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10/15/90 City Council Minutes320 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, OCTOBER 15, 1990, IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR RAUTHE PRESIDED. ALL COUNCILMEMBERS WERE PRESENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. CONSENT CALENDAR Approve Minutes October 1, 1990 October 1, 1990 (new administration) Approve Claims Councilmember Atkinson moved the consent agenda be approved. Larson seconded the motion and the motion carried. PROCLAMATION & ACKNOWLEDGEMENTS Red Ribbon Week Mayor Rauthe proclaimed the week of October 22 as Red Ribbon Week. Disability EmiploVment Awareness Montt Rauthe read a proclamation declaring October as Disability Employment Awareness Month. Carol Kranpitz from Flathead Industries accepted the proclamation and was applauded. Kranpitz announced there will be an appreciation breakfast on Oct. 30, for their employees and the employers who employ their clients. She said everyone is invited to attend. BUSINESS FROM THE AUDIENCE: Flathead Area S stem of Trails Richard Cohen, P.O. Box 1782, Whitefish, presented a proposed master plan for the Flathead Valley, which would be a paved trail from Hwy 93 to West Reserve. He spoke in favor of a city representative to help with this plan. Tom Arnone, 595 Lauman Road, Kalispell, stated these routes would also be handicapped accessible and not just bicycle routes. He said a representative would improve the communication. Mark Henicker 181 N. Riding Road, Rails to Trails of Northwest Montana, spoke in favor of assistance by our local government. He sees the need and desire to create something like this in the Flathead Valley. Phyllis Snow, 66 Stonecrest, agreed with the other speakers on what has been said. She said she wanted to emphasize a concern about safety. Safety for school children, commuters to FVCC, bicyclers commuting to work, which will be more important as gas prices go up. She said bicycling or hiking as a commuting form or as a recreation is a clean industry that we have an opportunity to capitalize on. She said she was very in favor of this project. Collins agreed to be liaison with these groups as to meeting dates. There will be discussion and research to choosing a city employee to represent the city for a committee. Collins commended these groups for their interest and efforts. 321 ORDINANCES & RESOLUTIONS Ordinance 1161-Second Reading -Change Terminology_ from Mayor to City Manager Larson moved Ordinance 1161, an ordinance amending all ordinances of the City of Kalispell where in the term "Mayor" is used to designate the official authorized to undertake official action on behalf of the city, by striking the word "Mayor" and substituting therefore the term "City Manager", and declaring an effective date. Moses seconded the motion. Upon roll call vote the motion carried unanimously. Ordinance 1162-First Reading -Salary Ordinance Atkinson moved Ordinance 1162, an ordinance amending Ordinance No. 1159, fixing the limits of the salary and compensation of the city officials, supervisors, and employees pursuant to Title 7, Chapter 4, Part 42, M.C.A., beginning July 1, 1990; repealing all other ordinances in conflict therewith. Moses seconded the motion. After a roll call vote, the motion carried. Resolution 3960-ICMA Retirement Corp. Nystul moved Resolution 3960, a resolution adopting an ICMA Retirement Corporation Deferred Compensation Plan. Atkinson seconded the motion. Upon roll call vote the motion carried. Resolution 3961-Grant application -Lawrence Park Rehab. Nystul moved Resolution 3961, a resolution authorizing application for Land and Water Conservation Fund assistance. Atkinson seconded the motion. With a roll call vote, the motion carried unanimously. BUSINESS FROM MAYOR & COUNCIL: _Board of Adjustments Resignation Rauthe reported he is in receipt of a letter of resignation from Clare Hafferman from the Board of Adjustments. He thanked her for the service to the city for many years. An appointment will be made in the near future. City/County Planning Board Vacancy Rauthe requested the appointment of Pam Kennedy to fill the vacancy by Noel Furlong on the City/County Planning Board. Atkinson so moved the appointment. Nystul seconded and the motion carried with Kennedy abstaining. BUSINESS FROM MANAGER: Montana League of Cities and Towns City Manager Williams stated he was in receipt of a letter from Alec Hansen, League Director, expressing his regret over the recent mix-ups regarding the annual League meeting agenda. He also requested that the city submit to the League the name of one elected official to replace former Mayor Hopkins on the Leagues's Executive Board. Williams stated he had spoke to Mayor Rauthe about his interest in the position and he indicated a willingness to serve. He said with council's concurrence, He will forward Rauthe's nomination to the League. He also reported he received from the League, copies of various resolutions adopted by the League at their annual business meeting. The resolutions represent the League's official positions regarding the various topics to be lobbied during the next Montana legislative session. r s-� 1-7 � 322 He also included information concerning CI-55. Williams said going through the information will provide a good picture of what the consequence would be if that constitutional amendment passes in the state of Montana. Williams said he was concerned about the impact this initiative would have on our local government and our capacity to deliver services. He said there is good information on the other initiative I-115 also. Williams stated Alec Hansen also requested response to the vacancy existing on the local government Energy Advisory Committee. Hopkins was also on that board. After discussion with Rauthe, they felt it should be a position one of the staff members should hold. He said he suggests Building Official Kerzman would be the appropriate official to serve in that capacity. He said if there was no objection, he would proceed. Request Authority to Seek Bids Williams stated as the council will recall, they had the chance to meet with the Architect, Ken Williams. He went over the drawings and schematic for the change in the Water office. There was information regarding the staff had reached the consensus that the plans were what everyone had agreed to. He said we are now looking to council to give us authority to proceed with -the bid. Nystul moved the manager be authorized to call for bids for the remodeling of the old Water Dept. office pursuant to the plans and drawings submitted to the council at the workshop. Moses seconded the motion. The motion carried. Consent to Annex Acknowledgement Williams referred to a letter in the council's packet, mailed to Jack Fallon, Evergreen Water District, regarding the Evergreen Sewer agreement. He said he acknowledged that we had received sufficient consent agreements to satisfy the provisions of Resolution 3942. He said in addition to this letter there is one from the city attorney dated Oct. 2, which was the document that prompted the letter. to Fallon. Darlene Nardi Correspndence Williams stated included in the packet for informational purposes, is a letter he wrote to Darlene Nardi concerning her request for funding a portion of her graduate thesis. Audit -Proposal Williams stated there is a summary of the quotes received along with an analysis of those quotes and a recommendation from Amy Robertson. fie said he concurred with Amy's recommendation which is to allow us to award the city's audit to the State of Montana, Dept. of Commerce. He said the concerns continue to be one of allowing Amy and her staff the opportunity to put together the appropriate financial information to help assist with the audit. There is a primary concern with the continuity. To allow the state to come in and pick up where they left off last year would be a benefit. The quotes received from the state are about $800 higher from the quote received from the low bidder. He feels the $800 is insignificant when you look at the needs of the finance dept. The state would agree to accept the maximum or stick with their bid except if there is a material problem that is discoved during the audit, then all of them would come back and negotiate a different price. Buck moved the manager be authorized to contract the State for the audit. Moses seconded the motion. 323 Nystul spoke against the motion. He stated the $800 savings is not a large number, but the end product would be worth the savings with a CPA firm. Atkinson stated the Foltz proposal indicated a December schedule. He questioned whether that could be moved back to spring. Nystul said he felt any of the proposals would be happy to come whenever is convenient. He said the accounting firms are involved in tax preparation, so the tax season, during February, March and half of April, is not a great time and they would prefer not to come. But any of the three proposers would try to fit in a schedule that is convenient for the city. Williams stated they had spoke with all three on the subject and that they had indicated their flexibility. The motion carried, with Councilmembers Nystul, Atkinson and Granmo voting against. Fuel Bids Williams reported on September 17, 1990, bids were opened for the city's fuel requirements. There were three bidders and their prices were relatively close. The bid summary is in the packet. He suggested the council authorize the manager to award all three vendors the contract to purchase fuel, with the understanding that each time we need a load of fuel, we will call all three and purchase that particular bulk order from the lowest quoter. He said it gives all three an opportunity to compete uniformly and fairly for our business and gives us a variety, in terms of being able to have our prices quoted as often as we need. He said without any objections, he will go ahead to make arrangements to award the contract to all three. Granmo moved the manager be authorized to award all three vendors the contract to purchase fuel, with the understanding that each time fuel is needed, quotes will be received from the three vendors and purchase the lowest quote. Moses seconded the motion. Atkinson spoke in favor of the motion. He felt it was more fair and equitable to the city and gives all the bidders an opportunity to have some of that business. Williams stated he had used this process a couple of times in different communities and was used very successfully. The motion carried. STAFF REPORTS: Williams stated that every regularly scheduled meeting, council will get a written staff summary of work activity. ADJOURN: The meeting was adjourned at 8:00 p.m. DougIdLI3 D. Rauthe, Mayor ATTEST: ��) Amy H. Robertson, Clerk -Treasurer Debbie Liverman, Clerk of Council APProved as corrected NoveTLber 5, 1990