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E1. 05-23-22 Work Session Minutes-000 CITY COUNCIL KMy OF WORK SESSION MINUTES ALISPELL May 23, 2022, at 7:00 p.m. City Hall Council Chambers, 201 First Avenue East The public was able to person in the council chambers or via videoconferencing. Public comment was also available via email to publiccomment(cr�,kalispell. com. Video of this meeting with time stamped minutes can be found at: https://www.kalispell.com/480/Meetin2-Videos. A. CALL TO ORDER Mayor Johnson called the meeting to order at 7 p.m. Mayor - Mark Johnson: Present Council Member - Kari Gabriel: Present Council Member - Sandy Carlson: Present Council Member - Sam Nunnally: Present Council Chair - Chad Graham: Present Council Member - Jed Fisher: Present Council Member - Sid Daoud: Present Council Member - Jessica Dahlman: Absent Council Member - Ryan Hunter: Present Staff present in Council Chambers included City Manager Doug Russell, City Clerk Aimee Brunckhorst, Police Chief Doug Overman, Fire Chief Dan Pearce, IT Director Erika Billiet, Finance Director Rick Wills, and Parks and Recreation Director Chad Fincher. B. DISCUSSION 1. Fiscal Year 2022-2023 Budget Review City Manager Russell began the staff presentation. a. Police Department City Manager Russell explained this year's budget is similar to last year's budget. 00:05:18 Police Chief Doug Overman spoke to the staffing needs study that is truly needed. He then spoke regarding a venting system needed for the BEAR vehicle that is stored in the Fire Department Bay. 07:04:45 PM (00:07:07) Councilor Nunnally asked questions about the staffing needs study that is planned with the proposed budget. 07:05:24 PM (00:07:47) Police Chief Overman explained a training line item that will be paid for from Asset Forfeiture Funds. Page 1 of 6 Kalispell City Council Minutes, May 23, 2022 00:08:08 Councilor Daoud asked about contract services confirming that the staffing needs study is within that item. 00:08:34 Special Revenue Funds within Police 00:09:45 Councilor Daoud asked about the status of the Asset Forfeiture Funds mentioned. 00:10:43 Councilor Fisher asked about the status of an evidence storage facility. 00:12:18 Councilor Daoud asked about the status of the Police and Fire Impact Fee Study. b. Fire / Emergency Medical Services 00:13:17 City Manager Russell explained we are looking at several proposed apparatus replacements — an ambulance and fire engine. 00:14:11 Fire Chief Dan Pearce explained we currently have two engines and a ladder truck. One of the engines is a 2001 American LaFrance and new parts are no longer available. It currently takes two years to get a pumper once ordered. Ambulance chassis production is also two years out. Hydraulic rescue tools are also outdated and will be replaced with a much safer style. They are also planning to replace a 2006 ambulance that has high mileage, and a lengthy service history. They have also budgeted for two defibrillator monitors as well. $47,250 is proposed to fund a study for the Fire Department. Station 62 has heat tubing that has come up, so the concrete patio needs replaced. 00:18:13 Councilor Nunnally asked about the in -ground heating within the concrete patio. 00:18:42 Councilor Daoud asked about the location of the fire truck and ambulance within the budget. 07:17:37 PM (00:20:00) Ambulance Fire Chief Dan Pearce talked about the increased costs expected for the majority of the supplies that Fire/EMS utilizes. Mayor Johnson asked for information regarding reimbursement issues. 00:21:54 Fire Chief Dan Pearce explained that 86% of payers are utilizing Medicare/Medicaid and we only receive a small portion of what is billed. In addition, a 2% reduction adjustment is coming this year from Medicare/Medicaid. Lack of adequate reimbursement is a huge problem across the Nation. Mayor, Council, and staff discussed the issues related to highly reduced ambulance payments from Medicare/Medicaid. Page 2 of 6 Kalispell City Council Minutes, May 23, 2022 07:28:52 PM (00:31:14) Fire Chief Dan Pearce explained that the City of Columbia Falls was the author of an AFG Grant for Flathead County to be able to replace hundreds of radios within the county. The grant should have been awarded already, but we have not received word on that yet. 00:33:47 Hazmat Grant Fire Chief Dan Pearce explained that the former hazmat grant, is now a sustainment fund of $40,000, which has been enough to keep up on hazmat equipment replacements. The city submits a bill to the state and then we are reimbursed. Mayor, Council, and staff discussed changes to the hazmat grant and the way that hazmat responses and reimbursements are handled. Chief Pearce explained a recent hazmat response. c. Parks and Recreation 00:41:14 General Fund — City Facilities Maintenance 00:41:29 Parks and Recreation Director Chad Fincher explained that Fire Station 62 will need to have 4 furnaces replaced that have failed, and we cannot get parts. At Fire Station 61, the concrete apron has cracked and settled, and replacement is a rollover from this year's budget. They are also planning an asphalt preservation adjacent to city hall. 00:42:44 Councilor Nunnally asked about the asphalt pads. 00:43:59 Special Revenue Funds — Parks and Recreation 00:45:00 Parks and Recreation Director Chad Fincher explained that the seasonal line item has been reduced due to a reduction in available recruits for seasonal staff. He then spoke regarding several specific parks that have repairs scheduled or have automation components budgeted to create efficiencies for staff. Director Fincher spoke regarding money rolling over from last year to hire a consultant for trail design along Hwy 93. They will need to advertise the request for proposals again. Director Fincher also explained that a Parks Master Plan has been included in the proposed budget. Director Fincher also explained why the department is in need of an additional tractor. 00:48:45 Athletic Complex — KidsSports Facility Parks and Recreation Director Chad Fincher explained that fortunately many seasonals at the KYAC facility have returned. Biggest increases are within contracted services. The soccer parking lot failure on the east side needs to be stabilized with several feet of asphalt added. In addition, the north parking lot still needs striped. Director Fincher explained why the existing truck needs replaced and the need for a zero -turn mower for the small pocket parks. 00:52:53 Recreation Parks and Recreation Director Chad Fincher explained the small increases within the recreation budget are due to increased numbers in our programs. 00:53:47 Youth Camps Page 3 of 6 Kalispell City Council Minutes, May 23, 2022 Parks and Recreation Director Chad Fincher explained they are seeing very little change from the last budget. He said he is feeling fortunate they have enough staff to cover camps this year. 00:56:25 Councilor Fisher asked about staffing requirements. 00:57:34 Councilor Carlson asked whether seasonal staff receive health insurance. 00:58:50 Aquatics — Woodland Water Park Parks and Recreation Director Chad Fincher explained the wage matrix for seasonal workers and how that affects the personnel budget. He then explained they are seeing a 15-20% increase in costs for many of the products needed for the pool. He then spoke regarding a grant awarded but not yet received. He explained that they would like to make the improvements that will be paid for with the grant after the pool closes for the year. 01:02:50 Parkline Trail Parks and Recreation Director Chad Fincher explained they have budgeted for mowers for the length of the trail. Councilor Fisher asked about equipment possibilities along the trail. 01:05:29 Councilor Hunter spoke regarding the now operational trail crossings. 01:06:14 Forestry Parks and Recreation Director Chad Fincher explained a proposed capital purchase for the year is a one -ton dump truck to replace a failing truck, and an air compressor for the air spade allowing more utility work around trees, etc. 01:09:00 Councilor Hunter asked about ongoing pruning efforts and how it affects the fund balance within the assessment. He then asked about the funding of trees and the mapping of trees within the community. He would like to see funding for trees beyond the 50150 tree cost sharing program. 01:17:11 Parks -in -Lieu Parks and Recreation Director Chad Fincher explained receipting in parks -in -lieu funds and how they would like to replace the Lion's Park playground equipment but are also working on some grants to expand the equipment. Other parks -in -lieu funds will be used for improvements at the sports complex — potentially to build a shop to serve the north end of our parks system. Councilor Fisher stated that the City of Kalispell needs a gymnasium. d. Information Technology 01:20:02 City Manager Russell began the presentation explaining that IT is an internal service fund. Page 4 of 6 Kalispell City Council Minutes, May 23, 2022 01:20:34 Information Technology Director Erika Billiet explained the number of computers and servers that will be replaced. She explained why the maintenance contracts line item has an increase as an add -on will be installed for the help desk system and client management system. She explained this further. She spoke regarding changes to the Electronic Plan Review project that involves multiple departments which will allow the public to upload plans onto our servers. She explained network protection projects, the planned replacement of switches, and back-up, and recovery systems to be replaced. Director Billiet said the Council chambers AV redesign will continue into the next fiscal year. 01:25:08 Councilor Nunnally asked about timing for the phone system roll -out. 01:25:33 Councilor Daoud asked about machine deployment. 01:27:08 Director Billiet explained that annual renewal increases across departments have been substantial. 01:27:40 Councilor Daoud asked about storage space and retention of large videos for things like bodycams. 01:29:37 City Manager Russell asked what Council would like to see when we bring back the final budget. 01:30:35 Mayor, Council, and staff discussed mill levies versus the reserve balance. C. PUBLIC COMMENT Mayor Johnson opened public comment. 01:38:11 Tonva Horn, Public Comment Ms. Horn with the Flathead Warming Center provided an update on the Warming Center saying it is now closed for the year and then stating related statistics and services. One of the statistics she related included seeing 349 guests compared to 207 the year prior. Statistics also related to mental health, the demographics of guests, and the number of showers and loads of clothes washed. She spoke to the reasons why individuals have a need for the Warming Center and the wrap around care they have attempted to provide onsite. Ms. Horn spoke regarding the problems with mental illness, addiction, and homelessness. She spoke regarding reserving several beds for first responder referrals. She spoke in favor of supportive housing. She spoke regarding a Gala Fundraising Event for the Warming Center that will be held on September 23rd at the Hilton Garden Inn. Seeing no further public comment, Mayor Johnson closed public comment. D. CITY MANAGER, COUNCIL, AND MAYOR REPORTS City Manager Russell explained there will not be a meeting next week as it is a fifth Monday. The next work session will likely be regarding the parking structure. The June 27, work session will include discussion on the design standards. 01:50:24 Councilor Daoud said he appreciated the report from the Warming Center. Page 5 of 6 Kalispell City Council Minutes, May 23, 2022 Councilor Daoud spoke to concerns related to cameras operated by governmental entities such as the Montana Department of Transportation. He requested a work session related to guidelines and notification for camera use within the City of Kalispell. Council spoke to Councilor Daoud's request for a work session. 01:59:30 Mayor Johnson spoke to the recent trip he and other delegates made to Washington D.C. to advocate for the Grant needed for Reserve Drive. Mayor Johnson also announced the Food Bank's anniversary is coming and to watch about information on that. 02:00:00 Mayor Johnson informed everyone that Former Councilor Wayne Saverud will be moving to Bozeman. E. ADJOURNMENT Mayor Johnson adjourned the meeting at 8:58 p.m. Aimee Brunckhorst, CMC City Clerk Minutes approved on, 2022 UPCOMING SCHEDULE / FOR YOUR INFORMATION City Offices Closed — May 30, 2022 - Memorial Day Next Regular Meeting — June 6, 2022, at 7:00 p.m. — Council Chambers Next Work Session — June 13, 2022, at 7:00 p.m. — Council Chambers To provide public comment live, remotely, please register for the video conference through zoom and use the raise hand feature to indicate you would like to provide public comment. See the top of the agenda for the zoom link. Watch City Council sessions live or later on Charter Cable Channel 190 or online at htt2s://www.kalispell.com/480/Meeting-Videos. Page 6 of 6