01-24-22 Work Session Agenda and Materials
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CITY COUNCIL
WORK SESSION AGENDA
January 24, 2022, at 7:00 p.m.
City Hall Council Chambers, 201 First Avenue East
The public can participate in person in the council chambers or via videoconferencing. Register
to join the video conference at:
https://us02web.zoom.us/webinar/register/WN_sIm8M3iOTS6MZv1Tyahn8w
Public comment can also be provided via email to publiccomment@kalispell.com.
A. CALL TO ORDER
B. DISCUSSION ITEMS
1. Banner Policy
C. PUBLIC COMMENT
Persons wishing to address the council are asked to do so at this time. Public comment
can be provided in person, verbally during the online meeting, or via email to
publiccomment@kalispell.com
D. CITY MANAGER, COUNCIL, AND MAYOR REPORTS
E. ADJOURNMENT
UPCOMING SCHEDULE / FOR YOUR INFORMATION
Next Regular Meeting – February 7, 2022, at 7:00 p.m. – Council Chambers
Next Work Session – February 14, 2022, at 7:00 p.m. – Council Chambers
Watch City Council sessions live on Charter Cable Channel 190 or online at the Meetings on
Demand tab at www.kalispell.com.
Development Services Department
201 1st Avenue East
Kalispell, MT 59901
Phone: (406) 758-7940
Fax: (406) 758-7739
www.kalispell.com/planning
REPORT TO: Kalispell City Council
FROM: Jarod Nygren, Development Services Director
SUBJECT: Banner Policy
DATE: January 24, 2022 (Work session)
BACKGROUND: The City often gets questions from groups running special events within the
City of Kalispell if they can hang banners advertising their event across Main Street. As part of
the funding of the Kalispell Parkline there was also discussion about banners/flowers on the light
poles along the trail. The Council did ultimately fund the banner/planter arms on 28 poles spread
out along the Kalispell Parkline for the purpose of hanging banners and flowers.
Resolution 3990 is the current policy in place regarding the placement of banners, however, this
policy does not address the Kalispell Parkline. Additionally, the policy has not been in practice
for years over Main Street as MDT has been hesitant to allow banners over the public right-of-
way and there are structural deficiencies with the poles at the locations where the banner can be
hung. As there is a desi re to allow for banners in the City, staff has drafted an updated set of
policies for discussion.
RECOMMENDATION: It is recommended that the Council review the DRAFT policies and
application process for banners and direct staff as necessary.
ATTACHMENT: DRAFT Banner Policy and Application
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CITY OF KALISPELL
MAIN STREET AND PARKLINE BANNER APPLICATION
(Please read and follow the instructions to insure the best service)
A Banner Permit is required for applicants seeking to make use of city property and public rights-
of-way. The purpose of the Main Street and Kalispell Parkline Banner Program is to protect the
health, safety and general welfare of the people residing in or visiting the City of Kalispell and to
promote the tourist industry by specifying the type, location and duration banners may be allowed
to extend within the public right-of-way within the City limits of Kalispell.
Definition:
Banner – A banner sign means a sign composed of light-weight material erected over public right-
of-way for a limited duration to emphasize a particular non-profit or government entity event,
activity, or celebration.
BANNER REQUIREMENTS
1. Banner advertises an event sponsored by a non-profit or a government entity or highlights
activities and interests occurring in or around the City of Kalispell.
2. The maximum time that a banner may be installed is 14 days. An organization may, after
the expiration of a permitted 14-day period, reapply for an additional 14-day period to
begin no less than 6 months from original date.
3. Per Montana Department of Transportation regulations, all banners must be for events
sponsored or promoted by the City of Kalispell for benefit to the City and/or Community
of Kalispell. NO BUSINESS NAMES are allowed on any portion of the banner, even
as a sponsor. Banners are not to be used for advertising or promoting political
candidates, parties or issues.
4. Main Street Banner size is, per MDT guidance: XX feet by XX feet with rope leads of
XX feet on each end, two on top and two on bottom. Banner must have metal grommets
and wind slits.
5. Parkline Banner size is: 22” across at top, 60” long at pole, triangular. There are 28
poles.
6. All banners will be custom built. All banners shall be built of adequate canvas with
double stitched edges. Banners shall contain wind flaps not less than 18 inches apart.
7. Banners will be installed and removed on Mondays.
8. Installation and removal of banners must be completed by an approved contractor. Please
refer to attached list.
9. Coordination with other organizations for installing and removing banners is the
applicant’s responsibility.
10. At their discretion, organizations may choose to share a banner for a display period.
11. Banners must be printed on both sides.
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APPLICATION REQUIREMENTS
1. Complete and return the application to the City XXX Office with non-refundable Banner
fee of $xx;
2. Proof of status as non-profit organization/event or governmental entity;
3. Certificates of insurance must be provided with application: liability insurance with the
minimum limit of $750,000 for each claim and $1.5 million for each occurrence.
Certificates of insurance must name the City of Kalispell as certificate holder or as an
additional named insured on the policy. Certificates of insurance MUST BE PROVIDED
FOR BOTH the non-profit organization/governmental entity AND the company
installing/removing the banner(s).
Following review by the City XXX Office, the applicant will be contacted with either an
approval or for a meeting to determine if the application submitted may be changed to meet
requirements of the City. The applicant must provide the appropriate fee to the City XXX Office
before the final, signed permit is issued.
Please complete the attached form and return it to:
Kalispell XXX
Kalispell City Hall
201 First Avenue East
Kalispell, MT 59901
(406) 758-XXXX
XXXX@kalispell.com
Date Application Received: _____________ Date Issued: ____________
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CITY OF KALISPELL
MAIN STREET AND PARKLINE BANNER PERMIT APPLICATION
Application must be filled in completely. Requests for a Banner Permit must be received no less
than 60 days in advance or requested display start date. Applications will be processed on a first
come, first served basis.
Name of Sponsoring Organization: _________________________________________________
Organization Contact Person:
Contact Phone #: Contact Email:
Is the organization/event non-profit or a governmental entity? ________ If non-profit, copy of
current IRS determination letter must be attached.
Name of Event:
Event Date(s): _____________________________
Does the event take place in Kalispell? _________
Requested dates for banner display. First Choice: _____________________________________
Second Choice: __________________________________
Proposed banner wording and design:
Requester Banner Location(s):
Main Street: North at Kalispell Parkline Trail Crossing _____________________
South at 12th Street: ______________________________
Parkline Trail: ______________________________________________
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INSURANCE
BOTH the non-profit organization or governmental entity AND the banner installer must provide:
A Certificate of Liability Insurance with the minimum limits of $750,000 per claim and $1.5
million per occurrence. The Certificate of Insurance must name the City of Kalispell as certificate
holder or as an additionally named insured on the policy.
The proofs of insurance must be submitted to the Kalispell City XXX Office prior to any permit
being issued. For insurance questions please contact the City XXX Office at (406) 758-XXXX.
TERMS AND CONDITIONS
As an agent and acting on behalf of the requesting organization, I hereby certify that the
information above is complete and correct. I further understand that it is my responsibility to
ensure that my organization fully understands that the City of Kalispell and the State of Montana
do not endorse, encourage, condone, or protest the said banner and associated event. It is further
my understanding I will advise my organization that the City of Kalispell and the State of
Montana will be held harmless and will not be responsible for injuries, damages, or deaths
resulting from or while participating in the event advertised by the banner.
ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES
By signature below I acknowledge that the applicant is responsible for all required information
per the application and for adherence to the Kalispell Municipal Code and regulations, as well as
the laws of the State of Montana.
I understand that I must pay the fee as required.
I understand at the City’s discretion, banners may be removed at any time. In such case where
banner is removed by the City, the applicant will be charged time and material costs.
I have read and understand all policies and regulations contained in the permit.
________________________________ __________________________
Signature of Applicant Date
Print Name: ___________________________ Title: ________________________________
______________________________________________
Organization
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INTERNAL APPROVAL PROCESS
DO NOT WRITE BELOW THIS SPACE
(FOR CITY USE ONLY)
Signature Circle One Date
XXX Office: _________________________________ Approve / Deny ____________
Date Permit Issued: __________________ OR Date Permit Denied: ____________________
Reason for Denial:
Proof of Non-Profit/Government Entity Status Attached: Yes/No
Proof of Non-Profit/Government Entity Minimum Insurance Limits & City named Additional
Insured: Yes/No
Proof of Installer Minimum Insurance Limits & City named Additional Insured: Yes/No
Banner Fee Date Paid: ________________
Additional Notes: