E3. Award Crack Sealer_1r%"%0kk16
KALISPELL
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
TO: Doug Russell, City Manager
Susie Turner, PE, Public Works Director
FROM: John Charles, Streets Assistant Supervisor
SUBJECT: Bid Recommendation for Crafco Crack Sealer
MEETING: October 16, 2023
BACKGROUND: A crack sealer with on board compressor is budgeted in FY 24 Streets Fund.
City staff solicited quotes for the purchase of a new crack sealer with on board compressor
through the City's membership with Sourcewell.
Sourcewell is a governmental purchasing cooperative. The city secures a membership in
governmental cooperative purchasing under MCA 18-4-124 and MCA 18-4-401. Governmental
cooperative purchasing allows access to a wide range of products and services from
competitively solicited bids and proposals from various vendors. In this case, the City is
accessing a Sourcewell contract for a Crafco Super Shot 125 crack sealer with 100 CFM
compressor from White Cap Supply in Sioux Falls, South Dakota.
STAFF RECOMMENDATION: Award the purchase of a new Crafco Super Shot 125 crack
sealer with on board compressor to White Cap Supply in the amount of $95,501.80.
FISCAL EFFECTS: The purchase of the crack sealer unit will be funded by Special Street
Maintenance Fund Line -item number 2500-421-430245-940. A total of $130,100.00 was
budgeted in FY 24 for this purchase.
ACTION REQUESTED: Motion to award the crack sealer purchase to White Cap Supply for
the Crafco Super Shot 125 with 100 CFM compressor through the source well government
contract.
ALTERNATIVES: As suggested and approved by the City Council.
ENCLOSURE:
Sourcewell Request for Proposals and Recommendations — Roadway Maintenance Equipment.
Quote for Craftco Super Shot 125 with 100 CFM compressor from White Cap Supply
DocuSign Envelope ID: COE48423-3505-44FO-8177-CF924D18D8F4
. 11110MENTA VD
FAG
�9
i
(n Z
Sourcewell
COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL (RFP) #080521
Entitled
Roadway Maintenance Equipment
The following advertisement was placed June 17, 2021 in USA Today, in South Carolina's The State, in The
Oklahoman and on the Sourcewell website www.sourcewell-mn.gov, Sourcewell Procurement Portal
https://Proportal.sourcewell-mn.gov, Biddingo, Merx, The New York State Contract Reporter www.nVscr.nV.gov,
PublicPurchase.com, and June 18, 2021 in Oregon's Daily Journal of Commerce:
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting
proposals for Roadway Maintenance Equipment to result in a contracting solution for use by its
Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher
education, K-12 education, nonprofit, tribal government, and other public agencies located in the
United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell
Procurement Portal[https://proportol.sourcewell-mn.govl. Only proposals submitted through the
Sourcewell Procurement Portal will be considered. Proposals are due no later than August 5, 2021,
at 4:30 p.m. Central Time, and late proposals will not be considered.
The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties
expressed interest in the solicitation by registering for this opportunity within the portal:
Aebi Schmidt North America
Marathon Equipment, Inc.
American Highway Solutions
Merit Manufacturing, Inc.
Anderson Hydra Platforms, Inc.
Niece Equipment, LP
Asphalt Zipper, Inc.
Pavement Technologies International Corp.
Astec Industries
PB Loader Corporation
B-TEK SCALES, LLC
Prime Vendor, Inc.
Bergkamp, Incorporated
Ray -Tech Infrared
Betts Platinum Group, LLC
Regina Construction Association
BOMAG America, LLC
Road Groom Mfg., LLC
Bonnell Industries, Inc.
Road Widener, LLC
Broce Manufacturing Company, Inc.
RoadHog, Inc.
Bucher Municipal
SB Manufacturing, Inc.
Calder Brothers Corporation
Skip -Line, LLC
Cemen Tech, Inc.
Snowek Oy
DocuSign Envelope ID: COE48423-3505-44FO-8177-CF924D18D8F4
Sourcewell
Page 2 of 5
Chambers American Products, Inc.
Spaulding Mfg., Inc.
Cimline, Inc.
Stepp Manufacturing Company, Inc.
Crafco, Inc.
Stonebrooke Equipment, Inc.
Cyclone Technology, LLC
Striping Service and Supply, Inc.
Diamond Steel, Co.
SWS Warning Lights, Inc.
Dynapac North America, LLC
The Blue Book Network
Edge Equipment, Ltd.
The Tools Man, Inc.
Environmental Equipment Supply
ThorWorks Industries, Inc.
Equipment Works, Inc. LLC
Toromont Cat, A Division of Toromont
Industries, Ltd.
Etnyre International
United Rotary Brush Corporation
Falcon Equipment Holdings, LLC
Vogel Traffic Services, Inc.
Goldstar Asphalt Products
Wanco, Inc.
Heat Design Equipment, Inc.
Warren Power Attachments
Intermountain Sign and Safety
Waterblasting, LLC.
Keizer Morris International, Inc.
Weiler, Inc.
Land Pride, A Division of Great Plains Mfg.,
Inc.
Wirtgen America, Inc.
All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and
time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the
Sourcewell Procurement Portal, on August 5, 2021, at 4:32:43 pm CT. Proposals were received from the
following:
ASH North America, Inc., dba Aebi Schmidt North America and dba M-B Companies, Inc.
Asphalt Zipper, Inc.
Astec Industries
Bergkamp, Incorporated
BOMAG America, LLC
Bonnell Industries, Inc.
Broce Manufacturing Company, Inc.
Cimline, Inc.
Crafco, Inc.
Dynapac North America, LLC (Fayat North America, LLC)
Etnyre International
Falcon Equipment Holdings, LLC
Goldstar Asphalt Products (NPG, Inc.)
Heat Design Equipment, Inc.
Keizer Morris International, Inc.
Land Pride, A Division of Great Plains Mfg., Inc.
Marathon Equipment, Inc.
Pavement Technologies International Corp. (Pavementgroup)
PB Loader Corporation
Road Groom Mfg., LLC
RoadHog, Inc.
SB Manufacturing, Inc. (Superior Broom)
Skip -Line, LLC
DocuSign Envelope ID: COE48423-3505-44FO-8177-CF924D18D8F4
Sourcewell
Page 3 of 5
Spaulding Mfg., Inc.
Stepp Manufacturing Company, Inc.
Striping Service and Supply, Inc.
ThorWorks Industries, Inc. dba SealMaster, Inc.
Vogel Traffic Services, Inc. dba EZ Liner
Warren Power Attachments (Total Patcher)
Waterblasting, LLC (Hog Technologies)
Proposals were reviewed by the Proposal Evaluation Committee:
Greg Grunig, Procurement Lead Analyst
Michael Munoz, CPPB, Procurement Analyst
Carol Jackson, Procurement Analyst
Stephanie Haataja, CPIM, Procurement Analyst
The findings of the Proposal Evaluation Committee are summarized as follows:
The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that all
proposal responses met the scope and mandatory submittal requirements and were evaluated.
ASH North America, Inc., dba Aebi Schmidt North America and M-B Companies, Inc., manufactures a variety of
asphalt broom attachments and pavement marking equipment. Their "flush on the fly system" increases operator
safety and productivity. The Aebi Schmidt North America and M-B Companies organization operates with a
sizeable sales staff, over 100 dealers, and a dedicated field service team to serve Sourcewell participating entities
across the United States and Canada. They are offering Sourcewell participating entities competitive discounts
from list pricing.
Cimline, Inc., offers a large selection of crack sealers, mastic patchers and spray patchers. They also provide
equipment operation and service training, either directly or from a servicing dealer, free of charge within the
continental U.S. and Canada. The expansive Cimline dealer network is supported by an internal sales staff and
customer care team to meet the sales and service needs of Sourcewell participating entities. They offer solid
pricing discounts with additional savings available on quantity purchases.
Crafco, Inc., is the manufacturer of crack sealants, mastic and patching products and an authorized distributor of
related products and equipment. Crafco sales and service are delivered by a mix of distributors, their own supply
centers and manufacturing plants locations geographically dispersed across the U.S. and Canada. They offer a
range of sizeable discounts from list pricing to Sourcewell participating entities.
Keizer Morris International, Inc., provides numerous infrared asphalt recyclers, asphalt milling recyclers, mastic
machines and hotbox patchers. Keizer Morris is ready to serve Sourcewell participating entities throughout the
United States and Canada utilizing their distributor and dealer network along with internal sales and service
forces. They are offering a range of competitive discounts from MSRP rates.
PB Loader Corporation offers a selection of pothole patching and truck mounted emulsion spray systems, along
with complementary equipment. They offer free operator and maintenance training to end users. PB Loader has a
direct sales staff and a dealer network with 44 locations across the United States and Canada to serve Sourcewell
participating entities. Their pricing reflects solid discounts off MSRP with quantity purchase discounts available.
DocuSign Envelope ID: COE48423-3505-44FO-8177-CF924D18D8F4
Sourcewell
Page 4 of 5
Vogel Traffic Services, Inc., dba EZ Liner, offers a large selection of pavement marking equipment. EZ Liner is a
registered small-business enterprise and also a frequent partner with other SBEs. EZ Liner will serve participating
entities directly through their team of territory sales managers. Their pricing represents a range of considerable
discounts by product category for Sourcewell participating entities.
For these reasons, the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract
#080521to:
ASH North America, Inc., (Aebi Schmidt North America & M-B Companies, Inc.) #080521-AEB
Cimline, Inc. #080521-CME
Crafco Inc. #080521-CFC
Keizer Morris International, Inc.
PB Loader Corporation
Vogel Traffic Services, Inc.
The preceding recommendations were approved on October 4, 2021
EL�JDocuSigned by: rq�
v CJI' lM/U�
7DDDCEFD8B3D45D...
Greg Grunig, Procurement Lead Analyst
DocuSigned by:
— — �, �q
OBD2D4E40D3E445--
Michael Munoz, CPPB, Procurement Analyst
DocuSigned by:
E
,w, �2 3aA*4,W
6EE63AEDED5F46E... —
Carol Jackson, Procurement Analyst
DocuSigned by:
S{-t,�
755BA3F379B5409...
Stephanie Haataja, LPllvl, Procurement Analyst
#080521-KMI
#080521-PBL
#080521-EZL
DocuSign Envelope ID: COE48423-3505-44FO-8177-CF924D18D8F4
Sourcewell Page 5 of 5
STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee
and the accompanying support materials documenting the process followed for RFP #080521 for Roadway
Maintenance Equipment.
The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority
granted to the Chief Procurement Officer in Sourcewell's bylaws, the recommendations set forth above are
approved.
I hereby certify:
1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative
procurement contracts.
2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State
of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to
Sourcewell's Procurement Policy.
Iuq
DocuSigned by:
y s(6xvf'�
COM2A139DO64....
Jeremy Schwartz, C: 6bb' CPPU
Chief Procurement Officer
AM 0
SOURCEWELL CONTRACT
1r'HwqMINC #080521-CFC
AN ERGON G COMPANY
6165 W. Detroit St.
Chandler, AZ 85226
(602) 276-0406 (800) 528-8242
FAX: (480)940-0313
Quote To: Account Code: 917991
WHITE CAP - NORTHERN PLAINS (BW)
KEVIN AGETON
use account 919657 for billing
SIOUX FALLS, SD 57104
US
Phone: 605-339-1977
Fax: 605-339-2460
Email: kevin.ageton@whitecap.com
Date Quoted 9/7/2023
Expiration Date 11/15/2023
Ship To: Account Code: 2045857
WHITECAP - BOZEMAN
398 GRAVES TRAIL
BOZEMAN, MT 59718
US
Project Title: CITY OF KALISPELL, MT - SOURCEWELL - SS125DC100
Start Date:
9/7/2023
Ship Via:
Truck/Common Carrier
Effective Dates:
9/7/2023 TO 11/15/2023
Sales Group:
SRC- SOURCEWELL
Terms:
NET 60
Quoted By:
Chris Stebbing
F.O.B.:
PPD- ADD FREIGHT
Sales Office:
C112- Chris Stebbing
Estimated Time to Ship After Receipt of Order: Quoted at time of order
Customer:
WHITE CAP - NORTHERN PLAINS (13W)
Quote Number
BBBQ61140
Project Title:
CITY OF KALISPELL, MT - SOURCEWELL - SS125DC100 Date 09-07-23
SALES TAX EXEMPT CERTIFICATE MUST BE PROVIDED
AT THE TIME OF ORDER OR SALES
TAX WILL BE
ADDED TO YOUR ORDER
Part #
Description
Unit Qty.
Contract Price
Ext. Price
47400-SRC
SUPERSHOT 125D W/100 CFM
EA 1
$88,110.0000
$88,110.0000
COMPRESSOR
20014-SRC
3" PINTLE HITCH
EA 1
$126.4000
$126.4000
24503S-SRC
ARROWBOARD LIGHT KIT
EA 1
$2,324.0000
$2,324.0000
2419OK-SRC
OVERNIGHT HEATER 110V W/ US
EA 1
$316.0000
$316.0000
PLUG
26119-SRC
3/8" SAFETY HOOK W/ LATCH (2
EA 2
$58.0000
$116.0000
REQUIRED)
43416-SRC
GRAVITY FEED KIT
EA 1
$284.0000
$284.0000
47636N-SRC
SELF RETRACT HOSE REEL (WITH
EA 1
$1,036.0000
$1,036.0000
47453N BRACKET)
50270-AZ03
DUCK BILL VALVE W/SLOT REV.B
EA 1
$15.8000
$15.8000
27114-AZ03
TIP ADAPTER RVA
EA 1
$35.0000
$35.0000
27115-AZ03
SHROUD, TIP ADAPTER RVO
EA 1
$35.0000
$35.0000
27120-AZ03
DISK 3 INCH SWIVEL RV A
EA 1
$86.2000
$86.2000
27170-AZ03
SEALING TIP ASS'Y 3/8" REV.D
EA 1
$17.4000
$17.4000
FREIGHT
EA 1
$3,000.0000
$3,000.0000
09/08/23 09:31:52
We value your business.
1 of 3
Customer: WHITE CAP - NORTHERN PLAINS (BW) Quote Number BBBQ61140
Project Title: CITY OF KALISPELL, MT - SOURCEWELL - SS125DC100 Date 09-07-23
SALES TAX EXEMPT CERTIFICATE MUST BE PROVIDED AT THE TIME OF ORDER OR SALES TAX WILL BE
ADDED TO YOUR ORDER
Part * Description Unit Qty. Contract Price Ext. Price
Sales Tax $0.00
Shipping $0.00
Contract Total $95,501.8000
COMMENTS:
This quote is for EQUIPMENT ONLY and DOES NOT include freight.
Quoted FOB - Chandler, AZ.
Quote is specific to CITY OF KALISPELL, MT and is limited to quantity and pricing as stated unless otherwise
approved by Crafco.
As of 9/7/23, availability is 3-4 weeks but final delivery time will be provided ARO.
Any order received after the quote expiration will be subject to re -quote.
We value your business. Page 2 of 3
2of3
NOTE:
WARNING:
Products on this quote may be labeled in accordance with California Proposition 65.
California purchasers refer to http://crafco.com/resources/Prop-65.xlsx
For Terms and Conditions of purchases go to: https://crafco.com/Terms-of-Sale.pdf
Quantities may be limited at Crafco's discretion.
Pricing and availability are subject to change without notice.
Pricing does not include applicable taxes. Tax exemption forms must be on file prior to invoicing. Unpaid sales tax will be reported to
State and Local tax authorities. Extension is net after terms.
FOB DEFINITIONS:
PPA- Delivered; freight included.
PPD- Delivered; freight separate.
Pavement Preservation Products Restocking Policy
RETURN POLICY
Crafco will only accept the return of products that have been authorized in writing in advance, and proof of purchase is required. Not all
purchases are returnable. This is a Return Policy for non -warranty claims. Refer to the product data sheet for information about
warranty and claims for warranty reimbursement.
All returns are subject to restocking fees.
All products returned must be in the original packaging and be in good and salable condition.
Crafco reserves the right to charge repackaging fees in addition to restocking fees.
The customer is responsible for all shipping costs of returned products.
Request information on the acceptability for returns for any specific product when ordering.
Nonreturnable Products
Not all products are returnable. Products that have a shelf life or are considered made to order, or special order may not be returned.
No used parts may be returned and any part or product that is non-standard or obsolete is not returnable.
Product
Return Status
Athletic Surfacing Products, Non -Returnable
Cure & Commercial Liquids, Equipment,
Geocomposites, Paint, Sealcoat, and Silicone
Restocking Fees
All returnable products have a restocking fee if returned.
Product Restocking Fee
Parts 15% of part purchase price
All Other Products 25% of product purchase price
How to Return an Item
1. To obtain authorization contact your customer service representative.
2. A written authorization will be faxed or emailed to you.
3. A copy of the Return Authorization must accompany the material being returned.
09/08/23 09:31:52 We value your business.
3of3