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E3. 2023 Asphalt Material Recommendation to AwardCITY OF KALISPELL MEMORANDUM To: Doug Russell, City Manager Cc: Susie Turner, PE — Public Works Director From: Patrick Jentz, PE —Engineer 3 Re: 2023 Asphalt Material Meeting Date: March 6, 2023 BACKGROUND: This bid includes furnishing plant mix asphalt materials to supply the City of Kalispell for scheduled street maintenance and improvement projects. Projects can range from small utility patches requiring less than two tons of asphalt to mill and overlay projects requiring several hundred tons. BIDING RESULTS: Bids were received and opened on February 22, 2023, at 2:30 pm. One responsive bid was received as summarized below. Bid Item Description Unit Unit Price LHC Inc. 1 Asphalt Hot Mix (2 to 5 tons) Ton $88.00 2 Asphalt Hot Mix (More than 5 tons) Ton $66.50 3 Asphalt Disposal Ton $0.00 LHC, Inc. is considered a responsible bidder that met the requirements to provide materials as bid. Public Works recommends awarding the bid to LHC, Inc. REQUESTED ACTION: Motion to award the 2023 Asphalt Material Contract to LHC, Inc. FISCAL EFFECTS: Material orders for this contract are budgeted and will be funded through the following sources: 1. Special Street Maintenance Fund: "Pavement Repairs — Pavement Maintenance" line item 92 5 00-421-43 0244-3 54 2. Gas Tax Fund: "Asphalt" line item 92420-421-430240-472 3. Gas Tax Fund: "Overlay and Chip Seals" line item 92420-421-430240-368 ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: 2023 Asphalt Material Bid Tabulation 201 1st Avenue E Phone (406)758-7720 PO Box 1997 Public Works Department Fax (406)758-7831 Kalispell, MT 59903 1 1 www.kalispell.com CITY OF KALISPELL 2023 Asphalt Material Item Item Description Unit LHC, IncUnit Price I Asphalt Hot Mix (2 to 5 tons) Ton $88.00 2 Asphalt Hot Mix (More than 5 tons) Ton $65.50 3 Asphalt Disposal Ton $0.00 True Tabulation of Bids Received City of Kalispell, Montana Department of Public Works VAT A * PATRICK *•• JENTZ No. 51140 P �ONA�