E2. Bid Award for side loader_1"�
KALISPELL
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
TO: Doug Russell, City Manager
Susie Turner, PE, Public Works Director
FROM: Gene Come, Road and Fleet Superintendent
SUBJECT: Bid Recommendation for 31 CY Side Loader Solid Waste Truck
MEETING: September 19, 2022
BACKGROUND: Bids for two (2) 31 CY Side Loader Solid Waste Trucks for the Solid Waste
Department were opened on Thursday, September 8, 2022. The bid specifications were created
to improve operator safety, minimize equipment down time, increase operator collection
efficiency, and reduce repairs and maintenance time and costs.
Two distributors submitted bid packets for the project. The bid tabulations for the purchase of
up to two (2) new 31 CY Side Loader Solid Waste Trucks amounts are compiled below.
Distributor
Bid Per Unit
Units
Met Bid Specifications
SWS Equipment
$457,178.00
2
Yes
Montana Peterbilt
$398,964.00
2
No
SWS Equipment was the lowest bidder meeting the required minimum bid specifications.
STAFF RECOMMENDATION: Award the bid for two (2) new 31 CY Side Loader Solid
Waste Trucks to SWS Equipment.
ACTION REQUESTED: Motion to award the purchase of two (2) new 31 CY Side Loader
Solid Waste Trucks to SWS Equipment in the amount of $914,356.00.
FISCAL EFFECTS: The FY23 Solid Waste Budget allocated funds in Line -item number 5510-
460-430840-944 for two new 31 CY Side Loader Solid Waste Trucks at $450,000 per unit
totaling $900,000. The purchase of one of the Side Loaders will be supplemented through a 5-
year BOI Loan, and the second Side Loader will be funded from the capital equipment
replacement line item 944. The equipment bids received are $14,356 above the allocations in FY
23 Solid Waste Budget and will need to be administratively amended to support the additional
expenditure amount.
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS: Bid Tabulations and Specifications Review
Bid Tabulation and Specification Review — Two New 31 CY Side Loader Solid Waste Trucks
1. Bid Tabulation
31 Cubic Yard Side Loader Solid Waste Truck (#8282253)
Owner: Gene Come, Solicitor: Kalispell MT, City of ,09/08/2022 03:00 PM MDT
Montana Peterbilt
SWS
/ Curbtender
Equipment
Section Title
Item Description
LION
Quantity
Unit Price
Unit Price
Bid Schedule 1
Purchase of (1) 31 Cubic Yard
Ea.
1
$398,964.00
$457,178.00
Side Loader Solid Waste Truck
Bid Schedule 2
Purchase of (1) 31 Cubic Yard
Ea.
1
$398,964.00
$457,178.00
Side Loader Solid Waste Truck
2. Minimum Specification Highlight Summary:
a. External pack panel cylinders: Pack panel cylinders located inside of the body are prone to wear
and excessive damage from garbage/debris, are difficult to maintain inside enclosed truck body,
and incur additional expenses to maintain.
o SWS Equipment: Met the minimum bid specification as advertised.
o Montana Peterbilt / Curbtender: Failed to meet the minimum bid specification as
advertised.
b. Pack panel shall be on rollers:
o SWS Equipment: Met the minimum bid specification as advertised.
o Montana Peterbilt / Curbtender: Failed to meet the minimum bid specification as
advertised. The Curbtender pack panel runs on a T-rail system with wear shoes. Wear
shoes are not readily visible or accessible for inspection, require the internal pack panel
to be removed for replacement and incur additional expenses to maintain.
c. Flat hopper floor: Flat hopper floors minimize operator exposure to unknown liquids, improve
maintenance efficiencies, and minimizes floor erosion which cause premature floor
replacements.
o SWS Equipment: Met the minimum bid specification as advertised.
o Montana Peterbilt / Curbtender: Failed to meet the minimum bid specification as
advertised. The Curbtender has a T-rail in the middle of floor with additional weld seams
and structural areas suspectable to metal erosion which compromises long term
functionality.
Under 300 inches (25ft) total body length: Shorter body length supports safer turning
movements for Operators in tight alleys and parking lots.
o SWS Equipment: Met the minimum bid specification as advertised.
o Montana Peterbilt / Curbtender: Failed to meet the minimum bid specification as
advertised.
e. Pressure compensating and load sensing hydraulic pumps: Allows for improved operation and
supports performance longevity of the pump and hydraulic system.
o SWS Equipment: Met the minimum bid specification as advertised.
o Montana Peterbilt / Curbtender: Failed to meet the minimum bid specification as
advertised.
f. 14 to 16 seconds pack panel cycle: Longer pack times slow down the route speed and decrease
the number of cans that can be collected in a day.
o SWS Equipment: Met the minimum bid specification as advertised.
o Montana Peterbilt / Curbtender: Failed to meet the minimum bid specification as
advertised.