Walla to Leistiko/Requirements NeededFred Leistiko
From:
Jeff Walla [Jwalla@stellinginc.com]
Sent:
Tuesday, October 13, 2009 4:31 PM
To:
'Fred Leistiko'
Cc:
Mitch Stelling
Subject:
RE: Kalispell City Airport Meeting
Fred,
I spoke to Gary Gates briefly about FAA requirements and concerns as we move forward on Scope of Work. Gary has
indicated that the environmental process for Kalispell City Airport is an extremely sensitive work item for the FAA. It is
very important that we scope this effort out adequately and follow the NEPA process to the letter. The public scoping
process will also be paramount to successfully completing the effort. Gary would like to spend some time on Friday
discussing our approach and scope of work for environmental process in detail.
I have completed the draft copy of the Master Agreement (handed to you in our office) for services at the Kalispell City
Airport for your review. This is just a Master Agreement that identifies the Task Orders you provided us and includes all of
the required Federal contract provisions as well as General Conditions to the Agreement. We need to wait to finish up the
Amendment for Task Order 1 — Environmental Assessment Update until we meet with Gary on Friday. There will likely be
several scope of work requirements and changes that come out of this meeting.
From a scheduling standpoint, there are several requirements we need to complete before you have a final Agreement to
take before Council:
- After we discuss the scope of work with the FAA, we can finalize and agree upon the work tasks for the EA
Update.
- The SOW must be submitted to the FAA for concurrence. This is typically completed prior to the development of
any fees and manhour estimates.
- Stelling will complete the manhour/fee estimate immediately following FAA concurrence on scope. We'll work
behind the scenes while the FAA is reviewing scope so there are no delays.
- Once the scope is approved, Stelling will submit our fees to you for review. Gary indicated that the FAA will likely
require an Independent Fee Evaluation (IFE) for the EA Update.
- Stelling can assist you in finding someone to conduct the IFE. A suitable firm needs to be someone who did not
submit a proposal for your engineering services.
- Following the receipt of the IFE, we would adjust fees if necessary and submit a record of negotiations to the
FAX
- After the FAA concurs with fee, we will be able to proceed to Council and executing the Agreements.
Unfortunately, there are several steps in this process that we need to follow. If you let me know who submitted proposals
for the Airport, I can make some preliminary contacts with qualified consultants to assess availability for the IFE. We
should schedule with someone ASAP so we can get this effort into their schedule.
We can discuss further this Friday when we meet with the FAA.
Thanks
Jeff WaUP, PIE
Stelling Engineers, Inc.
From: Fred Leistiko [mailto:fleistiko@kalispell.com]
Sent: Tuesday, October 13, 2009 10:41 AM
To: Jeff Walla
Subject: RE: Kalispell City Airport Meeting
Jeff:
Yes, I will put it on my schedule for 8:30 AM on Monday, November 2nd. Thanks. Also, if you do have a "draft" of the
engineering contract I would like to review it with my City Attorney ASAP. I would like to get the new contract on the
agenda for City Council approval on November 16th, so the sooner the better. I have not sent the 30 day termination
notice to RPA yet. I have been advised to have the new contract in place before terminating the old one. I could come
by and pick up the draft any time.
From: Jeff Walla [mailto:Jwalla@stellinginc.com]
Sent: Monday, October 12, 2009 11:23 AM
To: Fred Leistiko (airport@kalispell.com)
Subject: Kalispell City Airport Meeting
Fred,
I am trying to schedule several meetings (Mitch and 1) with our aviation clients in Western Montana. We would like to
meet with you and discuss key airport issues, a project work plan, and any other topics that you may have. Would you be
available in the morning on Monday, November 2"d; say at 8:00 or 8:30 AM?
Thanks
J e i t wa ��a, �e
Stelling Engineers, Inc.
1372 Airport Road
Kalispell, MT 59901
PH: 406 755 8602
FX: 406 755 8710