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2. 2010/2011 BudgetGENERALFUND Revenue FUND: 1000 PROPERTY TAXES: (Real Estate, Personal, PILOT, Penalty & Int.) BUSINESS LICENSES: (alcohol, amusement, planning, signs, zoning, animal INTERGOVERNMENTAL REVENUE: (MV Ad Valorem, Gaining, HB124 Entitlement) FINES AND FORFEITURES: (Court fines & fees, Technology fees) CHARGES FOR SERVICES: (Admin Chg., franchise, garage transfer, KPD reimbursements) MISC. REVENUE (Golf Course, Kidsport Reimb., operating transfer Health, Auction, Inception of lease (police cars)) INVESTMENT REVENUE: ESTIMATED PROPOSED BUDGET I ACTUAL BUDGET FY09/10 FY09/10 FY10/11 $ 4,495,880 $ 4,502,618 $ 4,577,818 199,881 118,216 103,081 $ 2,338,875 $ 2,334,761 $ 2,337,904 497,000 476,000 501,000 975,998 926,744 935,321 587,586 587,565 687,570 85,000 45,000 45,000 $ 9,180,220 $ 8,990,904 $ 9,187,694 CASH JULY 1 (Includes designated $) $ 308,668 $ 308,668 $ 551,457 TOTAL AVAILABLE FOR BUDGET $ 9,488,888 $ 9,299,572 $ 9,739,151 RECOMMENDED EXPENDITURES $ 9,108,115 $ 8,748,115 $ 9,062,579' CASH CARRYOVER $ 334,736 $ 502,494 $ 527,609 Designated fol- Capital $ 100,000 Designated for Bandshell $ 9,205 $ 12,131 $ 12,131 Designated for Parking $ 36,832 $ 36,832 $ 36,832 $ 380,773 $ 551,457 $ 676,572 Expenditures/total cash carryover % 4.18% 6.30% 7.47% A change in expenditures to "requested budget" would reduce cash carryover to $451,318 or 4.86% Requested Recommended # FTE's appropriated 91.95 91.95 110 Salaries $ 5,472,738 $ 5,271,738 114 Comp time Buyback & severance 12,000 $ 12,000 121 Overtime & spec. assign PD, Kelly -fire, deferred comp. 194,700 $ 194,700 153 Health Insurance 991,725 $ 974,638 155 Retirement 624,187 $ 617,020 TOTAL PERSONAL SERVICES 7,295,350 $ 7,070,096 210 Supplies/office/computers/Non-capital equip 218 220 Other supplies, safety equip, ammo, 230 Supplies & FUEL; chemicals, concession sup 240 Consumable Tools SUBTOTAL SUPPLIES 312 Postage 320 Printing & advertising 330 Books, Dues, Memberships, filing fees 340 Electricity, natural gas 345 Telephone, web, cell, radio, security cameras 350 Professional Services/contract services (911 $368,866) 362 Maint. services, building, equip, radios, landscaping 360 Technology services (court) 370 School & Travel 380 Training, medical services, meetings 390 Other Purchased Services SUBTOTAL PURCHASED SERVICES 500 Fixed Charges, Insurance, County taxes, transfers 0 Contingency SUBTOTAL MISCELLANEOUS Total M & O 600 DEBT SERVICE 940 Machinery & Equipment, vehicles (Police) TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 2010 2009 Final budget (info only) change 53,325 $ 53,325 80,300 $ 80,300 235,050 $ 235,050 16,200 $ 16,200 384,875 $ 384,875 18,000 $ 18,000 19,650 $ 19,650 25,425 $ 25,425 113,600 $ 113,600 29,400 $ 29,400 555,291 $ 555,291 69,585 $ 69,585 43,750 $ 43,750 49,400 $ 49,400 37,950 $ 37,950 7,000 $ 7,000 969,051 $ 969,051 427,500 $ 427,500 40,000 $ 40,000 467,500 $ 467,500 1,821,426 1,821,426 90,207 $ 90,207 80,850 $ 80,850 80,850 $ 80,850 $ 9,287,833 $ 9,062,579 $ 9,108,115 $ 9,108,115 $ 179,718 $ (45,536) City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7000 Fax - (406) 758-7758 Date: April 26, 2010 To: Mayor Fisher & City Council From: Amy Robertson, Finance Director Jane Howington, City Manager RE: External Budget requests Please find attached three budget requests which currently are not included in the Preliminary FY2011 Budget. The first one is for the Conrad Mansion to update their inventory. The City owns and insures the building and contents. FY08 was the last budget request from the Mansion for shingles. It was paid out of the General Fund. This request would also need to be paid out of the General Fund. The second request is from Eagle Transit. The City has supported this request for many years out of the Community Development Loan Revolving Fund. The thinking was that loan repayments are program income and are required to benefit low to moderate income persons. The Eagle Transit met those requirements. The loan revolving fund will not continue to revolve if funds are granted. The Revolving Fund has $180,000 remaining. The General Fund may be a more appropriate funding source. The third request is from the Lakers to improve their fields which are currently within the Airport Tax Increment District. Their memo and a memo from the Parks' Director are enclosed. Council direction is appreciated. March 16, 2010 Mayor Fisher City of Kalispell P.O. Box 1997 Kalispell, MT 59903-1997 Re: Budget request Dear Mayor Fisher and Members of the City Council: The Conrad Mansion Board of Directors recently discussed requests by the City of Kalispell over the past two years for an updated inventory list of our collection for insurance purposes. In consideration of this request, the Conrad Mansion arranged for a professional appraisal by Tim Gordon of Missoula to examine our treasures. Mr. Gordon graciously offered to appraise our collection for 2/3 of his regular fees in what will amount to a two-phase project. Phase one of the project entailed photographing, describing, and appraising the furniture and lamps within the mansion collection. The total cost of this portion of the appraisal was $1,000. Due to winter closure mansion funds were not sufficient to cover this cost. However, Board President Mark Norley graciously donated the first $500 with a challenge for the remaining board members to make up the difference. From that challenge, $1,200 was raised and phase one of the process was completed. Phase two will be more complex and time consuming. Although $200 dollars remain to be put toward this effort, that amount is far from the necessary $2,500 needed to complete the project. This phase will appraise smaller items and primary documents in the museum collection, including many of the papers and letters associated with town founder, Charles E. Conrad. The Mansion Board of Directors and I feel the mansion is one of the city's greatest assets. For the benefit of the city, this long -overdue inventory would not be complete without an appraisal of the historic papers that were included in the home when it was gifted to the city in 1974. Even though times are tight, we are hopeful that you can also see the importance of this endeavor and seriously consider contributing the remaining $2,300.00 to aid our staff in completing this vital preservation project. Sincerely Mike Ko o Executive Director Conrad Mansion Museum P.O. Box 1041, KALISPELL, MT 59903 ■ PHONE: 406-755-2166 The Conrad Mansion was built in 1895 as the home of C.E. Conrad, Montana pioneer, Missouri River trader, freighter, and founder of the city of Kalispell. Restored to its original elegance, it is placed on the National Historic Register and open to visitors from May to October. Eagle Transit 160 Kelly Road 644 Kalispell, Montana 59901 406-758-5728 ID March 31, 2010 Amy Robertson City of Kalispell PO Box 1997 Kalispell, MT 59903-1997 Dear Amy, I am writing to request the 2010 fiscal year subsidy of $15, 000.00 from the City of Kalispell to Eagle Transit. The City's support is vital to Eagle Transit and the transportation of the disadvantaged residents of Kalispell. As more people recognize the value of being able to depend on a viable bus service, the continued support of the City will be of increasing importance. Thank you, again, for your support. I look forward to working with you in the future as we look at new opportunities. Sin Program Mana 758-2427 MEMO TO: Amy Robertson, Finance Director & FROM: Michael Baker, Director Parks & Recreation DATE: 3/11/2010 RE: Airport Tag Increment Budget Request Amy, The following is the Parks & Recreation Departments request for Airport Tax Increment funding for FY year 09/10 for improvements to Lakers Field. The Kalispell Lakers Association is requesting $30,000 for improvements to Lakers Field. The Lakers request will utilize $20,000 of this money to make safety improvements to the dugouts and $10,000 for expanding and improving batting cages A continued improvement to Lakers Field within the tax increment district are very beneficial to this neighborhood and enhances the city owned facility. The partnership with the Lakers organization has insured a maintained and quality facility. If further explanation or information is needed, please feel free to contact me. Thank you for your continued cooperation and consideration for this program. Sincerely, c Mike Baker Director Parks and Recreation Enc: Kalispell Legion Baseball Association request letter date 3/2/10 3061'Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7718- Fax (406)758-7719 www.kallspelfcom I LAKERS BASEBALL' Kalispell. Legion Baseball Association P 0 Box 8444 35 Begg .Road Kalispell, Montana 59904-1444 Tax ID #81-0403037 March 2, 2010 Michael Baker- Director Kalispell Parks & Recreation 306 1 st Ave East Kalispell, Montana 59901 Dear Mike, I will start out in giving you an update on the safety improvements that we have accomplished out of last years allotted city contribution to the Lakers. We are very appreciative aboutthe continuing financial support we receive from the City of Kalispell. Below is a short list of what we accomplished this last year: 1. We have purchased all materials and have send you a copy of the bills for the new pitchers mound that will be constructed this spring. This year like last year .we are as for improvement monies for Griifiti artd Arehie� Roe fidUc for next, years Parks :and Recreation budget (10-t 1) iri the amount of $.30;000.0Q. The Lakers baseball program would use $20,000.00 of this money to make safety improvements to the dugouts and $10,000,00 for expanding and improving the batting cages. The current cages are too narrow and during batting practice balls ricochet off the vertical supports and hit the players. The dugouts should be repaired to allow for netting in front and on top of the block wall. This would keep .kids in the dugout fiom getting hit by line drive foul balls that come in and ricochet inside the dugouts. We appreciate the effort you and the City of Kalispell have done to support our organization. Let me know if 1 c be further assistance. Sil�y,,�j Marc ! Liechti _ President. Kalispell American Legion Baseball Work: 755-1333 Cell: 26.1-4810 board@kalispefllake.rs.org 201 1st Avenue East Kalispell, MT 59901 Phone: 406.758.7738 Fax: 406.758.7758 City of Kalispell • www.kalispell.com Office of Community & Economic Development TO: Mayor Tammi Fisher And Kalispell City Council FROM: Jane Howington, City Manager Wade Elder, Revolving Loan Fund Manager SUBJECT: Reamortization of USDA loan # 61-02. MEETING DATE: April 26, 2010 BACKGROUND: The City of Kalispell's Revolving Loan Fund Program entered into a loan agreement with the United States Department of Agriculture (USDA) — Rural Development in the amount of $750,000.00 on November 27, 2006. The loan is structured for a thirty (30) year term with interest only payments for the first three (3) years and then amortizing for the remaining twenty-seven (27) years, at a 1 % interest rate. On February 13, 2009 The City requested the USDA to de -obligate the unused portion of the above mentioned loan. At that time, as is still the case, the principal balance owed on the loan was $257,500.00. By reamortizing this loan for a twenty-seven (27) year term the loan payments would be reduced from approximately $31,838.00 / year to $10,945.00. This is a great help to the budget of this fund as the payment schedule in place now is based on the entire $750,000.00 being lent out and generating income, since we have only lent out $257,500.00 it moves the term back to the original loan term. This action is being presented based on the recommendation of the USDA. RECOMMENDATION: Staff is recommending that Council find that it is in the best interest of the City to reamortize this loan and forward this request to the City Council meeting. Reamortizing this loan would reduce the annual debt service. There is an added benefit of freeing up those funds that would be going to debt repayment could be used in loans to the public for community and economic development in our city. FISCAL IMPACTS: The reamortization of the debt and reducing the annual debt service is anticipated to meet the goals of Revolving Loan Fund program by having more money to lend, which promotes and/or retains employment within the local economy. Respe fully submitted, Wade Elder, Revolving Loan Fund Manager Une Howington, City Manager