Alta Scope of Work Phase 5Exhibit A-1
Additional Services
Phase 5 (Construction)
Phase 5 continues the Parkline trail into the construction phase following the bidding phase and selection of
the contractor.
Task 1: Project Management
Task 1.1 General Project Management
This task includes general project management activities such as internal coordination, project schedule
management and invoicing responsibilities.
Task 1.2 City Team Coordination
Alta and KLJ team will continue to attend internal coordination meetings with the City. We anticipate these not
occurring every week, but averaging 75% of the time during construction season between May 2021 and July
2022. Estimate thirty (30) meetings.
Task 10: Construction Phase
Task 10.1 PreConstruction Meeting
Prepare agenda, administer and record minutes of the pre -construction meeting. The Pre -Con will be scheduled
prior to the start of work. KLJ will provide 4 conformed copies of the project manual and construction plan set.
(Alta and KLJ)
Task 10.2 Design Revisions
This task includes general time needed for Alta and KLJ to respond to any issues that arise. This task includes
• Minor design changes due to site conditions
• Minor design changes due to adjacent stakeholder coordination
• Changes due to value engineering
Given previous experience with this project we do expect new issues to arise and the need to respond and
problem solve during construction.
Task 10.3 Construction Administration, Construction Survey Staling and Resident Project Representative
(Construction Observation)
Alta and KLJ will Provide Basic Services to the City of Kalispell in the role of Construction Administration. This
task assumed 10 months (June 21 to November 21 and March 22 to June 22 plus) of active construction plus 3
more months (July 22 to September 22) to assist the City close the project and meet FRA close out reporting. A
small amount of time during the guarantee period to final acceptance by the City of Kalispell (2 years after
acceptance of project elements). Tasks include:
1. Collect documents for contract between City and Sandry Construction (KLJ). City and Sandry perform
final review of all contract documents.
2. Review and evaluate product submittals (shop drawings), Request For Information (RFls), product
substitution, and change orders (Alta Planning +Design and KLJ).
City of Kalispell I }
City of Kalispell
3. Weekly coordination meetings with the City and contractor (primarily KLJ). Additional coordination with
landowners, emergency services, MDT, and the public as needed (KLJ).
4. Review monthly contractor payment requests (KLJ).
5. Site visits for Substantial Completion and Final Completion with contractor and City staff (KLJ1. If
necessary site visits for close out of warranty period (KLA.
6. Notify and coordinate with the City, contractor and subcontractors when Davis Bacon surveys to be
conducted in accordance with grant guidelines (Kl_ y.
KLJ will Provide Basic Services to the City of Kalispell in the role of Cdnsction Survey Staking and Resident
Project Representative (Construction Observation) for an estimated duration of 9 month (June 21 to November
21 and March 22 to May 22) including but not limited to:
1. General- Provide services to coordinate the work amities of the City, Contractor, and other affected
parties, and ensure that work is performed in general conformance with the Construction Documents
By performing the services, no authority or responsibility is assumed to supervise, direct, or cones
Contractor's work or the Contractor's means, method, techniques, or procedures of construction.
2. Observation- During construction, provide required site observations. The consultant shall verity
through observation that all work being performed is pethe Contract Documents.
3. Documentation- The Resident Project Representative shall prepare and keep: detailed notes,
computation and measurements, records of quantities of pay items used in the work, and the tests,
certifications, or basis of acceptancefrtthese materials and a record of the Contractor's operations as
required by federal grant.
4. Construction Staking- Provide construction staking for the prime contractor and their subcontractors
KLJ assumes 50 trips or a total of 250 hours to prepare andruiuct construction staking.
Task 10.4 Final inspection, Project closeout and Atecorded Plans
1. Substantial Completion Inspection- Upon Substantial Completion, inspect the construction work and
prepare a listing of those items to be completed or correetd before final completion of the contract.
Submit results of the inspection to the City's Project Manager and the Contractor.
2. Final Completion Inspection- Upon completion or correction of the items of work on the punch list,
conduct a final inspection b determine whether the work is complete. Provide written
recommendations concerning final payment to the City, including a list of items, if any, to be completed
prior to the making of such payment.
3. As -Recorded Plans- Following completion of the construction of the project provide one set of red line
drawings to the City's Project Manager. Record drawings will be limited to areas of the project that are
within street rights of way and any applicable buried utilities including conduit and electrical, andvill
not be prepared throughout the rest of the trail corridor. KLJ will provide the City of Kalispell with
utility locations in electronic format so that they may be integrated into the city's GIS system.
Task 10 Deliverables
• Attendance and facilitation at Pre -Construction Meeting.
• Revisions to final bid documents prior to/during construction.
• Construction Administration services by KLJ with support from Alta in accordance with Task 10.3.
• Substantial completion, final completion, and warranty inspections by KLJ staff.
• Record drawings within street rights of way, water and storm system installation, and electrical and
spare conduit.
• 4 conformed copies and one digital copy of the Project Manual (S.S" x 1 1 ") and Construction Plan Set
01"x171.
2 1 Alta Planning+Design
Scope of Work
Assumptions:
• No new design efforts are included in this scope of work for items or features that have nk*en part of
the 100% bid plans. Any design revisions or substitutions will be considered as part of task 10.2.
• Irrigation system record drawings will be the responsibility of the irrigation subcontractor. KLJ will scan
changes to irrigation design plan.9to provide to the city. Plans will show lines and connection points.
• Full asbuilts of entire corridor including fencing, trail, plaza concrete, etc will not be provided.
City of Kalispell 13
00-2018-118 Kalispell, MT Trail and Complete Street TIGER Project Amendment #S to Contract
Alta Planning + Design, Inc.
City of Kalispell May 29, 2021
Amendment #5 to Contract
This Amendment modifies the terms and conditions of the Contract for services in connection with Alta Project 00-
2018-118 Kalispell, MT Trail and Complete Street TIGER Project. By signing below, the signatories represent that they
are duly appointed representatives of the respective parties to the Professional Services Agreement ("Contract")
between Alta Planning + Design, Inc. ("Prime Consultant"), and City of Kalispell ("Client"), dated May 2, 2018 and
possess the authority to execute this Amendment. As of the date signed by both parties, the terms of the Contract are
amended as follows:
1. CHANGE IN CONTRACT TERM: The term of agreement shall be extended to July 30, 2022.
2. CHANGE IN SCOPE OF SERVICES: The scope of services is amended to include the additional services all asset
forth in Exhibit A-1 to this Amendment.
3. CHANGE IN BUDGET: As shown below and in Exhibit C-1 to this Agreement, the budget is increased by
$588,714, for a new not -to -exceed total of $1,435,649.
Labor
Expenses
TOTAL
Original Not -to -Exceed Amount
$156,860
$10,090
$166,950
Amount of Amendment #1
$145,454
$1,460
$146,914
Amount of Amendment #2
$279,794
$4,740
$284,534
Amount of Amendment #3
$227,909
N/A
$227,909
Amount of Amendment #4
$20,628
N/A
$20,628
Amount of Amendment #5
$597,714
$1,000
$588,714
Revised Not -to -Exceed Amount
$1,418,359
$17,290
$1,435,649
All other terms and conditions shall remain unchanged and in effect.
Alta Planning+Desien, Inc.
D Cd
Joe Gilpin (Mfy 21, 202112:52 CDT
Signature
Joe Gilpin, Vice President, as duly authorized
Page 1 of 1
City of -Kalispell
S �26 2'I
Date twe {rate
Doug Russell, City Manager
2■&7§222
0
44
k
00-2018-118 City of Kalispell Amendment #5
Final Audit Report 2021-05-21
Created: 2021-05-21
By: Alta Planning + Design, Inc. Contracts Department (oontracts@altaplanning.com)
Status: Signed
Transaction ID: CBJCHBCAABAAUZ61ywerHHT2TVW7kUVw2lbUDVgtDxFvu
"00-2018-118 City of Kalispell Amendment #5" History
76) Document created by Alta Planning + Design, Inc. Contracts Department (contracts@altaplanning.com)
2021-05-21 - 5:45:10 PM GMT- IP address: 75.164.218.73
L . Document emailed to Joe Gilpin Ooegilpin@altaplanning.com) for signature
2021-05-21 - 5:45:33 PM GMT
L'i Email viewed b Joe Gilpin oe it in alta tannin com
Y p• {i g p� @ p g• )
2021-05-21 - 5:52:18 PM GMT- IP address: 66.249.88.166
=to Document e-signed by Joe Gilpin Ooegilpin@altaplanning.com)
Signature Date: 2021-05-21 - 5:52:26 PM GMT - Time Source: server- IP address: 76.210.28.180
40 Agreement completed.
2021-05-21 - 5:52:26 PM GMT
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