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E3. Award Bid for Backhoe Loader_1"� KALISPELL City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 TO: Doug Russell, City Manager Susie Turner, PE, Public Works Director FROM: Joe Schrader, Utility Management Superintendent SUBJECT: Bid Recommendation for Water Backhoe Loader MEETING: February 21, 2022 BACKGROUND: Bids for the Backhoe Loader were opened on Thursday, February 10, 2022. The procurement scope included the purchase of one new backhoe loader for the Water Department and trade-in amounts for two City backhoe loaders. Two distributors submitted bid packets for the project. The bid tabulations for the purchase of a new back loader including trade-in amounts are compiled below. Distributor Total Met Bid Specifications Western States CAT $97,347.82 Yes RDO John Deere $65,995.00 No Western States Cat was the lowest bidder meeting all the required minimum bid specifications. STAFF RECOMMENDATION: Award the bid for the Backhoe Loader and trade-ins to Western States Cat in the amount of $97,347.82. ACTION REQUESTED: Motion to award the Backhoe Loader and trade-ins bid to Western States CAT. FISCAL EFFECTS: The purchase of the Backhoe Loader will be funded by Water Fund Line - item number 5210-447-430550-940. A total of $120,000 was budgeted in FY 22 for the purchase of the Backhoe Loader. ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: Bid Tabulations and Specifications Review Bid Tabulation and Specification Review - Water Backhoe Loader Backhoe Loader(#8111365) Owner: Joe Schrader Solicitor: Kalispell MT, City of 02/10/2022 03:00 PM MST RDO John Deere Western States CAT Section Title Line Item Item Code Item Description UofM Quantity Unit Price Unit Price Bid Schedule #1 1 1 Purchase of (1) new Backhoe Loader Ea 1 $104,995.00 $124,347.82 Purchase of (1) new Backhoe Loader including Bid Schedule #2 2 2 trade-in on a 2001 Cat 430D Backhoe Loader and Ea 1 $65,995.00 $97,347.82 a 1992426B Cat Backhoe Loader Western States CAT: Met all minimum bid specification as advertised. RDO John Deere: Failed to meet the following minimum bid specification as advertised. • RDO bid a machine with a lower horsepower rating. • RDO provided a bid with cab internal functions and features not meeting equipment specifications. • RDO bid a machine with a lower stick digging force. • RDO bid a machine with a lower backhoe digging height. • RDO bid a machine with a lower degree of bucket rotation. • RDO bid a machine with lower loader breakout force and lifting capacities than the equipment specifications. • RDO bid a machine with more frequent hydraulic oil and coolant service intervals.