E3. Ashley Creek Stormwater WQ Project Bid RecommendationCITY OF
KALISPELL
MEMORANDUM
To: Doug Russell, City Manager
From: Susie Turner, PE, Director of Public Works
Re: ARPA Project - Kalispell Stormwater Quality Treatment Facilities —
Priority Ashley Creek Drainage Basin from TMDL Action Plan
Meeting Date: February 6, 2023
BACKGROUND: As part of the American Rescue Plan Act (ARPA), on October 8, 2021, the
Governor awarded the City of Kalispell several Competitive and Minimum Allocation Grants for
Water, Sewer, and Stormwater projects. Kalispell Stormwater Quality Treatment Facilities —
Priority Ashley Creek Drainage Basin from TMDL Action Plan is one of Kalispell's ARPA
stormwater projects receiving competitive grant allocations. This project will support Kalispell's
effort to remain in compliance with Kalispell's Total Maximum Daily Load (TMDL) for Ashley
Creek and the Municipal Separate Storm Sewer System (MS4) permit.
Kalispell Stormwater Quality Treatment Facilities — Priority Ashley Creek Drainage Basin Project
includes the construction of three hydrodynamic treatment units for two storm sewer outfalls to
Ashley Creek and will be located at the intersection of 81h Ave E and 11th Street Outfall (Outfall
11), 1st Ave W and 6 St W (Outfall 6), and at the southern boundary of the Airport and 18th City
parking lot (Outfall 6).
BIDDING RESULTS: Bids were received and opened on January 19, 2023. A total of three
bidders submitted bids for the project. A certified bid tabulation provided from AE2S, the engineer
of record, is attached for reference. Advertised bids included a base bid involving construction of
three hydrodynamic treatment units and an alternative bid schedule for one advance filter treatment
unit. The bid amounts are as follows:
NCC
Western
LHC, Inc
Neumann
Municipal
Engineer's
Construction
Construction,
Est.
Co.
Inc
Base Bid
$971,949.60
1 $1,224,305.00
$1,313,971.00
$698,450.00
Add Alternative
$1,137,246.25
1 $1,499,178.00
1 $1,459,718.00
$895,450.00
Bids were reviewed for irregularities and references were validated for LHC, Inc, the apparent low
bidder as listed above in the table. LHC, Inc. is determined to be a responsive and responsible
contractor who has successfully completing similar projects.
201 1' Avenue E I Phone (406)758-7720
PO Box 1997 Public Works Department Fax (406)758-7831
Kalispell, MT 59903 1 1 www.kalispell.com
RECOMMENDATION: The contractor's cost to complete the base bid exceeds the engineers
cost estimate by $273,499. In consideration of the current bidding environment and necessity to
meet TMDL and MS4 permit regulatory requirements, Public Works recommends awarding the
base bid.
FISCAL EFFECTS: The project grant allocations and FY 23 funding sources for consultant
fees and construction are described as follows:
City FY 23 Funding Source
Amount of
Funding
ARPA - Competitive Grant 5720-410-430550-969
$528,264
Storm Sewer Fund 5349-453-430246-969
$468,981
TOTAL =
$997,245
The total project costs are described as follows:
Project Items
Costs
Professional Services FY23
$140,000.00
Construction
$971,949.60
TOTAL =
$1,111,949.60
As it stands, without adding construction contingencies, the projected project costs are
$114,704.60 above the FY 23 allocated funds. Within the FY 23 Storm Sewer Budget, capital
project line item 952-Storm Drain Correction Fund has a remaining balance of $496,497. As
such, the additional costs and construction contingency for this project cost can be supported
within the fund from line item 952-Storm Drain Correction Fund.
To summarize the Kalispell Stormwater Quality Treatment Facilities — Priority Ashley Creek
Drainage Basin Project will be funded, with Council's approval, through the following sources:
Source
Amount of
Funding
ARPA — Infrastructure Construction Grant: 5720-410-430550-969
$528,264
Storm Sewer Fund
• 5349-453-430246 -952 ($250,000)1
$718,981
• 5349-453-430246-969 ($468,981)
TOTAL =
$1,2447,245
1. $250,000 to account for funding deficiency totaling $114,704.60 and construction
contingency.
ACTION REQUESTED: Motion to award the base bid to LHC, Inc. in the amount of
$971,949.60.
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS: AE2S Bid Certification and Recommendation Letter
2 1 P a g e
,:0; n
www.ae2s.com
January 31, 2023
City of Kalispell Public Works
Susie Turner, PE
Public Works Director
201 First Avenue East
Kalispell, MT 59901
RE: Bid Certification
City of Kalispell Stormwater Treatment Facilities Project
Dear Ms. Turner:
Sealed bids were opened utilizing Quest CDN for the above referenced project at 3:00 p.m. on Thursday,
January 19, 2023. Three (3) bids were received, with LHC, Inc. of Kalispell, Montana being the apparent
low bidder at $971,949.60.
Enclosed is the certified bid tabulation which provides information regarding the bids received, including
a comparison to the Engineer's Estimate prepared by Advanced Engineering and Environmental Services,
LLC (AE2S). The bids were reviewed, and no irregularities or mathematical errors were identified.
AE2S has contacted LHC, Inc. to discuss project specifics. In addition, we have reached out to a couple of
the references provided. Upon review, AE2S recommends the City award this project to LHC, Inc.
AE2S looks forward to working with LHC, Inc. and the City of Kalispell to complete this project. If you
have any questions regarding this bid, please do not hesitate to contact AE2S.
Sincerely:
AE2S
Zach Magdol, PE
Enclosures:
• Certified Bid Results
Advanced Engineering and Environmental Services, LLC
690 N Meridian Road, Suite 218 • Kalispell, MT 59901 • 406-257-8990
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