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E2. Reject Bid for Upper Zone Wells ProjectCITY 7�+4lM. KALISPELL MEMORANDUM To: Doug Russell, City Manager From: Susie Turner, PE, Director of Public Works Re: Upper Zone Wells Project Meeting Date: November 15, 2021 BACKGROUND: The City of Kalispell has received sealed unit price bids for the Upper Zone Wells Project. The project is the first phase for completion of new well and pump facilities to provide source water for the Public Water Supply. The construction includes well drilling, casing and screen installation, and aquifer testing for water rights application. Bids were received and opened on November 4, 2021, at 2:00 PM. One responsive bid was received from a regional contractor: Contractor: O'Keefe Drilling Engineer's Estimate Total Bid Price $578,250.00 $371,525.00 The contractor's cost to complete the project exceeds the engineers cost estimate by $206,725.00. The contractor's bid includes some uncertainty (costs) in response to the drilling and pumping specifications, access, scheduling conflicts, and the short start and completion timeline. Considering the submittal of one bid, which is over the engineers estimate and the consultant's review with bid plan holders, Public Works recommends re -bidding the project taking into consideration the above listed items. REQUESTED ACTION: Motion to reject bids received for the Upper Zone Wells Project. FISCAL EFFECTS: None at this time. The total Wells Project construction cost will be funded by the Water Operations Fund (5210-447-430550-954), which has a current balance of $853,600. ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: Bid Analysis. 201 1' Avenue E IPhone (406)758-7720 PO Box 1997 Public Works Department Fax (406)758-7831 Kalispell, MT 59903 1 www.kalispell.com Bid Analysis Kalispell Upper Zone Wells Project (08054074) Owner: Kalispell Mr, City of Solicitor: Robert Peccia &Associates 11/04/202102:00 PM MDT Engineer Estimate O'Keefe Drilling Cnrtinn Titln Iina It- It- D... r Minn IInfM rinaMity IMit Prirn Fxt-inn Ilnit Prira Bid Sheet $371,525.00 $578,250.00 1 Mobilization, Bonding and Submittals (5% Max) LS 1 $17,300.00 $17,300.00 $27,500.00 $27,500.00 2.1 Provide Access Route, Well Drilling Pad and Mud Pit (Lot 2) LS 1 $8,000.00 $8,000.00 $38,000.00 $38,000.00 2.2 Provide, Install, Grout and Remove Surface Casing- 12? OD Steel (Lot 2) Ln Ft 55 $180.00 $9,900.00 $135.00 $7,425.00 2.3 Provide and Install Well Casing- 8? OD Steel (Lot 2) Ln Ft 700 $70.00 $49,000.00 $102.75 $71,925.00 2.4 Provide and Install Telescoping SS Wire Wrapped Well Screen w/K-packer- 8? Stainless Steel (Lot 2) Ln Ft 30 $180.00 $5,400.00 $390.00 $11,700.00 2.5 Perform Well Development- 500gpm (Lot 2) HR 40 $425.00 $17,000.00 $425.00 $17,000.00 2.6 Conduct Pump Testing -500gpm(includes rental of generatorand pump)(Lot 2) LS 1 $25,000.00 $25,000.00 $55,000.00 $55,000.00 2.7 Perform Plumbness and Alignment Test (Lot 2) LS 1 $2,500.00 $2,500.00 $3,000.00 $3,000.00 2.8 Well Disinfection and Provide and Install Vented Water -Tight Well Cap? 8? (Lot 2) LS 1 $2,500.00 $2,500.001 $5,200.00 $5,200.00 2.9 Well Video Inspection (Lot 2) LS 1 $2,500.00 $2,500.00 $1,500.00 $1,500.00 3.1 Provide Access Route, Well Drilling Pad and Mud Pit (Lot 3) LS 1 $3,000.00 $3,000.00 $38,000.00 $38,000.00 3.2 Provide,Install, Grout and Remove Surface Casing- 20? OD Steel (Lot 3) Ln Ft 55 $275.00 $15,125.00 $540.00 $29,700.00 3.3 Provide and Install Well Casing- 16? OD Steel (Lot 3) Ln Ft 450 $300.00 $135,000.00 $245.00 $110,250.00 3.4 Provide and Install Telescoping SS Wire Wrapped Well Screen w/K packer- 16? Stainless Steel (Lot 3) Ln Ft 30 $360.00 $10,800.00 $505.00 $15,150.00 3.5 Perform Well Development? 1,800gpm (Lot 3) HR 40 $425.00 $17,000.00 $425.00 $17,000.00 3.6 Con duct PumpTesting?1,800gpm(includes rental of generator and pump)(Lot 3) LS 1 $43,000.00 $43,000.00 $120,000.00 $120,000.00 3.7Perforrn Plumbness and Alignment Test (Lot 3) LS 1 1 $2,500.00 $2,500.00 $3,000.00 $3,000.00 3.8 Well Disinfection and Provide and Install Vented Water -Tight Well Cap- 16? (Lot 3) LS 1 $3,500.00 $3,500.00 $5,400.00 $5,400.00 3.9 Well Video Inspection (Lot 3) 1 LS 1 $2,500.00 1 $2,500.001 $1,500.00 $1,500.00 Base Bid Total: $371,525.00 $578,250A0