2. 2010/2011 BudgetGENERALFUND Revenue
FUND: 1000
PROPERTY TAXES:
(Real Estate, Personal, PILOT, Penalty & Int.)
BUSINESS LICENSES:
(alcohol, amusement, planning, signs, zoning, animal
INTERGOVERNMENTAL REVENUE:
(MV Ad Valorem, Gaining, HB124 Entitlement)
FINES AND FORFEITURES:
(Court fines & fees, Technology fees)
CHARGES FOR SERVICES:
(Admin Chg., franchise, garage transfer, KPD reimbursements)
MISC. REVENUE
(Golf Course, Kidsport Reimb., operating transfer Health,
Auction, Inception of lease (police cars))
INVESTMENT REVENUE:
ESTIMATED PROPOSED
BUDGET
I ACTUAL
BUDGET
FY09/10
FY09/10
FY10/11
$ 4,495,880 $
4,502,618 $
4,577,818
199,881
118,216
103,081
$ 2,338,875 $
2,334,761 $
2,337,904
497,000
476,000
501,000
975,998
926,744
935,321
587,586
587,565
687,570
85,000
45,000
45,000
$
9,180,220
$ 8,990,904
$
9,187,694
CASH JULY 1 (Includes designated $)
$
308,668
$ 308,668
$
551,457
TOTAL AVAILABLE FOR BUDGET
$
9,488,888
$ 9,299,572
$
9,739,151
RECOMMENDED EXPENDITURES
$
9,108,115
$ 8,748,115
$
9,062,579'
CASH CARRYOVER
$
334,736
$ 502,494
$
527,609
Designated fol- Capital
$
100,000
Designated for Bandshell
$
9,205
$ 12,131
$
12,131
Designated for Parking
$
36,832
$ 36,832
$
36,832
$
380,773
$ 551,457
$
676,572
Expenditures/total cash carryover %
4.18%
6.30%
7.47%
A change in expenditures to "requested budget" would reduce cash carryover to $451,318 or 4.86%
Requested
Recommended
# FTE's appropriated 91.95
91.95
110
Salaries
$ 5,472,738
$ 5,271,738
114
Comp time Buyback & severance
12,000
$ 12,000
121
Overtime & spec. assign PD, Kelly -fire, deferred comp.
194,700
$ 194,700
153
Health Insurance
991,725
$ 974,638
155
Retirement
624,187
$ 617,020
TOTAL PERSONAL SERVICES
7,295,350
$ 7,070,096
210 Supplies/office/computers/Non-capital equip 218
220 Other supplies, safety equip, ammo,
230 Supplies & FUEL; chemicals, concession sup
240 Consumable Tools
SUBTOTAL SUPPLIES
312 Postage
320 Printing & advertising
330 Books, Dues, Memberships, filing fees
340 Electricity, natural gas
345 Telephone, web, cell, radio, security cameras
350 Professional Services/contract services (911 $368,866)
362 Maint. services, building, equip, radios, landscaping
360 Technology services (court)
370 School & Travel
380 Training, medical services, meetings
390 Other Purchased Services
SUBTOTAL PURCHASED SERVICES
500 Fixed Charges, Insurance, County taxes, transfers
0 Contingency
SUBTOTAL MISCELLANEOUS
Total M & O
600 DEBT SERVICE
940 Machinery & Equipment, vehicles (Police)
TOTAL CAPITAL OUTLAY
DEPARTMENT TOTAL 2010
2009 Final budget (info only)
change
53,325
$ 53,325
80,300
$ 80,300
235,050
$ 235,050
16,200
$ 16,200
384,875
$ 384,875
18,000
$ 18,000
19,650
$ 19,650
25,425
$ 25,425
113,600
$ 113,600
29,400
$ 29,400
555,291
$ 555,291
69,585
$ 69,585
43,750
$ 43,750
49,400
$ 49,400
37,950
$ 37,950
7,000
$ 7,000
969,051
$ 969,051
427,500
$ 427,500
40,000
$ 40,000
467,500
$ 467,500
1,821,426 1,821,426
90,207 $ 90,207
80,850 $ 80,850
80,850 $ 80,850
$ 9,287,833 $ 9,062,579
$ 9,108,115 $ 9,108,115
$ 179,718 $ (45,536)
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7000 Fax - (406) 758-7758
Date: April 26, 2010
To: Mayor Fisher & City Council
From: Amy Robertson, Finance Director
Jane Howington, City Manager
RE: External Budget requests
Please find attached three budget requests which currently are not included in the
Preliminary FY2011 Budget.
The first one is for the Conrad Mansion to update their inventory. The City owns and
insures the building and contents. FY08 was the last budget request from the Mansion for
shingles. It was paid out of the General Fund. This request would also need to be paid out
of the General Fund.
The second request is from Eagle Transit. The City has supported this request for many
years out of the Community Development Loan Revolving Fund. The thinking was that
loan repayments are program income and are required to benefit low to moderate income
persons. The Eagle Transit met those requirements. The loan revolving fund will not
continue to revolve if funds are granted. The Revolving Fund has $180,000 remaining. The
General Fund may be a more appropriate funding source.
The third request is from the Lakers to improve their fields which are currently within the
Airport Tax Increment District. Their memo and a memo from the Parks' Director are
enclosed.
Council direction is appreciated.
March 16, 2010
Mayor Fisher
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
Re: Budget request
Dear Mayor Fisher and Members of the City Council:
The Conrad Mansion Board of Directors recently discussed requests by the City of
Kalispell over the past two years for an updated inventory list of our collection for
insurance purposes. In consideration of this request, the Conrad Mansion arranged for a
professional appraisal by Tim Gordon of Missoula to examine our treasures. Mr. Gordon
graciously offered to appraise our collection for 2/3 of his regular fees in what will
amount to a two-phase project.
Phase one of the project entailed photographing, describing, and appraising the furniture
and lamps within the mansion collection. The total cost of this portion of the appraisal
was $1,000. Due to winter closure mansion funds were not sufficient to cover this cost.
However, Board President Mark Norley graciously donated the first $500 with a
challenge for the remaining board members to make up the difference. From that
challenge, $1,200 was raised and phase one of the process was completed.
Phase two will be more complex and time consuming. Although $200 dollars remain to
be put toward this effort, that amount is far from the necessary $2,500 needed to
complete the project. This phase will appraise smaller items and primary documents in
the museum collection, including many of the papers and letters associated with town
founder, Charles E. Conrad.
The Mansion Board of Directors and I feel the mansion is one of the city's greatest assets.
For the benefit of the city, this long -overdue inventory would not be complete without
an appraisal of the historic papers that were included in the home when it was gifted to
the city in 1974. Even though times are tight, we are hopeful that you can also see the
importance of this endeavor and seriously consider contributing the remaining $2,300.00
to aid our staff in completing this vital preservation project.
Sincerely
Mike Ko o
Executive Director
Conrad Mansion Museum
P.O. Box 1041, KALISPELL, MT 59903 ■ PHONE: 406-755-2166
The Conrad Mansion was built in 1895 as the home of C.E. Conrad, Montana pioneer, Missouri River trader, freighter, and founder of the city of Kalispell.
Restored to its original elegance, it is placed on the National Historic Register and open to visitors from May to October.
Eagle Transit
160 Kelly Road
644 Kalispell, Montana 59901
406-758-5728
ID
March 31, 2010
Amy Robertson
City of Kalispell
PO Box 1997
Kalispell, MT 59903-1997
Dear Amy,
I am writing to request the 2010 fiscal year subsidy of $15, 000.00 from the City of
Kalispell to Eagle Transit.
The City's support is vital to Eagle Transit and the transportation of the
disadvantaged residents of Kalispell. As more people recognize the value of
being able to depend on a viable bus service, the continued support of the City
will be of increasing importance.
Thank you, again, for your support. I look forward to working with you in the
future as we look at new opportunities.
Sin
Program Mana
758-2427
MEMO
TO: Amy Robertson, Finance Director &
FROM: Michael Baker, Director
Parks & Recreation
DATE: 3/11/2010
RE: Airport Tag Increment Budget Request
Amy,
The following is the Parks & Recreation Departments request for Airport Tax Increment funding
for FY year 09/10 for improvements to Lakers Field. The Kalispell Lakers Association is
requesting $30,000 for improvements to Lakers Field.
The Lakers request will utilize $20,000 of this money to make safety improvements to the
dugouts and $10,000 for expanding and improving batting cages
A continued improvement to Lakers Field within the tax increment district are very beneficial to
this neighborhood and enhances the city owned facility. The partnership with the Lakers
organization has insured a maintained and quality facility.
If further explanation or information is needed, please feel free to contact me. Thank you for
your continued cooperation and consideration for this program.
Sincerely,
c
Mike Baker
Director Parks and Recreation
Enc: Kalispell Legion Baseball Association request letter date 3/2/10
3061'Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7718- Fax (406)758-7719
www.kallspelfcom
I
LAKERS BASEBALL'
Kalispell. Legion Baseball Association
P 0 Box 8444
35 Begg .Road
Kalispell, Montana 59904-1444
Tax ID #81-0403037
March 2, 2010
Michael Baker- Director
Kalispell Parks & Recreation
306 1 st Ave East
Kalispell, Montana 59901
Dear Mike,
I will start out in giving you an update on the safety improvements that we have accomplished out of last years
allotted city contribution to the Lakers. We are very appreciative aboutthe continuing financial support we
receive from the City of Kalispell. Below is a short list of what we accomplished this last year:
1. We have purchased all materials and have send you a copy of the bills for the new pitchers mound that
will be constructed this spring.
This year like last year .we are as for improvement monies for Griifiti artd Arehie� Roe fidUc for next, years
Parks :and Recreation budget (10-t 1) iri the amount of $.30;000.0Q. The Lakers baseball program would use
$20,000.00 of this money to make safety improvements to the dugouts and $10,000,00 for expanding and
improving the batting cages. The current cages are too narrow and during batting practice balls ricochet off the
vertical supports and hit the players. The dugouts should be repaired to allow for netting in front and on top of
the block wall. This would keep .kids in the dugout fiom getting hit by line drive foul balls that come in and
ricochet inside the dugouts.
We appreciate the effort you and the City of Kalispell have done to support our organization.
Let me know if 1 c be further assistance.
Sil�y,,�j
Marc ! Liechti _ President.
Kalispell American Legion Baseball
Work: 755-1333
Cell: 26.1-4810
board@kalispefllake.rs.org
201 1st Avenue East
Kalispell, MT 59901
Phone: 406.758.7738
Fax: 406.758.7758
City of Kalispell • www.kalispell.com
Office of Community & Economic Development
TO: Mayor Tammi Fisher
And Kalispell City Council
FROM: Jane Howington, City Manager
Wade Elder, Revolving Loan Fund Manager
SUBJECT: Reamortization of USDA loan # 61-02.
MEETING DATE: April 26, 2010
BACKGROUND: The City of Kalispell's Revolving Loan Fund Program entered into a
loan agreement with the United States Department of Agriculture (USDA) — Rural
Development in the amount of $750,000.00 on November 27, 2006. The loan is
structured for a thirty (30) year term with interest only payments for the first three (3)
years and then amortizing for the remaining twenty-seven (27) years, at a 1 % interest
rate.
On February 13, 2009 The City requested the USDA to de -obligate the unused portion of
the above mentioned loan. At that time, as is still the case, the principal balance owed on
the loan was $257,500.00.
By reamortizing this loan for a twenty-seven (27) year term the loan payments would be
reduced from approximately $31,838.00 / year to $10,945.00. This is a great help to the
budget of this fund as the payment schedule in place now is based on the entire
$750,000.00 being lent out and generating income, since we have only lent out
$257,500.00 it moves the term back to the original loan term.
This action is being presented based on the recommendation of the USDA.
RECOMMENDATION: Staff is recommending that Council find that it is in the best
interest of the City to reamortize this loan and forward this request to the City Council
meeting. Reamortizing this loan would reduce the annual debt service. There is an added
benefit of freeing up those funds that would be going to debt repayment could be used in
loans to the public for community and economic development in our city.
FISCAL IMPACTS: The reamortization of the debt and reducing the annual debt
service is anticipated to meet the goals of Revolving Loan Fund program by having more
money to lend, which promotes and/or retains employment within the local economy.
Respe fully submitted,
Wade Elder, Revolving Loan Fund Manager Une Howington, City Manager