H4. Reso 6163 - Public Hearing for Budget AmendCITY OF City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997
KALISPELL Telephone (406) 758-7000 Fax - (406) 758-7758
REPORT TO: Doug Russell, City Manager
FROM: Aimee Cooke, Finance Director
SUBJECT: Call for Public Hearing
Budget Amendments for FY2023
MEETING DATE: October 2, 2023
BACKGROUND: In order to bring our financial records in alignment with past
transactions, a public hearing is necessary prior to amending the City's fiscal year 2023 budget
for the General Fund.
In Fiscal Year 2015, the General Fund provided an advance to the Community Development
Fund to address debt obligations on the Special Improvement District for the Old School Station
infrastructure improvements. These funds were used to purchase lots in Old School Station in
order to provide the revenue to address the debt. Funds from the future sale of the lots were
identified to be transferred back to the General Fund upon the sale of the lots. In Fiscal Year 22,
following the award of the bid for the Parkline Trail and approving the sources of funds for the
bid award, which included using the funds from the Lots sales as one of the sources, the
Community Development Fund transferred $1,056,532 from the sale of Old School Station lots
to the West Side TIF in support of the Parkline Trail. To address the 2015 transfer, this
appropriation needs to be identified as first being processed into and out of the General Fund to
properly account for repayment of the advance.
The purpose of this proposed budget amendment is to align the financial records with the actual
sequence of fund transfers. Specifically, this amends the budget to show that the $1,056,532
transfer from the Community Development Fund were first allocated to the General Fund before
any funds were transferred to the Westside TIF. This amendment is solely to document the
transfer coming in and out of the General Fund and thereby having no effect on cash or the
approved appropriation and source of funds. All of these actions fall in line with allowable uses
of funds and actions taken by the Council for these appropriations. This action is needed to
simply close the circle on the 2015 transfer.
RECOMMENDATION: It is recommended that the Kalispell City Council adopt Resolution
6163, a resolution of intent calling for a public hearing to amend
the General Fund budget of the City of Kalispell, Montana, as set
forth in the 2022-2023 budget adopted by the City Council.
FISCAL IMPACT: $1,056,532 budget amendment for fund 1000.
ALTERNATIVES: Decline budget amendment request.
ATTACHMENTS: Resolution 6163
Fiscal year 2023 General Fund budget with amendment.
RESOLUTION NO. 6163
A RESOLUTION OF INTENT CALLING FOR A PUBLIC HEARING TO AMEND THE
GENERAL FUND OF THE CITY OF KALISPELL, MONTANA, AS SET FORTH IN THE
2022-2023 BUDGET ADOPTED BY THE CITY COUNCIL.
WHEREAS, in the budget adopted by the City of Kalispell for the 2022-2023 fiscal year, it is
necessary to document the transfer of funds into and out of the General Fund
without impacting the overall cash position of the city.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL AS FOLLOWS:
SECTION 1. On the 16th day of October, 2023, at 7:00 o'clock P.M., in the Council
Chambers, City Hall, 201 1st Avenue East, Kalispell, Montana, the City
Council of the City of Kalispell shall hold a Public Hearing on the following
amendments to the 2022-2023 fiscal budget:
General Fund:
Transfer 1000-400-460000-820 $1,056,532
to the West Side TIF Fund:
For the purpose of aligning the financial records with the actual sequence of
fund transfers while ensuring that these transfers have no effect on the cash
balance of the City of Kalispell.
SECTION 2. That notice of the passage of this resolution shall be published pursuant to
Section 7-1-4127, MCA.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF
THE CITY OF KALISPELL, THIS 2ND DAY OF OCTOBER, 2023.
Mark Johnson
Mayor
ATTEST:
Judi Funk
Deputy City Clerk
GENERAL GOVERNMENT
FUND: GENERAL 1000-400-41XXXX
EXPENDITURE DETAIL
410530
Audit:
331
Annual Report Filing fees
353
Contract services - Audit
354
GASB 45 (75) cost for Other Post Empl Benefits
410560
Central Purchasing:
210
Office Supplies
312
Postage
320
Printing & envelopes
354
Contract Services - document shredding
410600-354 Elections:
410900
Records Admin.:
331
Publication & Filing Fees
460452-366
Hockaday -annual building maint. per lease
460452-355
Eagle Transit contribution
420000-354
911 Dispatch Services Contract
420000-356
Smith Valley levy reimbursement
430300-355
Airport reimbursement
510310-354
ICMA Fees
510330-513
Liability Insurance
510330-517
Property hisurance
510330-516
Uninsured Loss (insurance deductible)
510300
Contingency
460000-820
Transfer out
Total
amended
ACTUAL
BUDGET
ACTUAL
BUDGET
FY20/21
FY21/22
FY21/22
FY22/23
$3,030
$3,030
$3,030
$3,530
$13,750
$13,750
$14,100
$14,250
$1,500
$10,000
$7,500
$1,750
$4,768
$4,000
$3,351
$4,500
$15,659
$16,000
$13,764
$17,500
$3,833
$5,500
$2,416
$5,500
$1,240
$1,500
$76
$1,200
$0
$20,000
$17,548
$0
$4,106
$4,500
$3,688
$4,500
$6,600
$6,600
$6,600
$6,600
$15,000
$15,000
$15,000
$15,000
$556,057
$0
$0
$0
$286
$350
$269
$350
$19,561
$20,000
$18,065
$25,000
$500
$500
$250
$0
$186,790
$287,406
$287,407
$330,842
$59,654
$60,043
$60,043
$72,813
$38,601
$50,000
$13,919
$50,000
$5,000
$210,000
$0
$30,000
$1,246,000
$900,000
$900,000
$1,056,532
$2,181,935
$1,628,179
$1,367,026
$1,639,867
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