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Ordinance 1166 - Establishes Administrative Code1�4 ORDINANCE NO. 1166 AN ORDINANCE ESTABLISHING AN ADMINISTRATIVE CODE CONSISTENT WITH THE COMMISSION -MANAGER FORM OF GOVERNMENT, REPEALING IN ITS ENTIRETY CHAPTER 2, KALISPELL CITY CODE .AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, by Special Election held November 7, 1989, pursuant to Article XI, Section 3(1), Montana Constitution and Title 7, Chapter 3, Part 1 Montana Code Annotated qualified electors of the City of Kalispell, adopted the Commission -Manager (Council - Manager) form of government, and WHEREAS, the governing body of the City of Kalispell is authorized, under Section 7-3-157, Montana Code Annotated to enact and enforce ordinances necessary to implement an orderly transition to the new form of government, and WHEREAS, the governing body of the City of Kalispell deems it necessary to establish an administrative code consistent with the Commission -Manager form of government. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION_ I. That there is hereby established the following Administrative Code for the City of Kalispell: Chapter 2 Administration Article -I Elected Officials Section 2-1 cj:Ly Council. The Commission shall be referred to as the City Council and shall consist of eight members serving terms of four years. Section 2--2 Mayor. The Chairman of the City Council, shall be known as the Mayor, shall be elected at large and shall.be the ninth voting member of the Council. Section 2-3 Duties of Mayor_ The Mayor shall: a. Preside at all City Council Meetings. 1 1 1 11 w b. Appoint, with the consent of the City Council, all members of advisory boards and commissions, and the City Attorney. C. Execute all ordinances, resolutions and contracts on behalf of the City after Council approval. d. Perform ceremonial functions as Mayor of the City of Kalispell. e. Perform any other duties specifically designated by Ordinance. Except for the above the Mayor shall have no other executive or administrative duties, those being the responsibility of the City Manager. Section 2-4 President of the Council. a) At its first meeting of each even numbered year, the Council shall elect, by secret ballot, a president from its membership. In the Mayor's absence from Council meetings the president shall preside over the meeting. Whenever the Mayor is unable to perform the functions of his office, the president shall act as Mayor. b) In the event the President of the Council resigns or becomes ineligible to serve, the Council shall elect a successor, by secret ballot, from its membership. Section 2-5 Elections. Primary elections shall be held in accordance with State law. Article II Meetings and Procedure Section 2-6 Regular Meetin s. The City Council shall hold regular meetings on the first and third Monday of each month at 7:00 o'clock P.M. in the City Council Chambers or any other location or time they so designate. The City Council Chambers is located in City Hall, 336 First Avenue East, Kalispell, Montana. Section 2-7 Procedure when regular meetin falls on holiday. on those days when a 2 126 regularly scheduled meeting of the City Council falls upon a legal holiday, the City Council shall hold its regular meeting on theTuesday next succeeding the legal holiday at the hour of 7:00 o'clock P.M. in the City Council Chambers, City Hall, Kalispell, Montana. Section 2-8 Special Meetincrs. a. The Mayor, or in his absence, the President of the Council, may call a special meeting of the Council whenever public business may require it. b. A special meeting may be called at the request of three members of the Council. C. Whenever a special meeting shall be called, a summons or a notice in writing signed by the Mayor or the Council President shall be served upon each member of the Council either in person or by notice left at their place of residence, stating the date and hour of the meeting, d. No business shall be transacted at a special meeting unless the same is stated in the notice. e. Notice of a special meeting must be served upon the Council at least 24 hours prior to the meeting. f. A special meeting may also be held without the service of notice, only if the Mayor and a majority of all the Council, prior to the meeting, sign a waiver of said notice, but in this event, the public media .shall be notified as soon as practical, prior to such meeting. Section-2-9 Open Meeting. All meetings of the Council and Committees shall be subject to the State of Montana, Open Meeting Law and 3 112 shall be regulated, accordingly, to insure public participation. Section 2-10 Agenda. a. The City Manager shall set the agenda for the City Council meeting. b. All reports, communications, ordinances, resolutions, contract documents, or other matters for possible submission to the Council shall be submitted by 5:00 o'clock P.M. Thursday preceding the Council meeting to the City Manager. Section 2-11 Reading_ of Minutes. Minutes of the Council meeting may be approved without a full reading at the City Council meeting. Section 2-12 Council Rules of Debate. a. The Mayor or President or such other member of the Council as may be presiding may debate from the chair, subject only to such limitations of debate as are imposed upon,all members. b. Every person desiring to speak shall address the chair, and, upon recognition by the presiding officer, shall be confined to the question under debate. C. Once a person is recognized, there shall be no interruption when speaking unless it be to call the to order or as otherwise ,speaker provided. If a person, while speaking, is called to order, the person shall cease speaking until the question of order be determined, and, if in order, shall be permitted to proceed. d. All personalities and indecorous language shall be avoided during any debate. 4 1 ► 28 e. The member moving the adoption of any ordinance or resolution or other matter shall have the privilege of closing the debate. Section 2--13 Parliamentary uestions. All parliamentary questions which may arise before the Council, not otherwise provided for shall be determined by Roberts Rules of order, 1990 Edition. Section 2-14 Voting Procedure. a. In order for a motion to be adopted by the Council, the motion must receive an affirmative vote from the majority of the Council present at the meeting, unless otherwise provided by State law or ordinance. b. Votes on Resolutions and ordinances shall be taken by roll call and each member°s vote shall be recorded in the minutes. C. Votes on motions other than Resolutions and ordinances shall be taken viva voce. If any member of the Council requests, or if the Mayor determines it necessary, a show of hands may be used to verify a vote. d. When a question is stated upon any matter before the Council, every member of the Council present shall vote unless 1. Excused by a majority vote of the Council present; 2. Directly interested in the question; or 3. Prohibited by State law, in which cases the Council member shall not vote. e. The Clerk in calling the roll call vote shall rotate the call 5 each meeting to members of the Council present, except that the Chairman of the meeting shall vote last. f. No Council member shall perform any official act directly and substantially affecting to its economic benefit a business or other undertaking in which he/she either has a substantial financial interest or is engaged as counsel, consultant, representative, or agent. g. A Council member may perform an official act not withstanding the provisions of Section e, supra, when his/her participation is necessary to obtain a quorum or otherwise enable the body to act, if he/she complies with the voluntary disclosure procedures under Section 2-2-131, MCA. Section 2-15 Presiding Officer a. The Presiding officer shall be the Mayor; in the absence of the Mayor, the President of the Council; or in the absence of both, such other member as the Council may designate. b. The Presiding officer shall preserve strict order and decorum at all meetings of the Council. C. Every question coming before the Council shall be stated, the decision of the Council shall be announced, and the Presiding officer shall decide all questions of order, subject, however, to an appeal to the Council, in which event a majority vote of the members present shall govern and conclusively determine such questions of order. 1 Section 2-16 Call to Order. The Presiding officer shall take the chair precisely at the L C r130 hour appointed for the meeting and shall immediately call the Council to order. Section 2-17 Roll Call. Before proceeding with the business of the Council, the Clerk of the Council shall call the roll of the members and the names of those present shall be entered on the minutes. Section 2-1B Quorum. A majority of all elected members of the Council shall constitute the quorum at any regular or special meeting of the Council. Section 2-19 Entry U on Minutes. A Council member may request, through the Presiding Officer, the privilege of having an abstract of his statement on any subject under consideration by the Council entered in the minutes. The Clerk of Council may be directed by the Presiding Officer, with the consent of the Council, to enter in the minutes a synopsis or abstract of the discussion upon any question regularly before the Council. Section 2-20 Manner of Addressing Council. a. . Each person not a Council member shall address the Council, at the time designated in the agenda or as directed by the Council, by stepping to the podium or microphone, giving that person's name and address in an audible tone of voice for the record, and unless further time is granted by the Council, shall limit the address to the Council to three minutes. b. All remarks shall be addressed to the Council as a body and not to any member of the Council or staff. C. No person, other than the Council and the person having the floor, shall be,permitted to enter into any discussion either directly or through a member of the Council, without the permission of the Presiding Officer. 7 r 131 d. No question shall be asked of individuals except through the Presiding Officer. Section 2-21 Decorum. a. By Council Members. While the Council is in session, the members must preserve order and decorum, and the members shall neither, by conversation or otherwise, interrupt the proceedings delay or or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding officer. b. By other Persons. Any person making personal, impertinent, or slanderous remarks or who becomes boisterous while addressing the Council shall be forthwith, by the Presiding officer, barred from further audience before the Council, unless permission to continue be granted by majority vote of the Council. Section 2-22 Enforcement of Decorum. The Chief of Police or such member or members of the Police Department as the Chief may designate, shall be the sergeant -at -arms of the Council meetings. 1. The sergeant -at -arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meetings. 2. Upon instructions of the presiding officer, it shall be the duty of the sergeant -at -arms, or .any of them present, to place any person who violates the order of decorum of the meeting under arrest, and cause that person to be prosecuted under the provisions of this code, the complaint to be signed by the presiding officer. 8 1 cj 2 Article III ordinances Resolutions Motions and Contracts Section 2-23 Preparation and Review. a. Preparation. All Ordinances and Resolutions shall be prepared by the City Attorney. b. Review. All Ordinances, Resolutions, and contract documents shall, before presentation to the Council, be reviewed by the City Attorney. or his authorized representative. Section 2--24 Reading, and posting of Ordinances and Resolutions. a. Reading of Ordinance. An ordinance must be read and adopted by a majority vote of the .members present at each of two meetings of the City Council not less than 12 days apart. b. Reading of Resolution. A Resolution may be submitted and adopted at a single meeting of the City Council by a majority vote of the members present at said meeting. c. Title Only, All Ordinances and Resolutions may be read by title only when presented, unless a Council member requests' that the entire Ordinance or Resolution be read. d. Majority Vote. if an Ordinance does not receive a majority vote upon first reading, it shall be deemed defeated and shall not be presented for second reading. e. Posting. After first reading and adoption of an Ordinance it shall be posted and shall be available to the public by the Clerk of the Council. 9 1 133 3 Section 2-25 Effective Dates. a. Ordinances. No Ordinance other than an emergency ordinance shall be effective until 30 days after second and final adoption. An Ordinance may provide for a delayed effective date or may provide for the Ordinance to become effective upon the fulfillment of an indicated contingency. b. Resolutions. A Resolution shall be immediately effective upon passage by the Council unless a delayed effective date is specified. Section 2-26 Emergency Ordinances. In the event of an emergency, the City ,Council may waive the second reading. An ordinance passed in response to an emergency shall recite the facts giving rise to the emergency and requires a two-thirds vote of the whole governing body for passage. An Emergency Ordinance shall be effective upon passage and approval and shall remain effective for not more than 90 days. Emergency Ordinances may only be considered when a measure is necessary immediately to preserve the peace, health, and safety of the City or its residents. Article IV City manager Section 2-27 Authority., a. City Manager shall be the chief administrative officer of the City, responsible for the efficient and effective administration of all City departments. Section 2-20 Duties. a. The Manager's primary duty is to insure that the lawful policies .adopted by the City Council are carried out as efficiently, fairly and effectively as possible. 10 '134 b. The Manager shall oversee the preparation of the City's annual budget for submission to and review by the City Council. C. The Manager shall provide whatever information may be requested by the City Council and may make whatever recommendations on any matters which require action by the City Council. d. The Manager shall keep the public fully informed about all City activities, programs and problems and establish and maintain effective communication with the news media, community service, labor and trade organizations and with representatives of other governmental agencies and institutions located in the City, County, and State. e. The Manager shall be available regularly and frequently to receive citizen complaints and to hear ideas and proposals for the improvement of the City and Community. f. The Manager shall represent the City in the administration of all interlocal service agreements or intergovernmental administration agencies, such as the City -County Health Board and the County Administrative Board, and to serve as the City's administrative representative to various citizen advisory groups, including, but not limited to, the City -County Planning Board and Zoning Commission. Section 2-29 StatutOry Authorit and Duties. The City Manager shall: a. Enforce laws, Resolutions; 11 Ordinances and 1 1 1 135 b. Perform the duties required of him by law, Ordinances or Resolutions; d. Administer the affairs of local government; d. Direct, supervise, and administer all departments, agencies and offices of the local government unit except as otherwise provided by law or Ordinance; e. Carry out policies established by the City Council; f. Prepare the City Council.agenda; g. Recommend measures to the City Council; h. Report to the City Council on affairs and financial condition of the City; i. Execute bonds, notes, contracts, and written obligations of the City Council, subject to approval of the City Council; j. Report to the City Council as the Council may require; k. Attend City Council meetings and may take part in the discussion, but shall have no vote; 1. Prepare and present the budget to the City Council for its approval and execute the budget adopted by the City Council; m. Appoint, suspend, and remove all employees of the local government except as otherwise provided by law or Ordinance; n. Appoint members of temporary advisory committees established by the Manager. 12 1 I Section 2-30 Appointment and Tenure of Manager. The Manager shall be hired on the basis of merit and shall serve at the pleasure of the City Council. Article V Miscellaneous Provisions Section 2-31 Initiative and Referendum._ The powers of initiative and referendum may be exercised by the electors of the City in conformity with State law. Section 2-32 Petitions. a. Petitions for initiative, referendum, recall or other State law, authorizing a petition, shall meet the requirements as to form and signatures as set forth in State law. b. No particular form for other petitions shall be required. Section '2-33 Code of. Ethics. Every member of the City Council, City Attorney, and City Manager shall be subject to the Code of ]Ethics provisions of State law that prohibit conflict between public duty and private interest. Section 2-34 Publications of Notice. Whenever required to publish notice, the City shall conform to the requirements of State law. Article VI Officers Section 2-35 ualificati.e qualifications for elected or appointedCity Officers shall be those qualifications set forth in State law. Section 2-36 Residence of City Manager. The City Manager must reside in the City of Kalispell. Section 2-3� Officers of the City- The officers of the City shall consist of: a. All elected positions; 13 1 1 137 b. The City Manager, who shall be appointed by the City Council. c. The City Attorney, who shall be appointed by the Mayor, with the advise and consent of the City Council; d. The City Manager shall appoint the following City Officers: 1. Chief of Police, 2. Fire Chief, 3. Finance Director, 4. Public Works Director, 5. Planning, Economic and Community Development Director, 6. Parks/Recreation Director. Section 2-38 Elected Officer Removal and Vacancy.. The removal of any elected officer or the filling of any vacancy in an elected office shall be conducted in accordance with State law. Section 2-39 Compensation. The annual salary of all officers, elected and appointed, shall be set each year by the budget resolution. Section 2-40 Term. All officers, elected or appointed, shall continue to act in the office to which they were elected or appointed, regardless of the term of office, until a successor is sworn in, or otherwise provided by contract. - Section 2-41 Oath. All elected and appointed officers shall take and subscribe to the prescribed oath of office, which oath shall be filed with the Clerk of the Council. Section 2-42 Office Hours of City Officers. City offices at all City facilities shall be open. for the transaction of business Monday through Friday of each week from 8:00 o'clock A.M. to 5:00 o'clock P.M., unless otherwise posted. 14 1 188 Section 2-43 Travel Policy-. a. All City Officers and employees shall be entitled to reimbursement of reasonable expenses incurred in traveling outside the City in the performance of their official duties. b. Officers and employees shall be encouraged to use restraint incurring expenses for out of town travel. C. Travel by employees shall require the prior approval of the City Officer supervising the department in which they work. d. Travel by City Officers, appointed by the City Manager, requires the prior approval of the Manager. f. The City shall reimburse travel expenses within the State of Montana as follows: 1. All Officers and employees shall .be authorized the actual cost of, lodging, subject to the provisions of Sections c and d, supra. All claims for lodging expense must be documented by the appropriate receipt. 2. All Officers and employees shall be. reimbursed for meal expense at the rate of $20.00 per day; $5.00 for breakfast, $5.00 for lunch and $10.00 for dinner. Reimbursement for meals involving less than a full day absence from the City shall be determined under the "travel status" rules set forth in State law. 15 1 LI 139 3. Automobile% expense incurred in travel shall be reimbursed: i) actual receipted expenses when City -owned vehicle is used or ii) at a rate equal to the mileage (distance actually traveled) allotment allowed by the U.S. Internal Revenue Service for the current year. 4. Airfare travel expenses shall be billed directly to the City or incurred only with the advance approval of the Manager. 5. City Officers may be r e i m b u r s e d f o r reasonable expenses incurred in performance of their duties. g. The City shall reimburse per diem expenses for out of state travel as follows: 1. All Officers and employees shall be reimbursed for meal expense at the rate of $32.00 per day; $8.00 for breakfast, $8.00 for lunch and $16.00 for dinner. Article VII Appointed Officers Section 2-44 Finance Director. The Finance Director shall, subject to the charge and supervision of the Manager, be responsible for the following: a. Keep and supervise all accounts of public money in the custody of the City; b. Collect, deposit, invest and disburse all City funds in a manner authorized by law or Ordinance; 16 1 '140 c. Supervise all accounts of all departments and offices of the City; d. Assist in providing information for budget preparation and assist with the development of the budget document; e. File proper reports with all Federal and State agencies as required; f. Assist in the development of and administration of the City`s personnel policy procedures, including training, recruitment, selection, and labor relations; g. Enter into books all Ordinances, Resolutions, and bylaws passed and adopted by the Council; h. Countersign and cause to be published or posed, as provided by law all Ordinances and Resolutions passed and adopted by the Council; j. File and keep all records, books or property belonging to the City and deliver the same to his/her successor when qualified; k. Make certified copies of all records, books, and papers in his/her possession on the payment of like fees as are allowed to County Clerks; 1. Sign, number, and keep a record of all licenses, commissions, or permits granted or authorized by the City Council; m. Make and keep a complete index of the Minute Book, Ordinance Book, Resolution Book, and all other books and papers on file in his/her office; 17 1 n. Take and administer oaths, but must not charge or receive any fee therefore; o. Perform such other and further functions as may be directed by the City Manager. Section 2-45 Public Works Director. The Public Works Director, subject to the charge and supervision of the Manager, shall: a. Manage and have charge of the construction, improvement, repair and maintenance of streets, sidewalks, alleys, lanes, bridges, sewers, water distribution systems, drains, boulevards, and other public places or grounds belonging to the City or dedicated to public use, except parks and playgrounds. b. Manage the sewer disposal plant and all City owned public utilities and supervise the collection and disposal of waste. .c. Supervise the making of all surveys, maps, plans, drawings and estimates for public work; d. Supervise the employees and personnel of the Department of Public Works, including but not limited to the Water Division, Sewer Division, Wastewater Treatment Plant, Garbage Division, Street Division, Engineering Division, Construction Division, Traffic Signal and Sign Division, and Central Garage; e. Act as the City Engineer and must possess the proper education .and Professional Engineer (P. E.) licenses. f. Perform such other functions as may be assigned by the City Manager. 18 1 ' 142 Section 2-46 Police Chief. The Police Chief shall, subject to the charge and supervision of the Manager: a. Execute and return all process issued by the City Judge or directed to him/her by any legal authority and to attend upon the City Court regularly; b. Arrest all persons guilty of breach of the peace or for the violation of any City Ordinance, within the City limits or within a five mile radius thereof, . and bring them before the City Judge for trial; c. Have charge and control of all policemen and to report to the Council all delinquencies or neglect of duty or official misconduct of policemen for action of the Council; d. Serve process in civil actions arising in the City Court; e. Report at least monthly to the City Council in writing giving the number of arrests made during the preceding month for offenses against the Ordinances of the City, and for offenses against the laws of the State. f. Undertake such other and further activities as may be directed by the Manager. Section 2-47 Appointment of Police Officers. Subject to the provisions set forth in State law, the Manager shall make appointments to the Kalispell Police Department, with the consent of the City Council. Section 2-48 Fire Chief. The Fire Chief shall subject to the charge and direction of the Manager: a. Command and control all persons connected with the Fire Department 19 1 1 LI W 140 of the City; b. Be responsible for the engines, ambulances and other apparatus and property of the City furnished to the Fire Department and see that said equipment is ready at all time for use in extinguishing fires and responding to emergencies; c. Have full authority over the Fire Department's organization, government and discipline and may establish disciplinary rules subject to approval by the Council; d. Examine the premises of occupancies listed in Title 50, Chapter 61, M.C.A. or the Uniform Fire Code for violations of law or regulations and enter school buildings within the City once every 12 months and other premises subject to law or regulation once .every 18 months. e. Report at least monthly to the City Council on the activities of the Fire Department for the preceding month. f. Undertake such other and further activities as may be directed by the Manager. Section 2-49 Appointment of Firefighters. Subject to the provisions of State law, the City Manager shall appoint all members of the Fire..Department, with the consent of the City Council. Section 2-50 Parks and Recreation Director. The Parks and Recreation Director, subject to the .charge and supervision of the Manager, shall: a. Manage and control all parks belonging to the City; b. By coordinating through the Department of Public Works, manage 20 1 14 and control all trees and other plants upon the streets, avenues, boulevards and public places within the City and designate the character and quality of all trees planted upon the streets, avenues and boulevards and other public places; c. Lay out, establish, improve and maintain parkways, drives and walks in the parks of the City and make plans thereof; d. Establish when and what parks shall be open to the public; e. Establish and maintain nurseries for the growth of trees and plants; f. Establish recreational programs utilizing City parks and facilities which benefit all City residents as authorized by State law; g. Undertake such other and further activities as directed by the Manager. Section 2-51 Planning, Economic and Co unit Develo went Director. Subject to the charge and supervision of the Manager, the Community Planning and Economic Development Director shall: a. Administer and carry out the policies established by the Council pursuant to the Urban Renewal Law ; b. Direct the inspection of buildings constructed within the city's jurisdictional area and administer enforcement of the Uniform Building Code, the Uniform Plumbing Code, the Uniform Mechanical Code, the Uniform Code for the Abatement of Dangerous Buildings, Uniform Housing Code, and the CABO One & Two Family Dwelling Code; 21 1 1 145 c. Direct the City's efforts to furnish assistance in the rehabilitation of private dwellings within the City; d. Supervise the administration of the City of Kalispell Zoning Ordinance; e. Coordinate City activities involving planning including annexations and subdivisions; f. Inform and advise the Manager on provisions and changes in the Kalispell City -County Master Plan; e. Administer the City's commercial loan and commercial rehabilitation grant programs and be responsible for City oversite of Tax Increment Policy; f. Undertake such other and further activity as may be directed by the Manager. Article VIII City Attorne Section 2-52 Oualifications. The City Attorney shall be a person who has been licensed to practice law in the State of Montana for a period of at least three (3) years next preceding his/her appointment. Section be 2-53 Appointment. The City Attorney appointed by the City Council to a shall two year term, unless suspended or removed by the Council as provided by law. Section 2-54 Duties. The City Attorney shall: a. Attend to matters before the City Court, the District Court and the Montana Supreme Court and such other Courts as the Council may direct; provided, however, that the City Attorney shall have sole prosecutorial discretion as to all criminal matters in City Court and upon appeal. 22 1 i 1 4 6 b. Draw on behalf of the City all contracts, Ordinances and Resolutions; C. Advise the Manager and the Council on matters of duties, rights, liabilities and powers of the City; d. Perform such other functions and duties as directed by the Council. Article IX Removal of City Attorney and Manage Section 2-55 Sus ension or Removal of Cit Attorney or City Manager. The City Council by majority vote of the whole Council may suspend or remove the City Attorney or City Manager only after notice to the party and hearing before the Council. Article X Miscellaneous _Section 2-56 Nepotism. All officers shall be subject. to State law with regard to restrictions upon nepotism in the appointment or employment of any person. Section 2-57 Interest in sale or purchase. All officers shall be subject to State law prohibiting an interest, as defined in State law, in any City Contract or in sales or purchases by the City. Section II. This Ordinance shall become effective thirty (30) days after final passage by the Council and approval by the Mayor. PASSED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AND APPROVED BY THE MAYOR, THIS i st DAY OF July _, 199 Doua Rauthe gl Mayor Attests at4""�Z Zo'L a, Finan a Director 23 1