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05-25-22 Tourism Business Improvement District MinutesBoard of Directors Meeting Kalispell Tourism Business Improvement District Wednesday, May 25, 2022 3:00pm-5:00pm Location: Kalispell Chamber or Zoom Board Members Present: Bryce Baker, Britta Joy, Robert Hall, Zac Ford, Chris Walters, Corbin Bedard Via Zoom: Dawn Hendrickson Board Members Absent: Staff Present: Marisa Mikonis, Lorraine Clarno, Diane Medler Via Zoom: Dawn Jackson Guests: Margosia Jadkowski - Whitefish Legacy Partners MINUTES The meeting was called to order at 3:00 pm by Board Chair Bryce Baker. 1. Hear from the Public -None 2. Visitor Amenity Grant Application - Margosia Jadkowski representing Outside Kind Flathead. • Outside Kind is a collaborative project working on behalf of local multi -use trails including Foys To Blacktail and Rails To Trails. Grant request is for creation and installation of signage related to responsible recreation. Grant request is $3,000. 3. Board Action Items a) Approval of minutes from April 27, 2022 o Motion was made by Zac Ford to approve the minutes. Motion was seconded by Robert Hall. Discussion: none. Board approved unanimously. b) Approval of financials for April, 2022 o Motion was made by Robert Hall to approve the financials. Motion was seconded by Britta Joy. Discussion: none. Board approved unanimously. c) RFP - Sports Facility o Received RFP proposals from Huddle Up Group, LSW with Ballard King, and The Sports Facilities. Board discussed the pros and cons of each proposal. Also discussed what next steps this study could generate (potential developers) and the benefits looking at it from a sports tourism angle - a sports facility would attract more year-round events and aligns with Discover Kalispell's stewardship and advocacy roles for the community. o Motion was made by Britta Joy to award the scope of work to the Sports Facility Company. Zac Ford seconds the motions. Chris Walters declines the motion. The remainder of the board approves. Motion is passed. d) Grant application scoring o The board reviewed the visitor amenity grant application and scored according to grant criteria. The board discussed how it would be beneficial to have materials consistent between trail systems in the valley. The board agrees that print materials should be distributed to businesses, hotels, outfitters, and visitor centers with a question of how much and what materials will be provide. Also questions on where the signs will be places along the Foys to Blacktail Trails and Rails to Trails. Discover Kalispell would like to use the marketing materials across their social media as well. o Robert made a motion to approve the $3,000 cash for Outside Kind Flathead projects and for Marisa to forward the board's additional questions to the applicant. During the June TBID board meeting the board will review the additional information and consider providing additional funds to the project. Britta Joy seconded the motion. Board approved unanimously. 4. Board Discussion a) 5 room minimum - The Clark Farm Silos o Board discusses how The Clark Farm Silos do meet the criteria for membership as a TBID Associate Member and that the property would be unique to our lodging inventory. They are a year-round business unlike other short-term rentals and would benefit from our marketing. Dawn and Diane will follow up with The Silos to see if they are interested in joining the TBID. b) The Event at Rebecca Farm - USAE September o The event is August 30-September 4, first time in Montana. The event will bring riders and spectators from all over the world at a higher level than the July Rebecca Farm event. Board discussed how this is a one-time event, not annual and we will need to become more open to funding summer events due to the future concerns of things slowing down in the valley. For TBID funding the organizers must submit an event grant application. The sponsorship will be a coop with the Chamber. c) Event updates o Spartan Race weekend showed 86% occ on July 61", 91 % occ July 71", and 63% occ July 8th. There were over 8,000 racers this year. Complete data forthcoming from Spartan. DK staff will provide an event recap report at the June meeting. d) Staff reports o Dawn provided updates on NW Spotlight trade show she attended for the domestic tour operators, as well as International Roundup with international tour operators. She is heading to MSAE luncheon in Helena this week along with sales calls in Helena and Missoula. First half of June includes meeting planner FAM tour and the POMA conference. o Marisa and Diane gave updates on the success of Flathead Hospitality Workshops with engaged hotel groups. In the works of potentially having another class in June. Meeting was adjourned at 4:54 PM. Respectfully submitted: Diane Medler For further information, please contact: c;;�. an.e...( .c.�..11.s.r;ow.;..m.:lka.11..11.s..p.:...l..::.';c:.:7.. or 406-758-2808