E2. Chip Seal Bid RecommendationCITY OF
KALISPELL
MEMORANDUM
To: Doug Russell, City Manager
Cc: Susie Turner, PE, Director of Public Works
From: Tom Tabler, PE, Civil Engineer
Re: Chip Seal Project for Year Ending December 31, 2021
Date: April 19, 2021
BACKGROUND: Each year the City of Kalispell performs pavement maintenance in the form
of chip sealing to extend the service life of existing paved streets. Chip seal pavement maintenance
for the year of 2021 will consist of chip sealing approximately 2 miles of City streets.
Bids were received on Thursday April 8, 2021 at 4:00 PM. One responsive bid was received from
local contractors:
Contractor.
Pavement Maintenance Solutions
Engineer's Estimate
Total Base Bid Price
$99,060.05
$92, 780.80
In addition to the chip sealing Base Bid, an Additive Alternate was bid with the project. The
Additive Alternate will contract the Contractor for additional chip sealing of the Diamond Ridge
subdivision. Below is a summary of the project totals with the Additive Alternate added to the
Contract:
Contractor.
Pavement Maintenance Solutions
Engineer's Estimate
Total Base Bid Price with Additive Alternate
$124,288.05
$115, 628.80
Pavement Maintenance Solutions has been determined to be a responsive and responsible
contractor successfully completing similar projects in Northwest Montana.
REQUESTED ACTION: Motion to award the Chip Seal Project for Year Ending December 31,
2021 to Pavement Maintenance Solutions with the execution of the Base Bid and Additive
Alternate for a total of $124,288.05.
FISCAL EFFECTS: The total project construction cost will be funded by the Gas Tax, Chip Seal
and Overlay Fund (2420-421-430240-368), which has a current balance of $435,642.
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS: Bid Analysis.
201 1' Avenue E IPhone (406)758-7720
PO Box 1997 Public Works Department Fax (406)758-7831
Kalispell, MT 59903 1 www.kalispell.com
BID TAB - Bids Opened April 8, 2021 4:00 pm
Chip Seal Project for Year Ending December 31, 2021
Kalispell, MT 59901
City Proj. No. 20-0204
Base Bid
Engineers Estimate
Pavi
PO I
COIL
No.
Item
Unit
Quantity
Unit Price Total Price
U
1
Project Mobilization
LS
1
$ 20,000.00 $ 20,000.00
$
2
Traffic, Parking and Pedestrian Control
LS
1
$ 12,500.00 $ 12,500.00
$
3
Asphalt Seal and Chip Coat
SY
25117
$ 2.40 $ 60,280.80
$
Additive Alternate 1
Sub -Total = $ 92,780.80
No.
Item
Unit
Quantity
Unit Price Total Price
U
4
Asphalt Seal and Chip Coat
SY
9520
$ 2.40 $ 22,848.00
$
Sub -Total = $ 22,848.00
Total = $ 115,628.80