E3. Award Bid for Backhoe Loader_1"�
KALISPELL
City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
TO: Doug Russell, City Manager
Susie Turner, PE, Public Works Director
FROM: Joe Schrader, Utility Management Superintendent
SUBJECT: Bid Recommendation for Water Backhoe Loader
MEETING: February 21, 2022
BACKGROUND: Bids for the Backhoe Loader were opened on Thursday, February 10, 2022.
The procurement scope included the purchase of one new backhoe loader for the Water
Department and trade-in amounts for two City backhoe loaders.
Two distributors submitted bid packets for the project. The bid tabulations for the purchase of a
new back loader including trade-in amounts are compiled below.
Distributor
Total
Met Bid Specifications
Western States CAT
$97,347.82
Yes
RDO John Deere
$65,995.00
No
Western States Cat was the lowest bidder meeting all the required minimum bid specifications.
STAFF RECOMMENDATION: Award the bid for the Backhoe Loader and trade-ins to
Western States Cat in the amount of $97,347.82.
ACTION REQUESTED: Motion to award the Backhoe Loader and trade-ins bid to Western
States CAT.
FISCAL EFFECTS: The purchase of the Backhoe Loader will be funded by Water Fund Line -
item number 5210-447-430550-940. A total of $120,000 was budgeted in FY 22 for the
purchase of the Backhoe Loader.
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS: Bid Tabulations and Specifications Review
Bid Tabulation and Specification Review - Water Backhoe Loader
Backhoe Loader(#8111365)
Owner: Joe Schrader
Solicitor: Kalispell MT, City of
02/10/2022 03:00 PM MST
RDO John Deere Western States CAT
Section Title Line Item Item Code Item Description UofM Quantity Unit Price Unit Price
Bid Schedule #1 1 1 Purchase of (1) new Backhoe Loader Ea 1 $104,995.00 $124,347.82
Purchase of (1) new Backhoe Loader including
Bid Schedule #2 2 2 trade-in on a 2001 Cat 430D Backhoe Loader and Ea 1 $65,995.00 $97,347.82
a 1992426B Cat Backhoe Loader
Western States CAT: Met all minimum bid specification as advertised.
RDO John Deere: Failed to meet the following minimum bid specification as advertised.
• RDO bid a machine with a lower horsepower rating.
• RDO provided a bid with cab internal functions and features not meeting equipment
specifications.
• RDO bid a machine with a lower stick digging force.
• RDO bid a machine with a lower backhoe digging height.
• RDO bid a machine with a lower degree of bucket rotation.
• RDO bid a machine with lower loader breakout force and lifting capacities than the
equipment specifications.
• RDO bid a machine with more frequent hydraulic oil and coolant service intervals.