H1. Audit ContractCITY OF
ALISPELL P. O. Box 1997 —Kalispell, Montana 59903-1997
Telephone (406) 758-7950 Fax — (406) 758-7758
REPORT TO: Doug Russell, City Manager
FROM: Aimee Cooke, Finance Director
SUBJECT: Audit Contract Award
MEETING DATE: September 18, 2023
BACKGROUND: The City of Kalispell is required to conduct an annual financial
audit. Our current three-year audit contract expired with the audit of FY22. Following
recommended best practices, the city engaged in a competitive qualification solicitation for
auditing services and received submissions from two agencies: Eide Bailly LLP, and Denning,
Downey & Associates, P.C.
After reviewing the financial audit proposals, we are recommending the City of Kalispell enter
into a three-year agreement with an option to negotiate for two additional years, with Eide Bailly
LLP, noting that the first -year audit will be an annual financial report and the subsequent two
years will be annual comprehensive financial reports.
FISCAL IMPACT: Attached is a copy of the Standard Audit Contract from the
Montana Department of Administration which covers fiscal years 2023-2025. The annual cost
for auditing services in this contract is $57,625 plus additional travel expenses not to exceed
$10,000 for fiscal year 2023, $61,600 plus travel expenses not to exceed $10,800 for fiscal year
2024, and $65,000 plus travel expenses not to exceed 11,600 for fiscal year 2025. These costs
are then distributed proportionally to the funds audited.
RECOMMENDATION: It is recommended the City Council approve the contract for
auditing services with Eide Bailly LLP.
ATTACHMENT: Audit Contract
DEPARTMENT OF ADMINISTRATION
STANDARD AUDIT CONTRACT
This Contract is made this 18th day of September , 2023 , by and among
Eide Bailly LLP
Certified Public Accountant
("Contractor"),
City of Kalispell
Governmental Entity
("Entity")
and the Montana Department of Administration, Local Government Services, ("State"), acting under the
authority of Title 2, Chapter 7, Part 5, of the Montana Code Annotated. The State's mailing address, phone
number and e-mail address are P.O. Box 200547, Helena, MT 59620-0547; (406) 444-9101; and
LGSPortalRegistration@mt.gov.
Effective Date: This contract is not effective with respect to any party until it is approved and signed by
the State, as required by Section 2-7-506(3), MCA. The Contractor may not begin any audit work until
the State gives this approval. If the Contractor begins work before the State's approval of the contract and
the State subsequently does not approve the contract, the Contractor is not entitled to receive any
compensation for the work performed.
2. Audit Period and Payment: This contract covers the following audit period(s):
July 1 , 2023 to June 30 , 2025_
A. The Entity shall pay the Contractor for the audit work on the basis of time and necessary out-of-pocket
expenses, which will not exceed:
$ 57,625 for initial (or sole) audit covering 07/ 01/ 22 to 06/ 30/ 2023.
$ 61,600 for subsequent audit covering 07/ 01/ 2023 to 06/ 30/ 2024.
$ 65,000 for subsequent audit covering 07/01/ 2024 to 06/ 30/ 2025.
The Entity shall pay the fees listed in Appendices A, B & C, as applicable, which are attached hereto
and incorporated by reference. Any change to the audit fees requires a contract amendment.
B. The contract payments do not include the cost of additional work that may be required if the Contractor
discovers a defalcation or material irregularity. Any change in the scope of the audit services to be
provided under this contract requires a contract amendment.
C. The Contractor may submit interim bills to the Entity each month, based upon the estimated percentage
of contract completion. The Entity may retain ten percent (10%) of each of these estimates until the
Contractor has delivered the final audit report, at which time the Entity shall release the amount
retained.
Peer Review: The Contractor shall provide the Entity with a copy of its most recent external peer review
report and any letter of comment, and any subsequent peer review reports and letters of comment received
AuditContract.11-2020 Page 1 of 13 11/2020
during the contract period.
4. Audit Scope: The Contractor shall perform the following:
A. The Contractor shall conduct the audit in accordance with (i) generally accepted auditing standards
adopted by the American Institute of Certified Public Accountants and (ii) the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States.
The Contractor shall opine on the presentation of the Entity's financial statements in accordance with the
Entity's applicable financial reporting framework prescribed at Section 2-7-504, MCA.
If the Contractor's opinion on the Entity's financial statements is other than unmodified, the Contractor
shall fully discuss the reasons with the Entity in advance of issuing a report. If, for any reason, the
Contractor is unable to complete the audit or is unable to form or has not formed an opinion, the
Contractor may decline to express an opinion or decline to issue a report as a result of the engagement.
B. The Contractor shall perform tests of internal control over financial reporting. Findings resulting from
these tests shall be reported in accordance with Government Auditing Standards
C. The Contractor shall perform tests of the Entity's compliance with provisions of laws, regulations,
contracts, and grant agreements. The Contractor shall use the local government compliance supplement
prepared by the State, as required by Section 2-7-505(2), MCA, in conjunction with Government
Auditing Standards to determine the compliance testing to be performed during the audit. Findings
resulting from these tests shall be reported in accordance with Government Auditing Standards. If the
Contractor becomes aware of fraud, waste or abuse, the Contractor shall report related findings in
accordance with Government Auditing Standards. The Contractor shall perform tests, including but not
limited to the following, to determine whether:
(1) the Entity has complied with all appropriate statutes and regulations, as required by Section 2-7-
502, MCA;
(2) the Entity has complied with the provisions of each of its debt covenants and agreements;
(3) if the audit is of a coun . , city or town, the Entity has retained money in a local charge for services
fund contrary to the requirements of Sections 17-2-301 through 17-2-303, MCA, as required by
Section 17-2-302, MCA. The Contractor shall report any findings of noncompliance with the
provisions of these statutes, regardless of materiality; and
(4) if the audit is of a county or consolidated ci . /county government, the Entity has complied with
state laws relating to receipts and disbursements of agency or custodial funds maintained by the
Entity, as required by Section 2-7-505, MCA.
If required by the State, the Contractor shall provide documentation of testing performed to comply with
(3) and (4), above.
D. When applicable, the audit must meet all requirements of the Federal Single Audit Act of 1984, as
amended, and Title 2 U.S. Code ofFederal Regulations Part200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). If these federal
regulations are amended, the amended regulations will prevail.
AuditContract.11-2020 Page 2 of 13 11/2020
E. The audit scope with regard to federal financial assistance for each fiscal year covered by this contract
must be as specified in Appendices A, B and C. Any change to the audit scope with regard to federal
financial assistance requires a contract amendment.
F. Except as provided below, for purposes of determining the scope of the audit, the Entity is considered
the financial reporting entity as defined in the Entity's applicable financial reporting framework
prescribed at Section 2-7-504, MCA. This provision does not preclude the Entity from engaging a
different audit firm for the audit of a segment, fund or component unit of the Entity. However, both the
Entity and Contractor shall notify the State whenever the Entity elects to engage a different audit firm
for the audit of a segment, fund or governmental component unit. Such additional audit must be
contracted for on the State's Standard Audit Contract, and the audit firm shall be on the Roster of
Independent Auditors authorized to conduct audits of Montana local governments that is maintained by
the State.
If this contract is for an audit of a segment, fund, or governmental component unit of the primary
government, the Entity is considered to be the segment, fund or component unit.
G. Any school district audit must also include auditing procedures sufficient to provide an opinion as to
whether the following supplemental information is fairly stated in relation to the basic financial
statements:
(1) the school district's enrollment for the fiscal year or years being audited as reported to the Office of
Public Instruction in the Fall and Spring "Student Count for ANB" reports; and
(2) when applicable, the extracurricular funds for pupil functions.
H. If the Entity is a school district or associated cooperative, the Contractor shall contact the State Office
of Public Instruction and the county superintendent of schools before or during the audit of the Entity.
The Contractor shall determine whether those offices are aware of potential financial or legal
compliance problems relating to the Entity that could affect the scope of the audit.
L The Contractor shall immediately notify the Entity and the State in writing of any material irregularities
it discovers. If the Entity is a school district or special education cooperative, the Contractor shall also
immediately notify the State Office of Public Instruction in writing. To notify the State, Contractors
shall email LGSPortalRegistrationgmt.gov to the attention of the Local Government Services Bureau
Chief. To notify the State Office of Public Instruction, Contractors shall email
OPIAuditReportgmt.gov to the attention of the OPI Auditor.
The Contractor shall notify the Entity of all proposed audit adjustments and, if the Entity concurs, shall
obtain written acceptance of these proposed adjustments. The State reserves the right to request
documentation of these proposed and accepted audit adjustments.
Entity's Responsibilities: The Entity shall be responsible for:
A. its basic financial statements, including note disclosures;
B. all supplementary information required by its applicable financial reporting framework prescribed at
Section 2-7-504, MCA and by provisions of this contract;
C. establishing and maintaining effective internal control over financial reporting, including internal
AuditContract.11-2020 Page 3 of 13 11/2020
controls related to the prevention and detection of fraud;
D. ensuring that it complies with the laws, regulations, contracts and grant agreements applicable to its
activities;
E. making all financial records and related information available to the Contractor;
F. the schedule of expenditures of federal awards required for audits conducted under Uniform Guidance;
G. approving all proposed audit adjustments before posting if the Entity concurs with the proposed
adjustments;
H. adjusting the financial statements and accounting records to correct material misstatements and to agree
with the audited financial statements; and
I. providing the Contractor, at the conclusion of the audit engagement, with a letter that confirms certain
representations made during the audit, including an affirmation that the effects of any uncorrected
misstatements aggregated by the auditor during the current engagement and pertaining to the latest
period presented are immaterial, both individually and in the aggregate, to the financial statements
taken as a whole.
6. Dates for Annual Financial Report or Trial Balance of Accounts: The Entity shall prepare its annual
financial report or a trial balance of accounts no later than the dates specified in Appendices A, B and C. If
the Entity is unable to prepare its annual financial report or trial balance by the date specified in the
Appendices, the Entity shall notify the Contractor and the State in writing prior to the specified dates.
7. Beginning the Audit: The Contractor shall begin the audit field work based on the schedule established in
Appendices A, B and C. Under Section 2-7-503(3)(a), MCA, all audits must commence within nine months
from the close of the last fiscal year of the audit period.
Completion of Audit: The Contractor shall deliver the audit report to the Entity and the State, based on the
schedule established in Appendices A, B and C. If the Contractor cannot deliver the audit report to the Entity
and the State on the date specified in the Appendices, the Contractor shall notify the Entity and the State in
writing of that fact, and the reason(s) for the delay. Under Section 2-7-503(3)(a), MCA, all audits must be
completed and the reports issued within one year from the close of the last fiscal year covered by the audit. If
the audit is conducted in accordance with the provisions of Uniform Guidance, the Contractor shall complete
the audit and issue the audit report within the time period required by that federal regulation, unless a longer
period has been agreed to in advance by the federal cognizant or oversight agency for audit. If the Entity has
requested and received an extension of the due date of the Uniform Guidance from a federal agency, the
Entity shall submit a copy of the approved extension to the State.
9. Due Date Extension: The State may grant an extension to the Entity for filing the audit report beyond the
one- year due date provided for in paragraph 8, above. To do so, the Entity shall make a request to the State
in writing and shall show good cause for the delinquency or demonstrate that the failure to meet the deadline
provided for in paragraph 8, above, was the result of circumstances beyond the Entity's control. The State will
determine good cause or circumstances beyond the Entity's control based on the facts of each case.
10. Presentation of Audited Financial Statements: The final audit report must contain basic financial statements
and supplementary information consistent with the applicable financial reporting framework prescribed at
Section 2-7-504, MCA. In addition, other supplementary information required by provisions within this
contract and by Uniform Guidance must also be included, if applicable.
AuditContract.11-2020 Page 4 of 13 11/2020
A. The final audit report must also contain any supplementary or other information as agreed upon by the
Entity and Contractor.
B. If the Entity's accounting records or other circumstances do not permit financial statements to comply
with the applicable financial reporting framework prescribed at Section 2-7-504, MCA, the Contractor
shall notify the State of those conditions and describe the financial statements that will be presented.
The applicable auditor's reports must be modified in accordance with professional standards to reflect a
departure from the applicable financial reporting framework.
C. If the audit is of a school district with separate elementary and high school district general funds, the
general funds must be combined as a single major fund. All other funds must be separately considered
for major fund criteria.
D. If the audit is a biennial audit covering two years, the Contractor shall present complete financial
statements as specified above for each year covered by the audit. However, note disclosures for both
fiscal years may be in one set of notes, with separate fiscal year disclosures as necessary. The two years
must be presented under one audit report cover and opined upon in one Independent Auditor's Report.
11. Auditor's Reports: All audit reports must contain the following auditor's reports, which must comply with
applicable professional standards in effect for the fiscal year or years being audited:
A. a report on the financial statements of the Entity;
B. a report on internal control over financial reporting and on compliance and other matters based on an
audit of financial statements performed in accordance with Government Auditing Standards.
C. a reference to a report disclosing any deficiencies in internal control or instances of noncompliance with
provisions of contracts or grant agreements or abuse that have a less than material effect on the financial
statements but warrant the attention of management or those charged with governance. This report must
be referred to in the report required in 11.B. above.
D. a report on any supplementary or other information presented in the audit report. This report must be
given in an "other matters" paragraph(s) of the auditor's report on the financial statements (11.A.
above), and shall identify, if applicable:
(1) Any Required Supplementary Information (RSI), as required by the Governmental Accounting
Standards Board.
(2) Any Supplementary Information (SI) included in the report to comply with provisions of laws,
regulations, contracts, or grant agreements. For the following schedules, the Contractor shall report
on whether the information is fairly stated, in all material respects, "in relation to" the financial
statements as a whole, unless the condition of the financial records do not allow the auditor to
render such an opinion:
a) schedule of school district "Student Count for ANB" required in paragraph D.A.;
b) schedule of school district extracurricular fund financial activities required in paragraph
13.B.;
c) schedule of expenditures of federal awards required by Uniform Guidance and in paragraph
AuditContract.11-2020 Page 5 of 13 11/2020
12.A.; and
d) Any supplementary information for financial reporting frameworks required by A.R.M.
2.4.401.
(3) Any Other Information (OI) for financial reporting frameworks required by A.R.M. 2.4.401.
(4) Any Other Information (OI) that is included in the audit report, if deemed appropriate in accordance
with professional standards.
E. a report disclosing the action taken by the Entity to correct any deficiencies or implement any
recommendations contained in the prior audit report. This report must be in a format that specifically
identifies, by title or summary, each deficiency or recommendation contained in the prior audit report
and the action taken by the Entity on each such deficiency or recommendation.
F. If the Contractor includes audit findings in the reports referenced in 11.B. and 11.C. above, the views of
Entity officials and their planned corrective actions must also be included, as required by Government
Auditing Standards, if they are available at the time the Contractor submits the audit report to the State.
If the views and planned corrective actions are not available at that time, the Contractor shall so indicate
in the reports.
12. Single Audits: All audit reports for single audits done in accordance with Uniform Guidance must contain the
following:
A. a schedule of expenditures of federal awards, prepared by the Entity, which must contain all elements
required by Uniform Guidance.
B. a report on the schedule of expenditures of federal awards. This report may be combined with other
reports as provided by Uniform Guidance and professional standards. This report must comply with
applicable professional standards in effect for the fiscal year or years being audited.
C. a report on compliance for each major program and a report on internal control over compliance in
accordance with Uniform Guidance. These reports must refer to the separate schedule of findings and
questioned costs described in paragraph 12.1). of the contract and must comply with applicable
professional standards in effect for the fiscal year or years being audited.
D. a schedule of findings and questioned costs which must include the information required by Uniform
Guidance.
E. an Entity -prepared document, separate from the Contractor's findings, that describes the Entity's
corrective action plan in accordance with Uniform Guidance for each current -year audit finding, if that
plan is available at the time the Contractor submits the audit report to the State. This document should
be submitted on Entity letterhead and should include a corrective action plan for each finding, regardless
whether the finding is identified in accordance with Uniform Guidance or Government Auditing
Standards.
13. School Districts: School district audit reports must include the following as supplementary
information/schedules:
A. a schedule of the district's enrollment as reported to the Office of Public Instruction for the fiscal year or
years being audited. The schedule must contain the enrollment both as reported in the Fall and Spring
AuditContract.11-2020 Page 6 of 13 11/2020
"Student Count for ANB" reports and as documented by the school district's enrollment records; and
B. a detailed schedule of extracurricular fund financial activities.
14. Local Governments Reporting on Non-GAAP Financial Reporting Framework: Audit reports of local
governments that report on a non-GAAP financial reporting framework as provided in A.R.M. 2.4.401 must
include any Supplementary Information and Other Information required in that administrative rule.
15. Written Report to Entity: The Contractor shall render a single, written report for the Entity audited,
including the reports and schedules referenced in paragraphs 11 through 14 above.
16. Exit Conference: Before submitting the final audit report, the Contractor shall hold an exit review conference
in which the audit results are discussed with those charged with governance and other appropriate Entity
officials and employees. The Contractor shall ensure that all members of the governing body and key
members of management are notified of this exit conference. The Contractor further agrees that before the
exit conference, it will not discuss the audit findings with anyone other than the Entity or the State. Once the
Contractor delivers the final audit report to the Entity, the report is deemed to be a public record.
17. Report Distribution: The Contractor and Entity shall file copies of the audit report as specified below:
A. The Contractor shall provide the Entity with the number of copies of the audit report specified in
Appendices A, B and C. The cost of those copies is included in the total price for the engagement as set
out in paragraph 2.A., above, and in the Appendices.
B. The Contractor shall submit one of the copies referred to in 17.A., above, to the attorney for the Entity.
C. Upon request by the Entity, the Contractor shall provide additional copies of the audit report at a price
per copy agreed upon by the Entity and Contractor.
D. The Contractor shall provide the State with a text -searchable, unlocked, and unencrypted electronic copy
of the audit report at no charge. The report must be submitted to the State at the same time when the
Contractor delivers the final audit report to the Entity. Any report delivered separately to management or
those charged with governance identifying findings and recommendations as described in 11.C. above
must be submitted electronically at the same time the audit report is submitted. The Contractor shall
advise the State, at the time of submitting the electronic report, of the date the final report was delivered
to the Entity, the date of the audit report, the actual number of hours the Contractor spent conducting the
audit, the total audit fee billed the Entity, and whether the audit was conducted in accordance with the
provisions of Uniform Guidance.
E. If the Entity is a school district or associated cooperative, the Contractor shall provide at no additional
charge copies of the audit report to the Office of Public Instruction, the county superintendent of
schools, and the county attorney.
F. If the Entity is a city or town fire department relief association disability and pension fund, the
Contractor shall provide at no additional charge one copy of the audit report to the city or town clerk.
G. If the audit is a single audit conducted in accordance with the provisions of Uniform Guidance, the
Entity shall provide copies of the reporting package defined in Uniform Guidance and the data collection
form to the federal clearinghouse designated by OMB.
AuditContract.11-2020 Page 7 of 13 11/2020
18. Entity Response: If not included in the audit report as provided in paragraphs 1 I.F. and 12.E., within 30 days
after receiving the audit report, the Entity shall notify the State in writing as to what action it plans to take to
correct any deficiencies or implement any recommendations identified or contained in the audit report as
required by Section 2-7-515, MCA, and ARM 2.4.409. This notification must also address any findings and
recommendations identified in any reportto management or those charged with governance described in I I .C.
above. If the audit is a single audit conducted in accordance with Uniform Guidance, this corrective action
plan must also meet the requirements of Uniform Guidance. If the Entity is a school district or special
education cooperative, the Entity shall also send a copy of this notification to the Office of Public Instruction.
19. Entity's Attorney: If requested by the State, the attorney for the Entity shall report to the State on the actions
taken or the proceedings instituted or to be instituted relating to violations of law and nonperformance of duty
as required by Section 2-7-515(4), MCA. The attorney shall report to the State within 30 days after receiving
the request.
20. Certification of Auditor Independence: The Contractor certifies that, as required by generally accepted
government auditing standards, it and its principals and employees are independent in all matters regarding
this engagement. This contract must not include non -audit services. The Contractor shall neither arrange for
nor accept other work with the Entity that could in any way impair the Contractor's compliance with
professional independence standards. If required by the State, the Contractor shall provide documentation
that independence has been maintained in both mind and appearance as required by professional auditing
standards.
21. Contractor and Subcontractors: The Contractor shall not assign any rights, or subcontractor delegate any
duties of the contract without the Entity's and State's prior written consent.
The Contractor is the prime contractor and is responsible, in total, for all work of any subcontractors. Any
subcontractors performing audit work shall be on the Roster of Independent Auditors authorized to conduct
audits of Montana local governments that is maintained by the State. The Contractor is responsible to the
Entity and the State for the acts and omissions of all subcontractors or agents and of persons directly or
indirectly employed by such subcontractors or agents. There is no contractual relationship between any
subcontractor and the State.
22 State Participation in Conferences: The State may participate in all entrance and exit conferences between
the Entity and Contractor, as well as all major conferences held in conjunction with the audit of the Entity.
23. Access to Records: The Contractor shall give the State and, when required by law, the Montana Legislative
Audit Division, access to the Contractor's work programs, supporting working papers, time records, and all
other documents relating to the audit. Access to these documents must be provided at the State's offices in
Helena, Montana. Access to working papers includes the right of the State to obtain copies of working papers,
as is reasonable and necessary. The Contractor shall make the work programs and supporting working papers
available to the State for use by the State or other public accounting firms as directed by the State in future
audits of the Entity. The Contractor shall make the audit programs and supporting working papers available to
the cognizant or oversight agency for audit or its designee, federal agencies providing direct or indirect
funding, or the U.S. General Accounting Office, if requested. Access to working papers includes the right of
federal agencies to obtain copies of working papers, as is reasonable and necessary. The Contractor shall
retain the audit report, work programs, and supporting working papers for a minimum of five years from the
date of the audit report, unless the State notifies the Contractor to extend the retention period. If professional
standards or other applicable laws, rules, or regulations require a longer retention period, the Contractor shall
retain the above materials for that specified period.
24. State Review of Report: As provided by Section 2-7-522, MCA, the State shall review the Contractor's audit
AuditContract.11-2020 Page 8 of 13 11/2020
report. If the State determines that reporting requirements have not been met, it will notify the Entity and the
Contractor of the significant issues of noncompliance. The Contractor shall correct the identified deficiencies
within 60 days of notification.
25. Independent Contractor: The Contractor is an independent contractor and neither its principals nor its
employees are employees of the State or Entity for any purposes.
26. Workers' Compensation: The Contractor certifies that it carries Workers' Compensation for its employees
and that it has either elected Workers' Compensation or has an approved Independent Contractor's Exemption
covering the Contractor while performing work under this contract. (Montana Code Annotated, Title 39,
Chapter 71).
27. Indemnity: The Contractor shall defend and indemnify the State and Entity, their elected and appointed
officials, agents, and employees from and against all claims, causes of action, damages, liabilities, court costs
and attorney fees in favor of the Contractor's employees or third parties for bodily or personal injuries, death,
or damage to property arising from the acts or omissions or alleged acts or omissions of the Contractor and/or
its agents, employees, representatives, assigns, subcontractors under this contract. This defense and indemnify
obligation does not apply to acts or omissions arising from the sole negligence of the State orEntity under this
contract. This defense and indemnity obligation survives termination or expiration of this contract.
If the Contractor is or may be obligated to pay any cost, settlement, judgment, fine, penalty, or similar award
or sanction as a result of a claim, investigation, or other proceeding instituted by any third parry, then to the
extent that such obligation is or may be a direct or indirect result of the Entity's intentional or knowing
misrepresentation or provision to the Contractor of inaccurate or incomplete information in connection with
this engagement, and not any failure on the Contractor's part to comply with professional standards, the Entity
shall defend and indemnify the Contractor against such obligations.
28. Insurance — Commercial General Liability: The Contractor shall maintain for the duration of the contract,
at its cost and expense, occurrence coverage insurance against claims for injuries to persons or damages to
property which may arise from or in connection with the performance of the work by the Contractor, and/or its
agents, employees, representatives, assigns, or subcontractors. The Contractor's insurance coverage shall be
primary insurance for the Contractor's negligence with respect to the State and Entity and their elected
officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the State and
Entity and their officers, officials, employees or volunteers shall be excess of the Contractor's insurance and
shall not contribute with it.
Insurance - Professional Liability: The Contractor shall purchase and maintain occurrence coverage to
cover such claims as may be caused by any act, omission, negligence of the Contractor or its officers, agents,
representatives, assigns or subcontractors.
If occurrence coverage is unavailable or cost -prohibitive, the state will accept `claims made' coverage
provided the following conditions are met: 1) the commencement date of the contract must not fall outside the
effective date of insurance coverage and it will be the retroactive date for insurance coverage in future years,
and 2) the claims made policy must have a three-year tail for claims that are made (filed) after the cancellation
or expiration date of the policy.
The State and Entity may require complete copies of certificates of insurance during the term of this contract.
29. Compliance with Laws:
A. The Contractor shall, in performance of work under this contract, fully comply with all applicable
federal, state, or local laws, rules, regulations, and executive orders including but not limited to, the
AuditContract.11-2020 Page 9 of 13 11/2020
Montana Human Rights Act, the Equal Pay Act of 1963, the Civil Rights Act of 1964, the Age
Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the
Rehabilitation Act of 1973. The Contractor is the employer for the purpose of providing healthcare
benefits and paying any applicable penalties, fees and taxes under the Patient Protection and
Affordable Care Act [P.l. 111-148, 124 Stat. 119]. Any subcontracting by the Contractor subjects
subcontractors to the same provisions.
B. In accordance with 49-3-207, MCA, and Executive Order No. 04-2016 the Contractor agrees that the
hiring of persons to perform this contract will be made on the basis of merit and qualifications and
there will be no discrimination based on race, color, sex, pregnancy, childbirth or medical conditions
related to pregnancy or childbirth, political or religious affiliation or ideas, culture, creed, social
origin or condition, genetic information, sexual orientation, gender identity or expression, national
origin, ancestry, age, disability, military service or veteran status, or marital status by the persons
performing this contract.
30. Work Accommodations: The Entity shall provide the Contractor with reasonable space in which to conduct
the audit and shall respond promptly to requests for information as well as for all necessary books and records.
Support for clerical, equipment, reproduction services shall be agreed upon by the Entity and the Contractor as
specified in Appendices A, B and C.
31. Termination before Audit Commences: Before the commencement of the audit, either the Contractor or the
Entity, with the State's consent, or the State alone, may terminate this contract for cause if another party has
breached a material term or condition of this contract or violated an applicable law or regulation. The non -
breaching parry shall provide the other party written notice of the breach and allow 20 days to remedy the
breach.
The Contractor and the Entity may agree to terminate this contract without cause before the commencement of
the audit. If such a termination occurs, the State shall consent to the termination upon written notification by
the Contractor and the Entity of their agreement to terminate this contract.
The State, however, will not consent to the cancellation of an audit contract for the sole purpose of allowing
the Contractor and Entity to then enter into a new contract that extends the number of fiscal years to be audited
by the Contractor. Unless there are extenuating circumstances, the existing audit contract must be completed
first. This provision does not prohibit the cancellation of a contract for the purpose of replacing an annual
audit with a biennial audit.
32. Termination after Audit Commences: After the audit has commenced, but before the audit report has been
issued, either the Contractor or the Entity, with the State's consent, or the State alone, may terminate this
contract for cause if another parry has breached a material term or condition of this contract or violated an
applicable law or regulation. The non -breaching parry shall provide the other parry written notice of the
breach and allow 20 days to remedy the breach. If the Contractor is the breaching parry and fails to remedy the
breach, the Contractor is not entitled to the fee set out in this contract. This is the Entity's and the State's sole
remedy. If the Entity is the breaching party, the Entity shall pay the Contractor a pro rata portion of the fee set
out in this contract, based on the percentage of work completed at the time of termination. This is the
Contractor's sole remedy.
The Contractor and the Entity may agree to terminate this contract without cause after the audit has
commenced but before the audit report has been issued. If such a termination occurs, the State shall consent to
the termination upon written notification by the Contractor and the Entity of their agreement to terminate this
contract.
AuditContract.11-2020 Page 10 of 13 11/2020
33. Contractor Compliance with CPE and Quality Control Review: The Contractor certifies compliance with
the continuing professional education requirements and the external quality control review requirements as set
out in Government Auditing Standards, as established by the Comptroller General of the United States. The
State may require the Contractor to provide evidence that it has met the above requirements.
34. Single Audit Act Certification: If the audit is required to meet the requirements of the Single Audit Act of
1984, as amended, and Uniform Guidance, the Contractor certifies that neither it nor any of its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
performing audits by any Federal department or agency.
35. Time is of the Essence: Time is of the essence regarding all provisions of this contract.
36. Governing Law and Venue: This contract is governed by the laws of Montana. The parties agree that any
litigation concerning this contract in which the State is named as a party must be brought in the First Judicial
District in and for the County of Lewis and Clark, State of Montana. Each parry shall pay its own costs and
attorney fees, except as otherwise allowed in this contract. The parties also agree that any litigation
concerning this contract in which the State is not named as a party must be brought in the State of Montana
Judicial District in the County in which the Entity is located. Each parry shall pay its own costs and attorney
fees, except as otherwise allowed in this contract.
37. Notice: All notices under this contract must be in writing and will be deemed given if delivered personally, by
mail, certified, return receipt requested, or by e-mail. All notices will (a) if delivered personally, be deemed
given upon delivery, (b) if delivered by mail, be deemed given upon receipt, or (c) if delivered by e-mail be
deemed given upon receipt.
38. Invalid Provision: If any provision of this contract is held to be illegal or unenforceable and the parties' rights
or obligations will not be materially and adversely affected, such provision will be (a) severed from the
contract, (b) the contract will be interpreted as if such provision was never a part of the contract and (c) the
remaining provisions will stay in effect.
39. Authority: Each party represents that the person signing this contract has the authority to bind that parry.
40. Entire Agreement and Amendment: This contract and the attached Appendices contain the entire
understanding and agreement of the parties. No modification or amendment of this contract is valid unless it
is reduced to writing, signed by the parties, and made a part of this contract.
AuditContract.11-2020 Page 11 of 13 11/2020
Contractor, Entity, and State have executed this Standard Audit Contract on the date first above written:
Certified Public Accountant
Eide Bailly LLP
Firm Name
By: Date:
Authorized Representative
Governmental Entity
City of Kalispell, Doug Russell, City Manager
Entity Name
By: Date:
Authorized Representative
Montana Department of Administration,
Local Government Services
By: Date:
Approved By
AuditContract.11-2020 Page 12 of 13 11/2020
APPENDIX A
Initial or Sole Audit under this Contract
GOVERNMENTAL ENTITY (ENTITY): City of Kalispell
406.758.7755 Address: 201 1" Avenue East / PO Box 1997
Telephone: (Street Address or P.O. Box)
Kalispell , MT 59903
(City/Town) (Zip Code)
Aimee Cooke acookekkalispell.com
Contact Person(s) and E-Mail Address(es)
PUBLIC ACCOUNTANT/ACCOUNTING
FIRM (CONTRACTOR) : Eide Bailly LLP
303.459.6758 (Paul) Address
Telephone:
401 N. 3 1 " St. 9800
(Street Address or P.O. Box)
Billings , MT 59103
(City/Town) (Zip Code)
Paul Kane pkane2eidebailly.com / Brian Stavenger bstavenger(a�eidebailly.com
Contact Person(s) and E-Mail Address(es)
Audit Period and Dates of Engagement:
A. This audit will cover the fiscal year(s) ending
June 30 2023 (and ).
(Month & Day) (Year) (Year)
B. Date to commence audit work:
C. Date to submit final audit report
to Entity and State:
2. Time and Price for Engagement:
A. Estimated total hours -
B. Price for audit personnel
Price for Travel
Price for typing, clerical
and report preparation
Total price for this
engagement
December
Third Monday In March
$57,625
up to $10,000
$ 67,625
AuditContract.11-2020 Page Al 11/2020
The reporting entity contains the following discretely presented component units: TBID/BID
4. Date Annual Financial Report or a trial balance will be available: TBD
Number of copies of audit report Contractor will provide to Entity: TBD
The Entity will provide clerical, equipment, and photocopying or reproduction services to the Contractor
as follows:
TBD
The audit scope with regard to federal financial assistance received by the Entity for the above fiscal
year(s) will be as indicated below:
❑x The audit will be a single audit conducted in accordance with the provisions of Uniform Guidance because the
Entity expended a total amount of federal awards equal to or in excess of $750,000 during the fiscal year(s), or
such other dollar amount ($ ) that is effective for the fiscal year(s) being audited.
OR
❑ The audit will not be a single audit conducted in accordance with the provisions of Uniform Guidance and will not
include audit coverage of any federal financial assistance in accordance with requirements of that federal
regulation, because the Entity expended a total amount of federal awards of less than $750,000 during the fiscal
year(s), or such other dollar amount ($ ) that is effective for the fiscal year(s) being audited.
Certified Public Accountant
LLP
Firm Name
Authorized Representative
Governmental Entity
City of Kalispell — Doug Russell, City Manager
Entity Name
LE
Authorized Representative
Montana Department of Administration,
Local Government Services
By:
Approved By
Date:
Date:
Date:
AuditContract.11-2020 Page A2 11/2020
APPENDIX B
Subsequent Audit under this Contract
GOVERNMENTAL ENTITY (ENTITY): City of Kalispell
406.758.7950 Address: 201 1" Avenue East / PO Box 1997
Telephone: (Street Address or P.O. Box)
Kalispell , MT 59903
(City/Town) (Zip Code)
Aimee Cooke acookekkalispell.com
Contact Person(s) and E-Mail Address(es)
PUBLIC ACCOUNTANT/ACCOUNTING
FIRM (CONTRACTOR) : Eide Bailly LLP
303.459.6758 (Paul)
Telephone:
Address: 401 N. 3 1 " St. 9800
(Street Address or P.O. Box)
Billings , MT 59103
(City/Town) (Zip Code)
Paul Kane pkane2eidebailly.com / Brian Stavenger bstavenger2eidebailly.com
Contact Person(s) and E-Mail Address(es)
2
c3
Audit Period and Dates of Engagement:
A. This audit will cover the fiscal year(s) ending
June 30 2024 (and ).
(Month & Day) (Year) (Year)
B. Date to commence audit work: August
C. Date to submit final audit report
to Entity and State: Third Monday in December
Time and Price for Engagement:
A. Estimated total hours -
B. Price for audit personnel
Price for Travel
Price for typing, clerical
and report preparation
Total price for this
engagement
147
$ 61,600
up to $10,800
$ 72.400
The reporting entity contains the following discretely presented component units: TBID/BID
AuditContract.11-2020 Page B1 11/2020
4. Date Annual Financial Report or a trial balance will be available: TBD
5. Number of copies of audit report Contractor will provide to Entity: TBD
6. The Entity will provide clerical, equipment, and photocopying or reproduction services to the Contractor
as follows:
TBD
7. The audit scope with regard to federal financial assistance received by the Entity for the above fiscal
year(s) will be as indicated below:
0 The audit will be a single audit conducted in accordance with the provisions of Uniform Guidance because the
Entity expended a total amount of federal awards equal to or in excess of $750,000 during the fiscal year(s), or
such other dollar amount ($ ) that is effective for the fiscal year(s) being audited.
OR
❑ The audit will not be a single audit conducted in accordance with the provisions of Uniform Guidance and will not
include audit coverage of any federal financial assistance in accordance with requirements of that federal
regulation, because the Entity expended a total amount of federal awards of less than $750,000 during the fiscal
year(s), or such other dollar amount ($ ) that is effective for the fiscal year(s) being audited.
Certified Public Accountant
LLP
In
Firm Name
Authorized Representative
Governmental Entity
City of Kalispell. Doug Russell, City Manager
Entity Name
an
Authorized Representative
Montana Department of Administration,
Local Government Services
M
Approved By
Date:
Date:
Date:
AuditContract.11-2020 Page 132 11/2020
APPENDIX C
Subsequent Audit under this Contract
GOVERNMENTAL ENTITY (ENTITY):
406.758.7950 Address:
Telephone:
(Street Address or P.O. Box)
MT 59
(City/Town) (Zip Code)
Contact Person(s) and E-Mail Address(es)
PUBLIC ACCOUNTANT/ACCOUNTING
FIRM (CONTRACTOR) :
Address:
Telephone: (Street Address or P.O. Box)
)MT 59
(City/Town) (Zip Code)
Contact Person(s) and E-Mail Address(es)
1. Audit Period and Dates of Engagement:
A. This audit will cover the fiscal year(s)
ending
June 30
2025 (and ).
(Month & Day)
(Year) (Year)
B. Date to commence audit work:
Aw4ust
C. Date to submit final audit report
to Entity and State:
Third Monday in December
2. Time and Price for Engagement:
A. Estimated total hours -
147
B. Price for audit personnel
$ 65,000
Price for Travel
up to $11,600
Price for typing, clerical
and report preparation
Total price for this
engagement
$ 76,600
3. The reporting entity contains the following discretely presented component units: TBID/BID
AuditContract.11-2020 Page C1 11/2020
4. Date Annual Financial Report or a trial balance will be available: TBD
5. Number of copies of audit report Contractor will provide to Entity: TBD
6. The Entity will provide clerical, equipment, and photocopying or reproduction services to the Contractor
as follows:
TBD
7. The audit scope with regard to federal financial assistance received by the Entity for the above fiscal
year(s) will be as indicated below:
0 The audit will be a single audit conducted in accordance with the provisions of Uniform Guidance because the
Entity expended a total amount of federal awards equal to or in excess of $750,000 during the fiscal year(s), or
such other dollar amount ($ ) that is effective for the fiscal year(s) being audited.
OR
❑ The audit will not be a single audit conducted in accordance with the provisions of Uniform Guidance and will not
include audit coverage of any federal financial assistance in accordance with requirements of that federal
regulation, because the Entity expended a total amount of federal awards of less than $750,000 during the fiscal
year(s), or such other dollar amount ($ ) that is effective for the fiscal year(s) being audited.
Certified Public Accountant
Eide Bailly LLP
Firm Name
LE
Authorized Representative
Governmental Entity
City of Kalispell. Doug Russell. Ci , Manager
Entity Name
Date:
By: Date:
Authorized Representative
Montana Department of Administration,
Local Government Services
By: Date:
Approved By
AuditContract.11-2020 Page C2 11/2020