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H4. Reso 6163 - Public Hearing for Budget AmendCITY OF City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 KALISPELL Telephone (406) 758-7000 Fax - (406) 758-7758 REPORT TO: Doug Russell, City Manager FROM: Aimee Cooke, Finance Director SUBJECT: Call for Public Hearing Budget Amendments for FY2023 MEETING DATE: October 2, 2023 BACKGROUND: In order to bring our financial records in alignment with past transactions, a public hearing is necessary prior to amending the City's fiscal year 2023 budget for the General Fund. In Fiscal Year 2015, the General Fund provided an advance to the Community Development Fund to address debt obligations on the Special Improvement District for the Old School Station infrastructure improvements. These funds were used to purchase lots in Old School Station in order to provide the revenue to address the debt. Funds from the future sale of the lots were identified to be transferred back to the General Fund upon the sale of the lots. In Fiscal Year 22, following the award of the bid for the Parkline Trail and approving the sources of funds for the bid award, which included using the funds from the Lots sales as one of the sources, the Community Development Fund transferred $1,056,532 from the sale of Old School Station lots to the West Side TIF in support of the Parkline Trail. To address the 2015 transfer, this appropriation needs to be identified as first being processed into and out of the General Fund to properly account for repayment of the advance. The purpose of this proposed budget amendment is to align the financial records with the actual sequence of fund transfers. Specifically, this amends the budget to show that the $1,056,532 transfer from the Community Development Fund were first allocated to the General Fund before any funds were transferred to the Westside TIF. This amendment is solely to document the transfer coming in and out of the General Fund and thereby having no effect on cash or the approved appropriation and source of funds. All of these actions fall in line with allowable uses of funds and actions taken by the Council for these appropriations. This action is needed to simply close the circle on the 2015 transfer. RECOMMENDATION: It is recommended that the Kalispell City Council adopt Resolution 6163, a resolution of intent calling for a public hearing to amend the General Fund budget of the City of Kalispell, Montana, as set forth in the 2022-2023 budget adopted by the City Council. FISCAL IMPACT: $1,056,532 budget amendment for fund 1000. ALTERNATIVES: Decline budget amendment request. ATTACHMENTS: Resolution 6163 Fiscal year 2023 General Fund budget with amendment. RESOLUTION NO. 6163 A RESOLUTION OF INTENT CALLING FOR A PUBLIC HEARING TO AMEND THE GENERAL FUND OF THE CITY OF KALISPELL, MONTANA, AS SET FORTH IN THE 2022-2023 BUDGET ADOPTED BY THE CITY COUNCIL. WHEREAS, in the budget adopted by the City of Kalispell for the 2022-2023 fiscal year, it is necessary to document the transfer of funds into and out of the General Fund without impacting the overall cash position of the city. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION 1. On the 16th day of October, 2023, at 7:00 o'clock P.M., in the Council Chambers, City Hall, 201 1st Avenue East, Kalispell, Montana, the City Council of the City of Kalispell shall hold a Public Hearing on the following amendments to the 2022-2023 fiscal budget: General Fund: Transfer 1000-400-460000-820 $1,056,532 to the West Side TIF Fund: For the purpose of aligning the financial records with the actual sequence of fund transfers while ensuring that these transfers have no effect on the cash balance of the City of Kalispell. SECTION 2. That notice of the passage of this resolution shall be published pursuant to Section 7-1-4127, MCA. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 2ND DAY OF OCTOBER, 2023. Mark Johnson Mayor ATTEST: Judi Funk Deputy City Clerk GENERAL GOVERNMENT FUND: GENERAL 1000-400-41XXXX EXPENDITURE DETAIL 410530 Audit: 331 Annual Report Filing fees 353 Contract services - Audit 354 GASB 45 (75) cost for Other Post Empl Benefits 410560 Central Purchasing: 210 Office Supplies 312 Postage 320 Printing & envelopes 354 Contract Services - document shredding 410600-354 Elections: 410900 Records Admin.: 331 Publication & Filing Fees 460452-366 Hockaday -annual building maint. per lease 460452-355 Eagle Transit contribution 420000-354 911 Dispatch Services Contract 420000-356 Smith Valley levy reimbursement 430300-355 Airport reimbursement 510310-354 ICMA Fees 510330-513 Liability Insurance 510330-517 Property hisurance 510330-516 Uninsured Loss (insurance deductible) 510300 Contingency 460000-820 Transfer out Total amended ACTUAL BUDGET ACTUAL BUDGET FY20/21 FY21/22 FY21/22 FY22/23 $3,030 $3,030 $3,030 $3,530 $13,750 $13,750 $14,100 $14,250 $1,500 $10,000 $7,500 $1,750 $4,768 $4,000 $3,351 $4,500 $15,659 $16,000 $13,764 $17,500 $3,833 $5,500 $2,416 $5,500 $1,240 $1,500 $76 $1,200 $0 $20,000 $17,548 $0 $4,106 $4,500 $3,688 $4,500 $6,600 $6,600 $6,600 $6,600 $15,000 $15,000 $15,000 $15,000 $556,057 $0 $0 $0 $286 $350 $269 $350 $19,561 $20,000 $18,065 $25,000 $500 $500 $250 $0 $186,790 $287,406 $287,407 $330,842 $59,654 $60,043 $60,043 $72,813 $38,601 $50,000 $13,919 $50,000 $5,000 $210,000 $0 $30,000 $1,246,000 $900,000 $900,000 $1,056,532 $2,181,935 $1,628,179 $1,367,026 $1,639,867 1