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E2. Award Bid - Grandview Dr Lift StationCITY �1�alN. KALISPELL MEMORANDUM To: Doug Russell, City Manager From: Susie Turner, PE, Director of Public Works Re: Grandview Lift Station and Force Main Project Bid Recommendation Meeting Date: June 5, 2023 BACKGROUND: In 2018, Public Works initiated the Grandview Lift Station and Force Main project. The project supports the required update and upsize of the lift station and installation of a new force main to allow wastewater to flow to the City's west side sewer interceptor. The project incorporates planned capital improvements identified in the Wastewater Collection System Facility Plan. The project's design and bidding package included two (2) schedules and one alternative, as follows: Schedule l: Construct a new lift station and associated piping adjacent to the existing lift station site. Schedule 1 includes one (1) additive alternate (Additive Alternate No. 1) for the installation of a third sewage pump at the regional lift station. Schedule 2: Construct approximately 4,312 lineal feet of 10-inch force main via trenching and Horizontal Directional Drilling (HDD). Approximately 1,190 lineal feet of 10-inch HDPE IPS force main is to be installed via HDD. This Schedule is located on Four Mile Drive from the intersection of Stillwater Road to the east side of Highway 93, near the new lift station. BIDDING RESULTS: Bids were received and opened on May 25, 2023. A total of seven bidders submitted bids for the project. A technical summary of the bids received for each schedule, along with the engineer's estimate is provided within the attached RPA Technical Memorandum. The apparent low bid per schedule and additive alternate is as follows: Western Municipal LHC, Inc. Total Construction, Inc Schedule 1 $3,816,000.00 $3,816,000.00 Schedule 1 Add Alternate # 1 $58,000.00 $58,000.00 Schedule 2 $1,593,220.39 $1,593,220.39 Total $3,874,000.00 $1,593,220.39 $5,467,220.39 201 I't Avenue E Phone (406)758-7720 Po sox 1997 Public Works Department Fax (406)758-7831 Kalispell, MT 59903 1 1 www.kalispell_com Bids were reviewed for irregularities and references were validated for all the apparent low bidders listed above in the table. Western Municipal Construction, Inc, and LHC, Inc are determined to be responsive and responsible contractors successful in completing similar projects. FISCAL EFFECTS: The project's FY 23 construction funding sources and budget allocations are described as follows: City FY 23 Funding Source FY 23 Budget Allocations Sewer Fund - Line Item 958: Bonded $3,154,000 Debt — L.S. 93 Improvements (SRF (construction, contingency, Loan) reserves, and bond counsel) Schedule 1, American Recovery Act - Local Schedule 1 Add Alternate 41, Fiscal Recovery Fund - Line Item $4,720,305 Schedule 2 950: Other wtr/swr Recovery Act Project-L.S. #3 TOTAL = $7,874,305 ACTION REQUESTED: Motion to award all schedules and additive alternate as follows: • Schedule 1 and Additive Alternate 91 - Award the project to Western Municipal Construction, Inc for $3,874,000.00. • Schedule 2 -Award the project to LHC, Inc for $1,593,220.39. ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: RPA Technical Memorandum: Engineer of Record Bid Analysis and Recommendation. 2 1 P a g e PLANNING TO: Susie Turner, PE City of Kalispell Public Works Director FROM: Brad Koenig, PE Group Manager DATE: May 31, 2023 SUBJECT: Grandview Lift Station and Four Mile Drive Forcemain Project — 2023 Summary of Bids Project Overview The Grandview Lift Station and Four Mile Drive Forcemain Project — 2023 includes two (2) schedules and one (1) additive alternate as follows: • Schedule 1 — Construct a new Lift Station and associated piping adjacent to the existing lift station site, southeast of Grandview Drive and Highway 93 in Kalispell, MT. Schedule 1 includes one (1) additive alternate (Additive Alternate No. 1) for the installation of a third sewage pump at the lift station. • Schedule 2 — Construct approximately 4,312 lineal feet of 10-inch forcemain via trenching and Horizontal Directional Drilling (HDD). Approximately 1,190 lineal feet of 10-inch HDPE IPS forcemain is to be installed via HDD. This Schedule is located on Four Mile Drive from the intersection of Stillwater Road to the eastside of Highway 93, near the new lift station in Kalispell, MT. Bid Opening Bids were received on May 25, 2023 and opened through QuestCDN at 2:00 PM, local time, in the 1 st Floor Conference Room at City Hall in Kalispell, MT. A total of seven (7) bidders submitted bids for the project. This memorandum summarizes the bid received for the Grandview Lift Station and Four Mile Drive Forcemain Project — 2023. Summary of Bids Received The summary of bids is attached to this memorandum. SCHEDULE 1: Four (4) bids were received for Schedule 1. The bids for Schedule 1 ranged from $3,816,000 to $7,2110,160 (19% lower to 54% higher than the Engineer's Estimate). No bid irregularities were found. The apparent low bidder for Schedule 1 is Western Municipal Construction, Inc. 406.447.5000 3147 Saddle Dr. Helena, MT 59601 1 Q®%% www.rpa-hln.com' Grandview Lift Station and Four Mile Drive Forcemain Project - 2023 Summary of Bids ADDITIVE ALTERNATE NO. 1 May 30, 2023 All bidders who submitted a bid on Schedule 1 were required to submit a bid on Additive Alternate No. 1. Four (4) bids were received for Additive Alternate #1. The bids for Additive Alternate #1 ranged from $52,800 to $125,000 (23% lower to 67% higher than the Engineer's Estimate). No bid irregularities were found. The apparent low bidder for Schedule 1 PLUS Additive Alternate No. 1 is Western Municipal Construction, Inc. SCHEDULE 2: Five (5) bids were received for Schedule 2. The bids for Schedule 2 ranged from $1,593,220 to $3,650,452 (48% lower to 18% higher than the Engineer's Estimate). No bid irregularities were found. The apparent low bidder for Schedule 2 is LHC, Inc. Recommendation of Award RPA has spoken to the low bidders for each schedule and verified they are content with their bids and would be glad to be awarded the project. After completing reference checks, discussing the bid results, and reviewing the budget, RPA recommends that the City of Kalispell award both Schedules and the additive alternate as follows: • Schedule 1 and Additive Alternate No. 1 — award the project to Western Municipal Construction, Inc. for $3,874,000. Schedule 2 — Award the project to LHC, Inc. for $1,593,220.39 RPA recommends awarding the Schedule 1 additive alternate as this bid appears to be close to the price of the third pump alone, and the overall Schedule 1 bid was lower than anticipated. Installing the third pump now will save time and money compared to installation at a later date. There are also operational advantages to having the third pump installed. Recommendation Cost Summary Schedule 1 —Western Municipal Construction, $3,816,000.00 Inc. 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