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05-15-22 City Council Meeting and Budget Work Session MinutesCITY OF KALISPELL CITY COUNCIL MEETING MINUTES AND WORK SESSION MINUTES May 16, 2022, at 7:00 p.m. City Hall Council Chambers, 201 First Avenue East The public was able to participate in person in the council chambers or via videoconferencing. Public comment was also available via email to 12ubliccomment@kalispell.com. Video of this meeting with time stamped minutes can be found at: https://www.kalispell.com/480/Meeting-Videos. A. CALL TO ORDER Mayor Johnson called the meeting to order at 7 p.m. B. ROLL CALL Mayor - Mark Johnson: Present Council Member - Kari Gabriel: Present Council Member - Sandy Carlson: Absent Council Member - Sam Nunnally: Present Council Chair - Chad Graham: Present Council Member - Jed Fisher: Present Council Member - Sid Daoud: Present Council Member - Jessica Dahlman: Absent Council Member - Rvan Hunter: Present Staff present included City Manager Doug Russell, City Attorney Charles Harball, City Clerk Aimee Brunckhorst, Public Works Director Susie Turner, Chief Engineer Keith Haskins, Budget Resource Manager Terri Loudermilk, and Police Chief Doug Overman. C. PLEDGE OF ALLEGIANCE D. AGENDA APPROVAL Motion and Vote to approve the agenda with one amendment, to postpone (Item 112.) Resolution 6073, Amendments to the Standards for Design and Construction, so we have an opportunity for another work session on that item. Council Member - Ryan Hunter: Motion Council Member - Sid Daoud: 2nd Mayor - Mark Johnson: Approve Council Member - Kari Gabriel: Approve Council Member - Sandy Carlson: Absent Council Member - Sam Nunnally: Approve Page 1 of 8 Kalispell City Council Minutes, May 16, 2022 Council Chair - Chad Graham: Approve Council Member - Jed Fisher: Approve Council Member - Sid Daoud: Approve Council Member - Jessica Dahlman: Absent Council Member - Ryan Hunter: Approve The motion passed unanimously on voice vote with Councilor Dahlman and Councilor Carlson absent. E. CONSENT AGENDA All items listed on the consent agenda will be accepted by one motion. If a council member desires to discuss an item separately, the item can be removed from the consent agenda by motion. 1. Council Minutes —May 2, and MU 9, 2022 2. Acceptance of Round up for Safety Grant from Flathead Electric Cooperative This item considers acceptance of a grant for Airway/Medical Bags for the Fire Department in the amount of $4,931.91 from Flathead Electric Cooperative. 3. Letter of Support for Flathead County's Application to the Rural Surface Transportation Grant Program for Mountain Climber Public Transportation Expansion This item considers sending a letter of support for an application from Flathead County to the Rural Surface Transportation Grant Program for expansion of Mountain Climber Public Transportation. 4. Ordinance 1877 — Second Reading — Koistinen Zoning This ordinance considers an application from Ryan Koistinen for zoning of 0.43 acres to RA-1 (Residential Apartment) at 1801 and 1823 5ch Avenue West. 5. Ordinance 1878 — Second Reading — Blue Duck Zoning This ordinance considers a request from John Todd to change zoning at 130 2nd Street East and adjoining properties from RA-2 (Residential Apartment/Office) to B-4 (Central Business) on 0.44 acres. Public Comment Mayor Johnson opened public comment on the consent agenda. Seeing none, he closed public comment. Motion and Vote to approve the consent agenda as submitted. Council Chair - Chad Graham: Motion Council Member - Sam Nunnally: 2nd Mayor - Mark Johnson: Approve Council Member - Kari Gabriel: Approve Council Member - Sandy Carlson: Absent Council Member - Sam Nunnally: Approve Council Chair - Chad Graham: Approve Council Member - Jed Fisher: Approve Page 2 of 8 Kalispell City Council Minutes, May 16, 2022 Council Member - Sid Daoud: Approve Council Member - Jessica Dahlman: Absent Council Member - Ryan Hunter: Approve The motion passed unanimously on roll call vote with Councilor Dahlman, and Councilor Carlson absent. F. COMMITTEE REPORTS — None. G. PUBLIC COMMENT Mayor Johnson opened general public comment. 07:03:50 PM (00:05:35) Brit Clark, Public Comment Brit Clark, Executive Director of the Conrad Mansion Museum provided an overview of the Museum, the services they offer, and their revenue sources. She then spoke regarding a new capital campaign that they have been working on titled "Conrad Carriage Path" to raise money for bathrooms. The bricks will be engraved to carriage path donors and will lead to the carriage house. She spoke regarding the importance of on -site bathrooms to the Museum. 07:09:42 PM (00:11:27) Kyle Waterman, Public Comment Mr. Waterman, Chair of the Mountain Climber thanked Council for their letter of support for a grant that passed on the consent agenda and indicated he would keep Council informed regarding award. Seeing no further public comment, Mayor Johnson closed public comment. H. REPORTS, RECOMMENDATIONS, AND SUBSEQUENT COUNCIL ACTION Persons wishing to address the council on individual agenda items are asked to provide public comment via email to publiccomment a-,kalispell.com or during the meeting verbally in council chambers or via the online meeting. Please provide your name and address for the record. 1. Resolution 6072 — Evergreen Meter Fee Amendment to the Sewer Rate Schedules and Regulations 144--3 This resolution considers an amendment to the City Sewer Rate Schedules to offset the Evergreen Meter rate of $3.00 per account per month charged to the City for its sewer only customers utilizing the Evergreen Water Utility. City Manager Doug Russell presented the staff report. Public Comment Mayor Johnson opened public comment. Seeing none, he closed public comment. 00:13:36 Motion and Vote to approve Resolution 6072, a resolution to adopt certain amendments to the City of Kalispell Sanitary Sewer Utility Regulations to include a $3.00 per month fee to reimburse the City for Meter Fees charged to it for Evergreen Water Customers utilizing the Kalispell Sanitary Sewer System and declaring an effective date. Page 3 of 8 Kalispell City Council Minutes, May 16, 2022 Council Member - Ryan Hunter: Motion Council Member - Kari Gabriel: 2nd Mayor - Mark Johnson: Approve Council Member - Kari Gabriel: Approve Council Member - Sandy Carlson: Absent Council Member - Sam Nunnally: Approve Council Chair - Chad Graham: Approve Council Member - Jed Fisher: Approve Council Member - Sid Daoud: Approve Council Member - Jessica Dahlman: Absent Council Member - Ryan Hunter: Approve The motion passed unanimously with Councilor Dahlman and Carlson absent. 2. Reselutien6073 This or-dinanee eensider-s amendments te the City of Kalispell Standards fOF Design and Genstmetien. This item was removed from the agenda via motion during the approval of the agenda and has been referred to a further work session. 3. Resolution 6074 — This resolution would approve the reimbursement of allowable preliminary expenditures made by the City on the Lift Station 9 Project to be reimbursed with State Revolving Fund Bond proceeds. City Manager Doug Russell presented the staff report. Public Comment Mayor Johnson opened public comment. Seeing none, he closed public comment. 00:15:51 Motion to approve Resolution 6074, relating to Financing of a Certain Proposed Sewer Lift Station Replacement Proiect; Establishing Compliance with Reimbursement Bond Regulations Under The Internal Revenue Code in advance of the proposed issuance Of Revenue Bonds by the City Of Kalispell to provide funds to Pay for the costs of a Sewer Lift Station Replacement Proiect. 07:14:45 PM (00:16:31) Councilor Daoud provided discussion on the motion. Vote on the motion. Council Chair - Chad Graham: Motion Council Member - Jed Fisher: 2nd Mayor - Mark Johnson: Approve Council Member - Kari Gabriel: Approve Council Member - Sandy Carlson: Absent Council Member - Sam Nunnally: Approve Council Chair - Chad Graham: Approve Council Member - Jed Fisher: Approve Council Member - Sid Daoud: Approve Page 4 of 8 Kalispell City Council Minutes, May 16, 2022 Council Member - Jessica Dahlman: Absent Council Member - Ryan Hunter: Approve The motion Passed unanimously with Councilor Dahlman and Carlson absent. I. CITY MANAGER, COUNCIL, AND MAYOR REPORTS (No Action) City Manager Doug Russell provided the following reports: • Tomorrow Council and staff will fly to Washington D.C. to continue efforts to receive Federal grants submitted for expansion of West Reserve Drive. Those attending D.C. meetings include City Manager Doug Russell, Mayor Mark Johnson, Councilor Sam Nunnally, Councilor Kari Gabriel, Development Services Director Jarod Nygren, along with two representatives from the Chamber of Commerce, and a representative from the County Commission. They have meetings with all our delegates, Department of Transportation, and a meeting with the National Endowment of the Arts to follow up on previous discussions related to the Parkline. • In addition to the budget work session immediately following this meeting, the Budget work sessions will finish up on May 23, 2022. 00:18:19 J. ADJOURNMENT Mayor Johnson adjourned the regular meeting at 7:15 p.m. WORK SESSION MINUTES A. CALL TO ORDER Mayor Johnson called the budget work session meeting to order at 7:16 p.m. B. DISCUSSION 6643 1. Solid Waste Budget Discussion City Manager Doug Russell provided an overview of this item. Public Works Director Susie Turner presented the staff report. (See attached document for PowerPoint slides.) Director Turner began by stating the solid waste services that the city provides explaining the service began in 1920. She began by describing the staffing in this department saying the Road and Fleet Superintendent supervises the Solid Waste Supervisor who has 5 full-time operators. She explained the routes and how they are organized. 00:27:16 Director Turner explained the side arm equipment used by Solid Waste. 00:32:38 Councilor Fisher asked about the process for selling used equipment. 00:34:03 Director Turner explained the details of the rear loaders. Page 5 of 8 Kalispell City Council Minutes, May 16, 2022 00:35:49 Councilor Fisher asked questions related to the parts that wear out first. 00:37:03 Director Turner explained solid waste routes and corresponding trucks. 00:39:46 Councilor Hunter and Councilor Fisher asked questions about areas that the city does not service and confirmed that Evergreen Solid Waste is the only other provider servicing residents within Kalispell. 00:41:44 Director Turner explained customer numbers and volumes and explained they are currently at capacity for commercial accounts. 00:44:39 Director Turner talked about additional services performed such as alley cleanup, spring cleanup, and large material collections. 00:49:40 Director Turner explained residential current service capacity. Councilor Fisher asked about the use of overtime. 00:55:45 Director Turner spoke regarding potential service capacity -residential if another employee and another truck were added to the fleet. Councilor Fisher asked about the process to add additional route areas. 00:59:09 Councilor Daoud asked about the addition of staff. Council asked questions about the variables related to expanding customers, and cost to customers versus Evergreen Solid Waste costs. 01:07:51 Director Turner provided information on the current budget status and the proposed budget. 01:12:49 Director Turner spoke regarding the recent increase in equipment costs. She then continued speaking about future budget projections. 01:15:25 Director Turner explained the budget status if Council decided not to add customer capacity (level of service increase). Council asked about the condition and replacement costs of trucks. Councilor Fisher asked about paying as a tax assessment versus paying as a monthly utility. He talked about billing that depends on the amount of waste a household has. 01:24:23 Director Turner spoke regarding a proposed strategy for future solid waste service and the need for a detailed business plan and rate study. Creation of a business plan update has been included within the proposed budget to provide information that would help us determine how to move forward. She then explained what staff is proposing for the next year. 01:33:01 Council and staff spoke regarding current costs of service. Page 6 of 8 Kalispell City Council Minutes, May 16, 2022 Council and staff spoke about how citizens would learn about expansion of services. 01:36:30 Director Turner provided budget status option 1: rate increase (15%, + 5% for 3 years). She then explained the projections related to option 1: proposed short term increase. Council and staff discussed cost comparisons. 01:39:55 Director Turner explained budget status option 2: rate increase of 30%, and related future projections. Council asked questions and discussed costs for the customer based on the options presented and how costs would be affected by expansion of services. They also discussed what would be included in a business plan and rate study. Council indicated they are comfortable with moving forward with the process to increase the rate. Councilor Fisher said he appreciated the detail that went into the presentation. Councilor Nunnally and Graham thanked staff for the efficiency and cleanliness of the trucks. City Manager Russell thanked Council for the broad, detailed discussion. Mayor Johnson spoke regarding the quality of the work session discussion and the details of the numbers presented. C. PUBLIC COMMENT Mayor Johnson opened general public comment. Seeing none, he closed public comment. D. ADJOURNMENT Mayor Johnson adjourned the meeting at 8:50 p.m. Aim& Brunckhorst, CMC City Clerk Minutes approved on June 6, 2022 Page 7 of 8 Kalispell City Council Minutes, May 16, 2022 UPCOMING SCHEDULE / FOR YOUR INFORMATION Next Work Session — May 23, 2022, at 7:00 p.m. — Council Chambers City Offices Closed — May 30, 2022 — Memorial Day Next Regular Meeting - June 6, 2022, at 7:00 p.m. — Council Chambers Page 8 of 8