Department Activity ReportsCITY OF KALISPELL
FINANCE DEPARTMENT REPORT
CASH RECONCILEMENT AT THE CLOSE OF BUSINESS
DATE:
January 31, 2003
CASH ON HAND & DEMAND DEPOSITS:
GLACIER BANK/STIP-CASH IN TRANSIT
GLACIER BANK CHECKING & REPO A/C
S
79,318.10
GLACIER BANK -HEALTH FUND
$
18.162.16
STIP (CITY HEALTH FUND)
$
626.30
STIP PROGRAM
$
M704,979.26
GLACIER BANK -POOL ACCOUNT
$
-
BIDDER'S BONDS
$
41,769.00
SUB -TOTAL DEMAND DEPOSITS:
INVESTMENTS:
GLACIER BANK:
INTEREST SUBSIDY/REHAB
$
584.06
COURTYARD RESERVE ACCOUNT
- $
28.625.79
COURTYARD RESERVE ACCOUNT/EQUITY
$
15.984.00
COURTYARD RESERVE ACCOUNT/EQUITY
Renter Dep. - $
2,390.00
STIP PROGRAM (UDAG)
$
657,962.00
OTHER INVESTMENTS:
SEWER:
1995 S & C BONDS
SEWER:
1996 S & C BONDS
SEWER:
1997 S & C BONDS
SEWER:
1998 S & C BONDS
SEWER:
1999 S & C BONDS
SEWER:
2000 S & C BONDS
SEWER
2001 S & C BONDS
SEWER
2002 S & C BONDS
TOTAL S & C's:
TOTAL LONG TERM INVESTMENTS:
PETTY CASH
TOTAL TO BE ACCOUNTED FOR:
Respectfully Submitted,
Carol L. Kostman
Assistant Finance Director
February 7, 2003
$
2,852.00
$
4.555.43
$
3.214.86
$
1.054.30
$
1.326.72
S
2.026.08
$
L208.80
$
13.363.74
$
29,601.93
$ 19,844,854.82
$ 735,147.78
$ 1,450.00
$ 20,581,452.60
Kalispell Municipal Court
Judge Heidi Ulbricht
Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7705 Fax (406)758-7758
Pamela Kennedy, Mayor
Chris Kukulski, City Manager
Charles Harball, City Attorney
Kalispell City Council Members
SUBJECT: January, 2003 Kalispell Municipal Court Revenue
TOTAL OF FINES AND FORFEITURES:
Contracts
$17,694.92
Citations
$17,135.00
Parking
$
695.00
Victims Fund
$
1,150.00
State Surchrg
$
890.00
DL Reinsts
$
375.00
Drug Fund
$
705.00
City Fees
$
630.00
City Surchrg
$
1,320.00
City Interest
$
1,423.59
City Filing Fees
$
65.00
CITATIONS and COMPLAINTS ISSUED:
ORDERS OF PROTECTION:
CIVIL CASES FILED:
HEARINGS SET DURING THE MONTH:
JURY TRIALS ACTUALLY HELD:
NONJURY CRIM TRIALS HELD:
NONJURY CIVIL TRIALS HELD:
APPEALS FILED:
Honorable Heidi Ulbricht
Municipal Court Judge
$42,083.51
(Violence Free $115.00)
537
5
1
106
0
18
0
0
CITY OF KALISPELL BUILDING DEPARTMENT
MEMORANDUM
TO: CITY MANAGER CHRIS KUKULSKI, MAYOR PAM KENNEDY, & CITY COUNCIL
FROM: CRAIG KERZMAN, BUILDING OFFICIAL
DATE: January 31, 2003
RE: PERMIT REPORT
PERMITS
THIS
MONTH
FEES
THIS
MONTH
PERMITS
JANUARY
TO DATE
FEES
JANUARY
TO DATE
FISCAL
YEAR
PERMITS
FISCAL
YEAR
FEES
BUILDING
34
$ 11,250.33
34
$ 11,250.33
263
$ 127,934.74
CITY ZONING
29
$ 3,387.30
29
$ 3,387.30
106
$ 38A52.18
PLAN REVIEW
8
$ 5,433.02
1 8
$ 5,433.02
174
$ 42,707.02
FIRE PREVENTION
29
$ 3,779.67
28
$ 3,779.67
190
$ 37,I35.42
CPO
5
$ 370.20
5
$ 370.70
73
$ 5,514.10
PLUMBING
27
$ 2,320.00
27
$ 2,320.00
185
$ 16,896.00
MECHANICAL
38
$ 3,950.00
38
$ 3,950.00
319
$ 26,488.00
MOVING
5
S 450.00
SIGNS
4
$ 179.00
41
179.00
14
$ 608.00
TOTALS
174
$ 30,669.52
173
$30,669.52
1329
$ 296,185.46
THIS MONTH
JANUARY TO DATE
FISCAL TO DATE
BUILDING
CITY
$
3,464,035.64
$
3,464,035.64
$
49,466,700.03
VALUATION
COUNTY
$
112,950.00
$
112,950.00
$
3,563,121.13
TOTAL
S
3,576,985.64
$
3,576,985.64
$
48.452,835,52
WATER CONNECT FEE
$
9,027.00
S
9,027.00
$
135,362,00
SEWER CONNECT FEES
S
24,306.00
$
24,306.00
$
107,159.00
BOARD OF ADJUSTMENT
$
175.00
BUILDING DEPARTMENT SUMMARY FOR JANUARY 2003
CITY
COUNTY
Tye
#
Bldg. Valuation
Type
#
Bldg. Valuation
PUBLIC
PN
PUBLIC
PN
PFDN
1
$ 131,712.00
PAA
PAA
CN
2
$ 1,650,015.36
CN
COMMERCIAL
CFDN
COMMERCIAL
CFDN
CAA
3
$ 319,608.48
CAA
2
$ 146.500.00
RN
10
$ 731,246.80
_ _ _
RN
1
$ 11? 950.00
RFDN
RFDN
SFR
RAA
5
$ 33,790.00
SFR
RA
1
$ 10,900.00
DN
-
DN
DUPLEX
DFDN
DUPLEX
DFDN
DAA
DAA
TN
6
$ 552,053.40
TN
TOWNHOUSE
TFDN
2
$ 39,090.60
TOWNHOUSE
TFDN
TAA
TAA
MN
MN
1
$ 6,519.00
MULTIFAMILY
MFND
MULTIFAMILY
MFDN
I
$ 7,600.OI
TOTALS
30
$ 3,464,035.64
5
$ 277,950.00
GRAND TOTAL OF VALUATION
CITY PERMITS
Bldg
29
$ 9,769.51
COUNTY PERMIT
Bldg
5
$ 1.480.80
Plan
6
$ 4,821.37
Plan
2
$ 611.65
Zoning
29
$ 3.387.30
CPO
5
$ 370.20
Fire Fee
29
$ 3,779.67
Plum
- -
23
$ 2,103.00
Plum
4
$ 217.00
Mech
32
-
$ 3,435.00
-
Mech
6
S 515.00
4
Sign
$ 179.00
Water
13
$ 9,027.00
Sewer
14
$ 24,306.00
BOA
Vil Co.
3
$ 4,500.00
Vil Co.
0
$
_
Move
—
--
Maps/Ord
TOTALS
182
$ 65,307.87
221
$ 3,194.65
GRAND TOTAL OF PERMITS $ 68,502.52
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758
REPORT TO:
Chris A. Kukulski, City Mar^---
SUBJECT: Monthly Activity Report for
FROM: James Hansz, Public Works
DATE: February 12, 2003
Highlights of monthly activity for the operating divisions of the Public Works
Department for the month of January 2003 are as follows:
ENGINEERING DIVISION
• Conducted a project meeting w/Streetscape design consultant in preparation for City
Council work session.
• Coordinated with Community Development on demolition of Montana Motorsports
building.
• Met with rate study consultant to review data we submitted and answer questions on
operations.
• Discussed Sunnyside Drive traffic study parameters with developer's engineer.
• Met with rate study consultants prior to City Council work session to review their
preliminary data regarding financial policies.
• Began preparation of preliminary budget and preparation of City Council presentation on
budget composition process.
• Prepared article for first quarterly City newsletter.
• Conducted a technical work session with consultant team performing the Wastewater
Plant preliminary engineering report.
• Conducted a project meeting with consultant team performing the Kalispell area source
water assessment project.
• Met with City Manager and property owner regarding out -of -City sewer service request.
• Met with Kalispell Areas TAC to discuss City request to remove Third Avenue East and
Fourth Avenue East from urban system.
• Met with representatives of School District 5 to discuss an agreement for long-term use
of City property adjacent to Rawson Field.
• Began preparation of work scope and letter RFP for update of City's ortho-photo base
mapping system.
• Submitted sewer maintenance building plans for in -office review.
• Prepared survey exhibit drawing and legal description for City Attorney.
• Implemented software updates and transferred on survey computer.
• Finished field surveys, data processing, drawing and plotting of utility updates 2002.
ENGINEERING DIVISION continued...
• Prepared utility worksheet map for Street Department/State overlay planning.
• Mark property comers at southern end of airport runway/taxiway.
• Attended meeting of local surveyors and new County GIS administration regarding
software and possible changes in monumentation recordation law.
OFFICE AND STAFF
There were 13 emergency call -outs for the month of January:
• Water Division - 3
• Sewer Division - 3
TSS Division - 1
■ Street Division - 5
• WWTP - 1
Total - 13
CENTRAL GARAGE
66 repair orders were completed during the month of January:
• Police —18
• Streets
— 21
• Fire - 2
■ Garbage
- 7
• Others —18
■ Total - 66
• Continued regular maintenance of City vehicles and machinery.
• Responded to numerous road calls.
• Continue to change city vehicle tires to winter tires.
• Repaired passenger door and replaced steering parts damaged in accident on the Water
Division's truck.
• Replaced air brake switch and replaced headlamp on garbage truck.
• Replaced turbo charger on the Elgin sweeper.
• Fabricated mounts and replaced vertical hydraulic cylinder on plow truck.
• Repaired rear engine muffler support on Park's boom truck.
• Replaced blades and adjusted throttle cable on Park's chipper.
• Replaced accessory drive belt and battery on Street Division's pickup.
• Replaced blade shock spring on plow truck.
• Rebuilt gearbox on the Parks' snow blower.
• Rebuilt PTO shaft on Parks' ice sweeper.
• Replaced starters on two Water Dept. vehicles.
• Removed and installed radiator on garbage truck.
• Attended Foreman's meeting at the WWTP.
• Repaired PTO drive shaft guard, replaced battery and repaired cables in garbage truck.
• Replaced fuel pump and idle solenoid in Street truck.
• Cleaned air brake system and replaced air controlled foot valve on sun -vac and ice melt
truck.
0 Held weekly safety meetings.
SANITARY/STORM SEWER DIVISON
• Continued video and jet cleaning of sewer lines Monday through Thursday.
• Performed weekly maintenance of sixteen lift stations each Friday.
• Started work on adapting portable generator to L.S. #3.
• Planned for radiator replacement for generator at L.S. 93.
• Cleared Lift Stations of snow.
• Organized and edited video tapes of new sewer lines.
• Inspected storm catch basins for cleaning.
• Responded to various sewer problems.
• Attended Foreman's meeting at the WWTP.
• Held weekly safety meetings.
SOLID WASTE DIVISION
• Delivered 16 containers to new customers: 0-90 gallon, 13-100 gallon, 0-400 gallon,
3-300 gallon.
• Repaired 9 containers and responded to 6 violations.
• Continued weekly garbage service and alley cleanup.
• Training the new operator on secondary and primary garbage routes.
• Attended Foreman's meeting at the WWTP.
• Held weekly safety meetings.
STREET DIVISION
• General winter operations and maintenance of City streets and alleys.
• Cleaned City yard and hauled away sweepings.
• Ongoing various cold -mix patching throughout City.
• Distribution of deicer throughout City.
• Assisted the Solid Waste Division, TSS Division, Water Division, and the Parks
Department.
• Installed bed liners in the tandem trucks.
• Attended Foreman's meeting at the WWTP.
• Shop maintenance.
• Held weekly safety meetings.
WATER DIVISION
WATER PRODUCTION & STORAGE:
Produced 71 M gallons of water: 13 M gallons upper zone and 58 M gallons lower zone.
Injected 247 gallons of sodium hypochlorite, 12% solution to maintain an average
chlorine residual of 0.29 PPM throughout the system.
Continued daily monitoring of all pump stations and routine maintenance on all pumps,
motors, chlorination equipment, analyzers, grounds, buildings, controls, testing, water
sampling, and record keeping.
WATER PRODUCTION & STORAGE continued...
• Moved ventilation equipment from Buffalo Hill to Noffsinger Spring.
• Researched prices for 2003-04 Budgets.
• Prepared for fire extinguisher safety meeting.
• Nelson Electric installed motor protection at Armory Well.
• Coordination system operation with the installation of new switch equipment at Buffalo
Hill.
• Worked on Armory Well pipe jacks.
• Met with Greg Butts going over waivers and water testing program.
WATER CONSTRUCTIONAND SYSTEMREPAIR:
• Tagged 77 delinquent accounts on the West Side of Kalispell.
• Completed 86 work orders during the month January.
• Continue to work on meter replacement and breaking down old meters.
• Filled fire hydrants with Mueller oil.
• Completed a 6x3/4 tap at 436 College Avenue.
• Attended fire extinguisher demonstration put on by the Fire Department.
• Attended Foreman's meeting at the WWTP.
• Repaired main break at 7`11 Avenue West & 6"' Street West.
• Assisted Street Division with snow removal.
• Dug curb stop at 1012 South Main & shut water off — the house was removed.
• Dug and repaired 6" bell joint at 1237 5`11 Street West.
• Dug and replaced curb stop and box & rod at 485 fd Avenue WN.
• Held weekly safety meetings.
TRAFFIC SIGNS & SIGNALS DIVISON
• Continued regular maintenance of signals, signs, luminaires, barricades, sight
obstructions, and Airport lighting.
• Repaired numerous "Stop" signs that were broken off by vehicles.
• Installed barricades and signs on I" Avenue East and I" Street East to help with traffic.
• Installed one more "No Left Turn" sign on 5"' Avenue EN by the car wash.
• Attended fire extinguisher demonstration put on by the Fire Department.
• Handed in budget item requests for the next budget year.
• Assisted Public Works Superintendent with striping layout for preparation of Bid.
• Checked City Airport running lights. Replaced four bulbs and three missing globes.
• Monti Reynolds, Street Division, is learning cabinet schematics and controller
programming and is assisting with the survey on the street striping project.
• Attended Foreman's meeting at the WWTP.
• Installed new wind sox at the City Airport.
• Removed the Pro -Life Banner.
• Attended seminar on the new MUTCD Manual.
• Replaced numerous faded and vandalized stop signs.
TRAFFIC SIGNS& SIGNALS DIVISON continued...
• In receipt of the last two barricade barrels and installed them on 1" Avenue East and 1 sc
Street East in the temporary island.
• Assisted in testing pump motor for the ice melt tank. Assisted with wiring the
replacement motor.
• Weekly safety meetings held.
WASTEWATER TREATMENT DIVISION
• 73 Work orders were completed during the month of January.
• 431 Lab tests were performed during the month of January.
• 21 Loads of sludge were hauled during January.
• 108,500 pounds of bio-solids were pressed.
• Permit Report for December 2002: No permit violations. Total flow was 65 million
gallons; average daily flow was 2.1 million gallons, with peak flow at 2.25 million
gallons.
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