01-21-10 Parking Commission MinutesKALISPELL PARKING COMMISSION
MONTHLY BOARD MEETING MINUTES
Date: January 21, 2010
Location: KPC Conference Room
All in attendance:
Chairperson Mark Pirrie, Janet Clark, Ron Trippet,
John Hinchey and Joel Schoknecht.
Minutes recorded by: Marilyn Hartman
1. Call to Order:
Called to Order at 7:35 a.m., By: Mark Pirrie, Chairperson
2. A2enda
Approval of the agenda' was added to the agenda, as was `nomination/election' of chairperson. A
motion was made by Janet Clark to approve the amended agenda. The motion was seconded by Ron
Trippet. The motion carried.
3. Minutes of December 2009 Board Meeting;
A motion to approve December 2009 minutes
Hinchey. The motion carried.
4. Hearing of the Public:
There were no guests.
was made by Ron Trippet, and seconded by John
5. Financial Statement of December 2009:
There is a cash balance of $ 52,791 in the budget. Janet Clark noted that the utilities seemed a bit
high compared to last year. Marilyn will look into the matter. A question was raised about an
$89.00 insurance payment that Marilyn will also look into. A motion was made by Ron Trippett,
and seconded by Janet Clark to approve the December financial statement. The motion carried.
6. Updates from KPC:
Street Update — Jack
Jack updated the Board about how the boot process is working. There are vehicles that
we are looking for, but haven't shown up in awhile. Jack would like to boot people
before they accumulate hundreds of dollars of fines and will work with Marilyn to keep
track of vehicles with multiple offenses. We have used the boot 4 times so far.
The number of tickets written was low for December because of the 2-week period of
free parking before Christmas. The weather is not cooperating for Jack to be able to
mark tires and issue tickets. Dry cold weather is ideal for marking tires, but the
weather has been wet and sloppy.
KPC Office Update - Marilyn
a) Tickets, Parking Permits & Meters —
1. Ticket Collections — 92 written. 66% collected in December. 347 written in
November, which was more than last year.
2. Jack has brought in over $1300 so far with the boot.
3. Parking Permits — Permits were up $135.00 from last month; we were up $29.00 from
last year.
4. Meter Collections — Eastside capacity remains high, and the Westside capacity has
increased some. Our combined capacity is currently just below 100%.
a) Collections report — Collections income was $91.22 for December
b) Notices — Current. Marilyn has been working with the AIMS system to look up addresses on old tickets
for which we have no owner information. When the DMV new Merlin system was implemented the
imports from the DMV were not working properly, so we did not receive information that was
requested. Marilyn figured out how to flag a record in AIMS to have the plate re -sent to the DMV for
look -up. After receiving the imports back from the DMV, Marilyn was able to send out 234 notices for
outstanding tickets — some tickets dated back to June and July 2009. Of the 234 notices, we have
received payments on 80 of them. The unpaid tickets will go to collection now that we have addresses
for the vehicle owners.
c) Meter Project — Meter collections are up $148.98 from last month and up $133.10 from December 2008.
Total meter collections for 2009 are down $597.24 from 2008.
d) DMV — We are exporting data to the DMV and importing reports from them. This is finally beginning to
work properly.
e) Office Construction — There has been a little work done on the KPC space. I called Hollister for an
update of when the work would be finished. Hollister called me back to tell me that a worker will be in
soon to finish up. Mike, the worker, will be here Monday — Friday 9:OOam to Noon next week to finish
up the office construction.
7.Unfinished Business:
Parking -in -Lieu' Funds
Ron Trippet brought up the idea of spending the `parking -in -lieu' funds on a new permit
machine for the Eagles Lot. A price quote for a new machine from Duncan will be presented to
the City Manager for approval to use the funds. The Parking Commission does have the funds in
their account, but our funds have not been increasing enough to compensate for the purchase of
the new machine. Also, a large snow storm could wipe out a large portion of our budget, just for
plowing.
Joel brought up the idea of putting meters in the Eagles Lot, so Marilyn will get a bid on meters
that accept bills and coins. Some holes already exist for the meters.
BID — Janet Clark
Survey questions being developed. The new BID Coordinator will meet with downtown
business owners and assist with the parking survey. Janet anticipates the parking survey will
be circulated in the next few weeks.
The benches that were put in with the Streetscape project are in need of replacing. The
existing benches have defective paint and are rusting and flaking, so the company sent new
benches to the City. Now the City does not have the money to replace the old benches, and
the BID money could be used to install the new benches.
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8.New Business:
Glacier Bank:
Jim Ness from Glacier Bank was invited to attend the meeting to discuss the Parking Commission
managing the lot next to the North Bay Grill (the old Raymond James lot). This lot is designed to
fulfill the 11 parking spaces that Glacier Bank is required to provide to the public, per City of Kalispell
agreement. The lot would be a 2-hour parking lot, with 4 spaces reserved for the bank. Jack would
patrol the lot. The 4 reserved spots for Glacier Bank would be by permit only, so that Jack would be
able distinguish an illegally parked vehicle.
Discussion was brought up about the primary Glacier Bank lot (the North lot), which Jim did note was
a problem. Too many people are parking in that lot and are not Glacier Bank employees or customers.
It was decided that the Parking Commission could manage that lot, with cooperation from Valley Bank
(the lot is a shared lot between Glacier and Valley Bank). Valley Bank will be invited to the February
meeting to discuss this matter. Janet will call Charlie Harball about the lease agreement between the
Parking Commission and Glacier Bank/Valley Bank.
The Glacier Bank employee lots were also discussed. The Parking Commission could manage those
lots, similar to the way the Liberty lot is managed for the Montana Building. Jim Ness did say that
people do sometimes park illegally in those lots, leaving his employees without a parking spot. These
lots would be by Glacier Bank permit also, making it easier to distinguish the illegally -parked vehicles.
Jack would patrol these lots also.
Jim Ness will discuss these arrangements with the management team back at Glacier Bank and get back
with us.
The Skyline Lot continues to be a minor issue. There have been some slips and trips, but mainly in the
lot and not along the sidewalks. The other issue is employees having to walk from the bank to the
Skyline lot in the dark at the end of the day. These issues will be discussed at the next Glacier Bank
safety meeting, and the recommendation will be made to employees to report any problems to Police
Chief Roger Nasset. Chief Nasset is willing to provide extra patrols during the evening hours. Jim will
also recommend that Glacier Bank provide slip-on spikes for people to use walking to and from the
bank.
Lot Maintenance:
Mark will develop a list of requirements so that we can bid the lot maintenance in March. Some of the
lots will also need to be striped this year, and we will probably only stripe half of the lots this year, and
the other next year.
Election of the 2010 Parking Commission Chair:
Janet Clark was the sole nomination as the new Parking Commission Chair, and she graciously
accepted. The Parking Commission also thanked Mark Pirrie for his hard work and dedication as Chair
in 2009.
The next meeting is February 18th.
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Adiournment•
Ron Trippet made a motion to adjourn at 8:55 A.M., and it was seconded by Mark Pirrie. The
motion carried.
Respectfully submitted:
Marilyn Hartman
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