2010/2011 BudgetCity of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (405) 758-7758
Budget work Session: November 23, 2009
November 17, 2009
Honorable Mayor and City Council:
The November 23�d work session represents the second of our budget sessions. During this work
session, staff will be providing information on the functions their offices perform. Included will
be whether these functions are a product of State or Federal requirements, or products of local
decisions and policies. These functions will also be divided into direct services and support
services. The purpose of presenting this information in this format is to begin to define the assets
and liabilities of policy decisions. Often a policy is made without clear understanding of
secondary and tertiary impacts.
At the end of the work session Monday night, I hope to have the foundation of local governmental
operations outlined in a way that will allow us to move toward in-depth examinations of the
practices and procedures used to provide services and operate the City. The January and February
sessions will focus on personnel and capital planning with the March session focusing on
municipal finance. (There will be no budget work session in December due to the holidays)
Respectfully submitted,
ane Howington
City Manager
CITY COUNCIL BUDGET WORK SESSION
NOVEMBER 23, 2009
DIRECT SERVICES
DEPARTMENT MANDATED
City Attorney Prosecutor/Civil
City Clerk Clerk
POLICY
Community Attraction
Development Retention
TIF/RLF
Grant Administration
Finance Public Money
Fire FTE Hazmat
Fire Code Dispatch
ISO Rating
Water Supply/Fire Flow
Ambulance Service
Municipal Court Judge
Municipal Court Clerk (§2-59 KCC)
Parks (464 Acres) City Parks
Skate Park
Pedestrian/Bike Trails
Water Park
Skating Rink/Camp Center
Kidsports/Tennis Complex
Gardens
Playgrounds
Recreation Programs
Urban Forestry Program/Trees
Police Enforcement Detectives/Major Crime Unit
Dispatch
Traffic/DUI Task Force
Drug Task Force
SWAT
School Resource Officer
Officer for Municipal Court Security Process/Execute Court Orders
(§3-6-303 MCA) & Court Security
Public Works FHWA/MDT Reporting
Water System
- Plant
- Miles of Lines
- Compliance
- Safe Drinking Water (SDWA)
- Water Rights (DNRC)
-DEQ
Waste Water
- Plant
- Miles of Line
- Lift Stations
- Manholes
- Compliance
- Clean Water Act (NEPA)
- Water Rights (DNRC)
- DEQ
Storm Water
- Infrastructure
- Open Channels
- Ponds
- Lines
- Compliance
- Clean Water Act (NEPA)
- DEQ
- Groundwater
- Stormwater (MS4)
- Erosion Control
- Runoff Discharge
- I & I Reduction
-DOT
Street Maintenance
- Snow/Leaf Removal
- Painting
- Lighting
- Signalization & Signs
Solid Waste Collection
CITY COUNCIL BUDGET WORK SESSION
NOVEMBER 23, 2009
SUPPORT SERVICES
DEPARTMENT MANDATED
POLICY
CityAttorney Legal Services
City Clerk Records Media Services
Codification
Finance Reporting Utility Billing
Audit Liability/Property Insurance
Budget Meter Reading
Accounting Tax Collection
Payroll Asset Management
Human Resources Labor Relations Flex
Insurance EAP
- Personnel
- Benefits
- Compliance
- EEOC—ADA—FMLA-HIPPA
-PERS - OSHA
- Fair Labor
- Workers Comp
IT Computer Network
- Software
- Website
- Internet
- Email
Municipal Court Domestic Violence Court
DUI & Drug Courts
Planning/Building/Zoning Zoning Code
Code Enforcement
Building Codes
- Weeds
Subdivision Regulations
- Vehicles
Floodplain Regulations
- Decay
Growth Policy
GIS Mapping Program
Census Coordination
Inspections
Plans Review
ALL Equipment/Fleet Maintenance
Blding/Facilities Maintenance
Office of City Attorney
Criminal Division 1 I
Misdemeanor Prosecution
Investigation and
Filing of Complaints
Plea Bargains
Motions Practice
Trials
Drug DUI
Court Court
Appeals
Civil Division 2
Civil Law Duties
General Legal Guidance to
Council, Boards & Staff
Legislation
FAdministrative Functions
Employment Issues —
Discipline & Negotiations
Contracts — Draft & Review
ILitigation
2 Criminal Division — Staffed by 11/2 attorneys and one full time legal secretary
2 Civil Division — Staffed by 11/2 attorneys and 2/3 legal secretary
Costs
i
Personnel
School & Travel
Membership & Dues
Communications
Contract Services
Computer & Office Supplies
Research Materials
CITY CLERK BUDGET OVERVIEW
PERSONNEL
❖ City Clerk's Office (1.3 FTE)
Mandated per MCA §7-4-4101
Responsible for:
entering into books all Ordinances, Resolutions and Minutes passed by the
City Council;
filing and keeping all agreements and contracts belonging to the City;
making certified copies of all records, books and papers as needed;
making and keeping a complete index of the Minute Book, Ordinance
Book, and Resolution Book, and all other books and papers on file in the
City Clerk's office;
taking and administering oaths;
organizing and distributing materials for Council Meetings and Work
Sessions;
performing difficult secretarial and administrative work involving the use
of independent judgment and personal initiative;
performing varied duties to assist in the processing and completion of
administrative operations for assigned staff and city officials;
assisting in the development of advertisements for bids;
receiving and holding bid bonds and related documents;
assisting in the development of notices, flyers, brochures, newsletters,
media releases, news articles, and other informational materials about city
programs and services;
legally publishing all notices for hearings, meetings, bids, etc.;
assisting the City Manager in preparation of agendas;
receiving, compiling, and organizing information for the preparation of
agenda packets;
composing correspondence, documents, and reports;
maintaining confidentiality;
performing any additional duties as directed by the City Manager.
Oversees:
Operation of Government Access Channel 9.
❖ Media Specialist (5/8 FTE)
Responsible for:
Managing the daily operation of Kalispell's Government Access
Television Channel 9 including government meetings coverage, public
service announcements, etc.
FUNDING REQUIREMENTS
•'° Salaries
Current staffing level is crucial for the completion of all tasks required by the City
Clerk's office, including the operation of Channel 9.
•'• Codification
Mandated per MCA §7-5-107
Keeping the codes current and readily available is not only required by law, but is
essential for anyone researching the city ordinances.
❖ Channel 9 Equipment, Programming, & Contract Services
Mandated per Bresnan Franchise Agreement
Funding for possible equipment breakdowns and/or government access
programming is critical to keep Channel 9 on the air 24/7. Funds in contract
services are used for rental payments for the use of the media specialist's camera
and editing equipment. At this time the city does not have the money to purchase
its own equipment.
Membership & Dues
The City Clerk is required to be a member of the Montana Municipal Clerks,
Treasurers & Finance Officers Association (MMCT&FOA) and the International
Institution of Municipal Clerks (IIMC) for certification obligations.
CITY CLERK BUDGET BREAKDOWN
■ Salaries
TV Channel 9
Codification
- Membership/Dues
i
The City of Kalispell's Community and Economic Development Department oversees the following
activities:
• Business Expansion and Retention
o Support businesses with planning and workforce training grants through the Montana
Department of Commerce and the Big Sky Trust Fund
■ Community Development Block Grant program Economic Development grants
to Flathead Valley Community College to expand welding and metal fabrication
programs to include a CNC Program and a NDT Program
o Tourism industry
■ Publication of updated Historic Kalispell Walking Tour Brochure
• Marketing of Kalispell
o Create and publish "Community Profile" material
• Business Attraction
o Quick response to site selection inquiries
• Tax Increment Financing District Management
o Airport
o Old School Station
o Westside
• Redevelopment Plans
o Core
o South Kalispell
• Housing
o Montana Department of Commerce, Community Development Block Grant Program
Public Facilities Grant for the building of a new Flathead Youth Home
o Montana Department of Commerce, Neighborhood Stabilization Program Grant to
purchase foreclosed upon homes within the city of Kalispell, rehabilitate and place
homes in a newly formed community land trust to preserve affordability in perpetuity
• Historic Preservation
o State Historic Preservation Office Preserve America Grant for Kalispell Main Street
Historic District Expansion
• Grant Support to other City Departments
o Kalispell Woodland Park Pond Study Project Planning Grant
o Energy Efficiency Block Grant, Non -Formula
• Revitalization
o EPA Brownfields Assessment Grant Project to identify hazardous substance and
petroleum contamination through Phase I and/or Phase II assessments
• Community Liason
o Kalispell Business Improvement District Board
o Kalispell Downtown Association
• Revolving Loan Fund Program offering gap financing primarily to established businesses enabling
job creation
o USDA Intermediary Relending Program
o Community Development Block Grant fund
Budget Discussion: November 23, 2009
Finance Office mandates: City Ordinance 1395
a) Keep and supervise all accounts of public money in the custody of the City.
b) Collect, deposit, invest and disburse all City funds in a manner authorized by law
c) Supervise all accounts of all departments and offices of the City;
d) Assist in providing information for budget preparation and with the development of the budget
document;
e) File financial and payroll reports with all Federal and State agencies as require and
f) Prepare the Annual Financial Report
g) Perform such other and further functions as may be directed by the City Manager
State and Federal mandates:
Annual Financial Report -due 12/31 to Dept. of Administration
Annual Audit -due 3/31 to the State and the Federal Clearing House -Federal requirement
Preliminary Budget —for approval last meeting in June
Final Budget —due to the State
Mill levy set -15Y Monday in August or 45 days after receiving values from DOR
Assessment rates due to County — usually mid - August
Other duties:
Property Insurance — asset updates due February —real estate, equipment, vehicles.
MMIA —tentative rates received for Property, Liability, Worker's Comp and Health benefits
April 1st for budget purposes.
Taxes — reconcile monthly with County treasurer
SID's & Sidewalk & Curb warrants
Grant administration
Personnel Requirements: 3.7 FTE's
City Treasurer — see Treasury function on chart
Accounts Payable clerk (50% split with water billing).
Payroll Clerk (50% split with HR)
Assistant Finance Director (50% Finance, 25% water billing, 25% sewer billing) Supervises the utility
billing staff; prepares the Annual Financial Report and assists with budget preparation as time allows.
Utility Billing Clerk -see Utility Billing function on chart. Additional duties include answering City Hall
phones and daily mail. (100% paid from utilities)
Finance Director - (70% finance, 15% Water billing,15% sewer billing) See chart
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KALISPELL FIRE DEPARTMENT
PO Box 1997
Daniel Diehl —Assistant Chief/Operations 312 First Avenue East
DC Haas — Assistant Chief/Prevention Kalispell, Montana 59901
Phone: (406) 758-7760
FAX: (406) 758-7952
November 5, 2009
1. Kalispell, a first class city is required to have a fire department.
a. Must have one chief and as many assistant chiefs and firefighters as the council
approves.
b. First class city fire department must have paid personnel.
c. First class city fire departments must adopt and enforce a fire code.
d. First class city fire departments must have fire engines, fire stations, and equipment
for the extinguishment of fire.
e. Kalispell is required to provide health insurance, collective bargaining, workers
compensation, and pension benefits for firefighters.
f. KFD is required to report and investigate each incident and keep records of those
reports.
2. Kalispell is a Class 3 rating by the Insurance Service Office (ISO).
a. Must have a Dispatch Center for receiving and handling calls for service.
b. KFD is required to have 3 fire engines for a flow of 3500 gallons per minute.
c. KFD is required to have a fully -equipped 1500 GPM reserve pumper.
d. KFD is required to have 2 fully -equipped ladder companies.
e. KFD is required to have on -duty firefighters.
f. KFD is required to provide each firefighter 20 hours of training each month and have
a training facility.
g. KFD is required to perform pre -fire inspections of all commercial occupancies and
keep records each year.
h. KFD is required to have a water supply for fire protection.
i. 2500 GPM available for at least 2 hours
ii. 3500 GPM available for at least 3 hours
iii. Higher GPM available for at least 4 hours
iv. Fire Hydrants spaced not less than 300 feet with pumper outlets
v. Fire Hydrant inspections and records each year.
"Protecting our community with the highest level of professionalism. "
Kalispell Fire Stations -Approximate 4 to 5 Minute Response Area
City of Kalispell
Kalispell Area Fire Stations
• EXISTING FIRE STATION
• POSSIBLE FUTURE FIRE STATION
Station 61 Old Response Area 65
•
Station 62 - Old Response Area _
4 to 5 Minute Response Area
WESTVALLEY*
-66.
�KALISPELL•
62
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64
KALISPELL•
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63
KALISPELL•
Kalispell Fire Stations - Approximate 4 to 5 Minute Response Area
64 KALISPELL•
City of Kalispell
Kalispell Area Fire Stations
ale EXISTING FIRE STATION
• POSSIBLE FUTURE FIRE STATION
Station 61 Old Response Area
Station 61 - 5 Minute Response Area
Station 61 - 4 Minute Response Area
62
KALISPELL*
0 0.25,45 1 1.5
miles
�
o Labor Relations, Union Contracts, Employee Benefits and Personnel Policy
Administration
■ Non -Union employees
■ AFSCME
■ Police
® Fire
o Recruitment
o Compliance and oversight of-
® Equal Employment Opportunity Commission (EEOC)
• Davis -Bacon Act on prevailing wages
• American Disabilities Act (ADA)
® Family Medical Leave Act (FMLA)
13 HIPAA (Portability of Health Coverage)
® Fair Labor Standards Act (Wage & Hour) management
• Traditional
• Public Safety
® State mandated retirement plans
• Public Employees' Retirement System (PERS)
• Firefighters' Unified Retirement System (FURS)
• Municipal Police Officers' Retirement System (MPORS)
o Health Insurance & Flexible Spending Account (FLEX) program administration
o Worker's Compensation claims reporting
o COBRA (Consolidated Omnibus Budget Reconciliation Act) coordination
o Uniformed Services Employment and Reemployment Rights Act (USERRA)
administration
o Personnel and Medical Record Retention
o Employee Assistance Program (EAP)
• SAFETY & RISK MANAGEMENT
o Compliance with OSHA & Montana Safety Culture Act
® Job Related Injury/Illness reporting and investigations
■ Job related In Logs
• Must track each recordable case for five (5) years
■ Safety Audits
■ Property, Casualty and Risk Management Administration
® Safety Committee Coordination
® Drug & Alcohol Testing administration of select employees
■ Employee Safety, Health and Wellness training
• TRAINING & EDUCATION
o Human Resources
■ Employee harassment
• Discrimination
■ Family Medical Leave Act (FMLA)
■ Uniformed Services Employment and Reemployment Rights Act (USERRA)
o Safety & Risk Management
■ Mandated training (one time & annual) Examples include, but not limited
to:
• Hazard Communication (Employee's Right -to -Know)
• Lockout/Tagout
• Machine guarding
• Fire extinguishers
• Confined space entry & rescue
• Hearing conservation
• Drug & Alcohol testing
• Respirator usage
• Fleet Safety
• Bloodborne pathogens
Human Resources
FY09110 Budget
1.5 FTE
■ Salaries & Benefits (Insurance &
Retirement)
■ Supplies & Services
Recruitment
■ Membership/Dues
® Books, School & Travel
Information Technology Assets & Liabilities
City of Kalispell
Assets
• Physical hardware for servers and network equipment
• Software applications
o i.e. Email, financial accounting system, utility billing system, building permitting
database, court and attorney databases, police database, ambulance billing and
reporting, fire reporting, water pumps operation, and traffic signs
• Internet connection to outside world (outside local network)
• Hardware and software to stream meetings held in council chambers
• Website including online utility payment service
• Backup processes and disaster plan
Liabilities
• Security software & security hardware appliances for servers & network (include but are
not limited to hardware firewalls, antivirus, antispyware, SPAM filtering software)
• Backup media reliability or consistency, devices and storage of backup sets
• Redundancy in equipment to increase up time of network and applications or databases
• Certificates to secure website for utility bill payments
• Licenses for applications, databases, and connections to servers
• Security or restricted access to physical locations where network and data equipment are
kept
• Reliability of data network, lost Internet equates to lost production:
o i.e. Lost Internet means dispatch cannot connect to the Department of Justice, fire
cannot submit National Fire Incident Reporting System electronically, no email
can be transmitted, and utility payments cannot be received via the web if the
server cannot connect to the Internet.
Kalispell Municipal Court
For Council Budget Workshop on November 23, 2009
Judge Heidi Ulbricht
Court Administrator
2 FTE Court Clerks
COSTS
0 Personnel
® Health
p Retirement
❑ Office Supplies
■ Small Office Equipment
❑ Computer Supplies
■ Other Supplies
❑ Printing
■ Lexis Nexus
0 Nbn>bership and Dues
❑ Telephone Communications
® Contract Services
® School and Dravel
® Jury and Witness Fees
R Drug Court
Budget discussion in accordance with Parks & Recreation Department Major
funding requirements; identifying general assets and liabilities consistent with
departmental functions:
Assets
Liabilities
Parks
City manages ± 464 acres of parkland (41 sites)
- 321 acres of active parkland
- 73 acres of natural opens ace
- 12 acres of undeveloped
6 beautification areas/r.o.w
Park land standards 10 acres / 1000 population
As per adopted
Master Plan "07")*
*Plan recommends raising demand standards for
neighborhood parks, community parks, linear parks and
reenwa s as current provisions are insufficient.
*Plan recommends lowering demand standards for mini
parks, large urban parks and special use areas, as current
provisions are inadequate.
*Based on level of service, eleven additional neighborhood
parks and five community parks are needed to meet
parkland needs by 2020.
*Cost per acre for maintenance range $1300 - $1600.
Recommended to increase to $2000 per acre.
• Woodland Water Park: 20 year bond obligation (14
ears remaining)
• Woodland Skate Park: accident liability
• Woodland Camp Center / Skating Rink: Deferred
maintenance to building, use agreement with Flathead
Valley Hockey Association.
• Laker Baseball Complex: American Legion Baseball
(Lakers) facility use agreement.
• Kalispell Tennis Complex: Participation agreement /
partnership with: Flathead Valley Community College,
School District #5, Flathead Tennis Association.
• Community Gardens
• Trails — CTEP, federal funds insuring long term
contractual maintenance agreement for non
motorized pedestrian routes.
• Neighborhood Parks: obligation to residents, contributing
to the quality of living in residential subdivisions.
Subdivision re ulations require parkland.
• Regional Parks: (active) high visitor use, safety and a
high degree of maintenance due to use.
e Parks can significantly increase the value of private
capital base, by increasing property values and
incentives for development.
e Playgrounds: safety, repair, maintenance and
replacement.
KYAC
a DNRC (state land) Lease Agreement: 20 years term
with 20 year extension. (10 years remaining on original
20 ear) Lease fee is reappraised at 20 year mark.
e Kidsports: use agreement obligation to maintain fields.
e Economic impact to community — (sustained revenue) to
commercial.
e Commitment to provide safe, quality recreational facilities
to the youth of Kalispell.
Forestry
a Enhancement and protection of the cities urban forest.
e Maintain Tree City USA status & Growth Award enabling
eligibility and access to grants/funding.
e Volunteer Street Tree Commission (required for
maintaining Tree City USA certifications) hosts Arbor
Day Celebration & bi-annual recycling drive.
e Current inventory identified a total asset for the Urban
Forest in excess of 29 million dollars (6789 blvd trees
Recreation
a Afterschool grant agreement with state afterschool
coalition.
e Registered participants in recreation programs 08/09
12,183
e Special events visitors 16,000
e Woodland Water Park open swim 21,963
e Woodland Water Park — swim lessons taught 1469
e Operational payback for Woodland Water Park 64%
e Operational payback recreation 54%
Administrative Code: Ordinance 1166 Sec 2-50
Section 2-50 Parks and Recreation Director
The Parks and Recreation Director, subject to the charge and supervision of the
Manager shall:
a. Manage and control all parks belonging to the City:
b. By coordinating through the Department of Public Works, manage and
control all trees and other plants upon the streets, avenues, boulevards
and public places within the City and designate the character and quality
of all trees planted upon the streets, avenues and boulevards and other
public places;
c. Lay out, establish, improve and maintain parkways, drives and walks in
the parks of the City and make plans thereof;
d. Establish when and what parks shall be open to the public;
e. Establish and maintain nurseries for the growth of trees and plants;
f. Establish recreational programs utilizing City parks and facilities which
benefit all City residents as authorized by State law;
g. Undertake such other and further activities as directed by the Manager.
KALISPELL BUDGET 2010-2011 WORKSHOPS
November 23, 2009
PLANNING DEPT.
Assets
Liabilities
Growth Policy
Mandatory review/update every 5 years.
Planning board required
Staff to assist board needed
Subdivision Regulations
Planning Board required
(Application fees paid)
Staff to assist board needed
Zoning regulations
Planning Board required/Growth Policy required
(Application fees paid)
Board of Adjustment required
Architectural Review Committee needed
Staff to assist boards/enforce code needed
Floodplain Development Program
Staff to administer program needed
Junk vehicle
Code enforcement officer needed
Decay
Fire hazards/weeds
GIS (mapping)
GIS staff to develop and maintain data needed
Environmental Certification
Ongoing training of staff needed
Officer (grant administration)
US Census City Coordinator
Ongoing training of staff needed
Public/Development Community
Staff to assist development community/general
Information Resource Center
public
BUILDING DEPT.
Assets
Building Codes
Building
Mechanical
Plumbing
Fire
(Building fees paid)
Liabilities
Certified inspectors to administer codes required
KALISPELL POLICEDEPARTMENT
312 1 STAVE EAST — PO Box 1997 -- KALISPELL, MT 59903
TELEPHONE (406) 758-7780 — FAx (406) 756-7799
E-MAIL - KPD@KALISPELL.COM
November 10, 2009
To: Jane Howington, City Manager
From: Roger Nasset, Chief of Police 0
Re: Kalispell Police Department Assets and Liabilities
Ms. Howington,
Per "MCA 7-32-4101. Police departments authorized and required. There shall be in
every city and town of this state a police department..."
The Kalispell Police Department is wholly supported through the general fund.
Within the KPD we have members represented by two unions 1) the Kalispell Police
Association (27 members) which is a member of the statewide Montana Police Protective
Association and 2) AFSCME which represents dispatchers and clerical staff (10
members). Five members are exempt employees; Chief, Assistant Chief, 2 Lieutenants
and the Chiefs secretary.
Assets:
-Court revenue - even though it does not come directly back into the police budget
-Grants- We are maintaining several grants;
1) COPS recovery grant
2) Two JAG grants
3) OJP Bulletproof vest partnership grant
4) COPS technology grant
5) HIDTA grant/ BYRNE grant
6) State of Montana STEP/DUI grant
-Departments within the Kalispell Police Department
1) Enforcement/ patrol- Everyday enforcement and response to calls for
service. Accidents, traffic control, criminal investigations, animal control
responsibilities, unlock of vehicles, parking complaints, etc.
2) Detectives- Follow-up on Felony cases and domestic abuse. Liaison for
DLTI and Drug court.
3) Traffic Safety Division- Traffic saturations, traffic complaints and
accidents.
Toliccing
rough
t7.rineiships'
ROGER NASSET, CHIEF OF POLICE ® ROGER KRAUSS, ASSISTANT CHIEF OF POLICE
4) SWAT- Respond to `high risk activities'*
5) Major crime unit- Respond to major crime scenes.*
6) School Resource Officers
7) Drug Taskforce member
*members in these units fill these positions outside of their regular
duties.
-Police Commission
3 member commission, each member appointed for 3 years. Required by MCA 7-
32-4151. Role of the Police Commission; 1) examination of applicants for
hire, 2) hearing and deciding appeals brought by police officers, 3) duty to
determine eligibility of an officer for disability retirement.
-Police Advisory Council
Members of the local community who serve as quasi advisors/ambassadors of
KPD with no statutory authority.
-Vehicles
Two motorcycles- grant
One Armored Tactical Vehicle
SWAT Suburban
MCU equipment ambulance
Twelve operable patrol vehicles
Eight unmarked detectives and administrative vehicles
Two unmarked vehicles for out of town school transportation
-Volunteers
Five volunteer members that assist with clerical work
Liabilities:
-Potentially litigious department by nature of authority- We currently have three law
suits pending.
-Annual recertification's: Policies in general, driving, use of force, pursuit,
handcuffing, Taser, ASP, Spit Hood, Stop Sticks, Intoxilizer 8000, O.C.,
CJIN/NCIC, racial profiling, case law review, rifle and shotgun.
-Monthly recertification's: Firearms training.
-Response areas are not suited for minimum staffing 1) Kalispell city limits are
expanded 10 miles North to South and two miles East to West, with natural
barriers such as the Stillwater River
-Staffing levels. We currently have 31 sworn officers, 3 support staff, and 7.5
dispatchers. This leaves our ratio of officer per 1000 population at less than 1.5
where as the state and federal suggestions range from 1.7 to 2 officers per 1000.
Kalispell public safety is unique from other Montana cities by the manor of
unincorporated population and tourists that we provide service for.
-Patrol vehicles with high mileage.
KALISPELL POLICE DEPARTMENT
PAGE 2
Public Works Budget Structure
Public I.I'Llorks Operations
Equipment Maintenance
• Street Maintenance
• Water
• Wastewater
• Stormwater
• Solid Waste
Equipment Maintenance
What Does Equipment Maintenance Include?
pp Maintaining Entire City Fleet
■ General Fund: Police, Fire, Planning, Parks
■ Enterprise Funds: Water, Sewer, Stormwater, Solid Waste
■ Special Revenue Funds: Street Maintenance, Building
Is it?
✓ Optional
Mandatory
Assets
Liabilities
Funding
Real Property
Salary Costs
General Fund Taxes
Personnel
Maintenance & Operation Costs
Tools/Equipment
• Fuel/Oil
Central Garage Transfers
Spare Parts
Depreciation
• Ambulance
• Community Development
• Sewer
• Storm
• Solid Waste
• Street
• WWTP
• Water
• Building
• Forestry
Rules & Regulations
OSHA
Street Maintenance
What Does Street Maintenance Include?
•4• Maintaining Entire Street System
o
Patching
o
Paving
o
Rebuilding
o
Sweeping/Cleaning
o
Snow & Leaf Removal
o
Pavement Markings
o
Signs
o
Lighting
o
Traffic Signals
Is it?
✓ Optional
✓ Mandatory
Assets
Liabilities
Funding
City Streets
Salary Costs
Gas Tax Appropriation
Real Property
Maintenance & Operation Costs
Equipment
• Fuel/Oil
Special Street Assessment
Personnel
• Fund Transfers
Tools
Replacement
Lighting Assessment
Spare Parts
Depreciation
Debt Service
Grants/Loans
Rules & Regulations
FHWA
MDT
■ Annual Fuel Tax Report
■ Montana Highway Commission
M UTCD
OSHA
.m,
Planning
CiP — Pavement Maintenance System (Maintenance)
CIP - Transportation Master Plan (Improvements/Growth)
Water Operations
What Does the Water Division Include?
We operate and maintain the entire water systems.
Is it?
✓ Optional
✓ Mandatory
Assets
Liabilities
Funding
Physical Plant
Salary Costs
Rates
• Well/Pumps
Maintenance & Operation Costs
Fees
• Tanks
• Electricity
Grants
• Real Property
• Fund Transfers
Loans
• Pipelines
Replacement
Equipment
Capacity Expansion
Personnel
Depreciation
Debt Service
Rules & Regulations
Federal USEPA
Clean Water Act (NEPA)
DNRC
Water Rights
Access to Water
MDEQ
Operation/Maintenance/Monitoring
Improvement of Physical Plant
OSHA
Public Service Commission
Planning
Facility Plan
CIP — Maintenance
CIP — New/Growth
Wastewater Operations
What Does the Wastewater Division Include?
❖ We operate and maintain the sewer collection, treatment, and disposal, and are
responsible for meeting the discharge permit requirements issued by the MDEQ/USEPA.
Is it?
✓ Optional
✓ Mandatory
Assets
Liabilities
Funding
Physical Plant
Salary Costs
Rates
• WWTP
Maintenance & Operation Costs
Fees
• Lift Stations
• Electricity/Natural Gas
Grants
• Real Property
• Sludge Disposal
Loans
• Equipment
• Fund Transfers
• Pipelines
• Permit Fees
• Manholes
Capacity Expansion
• Personnel
Replacement
Debt Service
Depreciation
Rules & Regulations
Federal USEPA
Clean Water Act (NEPA)
■ Water Quality Rules
■ Sludge Quality Rules
■ Pre -Treatment
MDEQ
Operation/Maintenance
■ Pre -Treatment
■ Sampling
■ Sludge Quality
Improvement of Physical Plant
DNRC
Water Rights (in -stream flow)
City/County Interlocal Agreement
Public Service Commission
OSHA
Planning
Facility Plan
CIP — Maintenance
CIP - New/Growth
Stormwater Operations
What Does the Stormwater Division Include?
Management of quantity and quality of stormw3ter discharges from the community to
waters of the State.
Is it?
✓ Optional (still optional for smaller communities)
✓ I`Aandatory
Assets
Liabilities
Funding
Lift Stations
Salary Costs
Rates
Pipelines
Maintenance & Operation Costs
Fees
Inlet Structures
• Groundwater Monitoring
Grants
Outfall Structures
• Permit Fees
Loans
Manholes
Replacement
Open Channels
Capacity Expansion
e Ditches/Culverts
Depreciation
Retention Ponds
Debt Service
Equipment
Personnel
Real Property
Rules & Regulations
Federal USEPA
Clean Water Act (NEPA
MDEQ
Groundwater Monitoring (City owned contaminated sites, petroleum, dry cleaning solvents)
Stormwater Mgmt Program (MS4 Permit)
■ Public Education
• Public Participation
■ Illicit Discharge
■ Construction Site Stormwater Runoff Control
✓ Enforcement
✓ Erosion
✓ Permitting
✓ Inspection
■ Post Construction Stormwater Management in New Development & Redevopment
■ Pollution Prevention and Good Housekeeping Measures for Municipal Operations
✓ Standard Operating Procedures
✓ Training
✓ Operation/Maintenance/Sampling
MDOT - Interlocal MS4 Agreement
Public Service Commission
OSHA
Planning
Facility Plan
CIP — Maintenance
CIP - New/Growth
Assessment System
Soiid Waste Operations
'vVhat Does the Solid Waste Division Includ-z?
.9� Collection and disposal of cor nun ty household waste.
Is it?
✓ Optional
Mandatory
Assets
Liabilities
Funding
Personnel
Salary Costs
Rates
Real Property
Maintenance & Operation Costs
Grants
Containers
• Gas & Oil
Loans
Equipment
® Containers
• Fund Transfers
Depreciation
Debt Service
Rules & Regulations
OSHA
Public Service Commission
Planning
Collection System Management Plan
■ Routes
■ Equipment Replacement
Assessment System