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09/04/90 City Council Minutes30s.i 304 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M.,TUESDAY, SEPTEMBER 4, 1990, IN THE COUNCIL CHAMBERS AT CITY HALL. IN MAYOR HOPKINS ABSENCE, COUNCILMAN NYSTUL PRESIDED. COUNCILMAN FURLONG WAS ABSENT AND ALL OTHER COUNCILMEMBERS WERE PRESENT. Councilman Nystul called the meeting to order and led the Pledge of Allegiance. CONSENT AGENDA Approve Minutes Special Meeting July 30, 1990 Regular Meeting August 8, 1990 Special Meeting August 13, 1990 Regular Meeting August 20, 1990 Approve Claims Councilman Atkinson moved the consent agenda be approved. Larson seconded the motion. Buck stated he still questions the payment of the Chamber of Commerce workshop in which Mayor -elect Rauthe is a participant. Upon vote, the consent agenda was approved with Buck voting against. BID OPENING City Court Police Department „ComputerSVstem Mountain Computers $17,910.00 10% bid bond Radio Shack $22,272,96 10% bid bond Atkinson moved the bids be referred to the Safety Committee. Gunnerson seconded the motion. The motion carried. Purdy ReMick„Sewer Doyle Enterprises Inc. $53,030.15 10% bid bond LHC $49,953.00 10% bid bond NuPac attached letter -no bid Granmo moved the bids be referred to the Sewer & Water Committee. Moses seconded the motion and the motion carried. ADDRESSING THE COUNCIL: Nuisance Ordinance Chuck Houston, 1413 2nd Street West, asked when the nuisance ordinance would be addressed. Atkinson stated the ordinance was unable to be addressed at the Parks Committee and will be addressed at the next meeting which is 9/12/90 at 7:00 a.m. Nick Haren introduced Miss Rodeo Montana. Queen, Erin Johnson. Erin thanked the City of Kalispell. She said being the first Queen from Kalispell -is really an honor to Miss Rodeo Montana and it is because of the community that she has gotten where she has today. She said next year she will be competing at the nationals for the title of Miss Rodeo America. This November she will be going to Japan and represent Montana to be the first Rodeo Queen that the Japanese people have ever seen. Nystul congratulated Erin and wished her the best of luck. Stoon Sian Ordinance Steve Rasor, Peterson Elementary, impressed the importance of the stop sign placement near the school and thanked the city for the needed attention. 000 305 Sherry Johnson, President Peterson School parent group, stated the group isvery happy about the stop signs and wished some sidewalks would have been put in. Jeff Houston, 1325 2nd Street West, also spoke in favor of the stop signs on Meridian Road. ACKNOWLEDGEMENTS AND APPOINTMENTS: Appointment of Firefighter Trainee Nystul read a letter from Fire Chief Waggener requesting the appointment of Daniel B. Pierce to the position of firefighter trainee, effective 9/17/90. Buck moved to approve the appointment. Larson seconded the motion and the motion carried. MAYOR'S REPORTS: Schedule of City Manager Interviews Nystul reported the interviews for City Manager will be this Friday, 9/7/90. The candidates will tour the city from 7-9 a.m. and the interviews will start at 9, 12:30 and 3. They will be two hours in length. There will be a public reception in Cavanaugh's Ballroom at 5:30. And a private reception will follow with the council, council elect, the candidates and the manager selection committee at 6:30 p.m. COMMITTEE REPORTS: COMMUNITY DEVELOPMENT/PUBLIC BUILDINGS -No Report FINANCE/PERSONNEL & POLICY/INSURANCE Resolution 3952-Annual Appropriations-FY 90-91 Councilman Nystul moved Resolution 3952, a resolution setting the annual appropriations for the City of Kalispell, Fiscal Year July 1, 1990 to June 30, 1991. Atkinson seconded the motion. Upon roll call vote, the motion carried. Schedule for Bond Sale for WWTP Nystul stated it is the intent to sell the bonds on the WWTP in December. The compliance schedule that we have agreed to, the bids are anticipated to be opened about December. The proposal from the Finance Committee is to sell the WWTP revenue bonds in December rather than in January when the bid award takes place. So that there is no difficulty with any other revenue bonds that may be sold in calendar 1991. And thus put us into a problem with tax exempt issues under IRS regulations. Authorization to Call for Bids for Vehicle Purchase Nystul reported the recommendation from the committee is to authorize soliciting bids for the replacement of vehicles authorized in the budget. Nystul moved the staff be authorized to solicit bids for those vehicles that are authorized. Moses seconded the motion. Upon vote, the motion carried unanimously. New Position of DaDuty Treasurer Nystul explained the handout job description entitled Deputy Treasurer. The finance committee has reviewed this job description and recommends it to the council. The council authorized the Fire Dept. to get the other half time FTE from the ambulance clerk so that the person who has been paid half ambulance and half water will be paid half ambulance and half general fund but will be in place in the Fire Dept. The Chief is anxious to get the person over there, but before the person can go there_, a replacement needs to be found in the front office. He said the job description outlines some of the accounting technician details that Amy needs assistance in doing her work. o0L 306 He said the discussion at the committee meeting was supportive of Amy's request. It is in the budget and since it is a staff position and a replacement, rather than being a dept. head, it was the opinion of the committee to refer it to the council. Nystul moved the council authorize Clerk -Treasurer Robertson to advertise the position of Deputy Clerk Treasurer. Atkinson seconded the motion. Gunnerson spoke against the motion. He said maybe there are some duties that Amy does that could be shifted to some others in order for her to get work done that is required. Buck spoke against the motion also. He said maybe a realignment could be done to accomplish the same thing.. Larson spoke in favor of the hiring. He felt it has been carefully considered. He said he has seen Amy getting further behind every day. He did not mean this as a negative comment about her, but she has lots and lots of things to do and now Debbie is on board to relieve part of her duties but there are still things Amy cannot get to that needs to be done. Granmo said he felt it would be wiser to wait and get the input from the person that this work will be done. He spoke against the motion. Clerk -Treasurer Rubertson stated she has carefully considered this position. She said this is not a management position, it is a staff position. She said she needs some type of technical help. She said there is no one in the office that has the technical ability to do what she needs. She took on the City Clerk's job and is still doing all of the City Accountant's duties. She said that if the council .decides to wait, that she would request some temporary help. However, in doing that, she would spend more time training and not having the work done as soon as she needs it done. There are reports, financial statements and audit requests with deadlines that will not be completed on time. Atkinson spoke in favor of the motion. He said as Amy was talking to the committee about this, she expressed her logic in realignment of the Water Dept. The positions are being realigned so that functions ar not split between different departments. He said if the Water Dept. is remodeled and Dick Brady's office is placed in there, there will he a distinct delineation among staff. He felt a great deal of thought has gone into this move even though there was the sense of urgency to get someone with the technical skills to actually assist Amy as opposed to holding her back by having to train. Moses spoke in favor of the motion. She said she felt it is in the best interest of the city to present as whole a ship to this new city manager as we can. As far as being prepared for this person to come on board, to.have all our Depts. up and running in the best fashion that we can. She said she felt this is a position that needs to be filled currently. Upon roll call vote, the motion carried with Gunnerson, Buck and Granmo voting against. Ordinance 1159-Salary Ordinance Nystul moved Ordinance 1159, an ordinance amending Ordinance No. 1146, fixing the limits of the salary and compensation of the City officials, supervisors, and employees pursuant to Title 7, Chapter 4, part 42, M.C.A., beginning July 1, 1990; repealing all other ordinances in conflict therewith. Atkinson seconded the motion. 001 1 1 1 307 Upon roll call vote, the motion carried. Resolution 3953-Emergency Budget -Health Insurance Nystul moved Resolution 3953, a resolution declaring an emergency budget for the health insurance fund to cover_ a deficit in said account for fiscal year 1990 and setting a date for public hearing of September 17, 1990. Atkinson seconded the motion. Upon roll call vote, the motion carried. PARKS, PUBLIC LANDS/ANNEXATION/ZONING/BUILDING REGULATION Depot Park's Sculpture Atkinson explained Ordinance 1112 is an ordinance regulating the display of outdoor advertising in art forms upon city rights of way and upon city owned property. He said this ordinance was utilized completely for the first time recently. He said the completion of the ordinance relates to the sculpture that will be placed in Depot Park. He passed pictures and a layout of the placement of the sculpture. He said the Parks Committee with a letter_ from Director Baker recommending the approval of the art sculpture for Depot presented by Jeff Funk. The sculpture has been approved by the Hockaday Board and the Architectural Review Committee. Atkinson moved the Parks Director be authorized to issue a permit for the sculpture in Depot Park. Moses seconded the motion. Atkinson explained the sculpture is a large piece of granite, about 10 ft. in height, surrounded by three steel sculptured fish, one coming out of the water, one part way out of the water and one at the top of this granite sculpture. Around it will be small boulders that will be stools to sit on as part of the sculpture. He said it will allow for interaction between the viewer and the sculpture. Nick Haren, Chamber of Commerce, stated that the Kalispell area Chamber initiated through a Centennial Lasting Heritage Grant, successful application that acquired the first $5,000 for this project and then has matched that with the old Kalispell Art Show and Auction, that used to be held a number of years ago. It is really pleasing to put those matched monies together and participate with the city in this first project. He thanked the city. Upon vote the motion carried. Bega Field Bleachers Atkinson said the committee discussed a request from Dan Johns for the- Begg Field bleachers. It will be on the agenda for the next committee meeting and members of the Lakers are encouraged to attend. PUBLIC SAFETY/PARKING/GAMBLING Ordinance 1157-Second Reading --Authorizing Police Dept. to Remove Vehicles_. Parked in Violation of Codes/overtime Parking Penalty Larson moved Ordinance 1157, an ordinance authorizing the Kalispell Police Department to remove vehicles parked in violation of Section 17-90, Kalispell City Code, establishing a penalty for overtime parking; repealing Section 17-93 and Section 17-95, and declaring an effective date. Buck seconded the motion.' Upon roll call vote, the motion carried. Ordinance 1158-Second Reading -Approving Meridian Road Stop Sign Placement Larson moved Ordinance 1158, an ordinance approving the placement of stop signs at the intersections of Meridian Road and 4th Street West (4-Way), Meridian Road and 2nd Street West (4-Way), 308 and Meridian Road and West Center Street, establishing a penalty, and declaring an effective date. Moses seconded the motion. Atkinson complimented and thanked the public .for appearing and commenting on the second reading of this ordinance. Larson agreed with Atkinson, and said he appreciated the interest for the second reading. Nystul stated he"hoped the Safety Committee will ask the Dept. of Highways to assist the city in a study of the whole area because he did not feel we have.addressed the entire speeding problem, it may have been deferred to 7th St. West and the entire issue of Meridian needs to be looked at with the assistance of the Traffic Safety from Helena. Upon roll call vote, the motion carried unanimously. PUBLIC WORKS/AIR QUALITY/AIRPORT RFP for Flood Plain Moses reported the Public Works staff is asking for authorization to request proposals for a flood plain study of Ashley Creek. She so moved. Granmo seconded the motion. Moses stated in. 1986 Billmayer did a small study on that area. It has been determined that we need more information. Because it would be over the $5,000 limit, it is. necessary we request proposals for that. Upon vote the motion carried. SEWER & WATER WWTP Plan Review_ Update Granmo reported the committee met with the engineers and received a good synopsis of the plant, how it works, and the concept. The plans are back with the state for final review. ANNOUNCEMENTS: Committee Meetings: Public Works-9/5/90, Wednesday, 7:00 a.m. Insurance Committee, 9/5/90 Wednesday, 8:15 a.m. Sewer & Water Committee, 9/6/.90, Thursday, 7:00 p.m. Parks Committee-9/12/90, Wednesday, 7:00 a.m. ADJOURN: The meeting was adjourned at 8:40 p.m. Roger J W . llopkAns , Mayor ATTEST: y H./Robertson, Clerk -Treasurer Debbie Liverman, Clerk of Council Approved as -presented October 1990