime
Grants: Spec. overtime/ school overtime
Health Insurance
Retirement
Subtotal Personal Services
Maintenance & Operations:
210 Office Supplies
215 Computer supplies/equipment/maint.
218 Equipment non -capital
220 Investigative Supplies
221 Safety Equipment
225 Major Case Unit supplies
226 SRT Support/supplies
227 Ammo & Supplies
228 Patrol Car Supplies
229 Other Supplies
230 Crime Prevent. Supplies
231 Crisis Negotiations
235 Bike Patrol
237 Reserve Program Supplies
320 Printing
335 Membership Dues
345 Telephone & Communications
354 Contract Services
357 Forensic Analysis/Pathology
358 Shelter/Animal :Vet. Treatment
363 Office Equip Maintenance
29 31 31 30
(1 patrol unfunded) (1 patrol unfunded)
(1 moved to grant)
$1,570,380
$1,685,944
$1,752,605
$1,782,771
$26,681
$27,494
$0
$0
$5,835
$5,587
$6,500
$6,500
$78,311
$63,745
$75,000
$75,000
$28,171
$14,528
$27,500
$27,500
$64,641
$71,231
$0
$0
$281,356
$309,562
$304,105
$306,282
$197,873
$215,019
$230,721
$230,650
$2,253,248 $2,393,110 $2,396,431 $2,428,704
5
$3,922
$3,126
$3,000
$3,500
$5,814
$6,446
$5,500
$5,500
$13,636
$4,024
$4,000
$10,500
$6,289
$5,089
$5,000
$5,000
$4,046
$4,829
$7,000
$7,000
$367
$549
$2,000
$2,000
$3,883
$3,911
$5,000
$5,000
$12,912
$14,705
$15,000
$17,000
$24,785
$14,579
$13,000
$13,000
$3,494
$3,055
$3,500
$3,500
$1,381
$1,399
$2,000
$2,000
$1,746
$132
$1,500
$1,500
$1,325
$374
$1,000
$1,000
$32
$1,357
$2,000
$1,000
$5,490
$4,728
$5,000
$5,000
$1,534
$1,074
$1,000
$1,250
$15,299
$14,842
$15,000
$15,000
$3,308
$4,943
$8,000
$7,000
$2,918
$3,835
$3,000
$4,000
$1,023
$755
$6,500
$6,500
$3,005
$1,580
$2,000
$2,000
con't
LICE DEPARTMENT
FUND: GENERAL 1000-413-420140
EXPENDITURE DETAIL - CONTINUED
365 Mandatory maint. & licensing/software
369 Radio Maintenance
373 School & Travel
375 Regional Training (reimbursed)
376 Testing (reimbursed)
380 Training Supplies
388 Medical Services*
391 Prisoners Medical Treatment
392 Prisoners Room & Board
Subtotal Maintenance & Operations
420142 Records Division: FTE's
110 Salaries
121 Overtime
153 Health Insurance
155 Retirement
Total Records Personal Services
Dispatch Services: FTE's
100 Personal Services
215 Dispatch M & 0
354 Contract Services 911 -Dispatch
Total Dispatch -contract services
Debt Service:
610/620 Debt Service - BOI loan 12 year est. -5 year loan
Total Debt Service
Capital Outlay:
944 BOI-loan police cars (offset with loan revenue)
944 Radio/light bars/equipment
Subtotal Capital Outlay
Subtotal Police & Administration
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
$19,112
$20,769
$21,500
$20,000
$2,705
$2,584
$2,500
$2,500
$26,976
$19,514
$26,000
$26,000
$17,784
$2,304
$15,000
$15,000
$0
$0
$2,000
$2,000
$1,892
$2,319
$2,000
$2,000
$5,950
$3,296
$8,000
$4,000
$258
$257
$500
$500
$0
$0
$1,000
$1,000
$190,886
$146,375
$188,500
$191,250
2
$71,499
$7,500
$15,690
$9,984
$0
$0
$0
$104,673
7
8.5
8.5
0
$419,433
$441,292
$460,212
$6,370
$4,835
$9,500
$359,786
$425,803
$446,127
$469,712
$359,786
$7,200
$75,000
$81,235 $15,000 $0 $5,850
$81,235 $15,000 $0 $80,850
$2,951,172 $3,000,612 $3,054,643 $3,172,463
con't.
6
DEPARTMENTPrOLICE
FUND: GENERAL 1000413-420140
DETECTIVES FTE's
420141 Personal Services:
110 Salaries
121 Overtime
153 Health Insurance
155 Retirement
Total Detectives
RESOURCE OFFICERS FTE'S
420144 Personal Services:
110 Salaries and payroll costs
153 Health Insurance
155 Retirement
Total Resource officers
Operating Transfers:
827 To Drug Fund 2916
828 Transfer to Cops Hiring Recovery Program Grant fund 2918
829 Transfer to Block Grant2919
Total Operating Transfers
Animal Control:
420145 Personal Services
Total Animal Control
GRAND TOTAL POLICE BUDGET
•
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
5
5
5
5
$296,556
$315,589
$327,330
$333,564
$13,097
$12,002
$20,000
$20,000
$45,980
$53,602
$54,325
$49,574
$38,059
$41,484
$44,111
$44,951
$393,692
$422,677
$445,766
$448,089
3
3
2
2
$117,980
$144,076
$107,306
$108,087
$20,353
$16,301
$14,713
$15,432
$15,201
$18,855
$14,306
$14,411
$153,534
$179,232
$136,325
$137,930
$43,812
$0
$49,000
$48,500
$20,000
$20,000
$27,000
$8,000
$5,000
$43,812
$27,000
$77,000
$73,500
1
1
0
0
$58,912
$26,194
$0
$0
$58,912
$26,194
$0
$0
$3,601,122
$3,655,715
$3,713,734
$3,831,982
7
A ,;, STONEGARDEN
GRANT
• 1 40
BEGINNING CASH
Cash on Hand
REVENUES
331112 Homeland Security Grant
TOTAL REVENUE
TOTAL AVAILABLE
EXPENDITURES
Crime Control
ENDING CASH
Cash on Hand
Program began March 2010 (one quarter)
amended
Estimated
BUDGET
ACTUAL
BUDGET
FY09/10
FY09/10
FY10/11
$0
$0
$0
$97,548
$3,514
$94,034
$97,548
$3,514
$94,034
$97,548
$3,514
$94,034
$97,548
$3,514
$94,034
$0 $0 $0
8
HOMELAND SECURITY - STONEGARDEN GRANJ
I • i 41
amended
BUDGET BUDGET
FY09/10 FY10/11
Personal Services:
121 Overtime & payroll costs $33,000 $29,486
Total Personal Services $33,000 $29,486
Materials and Services:
218 Small Equipment $7,965 $7,965
Total Materials & Services $7,965 $7,965
Capital Outlay:
940 Equipment $56,583 $56,583
Total Capital Outlay $56,583 $56,583
TOTAL $97,548
PROGRAM DESCRIPTION
For operation, overtime and benefits totally $29,486 and equipment totalling $64,548. This is 100% Federally funded.
Grant period is October 1, 2009 to December 31, 2011
$94,034
Le
".MUG ENFORCEMENT GRANT
FUND: 2916-413420140
BEGINNING CASH
Cash on Hand
REVENUES
331020 HIDTA Grant
331022 County Drug Grant
383001 General Fund Transfer
TOTAL REVENUE
TOTAL AVAILABLE
EXPENDITURES
Crime Control
ENDING CASH
Cash on Hand
Estimated
BUDGET
ACTUAL
BUDGET
FY09/10
FY09/10
FY10/11
$0
$0
$9,030
$11,000
$37,000
$49,000
$7,300
$25,000
$26,730
$11,000
$32,100
$48,500
$97,000
$59,030
$91,600
$97,000
$59,030
$100,630
$94,646
$50,000
$91,855
$2,354 $9,030 $8,775
10
DRUG ENFORCEMENT GRANT
FUND: 2916-413-420140
_............ .
Personal Services:
110
Salaries and payroll costs
121
Overtime -grant
153
Health Insurance
155
Retirement
Total Personal Services
Materials and Services:
210 Office Supplies
354 Contract Services
Total Materials & Services
TOTAL
BUDGET BUDGET
FY09/10 FY10/11
FTE's 1 1
$49,387
$62,650
$11,000
$11,000
$13,204
$6,363
$6,655
$8,443
$80,246
$88,455
$400 $400
$4,000 $3,000
$4,400 $3,400
$84,646 $91,855
The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs
and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency
task force concept is intended to ensure a well -coordinated county -wide drug enforcement program whose purpose is to
attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers.
11
COPS TECHNOLOGY PROGRAM GRANT
• , i,
BEGINNING CASH
Cash on Hand
REVENUES
331020 FEDERAL Grant
TOTAL REVENUE
950 Crime Control
ENDING CASH
Cash on Hand
Estimated
BUDGET
ACTUAL
BUDGET
FY09/10
FY09/10
FY10/11
$0 $0 $0
$750,000 $0 $750,000
$750,000 $0 $750,000
$750,000 $0 $750,000
$0 $0 $0
COPS Grant awarded the City to be used toward technology equipment in a shooting facility for training.
Grant expires 3/10/2012
12
CHRP GRANT -Cops Hiring Recovery Program Gra
• 1 •i
,. ,
BEGINNING CASH
10100 Cash on Hand
REVENUES
331025 COPS HIRING RECOVERY PROGRAM GRANT
383001 General Fund Transfer (25% to fund 4th year)
TOTAL REVENUE
TOTAL AVAILABLE
EXPENDITURES
Crime Control
ENDING CASH
Cash on Hand
Program began March 2010 (one quarter)
Estimated
BUDGET
ACTUAL
BUDGET
FY09/10
FY09/10
FY10/11
$0
$0
$0
$214,229
3 year allocation $214,229
$10,000
$71,410
$20,000
$5,000
$20,000
$234,229
$15,000
$91,410
$234,229
$15,000
$91,410
$0
$15,000
$70,370
$234,229
$0
$21,040
13
r r GRANTii Program Gr.i
• i 41
BUDGET BUDGET
FY09/10 FY10/11
Personal Services: FTE's 1 1
110 Salaries and payroll costs $51,387
$49,878
153 Health Insurance $13,204
$13,770
155 Retirement $6,655
$6,722
Total Personal Services $71,246
$70,370
TOTAL $71,246 $70,370
The Police Department applied for and received a grant for the COPS Hiring Recovery Program (CHRP) to hire one police officer.
The grant award is to pay the salary and benefits of an entry level police officer for three years with the agreement
that the City of Kalispell retain that position for a fourth year. The General Fund match will ensure the funds to retain the position
for the fourth year.
14
LAW
FLTND: 2919-413420140
REVENUE PROJECTION t SUMMARY
BEGINNING CASH
Cash on Hand
REVENUES
334013
MDOT Equipment Grant / Radio Grant
334011
DUI Task Force/Safe Kids Safe Communities
334015
MDOT Special Traffic Enforcement
331021
JAG Grant 2009-SB-B9-2013
331022
JAG Grant 2009-DJ-BX-0132
331023
Bullet Proof Vest partners
331024
Roundup for Safety grant
335082
911 reimbursement
342015
School District Overtime
365020
Private Donation
383001
Transfer from General
Total Revenue
Total Available
EXPENDITURES
Crime Control
ENDING CASH
Cash on Hand
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
$12,423 $6,135 $6,135 $4,715
$281,359
$6,000
$3,809
$16,000
$40,000
$46,506
$40,000
$57,224
$49,974
$7,250
$10,595
$0
$10,595
$7,850
$5,000
$4,600
$5,000
$762
$5,000
$12,000
$9,288
$0
$20,000
$14,626
$20,000
$5,906
$0
$600
$0
$27,000
$8,000
$8,000
$5,000
$318,865
$158,819
$141,415
$108,845
$331,288
$164,954
$147,550
$113,560
$325,153
$161,195
$142,835
$112,845
$6,135
$3,759
$4,715
$715
15
GRANTSLAW ENFORCEMENT
FUND: 2919413-420140
Personal Services:
110
Salaries and payroll costs -dispatch
125
Overtime -DUI Task force
126
Overtime -Holiday Reimbursement
127
Overtime -School district
155
Retirement
Total Personal Services
Maintenance & Operations:
218 JAG grant -Automated Ticketing equip/supplies
219 Equipment: in car video
220 Other equipment from donations
221 Bullet Proof Vests
Total Maintenance & Operations
Capital Outlay:
940 Equipment
941 Rifles for SWAT team donation
944 Vehicles
Total Capital
Qom
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
$4,000
$0
$706
$10,000
$10,000
$40,000
$40,000
$20,000
$20,000
$4,000
$0
$706
$78,000
$70,000
$1,635
$0
$37,095
$17,845
$21,307
$0
$0
$10,000
$132
$10,546
$5,000
$5,000
$4,895
$0
$5,600
$10,000
$27,969
$10,546
$47,695
$42,845
$314,196
$306,553
$0
$0
$24,600
$7,348
$0
$0
$24,115
$0
$35,500
$0
$362,911
$313,901
$35,500
$0
$390,880
$325,153
$161,195
$112,845
FY 2010 BUDGET ACCOMPLISHMENTS
Converted all vehicles and portable radios to P25 Digital radios
Purchased a 4WD patrol vehicle through JAG Grant
Acquired funding and began development process to purchase an automated ticketing system to allow officers to utilize their time on the
street more efficiently and assist with records keeping in the police department and the court.
Replaced aging bullet proof vests
FY 2011 BUDGET HIGHLIGHTS
Integration of Automated Ticketing System -JAG Grant
Continue replacement schedule for bullet proof vests
Continue to utilize MDOT funds for DUI & Special Traffic Enforcement
16
FIRE DEPARTMENT
FUND: 1000-416420400;420470
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
Personal Services
$2,334,251
$2,241,796
$2,124,463
$1,950,000
Maintenance & Operations
$200,034
$110,451
$115,850
$115,800
Capital Outlay
$5,250
$9,242
$0
$0
Debt Antercap Loan
$36,407
$69,915
$68,025
$66,021
$2,575,942
$2,431,404
$2,308,338
$2,131,821
PROGRAM DESCRIPTION
Core Values
Personal Responsibildy, Honesty, and a Positive Attitude
Vision
'Protecting our community with the highest level ofprofessionalism"
17
FIRE DEPARTMENT
FUND: 1000-416-420400;420470
FY 2011 BUDGET HIGHLIGHTS
Respond and mitigate nearly 4000 Fire, EMS, and Hazardous Material incidents in a safe manner.
Train and recertify our personnel in fire, emergency medical, technical rescue, and hazardous materials.
Apply for grants to support safety equipment, emergency medical equipment, staffing, and remodel of Station 61.
Test all apparatus, hose, and ladders in compliance with standards.
Explore contracting with DNRC for Wildland response.
Continue Wellness Program to reduce injuries and annual physicals.
Fire Company Inspection Program
FY 2010 BUDGET ACCOMPLISHMENTS
Responded to over 3500 Fire and EMS responses in 5 minutes or less 90% of the time.
Adopt the 2009 International Fire Code
Performed plan review, alarm testing, and water supply planning
Continued to support the Volunteer Chaplain's program with the Police Dept.
Delivered Prevention messages through the media, public tours, school tours, and civic groups.
Provided 32 hours oftraining each month to each firefighter/paramedic.
Tested all apparatus, hose, and ladders in compliance with ISO/NFPA
Operated the regional hazardous material response team, hosted a 40 hour technician course,
Managed FEMA grant for Computer Aided Dispatch Center
Applied for FEMA equipment and SAFER grant
Performed many hours of relationship building with rural fire departments
18
FIRE DEPARTMENT
FUND: 1000416420400;420470
EXPENDITURE DETAIL
420400 of Fire Operations
Personal Services: FI'E'S
110 Salaries
110 Salaries -Prevention
112 Salaries- Severance, comp time buyout, Kelly Days
121 Overtime
153 Health Insurance
155 Retirement
Total Operations/Personal Services
Maintenance & Operations:
210 Office Supplies
213 Small Office Equip
215 Computer Supplies
218 Equipment (Non Capital)
221 Safety Equipment
224 Janitorial Supplies
241 Consumable Tools/Uniforms
314 Private Hydrant Rental
320 Printing & postage
322 Books/Fire Prevention week materials
333 Subscription/fire codes/ publications
335 Membership & Dues
341 Electricity -station 62
342 Water
344 Natural Gas -station 62
345 Telephone & Communications
354 Contract Services
358 MT F/F Testing Consortium
362 Equipment Maintenance
366 Building Maintenance - station 62
369 Radio/pager- Equip.& Maintenance
373 School & Travel
379 Meetings
380 Training
388 Physicals & immunization
Total Operations/M & O
ACTUAL
ACTUAL
BUDGET
BUDGET
I
FY07/08
FY08/09
FY09/10
FY10/11
29.6 29.9 29.9
$1,749,916
$1,185
$90,219
$272,568
$220,363
$1,669,526
$27,561
$58,041
$262,724
$223,944
$1,591,321
$42,500
$19,153
$255,661
$215,828
$1,456,971
$33,134
$0
$25,000
$243,487
$191,408
$2,334,251
$2,241,796
$2,124,463
$1,950,000
$2,866
$1,982
$1,350
$1,350
$13,608
$0
$400
$500
$1,919
$68
$500
$850
$25,740
$3,342
$7,500
$7,500
$30,073
$0
$11,000
$15,000
$1,510
$1,326
$1,450
$1,500
$19,505
$14,705
$11,400
$15,000
$5,078
$4,756
$5,500
$0
$1,635
$692
$700
$700
$202
$657
$1,000
$1,000
$1,440
$371
$500
$250
$656
$1,005
$250
$350
$10,525
$9,495
$10,000
$9,500
$2,111
$2258
$2,800
$0
$21,327
$19,805
$15,000
$10,000
$13,461
$14,382
$8,500
$8,500
$7,506
$11,591
$8,000
$8,000
$1,000
$0
$1,000
$0
$9,572
$12,013
$6,500
$6,500
$2,979
$3,837
$1,500
$2,500
$8,082
$4,812
$15,500
$10,500
$14,253
$1,197
$2,500
$2,500
$550
$637
$500
$500
$2,945
$1,520
$2,500
$13,300
$1,491
$0
$0
$0
$200,034
$110,451
$115,850
$115,800
19
FIRE DEPARTMENT
FUND: 1000-416-420400;420470
EXPENDITURE DETAIL-Con't.
ACTUAL
ACTUAL
BUDGET
BUDGET
I
FY07/08
FY08/09
FY09/10
FY10/11
420400 Debt Service:
610 Debt Retirement: Fire Engine & Ladder truck $24,857 $49,559 $51,550 $53,578
620 Interest $11,550 $20,356 $16,475 $12,443
Total Debt Service $36,407 $69,915 $68,025 $66,021
Capital Outlay
940 Radio match 2009 $5,250 $9242 $0 $0
Total Capital Outlay $5,250 $9,242 $0 $0
TOTAL FIRE DEPARTMENT $2,575,942 $2,431,404 $2,308,338 $2,131,821
FF PPE replacement
FF unifomvbcots replacement
20
AMBULANCEFUND
FUND: 2230-440420730
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100 CASH: operating
Total Cash Available
REVENUES
342050 Fees for Services
Write - offs, uncollectible Medicare, etc. 46%
Net collections
342052 Out of City surcharge
342070 County EMS Levy
371010 Interest Earnings/donations
Total Revenue
Total Available
EXPENSES
Ambulance Service
Capital Outlay
Total Expense
ENDING CASH
Total cash available
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
$8,486 $2,470 $2,470 $100,960
$8,486 $2,470 $2,470 $100,960
$1,397,241
($644,811)
$1,425,000
($660,000)
$1,200,000
($550,000)
$1,200,000
($550,000)
$752,430
$2,841
$88,346
$106
$765,000
$0
$90,000
$0
$650,000
$190
$88,000
$300
$650,000
$0
$102,000
$500
$843,723
$855,000
$738,490
$752,500
$852,209
$857,470
$740,960
$853,460
$849,739
$0
$789,667
$37,500
$640,000
$0
$727,087
$50,000
$849,739
$827,167
$640,000
$777,087
$2,470
$30,303
$100,960
$76,373
21
AMBULANCEFUND
FUND: 2230-440-420730
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
Personal Service
$682,754
$683,490
$631,410
$553,638
Materials and Services
$176,759
$166,249
$158,257
$173,449
Capital Outlay
$37,405
$0
$37,500
$50,000
Replacement Reserve
$0
$0
$0
$0
$896,918
$849,739
$827,167
$777,087
Providing Advanced and Basic Life Support transport servicein a timely and professional manner.
FY 2010 BUDGET ACCOMPLISHMENTS
Responded to 2779 EMS responses.
Recertified 14 Paramedics
Continue to look for ways to increase revenue and reduce operating costs.
Introducing more EMT-Basic/Firefighter positions into the program to reduce personnel costs
continue providing ALS services.
PW
AMBULANCEFUND
FUND: 2230-440420730
Personal Services: FTE's
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
9.40 9.10 9.10
110
Salaries & Wages
$508,112
$513,270
$475,779
$405,542
112
Severance -retirement
$543
$6,000
$0
$0
113
Kelly Workback
$0
$1,060
$10,000
$10,000
121
Overtime
$22,564
$16,498
$6,038
$6,000
153
Health Insurance
$87,500
$81,830
$79,149
$78,704
155
Retirement
$64,035
$64,832
$60,444
$53,393
Total Personal Services
$682,754
$683,490
$631,410
$553,638
Materials and Operations
210
Office Supplies
$2,020
$662
$1,000
$750
213
Small Office Equipment
$108
$172
$200
$200
215
Computer Supplies
$4,689
$2,721
$2,000
$2,000
218
Equipment - Non -Capital
$5,809
$126
$2,000
$2,000
231
Gas and Oil
$13,074
$9,114
$10,000
$10,000
241
Consumable Tools/uniforms
$7,376
$2,906
$5,000
$5,000
312
Postage
$2,726
$2,066
$3,000
$3,000
320
Printing
$1,210
$323
$500
$500
345
Telephone & Communications
$2,316
$2,303
$700
$700
353
Audit
$335
$500
$500
$500
354
Paramedic Recertification
$7,969
$9,957
$8,000
$8,000
358
MT F/F Testing Consortium
$500
$0
$500
$0
359
Collection Serv./Credit Card Fees
$378
$718
$500
$500
362
Equipment Maintenance
$2,174
$5,345
$3,500
$3,500
369
Radio Maintenance
$3,637
$50
$2,500
$2,500
373
School & Travel
$5,334
$3,247
$0
$0
380
Training
$700
$4,560
$3,000
$8,000
388
Exposure Testing/Immun.
$618
$3,755
$5,000
$22,500
391
Treatment -Medical Supplies
$50,424
$42,460
$38,000
$35,000
510
Property & Liability Ins. $1,500/$14,600
$17,807
$16,627
$17,134
$16,100
521
Central Garage Transfer
$7,000
$7,500
$8,000
$9,000
522
Administrative Transfer
$34,837
$40,739
$36,078
$33,010
528
Data Processing Transfer
$5,718
$10,398
$11,145
$10,689
Total Materials and Operations
$176,759
$166,249
$158,257
$173,449
con't.
23
AMBULANCEFUND
FUND: 2230-440-420730
EXPENDITURE DETAIL - Con't.
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
EMS Capital Expenses
944 Command vehicle 50% with Fire
$5,250
$0
$0
$0
940 Replacement defibrillator
$32,155
$0
$7,500
$0
943 Ambulance
$0
$0
$30,000
$50,000
Total Capital Outlay
$37,405
$0
$37,500
$50,000
Total Ambulance
$896,918
$849,739
$827,167
$777,087
24
FIRE GRANTS -FEMA, ETC.
FUND: 2957416-420400
PROJECTED REVENUE AND FUND SUMMARY
BEGINNING CASH
10100
CASH: operating
REVENUES
331113
FEMA Grant #7 - 911 CAD system
331114
County 911 match for CAD system
331118
AFG Grant/ FEMA #8 $120,000+17,000
331120
Hazmat Tech Train Grant
334020
Regional Hazardous Materials Team Reimb.
334021
Hazmat Grant
334122
INCIDENT REIMB/Wildland fire
365001
Heritage Program donation
365020
Donations/Roundup for Safety
334013
Radio Grant
Total Revenue
Total Available
EXPENDITURES
M&O
Capital Outlay
Total Expenditures
ENDING CASH
CASH: operating
Amended
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
$53,713
$33,933
$33,933
$62,572
$0
$732,701
$732,701
$0
$0
$183,175
$183,175
$0
$22,558
$137,000
$0
$137,000
$34,000
$0
$0
$0
$0
$60,000
$0
$60,000
$44,167
$44,167
$44,167
$44,167
$0
$130,000
$0
$130,000
$15,000
$0
$0
$0
$344
$6,000
$4,900
$6,000
$64,696
$0
$0
$0
$180,765
$1,293,043
$964,943
$377,167
$234,478
$1,326,976
$998,876
$439,739
$129,056
$402,893
$19,795
$428,937
$71,489
$924,083
$916,509
$2,800
$200,545
$1,326,976
$936,304
$431,737
$33,933
$0
$62,572
$8,002
25
FIRE GRANTS -FEMA, ETC.
FUND: 2957-416420400
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
Personal Services $124,980
$21,363
$178,000
$178,000
Maintenance & Operations $189,007
$107,693
$224,893
$250,937
Capital Outlay $32,282
$71,489
$924,083
$2,800
$346,269
$200,545
$1,326,976
$431,737
PROGRAM DESCRIPTION
Federal Grant Funds which the City can apply for to fund equipment and reimburse salaries and overtime related to
hazmat and other emergencies.
FY 2011 BUDGET OBJECTIVES
Will apply for all available grants for staffing and equipment.
Will explore wildland contracting with DNRC
Continue to manage State HazMat Team
26
FIRE GRANTS -FEMA, ETC.
FUND: 2957416-420400
Personal Services: Reimbursable
110
Salaries - Regional Hazmat Reimb
121
Overtime - Regional Hazmat Reimb
153
Health Insurance - Regional Hazmat Reimb
155
Retirement - Regional Hazmat Reimb
Total Personal Services
420400
Maintenance & Operations: misc. donations
229
Materials - Regional Hazmat Reimb
218
Equipment (non -capital)
221
Safety Equipment - Roundup for Safety
354
Haz Tech Training Grant
373
Travel - Regional Hazmat Reimbursable
420410
Pass Thru Hazmat
121
OT - Pass Thru Hazmat
218
Equipment - Pass Thru Hazmat
373
Travel - Pass Thru Hazmat
420411
Homeland Security Grant
218
Equip/Homeland Sec HSGP
420412
FEMA #5/#6 GRANT REQUEST
944
Ladder Truck(FY07)/Prevention & Safety(08)
420413
CAD SYSTEM/FEMA #7 GRT REQUEST
940
AFG Regional CAD System(carryover)
420414
FEMA #8 GRANT REQUEST
218
AFG Equipment and Safety
420415
Heritage Program Grant
940
Heritage Program Grant
420420
Wildland Fire OT
126
Wildland Fire OT
420450
Homeland Security Grant
940
Hazmat Tow Vehicle
940
Radio Grant/Formerly COPS Radio Grant
420500
Meridan Gas Spill
Total FEMA/ other public safety budgets
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
$51,176
$639
$10,000
$10,000
$2,699
$15,000
$15,000
$0
$1,564
$1,564
$6,053
$1,315
$1,436
$1,436
$59,928
$1,954
$28,000
$28,000
$39
$0
$6,000
$6,000
$26,367
$32,197
$19,768
$45,812
$0
$6,000
$6,000
$30,000
$34,000
$0
$0
$4,931
$0
$20,000
$20,000
$61,337
$66,197
$51,768
$77,812
$13,470
$19,409
$20,000
$20,000
$25,651
$15,401
$31,125
$31,125
$950
$3,537
$5,000
$5,000
$40,071
$38,347
$56,125
$56,125
$21,121
$0
$0
$0
$5,282
$0
$0
$0
$0
$0
$915,876
$0
$79,948
$22,558
$137,000
$137,000
$6,793
$8,207
$2,800
$0
$130,000
$130,000
$27,000
$0
$0
$0
$64,696
$0
$0
$51,582
$0
$0
$0
$346,269
$200,545
$1,326,976
$431,737
27
11[10MELAND SECURITY STIMULUS GRANT
FUND: 4150-416-420400
BEGINNING CASH
10100 CASH:
REVENUES
331115 Homeland Security Grant 97.067 HSGP
Total Revenue
Total Available
Capital Improvements
Total Expenditures
ENDING CASH
CASH:
Amended
Estimated
BUDGET
ACTUAL
BUDGET
FY09/10
FY09/10
FY10/11
$o
$o
$1,348,039
$1,348,039
$0
$1,348,039
$1,348,039
$1,348,039
$0
$1,348,039
$1,348,039
$0
$1,348,039
$1,348,039
$0
$1,348,039
$0
$o
$0
w
HOMELAND SECURITY STIMULUS
FUND: 4150-416-420400
Amended
BUDGET BUDGET
FY09/10 FY10/11
420400 Homeland Security Grant
Capital Construction:
928 Project Manager contract / with Building Dept. $38,000
928 Homeland Sec /FIRE HALL REMODEL $1,348,039 $1,310,039
$1,348,039 $1,348,039
Resolution 5415, dated Feb. 16, 2010 accepts the grant.
29
BEHALFChN
FUND: 1001 GENERAL-.400-420140.... 420400
I IN WIN OWN III!.. 1, . •
Beeinnine Cash
CASH: Operating
Revenue
336020 INTERGOVERNMENTAL
Total Available
Expenditure
RETIREMENT
155 Police
155 Fire & Ambulance
Ending Cash
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
$0
$1,300,000
$0
$1,200,000
$0
$1,200,000
$1,062,581
$1,300,000
$1200,000
$1200,000
$543,788
$600,000
$600,000
$600,000
$518,793
$700,000
$600,000
$600,000
$1,062,581
$1,300,000
$1,200,000
$1200,000
Cash Cary Over $0 $0
PROGRAM DESCRIPTION
On -behalf payments are payments made by the State of Montana into the State Retirement Fund
on behalf of Police and Firemen. No funds come through the City's bank, nor do we write any checks.
Recognition of the benefit is a requirement of GASB 24 (Governmental Accounting Standards Board).
The State pays 32.61 % (of payroll) for fire and 29.37% for police.
$0 $0
30
IMPACT FEES
FUND: 2399
REVENUE PROJECTION
Beginning Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
Revenue
341072 POLICE (less admin)
341072 5% Admin
341073 FIRE (less admin)
341073 5% Admin
371010 Interest Revenue -distrubuted to cash accts
Total Revenue
Total Available
Expenditure
900 Fire Department (me debt service, less impact review)
Police Department (less impact review)
Administrative transfer
Admin: Fire for review
Admin-Police for review
Total Expenditures
Ending Cash
10100 Cash: Administration 5%
10172 Cash: Police
10173 Cash: Fire
Total Cash
Estimated
ACTUAL
BUDGET
ACTUAL
BUDGET
FY08/09
FY09/10
FY09/10
FY10/11
$11,708
$4,834
$4,834
$2,534
$17,165
$23,162
$23,162
$28,456
$213,191
$136,166
$136,166
$194,312
$242,064
$164,162
$164,162
$225,302
$5,451
$4,750
$6,000
$6,000
$287
$250
$300
$300
$74,871
$64,125
$90,000
$90,000
$3,940
$3,375
$4,500
$4,500
$3,922
$4,000
$2,500
$2,500
$88,471
$76,500
$103,300
$103,300
$330,535
$240,662
$267,462
$328,602
$155,050
$200,060
$35,060
$259,940
$0
$20,000
$0
$20,000
$10,000
$7,100
$7,100
$4,800
$1,324
$500
$0
$500
$0
$500
$0
$500
$166,374
$228,160
$42,160
$285,740
$4,834
$3,803
$2,534
$1,534
$23,162
$7,775
$28,456
$14,556
$136,166
$925
$194,312
$26,772
$164,162
$12,502
$225,302
$42,862
31
IMPACT FEES
FUND: 2399
413
420140 Police Department -available funds
354 Impact fee review from adm. 5%
Subtotal Police
416
420400
Fire Department -available funds
354
Impact fee review from adin. 5%
610
Principal -Fire Truck
620
Interest - Fire Truck
944
CAPITAL FIRE TRUCK
Subtotal Fire
522 Administrative charge
Subtotal Administration
ACTUAL
ACTUAL
BUDGET
BUDGET
FY07/08
FY08/09
FY09/10
FY10/11
$20,000 $20,000
$0 $500 $500
$0 $0
$20,500
$20,500
$165,000
$225,000
$1,324
$500
$500
$23,750
$24,750
$25,750
$11,301
$10,310
$9,190
$120,000
$0
$0
$156,375 $200,560 $260,440
$10,000 $7,100 $4,800
$0 $10,000 $7,100 $4,800
Total $0 $166,375 $228,160 $285,740
Impact fees were recently adopted by the City Council. An Impact Fee committee oversees the recommendations for use
of these funds. The fire department purchased a a portion of a ladder truck with impact fees and a portion of related debt
Impact fees can be used for capital purchases related to growth.
5% of the impact fees is for administration and will be used to pay the review fees and fund admin.
Amounts budgeted are amounts anticipated to be available for fire and police purchases of items approved
on their capital improvement plan. Capital purchases must have a 10 year life.
The Fire Department is hoping to find a used Wildland Fire Tender and will use budget authority for purchase.
32