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06-06-23 Business Improvement District Minutes2017 — 2027 KALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: June 6, 2023 Location: Kalispell Chamber of Commerce Conference Room, 15 Depot Park, Kalispell BOARD MEMBERS PRESENT: Kisa Davison, Pam Mower, Cara Lemire, Gabe Mariman, and Jon Fetveit by phone & Pam Carbonari (BID Exec. Coordinator) BOARD MEMBERS ABSENT: Catherine Potter, Marshall Noice CITY ATTENDEES: Katharine King PUBLIC IN ATTENDANCE: Lorraine Clarno, Kalispell Chamber of Commerce, John Hinchey, Suzanne Wigginton, Reynolds Cameron, Adrian Knowler (by phone) MEETING CALLED TO ORDER at 8.45 AM by Kisa Davison, Chair MOTION: to approve the agenda dated June 6 and the minutes of May 9 by Pam Mower with a second from Jon Fetveit - passed unanimously. Financial Review — The board reviewed the financial report with limited discussion. Motion to accept the financials as presented made by Cara Lemire with a second from Kisa Davison - passed unanimously. Executive Coordinator Report — Golf cart fabrication is almost complete. Christopher Petersen of M3 Fabrication has indicated that the batteries need to be replaced. It appears that the batteries were left unplugged all winter and froze. Pam offered information about a new program that is starting in Great Falls. Ultimately it is a tool that helps promote downtown engagement. Pam will forward the email about "Hello Lamp Post" to the board members for review. Downtown flowers are in the process of being installed and planted. City report — See written report. The City is continuing to allow the parking lot on the corner of Main St and 3rd Ave. W. and the Eagles lot to be leased parking through September. The City still owns the lots. HEARING OF THE PUBLIC: Lorainne Clarno, Chamber President informed the Board that some patrons at Depot Park had created an environment where visitors to the Chamber and Chamber staff did not feel safe and secure in and around the Chamber building. She has hired a security firm to work the area from 8.00 — 5.00 Monday through Friday at the cost of $1800 per week. The Chamber of Commerce Board of Directors will discuss the situation and potential options on June 27. Suzanne Wigginton and Reynolds Cameron do not want to see the Library leave downtown and would like to know if the BID Board was interested in working to keep the library downtown. The board had a brief discussion and it was suggested that someone from the public create a "Friends of the Library" group of citizens to work on the issue. Kyle Waterman is working on 2 projects; Western Montana Behavioral Health Board and Kalico. He offered an update for both organizations. John Hinchey indicated that he was in attendance looking for updates about downtown. Discussion/Decision Items Holiday Decorations- No update Highline Design Update — Kisa indicated that the process is still ongoing and will notify the members as decisions are made. Budget presentation — The BID budget was presented to the City Council on June 5. No questions from Council. Downtown Ambassador Contract — The Ambassador Independent Contract was reviewed. Kisa Davison made a motion to approve the contract for 1 year with no changes and Gabe Mariman seconded the motion. Motion passed unanimously. Executive Coordinator Contract —Kisa Davison made a motion to table the contract discussion and open a closed session after the regular meeting is adjourned. The motion was seconded by Cara Lemire and passed unanimously. NEW BUSINESS: The next meeting date will need to be changed as the regular date would be July 4. Kisa Davison with a second from Cara Lemire made a motion to change the meeting date for July to July 11. Motion passed unanimously. ADJOURN: Kisa Davison made a motion to adjourn which was seconded by Cara Lemire. The meeting was adjourned by Board Chair, Kisa Davison at 9.55 AM. OPEN CLOSED MEETING — Contract Discussion Pam Carbonari informed the BID Board that she appreciated the work she has done with the BID over the past 14 years but she was stepping down from the Executive Coordinator position and would not be renewing her contract. She informed the Board that she also would not be renewing the Kalispell Downtown Association contract which expires December 31, 2023. Pam indicated she would work with both boards for a smooth transition and suggested that they look at a partnership with the Kalispell Downtown Association and potentially a third party also. ADJOURN CLOSED MEETING: Cara Lemire made a motion to adjourn the closed meeting at 10.35. Motion passed unanimously. NEXT REGULAR MEETING: Tuesday, July 11 at 8.30 AM — Kalispell Chamber of Commerce Conference Room, 15 Depot Park. Respectfully submitted, Pam Carbonari Executive Coordinator.