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Kalispell Fire Pumper -Addendum to Bid_1KALISPELL FIRE PUMPER ADDENDUM 1 Addendum Released 7-18-24 COMPLETION INFORMATION The contractor shall supply, at the time of delivery, at least one (1) copy of the following documents. • Owner’s name and address, Apparatus manufacturer, model, and serial number • Chassis make, model and serial number • Front tire size and total rated capacity in pounds • Rear tire size and total rated capacity in pounds • Chassis weight distribution in pounds with water and manufacturer mounted equipment, front, and rear • Engine make, model, serial number, rated horsepower, rated speed, and governed speed • Type of fuels and fuel tank capacity • Electrical system voltage and alternator output in amps. • Battery make, model and total capacity in cold crank amps (CCA) • Transmission make, model, and serial number. If so equipped chassis transmission PTO(s) make, model and gear ratio • Pump make, model, rated capacity in gallons per minute (liters per minute where applicable) and serial number • Pump transmission make, model, serial number, and gear ratio • Auxiliary pump make, model, rated capacity in gallons per minute (liters per minute where applicable) and serial number • Water tank certified capacity in gallons or liters • Paint manufacturer and paint number(s) • Company name and signature of responsible company representative • Certification of slip resistance of all stepping, standing, and walking surfaces. If the apparatus has a fire pump or an industrial supply pump, the pump manufacturer's certification of suction capability. If the apparatus has a fire pump or an industrial supply pump, a copy of the apparatus manufacturer's approval for stationary pumping applications. If the apparatus has a fire pump or an industrial supply pump, the engine manufacturers certified brake horsepower curve for the engine furnished, showing the maximum governed speed. If the apparatus has a fire pump or an industrial supply pump, the pump manufacturers certification of hydrostatic test. If the apparatus has a fire pump or an industrial supply pump, the third-party certification of inspection and test for the fire pump (if applicable). If the apparatus has an aerial device the third-party certification of inspection and test for the aerial device. If the apparatus has an aerial device, all the technical information required for inspections to comply with NFPA 1911, Standards for Testing Fire Department Aerial Devices. If the apparatus has a fixed line voltage power source, the certification of the test for the fixed power source (if applicable). If the apparatus is equipped with an air system, test results of the air quality, the SCBA fill station, and the air system installation. Weight documents from certified scale - showing actual loading on the front axle, rear axle(s), and overall vehicle (with the water tank full but without personnel, equipment, and hose) shall be supplied with the complete vehicle to determine compliance with NFPA-1901. Written load analysis and results of electrical performance tests. If the apparatus is equipped with a water tank, the certification of water tank capacity by the tank manufacturer. FMVSS REQUIREMENT The chassis shall be certified by the apparatus manufacturer as conforming to all applicable Federal Motor Vehicle Safety Standards in effect at the date of contract. This shall be attested to by the attachment of an FMVSS certification label on the vehicle by the contractor who shall be recognized as the responsible final manufacturer. RECORDS The successful bidder shall be responsible for preparing and maintaining a record file of parts and assemblies used to manufacture the apparatus. These records shall be maintained in the factory of the bidder for a minimum of twenty (20) years. File shall contain copies of any and all reported deficiencies, all replacement parts required to maintain the apparatus, and original purchase documents including specifications, contract, invoices, incomplete chassis certificates, quality control reports and final delivery acceptance documents. The Kalispell Fire Department shall have access to any and all documents contained in this file upon official written request. TOP OF THE LINE CHASSIS - MULTIPLEX Bidders shall propose a custom-built chassis, which is "Top of the Line" and includes an integrated multiplexed electrical system. NO EXCEPTIONS! GENERAL CONSTRUCTION The complete apparatus, assemblies, subassemblies, component parts, etc., shall be designed and constructed with the due consideration to the nature and distribution of the load to be sustained and to the general character of the service to which the apparatus is to be subject. All parts of the apparatus shall be designed with a factor of safety, which is equal to or greater than that which is considered standard and acceptable for this class of equipment in firefighting service. All parts of the apparatus shall be strong enough to withstand general service under full load. The apparatus shall be so designed that the various parts and readily accessible for lubrication, inspection, adjustment, and repair. Bidder's specifications must meet minimum requirements of N.F.P.A. Pamphlet #1901 and all State and Federal Department of Transportation vehicle regulations at time of sale of unit. The apparatus shall be designed and constructed, and the equipment so mounted, with due consideration to distribution of the load between front and rear axles that all specified equipment, including a full complement of specified ground ladders, full water tank, loose equipment, and firefighters shall be carried without overloading or injuring the apparatus. PRODUCT LIABILITY Each bidder shall supply proof of product liability and facility insurance equal to or exceeding $30,000,000.00. This shall be provided as part of the proposal. There will be no exceptions. PAINT CERTIFICATION The finish paint shall be certified by the apparatus manufacturer as conforming to all applicable Commercial Vehicle Paint Standards in effect at the date of contract. This shall be attested to by the attachment of a Sikkens certification. PRICES & PAYMENTS The bid price will be F.O.B. Destination, on a delivered and accepted basis at the Fire Department. Total price on Bidders proposal sheet will include all items listed in these specifications. PERFORMANCE BOND A performance bond shall be supplied by the successful bidder upon acceptance of the signed sales contract for the apparatus. The performance bond shall be for an amount equal to the full contract price (i.e., 100% bond). FAIR ETHICAL & LEGAL COMPETITION In order to ensure fair, ethical, and legal competition, neither original equipment manufacturer (OEM) nor parent company of the OEM shall have ever been fined or convicted of price fixing, bid rigging, or collusion in any domestic or international fire apparatus market. There will be no exceptions. MATERIAL & WORKMANSHIP All equipment furnished shall be guaranteed to be new and of current manufacture, to meet all requirements of these specifications. All workmanship shall be of high quality and accomplished in a professional manner so as to insure a functional apparatus with a pleasing, aesthetic appearance. CONTRACT ADMINISTRATOR The successful bidder shall designate a contract administrator to provide a single point interface between the purchaser and the contractor on all matters concerning the contract. APPROVAL DRAWING A detailed drawing of the apparatus shall be provided to the purchaser for approval before construction begins. A copy of this drawing shall also be provided to the manufacturer's representative. Upon purchaser's approval, the finalized drawing shall become a part of the total contract. The drawing shall show, but is not limited to, such items as the chassis make and model, major components, location of lights, sirens, all compartment locations and dimensions, special suctions, discharges, etc. The drawing shall be a visual interpretation of the apparatus as it is to be supplied. INSPECTION TRIPS (2) The successful bidder shall provide two (2) factory inspection trips to the apparatus manufacturer's facility. Transportation, meals, lodging, and other requisite expenses shall be the bidder's responsibility. ACCOMMODATIONS FOR TWO (2) FIRE DEPARTMENT PERSONNEL Accommodation shall be for two (2) Fire Department representatives per trip. The factory visits shall occur at the following stages of production of the apparatus: TRIP ONE (1) AT PRE-CONSTRUCTION Pre-construction / blueprint review. TRIP TWO (2) AT FINAL COMPLETION Final inspection upon completion. AIR TRANSPORTATION (GREATER THAN 300 MILES) Travel arrangements greater than 300 miles from the manufacturing facility shall be via commercial airline transportation. Kalispell Fire maintains the right to inspect the apparatus, within normal business hours, at any other point during construction. Expenses incurred during non-specified inspection visits shall be the responsibility of the Kalispell Fire Department. During inspection visits, Kalispell Fire reserves the right to conduct actual performance tests to evaluate completed portions of the unit. Testing shall be accomplished with the assistance and resources of the contractor. DELIVERY Delivery of the apparatus to the customer shall remain the bidder's responsibility. On initial delivery of the fire apparatus, a qualified and responsible representative of the contractor shall demonstrate the apparatus and provide initial instruction to representatives of the customer regarding the operation, care, and maintenance of the apparatus and equipment supplied. DELIVERY METHOD The completed pumper will be delivered to the department by being driven under its own power from the factory to Kalispell. INSTRUCTION MANUALS - CUSTOM CHASSIS - TWO (2) SETS – PAPER or ELECTRONIC In accordance with standard commercial practices, applicable to each vehicle (including body and special equipment) furnished under the contract, the following listed manuals, and schematics, in the quantity specified, shall be provided at time of delivery of each vehicle. The contractor shall supply at time of delivery, two (2) sets, paper or electronic copies of a complete operation and service manual covering the complete apparatus as delivered and accepted. The manual shall contain the following: • Descriptions, specifications, and ratings of chassis, pump (if applicable), and aerial device. • Wiring diagrams. • Lubrication charts. • Operating instructions for the chassis, any major components such as a pump and any auxiliary systems. • Instructions regarding the frequency and procedures recommended for maintenance. • Parts replacement information. CUSTOM AS-BUILT ELECTRICAL SCHEMATICS The Bidder will provide custom formatted electrical drawings, including circuit level drawings, for use in troubleshooting the apparatus. The schematics will consist of multi-page, circuit level information with connection and location information for the full electrical system as installed on the truck. VEHICLE FLUID PLATE As required by NFPA-1901, the contractor shall affix a permanent plate in the driver's compartment specifying the quantity and type of the following fluids used in the vehicle: A permanent plate in the driving compartment shall specify the quantity and type of the following fluids used in the vehicle: • Engine oil • Engine coolant • Chassis transmission fluid • Pump transmission lubrication fluid • Pump primer fluid • Drive axle(s) lubrication fluid • Air-conditioning refrigerant • Air-conditioning lubrication oil • Power steering fluid • Cab tilt mechanism • Transfer case fluid • Equipment rack fluid • Air compressor system lubricant • Generator system lubricant • Aerial systems EXACT BLUEPRINT WITH BID A scale drawing of the specific apparatus being proposed shall be submitted WITH THE BID. Drawings of similar units or demo units shall not be permitted. Bidders should be clear that this provision is requiring a SCALE drawing of the truck which is actually being bid. The drawing shall be done at the manufacturer's facility by the manufacturer's engineering department in order to guarantee the accuracy of the drawing. Failure to comply with this requirement shall be grounds for rejection of the bid! FAMA MEMBERSHIP The apparatus manufacturer must be a current member of the Fire Apparatus Manufacturer's Association (FAMA). MANUFACTURED IN UNITED STATES The entire apparatus shall be assembled within the borders of the Continental United States to insure more readily available parts (without added costs and delays caused by tariffs and customs) and service. ISO REQUIREMENT The manufacturer shall operate a Quality Management System that is certified to ISO 9001 by an organization that is accredited by the ANSI-ASQ National Accreditation Board (ANAB). This type of business management system shall allow the manufacturer to monitor processes to ensure they are effective; keep adequate records; check output for defects, with appropriate and corrective action where necessary; regularly review individual processes and the quality system itself for effectiveness; and facilitate continual improvement. A copy of the registration certificate must be included in the proposal, NO EXCEPTIONS. AMP DRAW REPORT The bidder shall provide with their bid proposal and at the time of delivery, an itemized print out of the expected amp draw of the entire vehicle's electrical system. A written load analysis, which shall include the following: • The rating of the alternator. • The minimum continuous load of each component that is specified per: Applicable NFPA- 1901. • Additional loads that, when added to the minimum continuous load, determine the total connected load. • Each individual intermittent load. All of the above listed items shall be provided by the bidder per the applicable NFPA-1901. PHOTO REQUIREMENT The Bidder will provide, on a weekly or as requested basis, from the time the chassis arrives/begins and construction of the body compartments begins, "digital" color photos of each phase of construction. The above specified digital photos shall include, but not be limited to: bare chassis (as it arrives from chassis factory), modifications to the chassis, installation of the fire pump and its related valves and piping (prior to being enclosed inside the fire pump cavity), water tank and foam tank (prior to their installation inside the apparatus body), fabricated apparatus body components (prior to their being assembled), assembly of the pump compartment fabrications, assembly of the compartmented body fabrications, installation of the water and foam tanks, interior compartment shelving arrangement, hose bed arrangement, and assembly of the fire pump control panel. In addition to the specified photo shots, the purchaser shall have the right to request certain views of other features and accessories, during their manufacture and installation. photo shots, the purchaser shall have the right to request certain views of other features. COOPERATIVE PURCHASING The Manufacturer shall be pleased to allow other public agencies to use the purchase agreement resulting from this invitation to bid unless the bidder expressly notes on the proposal form that prices are not available for tag-on. The condition of such use by other agencies shall be that any such agency must make and pursue contact, purchase order/contract, and all contractual remedies with the successful bidder. Such tag-ons shall be done so that the original purchasing agency has no responsibility for performance by either the manufacturer or the agency using the contract. VEHICLE DATA PLATE DESCRIPTION The following safety signs shall be provided in the cab: • A label displaying the maximum number of personnel the vehicle is designed to carry shall be visible to the driver. • “Occupants will be seated and belted when apparatus is in motion” signs shall be visible from each seat. • “Do Not Move Apparatus When Light Is On” sign adjacent to the warning light indicating a hazard if the apparatus is moved (as described in subsequent section). • A label displaying the height, length, and GVWR of the vehicle shall be visible to driver. • This label shall indicate that the fire department will revise the dimensions if vehicle height changes while vehicle is in service. The following information shall be on labels affixed to the vehicle: Fluid Data • Engine Oil • Engine Coolant • Chassis Transmission Fluid • Pump Transmission Lubrication Fluid • Pump Primer Fluid (if applicable) • Drive Axle(s) Lubrication Fluid • Air Conditioning Refrigerant • Air Conditioning Lubrication Oil • Power Steering Fluid • Cab Tilt Mechanism Fluid • Transfer Case Fluid (if applicable) • Equipment Rack Fluid (if applicable) • Air Compressor System Lubricant • Generator System Lubricant (if applicable) • Front Tire Cold Pressure • Rear Tire Cold Pressure • Aerial Hydraulic Fluid (if applicable) • Maximum Tire Speed Rating Chassis Data • Chassis Manufacturer • Production Number • Year Built • Month Manufactured • Vehicle Identification Number Manufacturers weight certification: • Gross Vehicle (or Combination) Weight Rating (GVWR or GCWR) • Gross Axle Weight Rating, Front • Gross Axle Weight Rating, Rear VEHICLE TRANSPORTATION - BIDDER PROVIDED (ZONE 5 NON-AERIAL) Transportation of the completed vehicle from the final manufacturing facility to the end user shall be provided by the manufacturer. !!! CRITICAL OVERALL LENGTH REQUIREMENT !!! - "NO" NFPA CERTIFICATION The proposed apparatus will be constructed to withstand the severe and continuous use encountered during emergency firefighting services. The apparatus will be of the latest type, carefully designed and constructed with due consideration to the nature and distribution of the load to be sustained. This proposal details the general design criteria of cab and chassis components, aerial device (if applicable), fire pump and related components (if applicable), water tank (if applicable), fire body, electrical components, painting, and equipment. All items of these proposal specifications will conform to the fullest extent possible with the National Fire Protection Association Pamphlet No. 1901, latest edition, except as noted in the Statement-of-Exceptions. The Bidder will furnish satisfactory evidence of our ability to construct, supply service parts and technical assistance for the apparatus specified. GENERAL INFORMATION - NFPA 1901 The proposed apparatus will be constructed to withstand the severe and continuous use encountered during emergency firefighting services. The apparatus will be of the latest type, carefully designed and constructed with due consideration to the nature and distribution of the load to be sustained. This proposal details the general design criteria of cab and chassis components, aerial device (if applicable), fire pump and related components (if applicable), water tank (if applicable), fire body, electrical components, painting, and equipment. All items of these proposal specifications will conform to the fullest extent possible with the National Fire Protection Association Pamphlet No. 1901, latest edition, except as noted in the Statement-of-Exceptions. The Bidder will furnish satisfactory evidence of our ability to construct, supply service parts and technical assistance for the apparatus specified. NFPA TREAD PLATE STEPPING/STANDING/WALKING SURFACE CERTIFICATION All stepping, standing, and walking surfaces on the body shall meet NFPA #1901 anti-slip standards. Aluminum tread plate utilized for stepping, standing, and walking surfaces shall be NFPA embossed compliant. Upon request by the purchaser, the manufacturer shall supply proof of compliance with this requirement. VERTICAL TREAD PLATE - EMBOSSED The vertical surfaces on the vehicle shall have embossed NFPA tread plate. "PUMPER FIRE APPARATUS" NFPA 2016 CHAPTERS OF COMPLIANCE The unit shall be designed to conform fully to the "Pumper Fire Apparatus" requirements as stated in the NFPA 1901 Standard (2016 Revision), which shall include the following required chapters as stated in this revision: • Chapter 1 Administration • Chapter 2 Referenced Publications • Chapter 3 Definitions • Chapter 4 General Requirements • Chapter 5 Pumper Fire Apparatus • Chapter 12 Chassis and Vehicle Components • Chapter 13 Low Voltage Electrical Systems and Warning Devices • Chapter 14 Driving and Crew Areas • Chapter 15 Body, Compartments and Equipment Mounting • Chapter 16 Fire Pumps and Associated Equipment • Chapter 18 Water Tanks SAFETY SIGNS (NFPA REQUIRED) Safety sign(s) shall be located on the vehicle at the rear step, and at any cross walkway(s), to warn personnel that riding in or on these areas while the vehicle is in motion is prohibited. THIRD PARTY TESTING If required by the specific chapters of NFPA-1901, the proposed unit shall be tested and certified by independent third-party inspectors. All test work for fire pumps outlined in NFPA 1901, Edition shall be conducted. The third-party inspectors shall provide the manufacturer with a complete written examination and test report for each inspection performed at the manufacturer's facility. This report specifies the points of inspection and results of such examinations and tests. The inspectors performing the test work on the units are certified to Level II in the required NDT methods, under the requirements outlined in ASNT document CP-189. The actual person(s) performing the inspection shall present for review proof of Level II Certification in the required NDT methods. The apparatus manufacturer shall designate, in writing, who is qualified to witness and certify these test results. Prior to submittal to the automotive fire apparatus manufacturer, the final Report shall be reviewed by the Supervisor of Fire Equipment Services and a Registered Professional Engineer, both of whom are directly involved with the aerial device certification program. When the unit successfully meets all the requirements outlined in NFPA 1901, current edition, the third-party inspector shall issue a Certificate of Automotive Fire Apparatus Examination and Test stating the unit's compliance with NFPA- 1901.