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H3. Resolution 6124 Reservation and Recreation FeesCITY OF KALISPELL REPORT TO: Doug Russell, City Manager Kalispell Parks & Recreation 306 1st Ave E. P.O. Box 1997 Kalispell, Montana 59903-1997 (406) 758-7715 Fax (406) 758-7719 FROM: Chad Fincher, Director of Parks & Recreation SUBJECT: Resolution 6124, Reservation and Recreation Fees MEETING DATE: April 3, 2023 BACKGROUND: Attached for your consideration is Resolution 6124, revising the Recreation and Parks Fee Schedule. The last time we proposed increases in fees to council was for fiscal year 2020. We have recently reevaluated our program direct costs and performed a cost analysis of our fees/revenues while looking at the overall benefits to those we serve. Inflationary costs, since 2020, have impacted our ability to provide programming at the same price point. A few highlights of consideration related to proposed fee adjustments include: • The after -school program is still essential to our community for working parents. This program provides a safe, fun, and educational opportunity to kids who may otherwise be unsupervised after school. However, wages and supplies have continued to increase. • Partner Programs (highlighted in orange on the fee schedule) fees are usually set in collaboration with other organizations and revenues generated are split between the parties. Partner Programs include reduced pricing to the community that we have negotiated and limits our related programing expenditures. • We plan to continue offering free community events (highlighted green on the fee schedule). We receive sponsorships to cover the direct costs of the event and often utilize volunteers, food donations, and paid sponsorships to keep the event free. We continue to work on developing these free community events. • Pool daily entry fees have been adjusted by $1 and swim passes have been adjusted accordingly. Private parties (rental) rates have been adjusted to account for associated costs to manage them. • Included in the proposed recreation fees, is implementing online registration. This will increase efficiencies within our recreation division and make registrations more convenient for the community. We also did a cost analysis on our reservation fees. To help offset these inflationary maintenance costs, we are proposing a 10% fee increase for reservations. Our pricing structure offers versatility to potential rentals allowing them to rent by the hour. This helps us schedule multiple events at the same location, making our rental rates and times user friendly to the community. This method differs from other municipalities making comparisons difficult. We continue to evaluate our programs and fee schedules making sure that we are offering quality and affordable programs that the community supports while looking to control our overall costs. We work to broaden our programing opportunities to the community and have something for everyone to participate in at a reasonable cost. After a work session on March 13, 2023, to discuss the proposed fee schedule changes, Resolution 6124 was brought to Council during the March 20, 2023, meeting. A motion was made by Councilor Daoud and seconded by Councilor Hunter to approve Resolution 6124, a resolution amending Resolution 5966, fixing park and recreation fees to be charged by the City of Kalispell Parks and Recreation Department and declaring an effective date. A motion to amend was then made by Councilor Daoud, seconded by Councilor Carlson to postpone this item to a future council session. The motion to postpone passed 6-3 with one Councilor absent. Since there is still a pending motion open on this item, this item will resume at discussion regarding approval of Resolution 6124. RECOMMENDATION: Approve resolution 6124, a resolution amending Resolution 5966, fixing park and recreation fees to be charged by the City of Kalispell Parks and Recreation Department and declaring an effective date. FISCAL EFFECTS: Increase in revenue through registrations and reservations. ALTERNATIVES: As suggested and approved by City Council. ATTACHMENT: Resolution 6124 with Exhibit A -fees RESOLUTION NO. 6124 A RESOLUTION AMENDING RESOLUTION 5966, FIXING PARK AND RECREATION FEES TO BE CHARGED BY THE CITY OF KALISPELL PARKS AND RECREATION DEPARTMENT AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Kalispell City Parks and Recreation department organizes and administers various recreation programs for the citizens of Kalispell, as well as other residents of Flathead Valley, that provide recreational benefits and opportunities that are in the best interests of the city, its residents, and visitors; and WHEREAS, the Kalispell City Parks and Recreation department charges user fees for recreational programs and park reservations to defray a portion of the operational costs of the programs and reservations; and WHEREAS, the fee schedule of the Kalispell City Parks and Recreation recreational programs and park reservations is reviewed from time to time by the City Council so that the fees may be determined to be appropriate and fairly set; and WHEREAS, the City Council has fully considered a new user fee schedule proposed by the Parks and Recreation department staff and finds that this schedule, set forth as Exhibit "A" attached hereto, is in the best interests of the city. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION 1. The Kalispell City Parks and Recreation fee schedule, attached hereto and fully incorporated herein as Exhibit "A", shall be and is hereby fixed as the valid and enforceable fee schedule of the Kalispell City Parks and Recreation Department for those services provided and described therein, to become effective immediately and to remain effective until later amended or repealed. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 3RD DAY OF APRIL 2023. Mark Johnson Mayor ATTEST: Aimee Brunckhorst, CMC City Clerk Exhibit A, Recreation Fee Schedule 1_)y a11spe Parks & Recreation Activity Title Existing In -City Fee Existing Out -City Fee Proposed In -City Proposed Out -City Afterschool Program (regular) $ 9.00 $ 11.00 $ 10.00 $ 12.00 Afterschool (Early Out) $ 15.00 $ 18.00 $ 16.00 $ 20.00 Freeze Out Camp $ 27.00 $ 32.00 $ 34.00 $ 41.00 Outdoor Adv Camp $ 186.00 $ 223.00 $ 209.00 $ 251.00 Skip Out Camp $ 27.00 $ 32.00 $ 34.00 $ 41.00 Spring Break Camp $ 27.00 $ 32.00 $ 34.00 $ 41.00 Summer Day Camp $ 27.00 $ 32.00 $ 34.00 $ 41.00 Zombie Camp $ 109.00 $ 130.00 $ 128.00 $ 154.00 Adult 7v7 Soccer $ 416.00 $ 416.00 $ 492.00 $ 492.00 Adult Indoor Soccer $ 416.00 $ 416.00 $ 492.00 $ 492.00 Adult Art Programs $ 125.00 $ 125.00 $ 130.00 $ 130.00 Art Camp (15 hours/week) $ 55.00 $ 55.00 $ 80.00 $ 80.00 Art Camp (10 hours/week) $ 80.00 $ 80.00 $ 100.00 $ 100.00 Basketball3x3 $ 180.00 $ 180.00 $ 191.00 $ 191.00 Cheer Camp - Summer (4+) $ 34.00 $ 41.00 $ 39.00 $ 47.00 Cheer Camp FHS $ 38.00 $ 47.00 $ 39.00 $ 47.00 Cheer Camp GHS $ 38.00 $ 47.00 $ 39.00 $ 47.00 Fall Into Soccer $ 32.00 $ 39.00 $ 40.00 $ 48.00 Family Fly Fishing $ 39.00 $ 39.00 $ 56.00 $ 56.00 Family Rafting Trip $ 39.00 $ 39.00 $ 56.00 $ 56.00 Ice Cream Social Free Free Free Free Ice Skating Lessons $ 48.00 $ 56.00 $ 51.00 $ 62.00 Kalispell Kickers $ 32.00 $ 39.00 $ 40.00 $ 48.00 Little Dribblers $ 32.00 $ 39.00 $ 40.00 $ 48.00 Little Squirts $ 31.00 $ 38.00 $ 32.00 $ 39.00 Mini Sports Camp $ 32.00 $ 39.00 $ 40.00 $ 48.00 Outdoor Movie Free Free Free Free Peewee Sports Camp $ 60.00 $ 72.00 $ 72.00 $ 87.00 Performing Arts Camp $ 100.00 $ 100.00 $ 120.00 $ 120.00 Picnic In The Park Free Free Free Free Rookie Soccer $ 26.00 $ 32.00 $ 40.00 $ 48.00 Runnin Rascals Football $ 32.00 $ 39.00 $ 40.00 $ 48.00 Santa's Calling Free Free Free Free Shakespeare in the Park Free Free Free Free Spring Soccer $ 31.00 $ 38.00 $ 40.00 $ 48.00 Valentines Dance $ 6.00 $ 6.00 $ 10.00 $ 10.00 Youth dance (Kindergarten) $ 65.00 $ 65.00 $ 76.00 1 $ 76.00 Youth dance classes (6-12yrs) I $ 75.001 75.001 $ 86.00 1 $ 86.00 Swim Lessons $ 34.001 $ 41.00 $ 42.00 1$ 51.00 Swim Classes $ 23.00 $ 28.00 $ 25.00 $ 30.00 Swim Entry Fees 1-5 yeards old $ 3.00 $ 4.00 $ 4.00 $ 5.00 6-15 year olds $ 4.00 $ 5.00 $ 5.00 $ 6.00 16 and older $ 5.00 $ 6.00 $ 6.00 $ 7.00 1-15 yrs eve. Open & Sun $ 3.00 $ 3.00 $ 4.00 $ 4.00 16 and older eve. Open & Sun $ 4.00 $ 4.00 $ 5.00 $ 5.00 Season Passes 1-15 years old $ 58.00 $ 72.00 $ 71.00 $ 88.00 16+ $ 96.00 $ 120.00 $ 118.00 $ 146.00 Family (+$25pp over first 6) $ 230.00 $ 288.00 $ 281.00 $ 352.00 Private Parties $ 170.00 $ 170.00 $ 280.00 $ 336.00 These are partner programs that costs are shared with others. Fees are usually set in collaboration. These are community sponsored programs and are free to the community. These are based on needs of staffing to accommodate a private rental. Resolution 6124, Exhibit A Reservation Fee Schedule alisPelorks &ecreation 7 3 I%� � ��:Zelil l � �� :i%� IeP► �� Week Day Mon 6 AM — Thurs 11 PM Group size 1 hour I 2 hours 3 hours In / Out 4 hours / Out 5 hours In / Out 6 hours In / Out 7 hours In / Out 8 hours In / Out 1 - 50 $26 / $32 $30 / $38 $35 / $43 $39 / $49 $44 / $55 $49 / $61 $53 / $66 $58 / $72 51-100 $44 / $55 $49 / $61 $52 / $66 $58 / $72 $62 / $79 $66 / $84 $71 / $90 $76 / $95 101-200 $71 / $90 $76 / $95 $81 / $101 $85 / $107 $88/ $116 $94 / $118 $98 / $124 $104/$129 201-30 $98/$124 $104/$129 $108/$136 $112/$141 $117/$148 $121/$152 $126/$158 $131/$164 Week End Fri 6 AM — Sun 11 PM Group size 1 hour 2 hours In / Out 3 hours In / Out 4 hours In / Out 5 hours In / Out 6 hours In / Out 7 hours In / Out 8 hours 1 - 50 $30 / $38 $39 / $49 $49 / $61 $58 / $72 $66 / $84 $76 / $95 $85/$107 $94 / $118 51-100 $49 / $61 $58 / $72 $66 / $84 $76 / $95 $85 / $107 $94 / $118 $104 / $129 $113 / $141 101-200 $76 / $95 $85 / $107 $94 / $118 $104/$129 $113/$141 $121/$152 $131/$164 $140/$175 201-300 $104/$129 $113/$141 $121/$152 $131/$164 1 $140/$175 $149/$186 $158/$198 $168/$209 Past 8 hours: add 'a each additional hour for In City and $11 each additional hour for Out of City SPECIAL EVENT RESERVATIONS Week Day Mon 6 AM — Thursday 11 PM Group 6 hours 12 hours size In / Out In / Out 1-100 $93/$115 $174/$225 101-200 $175/$219 $345/$432 201-500 $339/$425 $675/$843 500+ With $560/$699 $1114 / approval $1392 Week End Fri 6 AM — Sun 11 PM 6 hours 12 hours Group size In / Out / Out 1-100 $97/$121 $190/$237 101-200 $180/$2225 $3547442 201-500 $345/$430 $684/$855 500+ With $565/$706 $1122/ approval $1404 Special Event Reservations (defined as any time the public is invited) Special event reservations are for 6 or 12 hour blocks of time.