06/19/89 City Council Minutes111
A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. MONDAY JUTE 19,
1989 IN THE COUNCIL- CHAPBERS AT CITY HALL. MAYOR KFNNIDDY PRESIDED. ALL COUNCILMKME S
WERE PRESENT.
Mayor Kennedy called the meeting to order and led the Pledge of Allegiance.
CONSENT AGENDA
Approve Minutes - JUNE 5, 1989
Approve Claims
City Official Reports - May 1989
Treasurer's Report
Police Chief
City Judge
Building Official
BID OPENING - Buffalo Head Townhouses Addition #92 Lots. No bids were received.
PUBLIC HEARINGS:
Amend Budget - 1988 Sidewalk & Curb Fund
Mayor Kennedy opened the public hearing and called for proponents and opponents. There
being none he closed the public hearing.
Declare Emergency Budget - General Fund City Judge Account
Mayor Kennedy opened the public hearing and called for proponents and opponents. There
being none he closed the public hearing.
ADDRESSING THE COUNCIL
Montana Pilot's Association
Association Representatives Jan Anderson and Donald Ross presented a check of $1,400.00
to the City Council for their donation towards the cost of sealcoating the Airport
Runway.
Shade Tree Commission Report
Commission Co -Chairman Betty Albright presented the council with a report of the
activities of the commission.
MAYOR'S REPORTS:
Confirmation of Assistant Fire Chief
Mayor read a letter from Fire Chief Waggener requesting confirmation of Ted Main as
Assistant Fire Chief effective June 6, 1989. Mayor Kennedy recommended confirmation.
Councilman Saverud moved confirmation, Councilman Atkinson seconded and the motion
carried unanimously.
Super Fresh Beer License Request
Mayor Kennedy presented the request from Super Fresh, 95 4th Ave. E.N., for council
approval of an Off -Premise Beer License. -They have received their -State License.
Councilman Nystul moved approval, Councilman Hopkins seconded and the motion carried
with Councilman Furlong opposed because the request hadn't gone to committee.
ACE11OWLEDGEMENTS AMID APPOINTMENTS:
Architectural Review Committee Appointment
Mayor Kennedy recommended appointment of Ken Miller to the Architectural Review
Committee. Councilman Atkinson so moved, Councilman. Saverud seconded and the motion
carried unanimously.
COMMITTEE REPORTS:
COM INITY DEVELOPMENT/PUBLIC BUILDINGS
Recommend Expansion -of Redevelopment Area
councilman Saverud reported there is a parking problem around the High School and this
is a community problem because the school is used for many conramity events.
The committee recommended, and Saverud moved, the Council recommend to the
Annexation/Zoning Committee, ,and in turn to the City/County Planning Board, the
possible expansion of the Tax Increment District in the area of Flathead High School.
Councilman Furlong seconded.
Saverud explained anything which goes through the Planning Board is handled by the
Council's Annexation/Zoning Ccunittee.
The motion carried unanimously.
FINANCE/PERSONNEL & POLICY/INSURANCE
Resolution #3884-- Amend Budget - 1988 Sidewalk & Curb Fund
Councilman Atkinson moved passage of Resolution #3884, a resolution approving amending
the budget for the 1988 Sidewalk and Curb Fund to properly account for funds available
in the fund which can be expended in the Fiscal 1989 Budget.
Councilman Nystul seconded and the resolution passed unanimously upon roll call vote.
Resolution #3885 - Emergency Budget - General Fund
Councilman Atkinson moved passage of Resolution #3885, a resolution approving an
Emergency Budget for the General Fund, City judge, to cover a deficit in said account
for Fiscal Year 1989.
Councilman Nystul seconded and the resolution passed unanimously upon roll call vote.
C upensatory Time Policy
Councilman Atkinson reported the committee has developed and recoir¢nends a Compensatory
Time Policy. The policy would have three catagories of employees.
City Staffers reporting directly to the Chief Administrative Officers would be
considered professionals who would be responsible for getting the job done at whatever
time it takes and would not be eligible for comp time.
Management people who don't report directly to the CD0 would be eligible for camp time
based on Federal Wage -Hour Standards and would report all time earned and taken on time
sheets.
The non -union secretaries would receive overtime for any extra time worked.
Councilman Atkinson moved the City Attorney be directed to prepare a resolution based
upon these guidelines. Councilman Nystul seconded.
Atkinson said Group 1 included the City Attorney, Police Chief, Fire Chief, Ccnuianity
Development Director, Public Works Director, Clerk/Treasurer, Assistant Police Chief,
Assistant Fire Chief, Parks Director and Building official.
Group 2 would include the Police Lieutenant, Sewer & Water Superintendent, Street
Superintendent, Accountant, Surveyor, Ccnm)pity Development Program Managers and Deputy
Clerk.
The motion carried unanimously.
Salary Matrix Resolution
Councilman Atkinson moved the City Attorney be directed to reduce the Salary Matrix
Policy to a resolution for consideration by the Finance Committee. Councilman Nystul
seconded and the motion carried.
Sidewalk & Curb Financing Policy
Councilman Atkinson moved the City adopt the policy of financing Curbs and Sidewalks
only when constructed by the City's Contractor. Councilman Saverud seconded.
Atkinson explained when the city requests a property owner to put in Curb & Sidewalk
they can choose their own contractor or use the City. If the city is to finance it
should be able to supervise the work.
The City Contractor is defined as the firm awarded the annual bid for Sidewalk & Curb
construction.
The motion carried unanimously.
Professional Services_ Selection Policy
Councilman Atkinson moved a resolution be drawn up to provide as a policy of the
council; when the City secures Professional Services, a member of the appropriate
committee will be included in the selection process. Councilman Nystul seconded.
Councilman Furlong moved to amend the motion to include the selection of department heads
or supervisory personnel. Councilman Saverud seconded the amendment.
Furlong said he thought council input regarding selection of personnel was essential.
Mayor Kennedy said this would require a change of policy in the Policy Handbook;
Furlong agreed.
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It was agreed Police Sergeants and Fire Captains would not be included in this policy.
Councilman Gunnersoan asked that the amendment spell out the positions.
Atkinson said the resolution would be drafted and it would contain the detail for the
council's review and approval.
The motion to amend carried with Councilmen. Gunnerson and Schindler opposed.
The amended motion carried with Councilmen Gunnerson and Schindler opposed.
PARKS, PUBLIC LANDS/ANNEXATION/ZONING/BTJILDING REGULATION - No Report
PUBLIC SAFETY/PARKING/GAM$LING - No Report
PUBLIC WORKS/AIR QLMLITY/AIRPORT
Award Bids:
Uncrushed Base 6"
Councilman Hopkins moved the bid be awarded to Pack & Company, $1.00/ton, total price
$18,150.00. Councilman Schindler seconded.
Hopkins reported there was a tie for low bid and the recommendation is based upon
mileage comparison. The motion carried.
Crushed Base
Councilman Hopkins moved the bid be awarded to McElroy & Wilken, $3.00/ton, total price
$16,410.00. Councilman. Schindler seconded.
Hopkins again reported there was a tie for low bid and the recommendation is based upon
mileage comparison. The motion carried.
Pipe Bedding
Councilman Hopkins moved the bid be awarded to McElroy & Wilken, total price
$11,800.00. Councilman Schindler seconded.
Hopkins reported there again was a tie for low bid and the recommendation is based upon
mileage comparison. The motion carried.
Hot Max
Councilman Hopkins moved the bid be awarded to A-1 Paving, $16.80/ton, total price
$104,143.20. Councilman Schindler seconded and the motion carried.
General Excavation
Councilman Hopkins moved the bid be awarded to McElroy & Wilken, $69.00/hour, total
price $20,700.00. Councilman Schindler seconded and the motion carried.
Truck Rental
Councilman Hopkins moved the bid be awarded to Dan Lybeck, $35.00/hour, Councilman
Schindler seconded and the motion carried.
Southwest Kalispell Project Curbing
Councilman Hopkins moved the bid be awarded to Marriott Concrete Inc., $4.82/l.f.,
total price $67,962.00. Councilman Schindler seconded and the motion carried.
1989 Sidewalk & Curbing
Councilman Hopkins moved the bid be awarded to Sandon Construction Co., Inc., the
low bidder. Councilman Schindler seconded and the motion carried.
Sixth Street West Engineering Services
Councilman Hopkins moved Morrison & Mairle be awarded the contract for Engineering
Services for the Sixth Street West Project. Councilman Schindler seconded.
The council discussed the completion date for the project.
The motion carried.
Fourth Street West Reconstruction
Councilman Hopkins reported the committee had recommended approval of reconstruction of
Fourth Strut West from Main to the edge of the Tax Increment District because it is an
Emergency Fire Route and recommended for repair by the Mayor and Fire Department. The
reconstruction has begun..
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Fourth Street East Reconstruction
Councilman Hopkins reported Mayor Kennedy requested Fourth Street also be reconstructed
from Main to First Avenue East.
Mayor Kennedy explained the repairs needed and said if this block were included we
would have a good fire route clear to Meridian Road.
The council discussed the request but no motion was made. Councilman Hopkins said the
comrnittee would consider the project in conjunction with budgeting of all of the
reconstruction projects.
Councilman Schindler recommended the city seriously consider hiring a City Engineer to
design and manage these construction projects.
Meridian Road Reconstruction
Councilman Gunnerson asked the status of Meridian Road's reconstruction. Hopkins said
the design is almost done. Hopkins called for a Public Works Committee for sometime
Monday June 26, 1989 to discuss it.
SEWER & WATER.
Hutton Addition Water Main Engineer
Councilman Nystul moved the selection committee's recoinrrexidation to hire the firm of
Thomas Dean and Hoskins for the Engineering of the Hutton Addition Water Line.
Councilman Saverud seconded. The motion carried with Councilwoman Hafferman opposed.
Assistant Water Superintendent
Councilman. Nystul reported the committee requests the council meet as a ccm ttee of
the whole to discuss the position. The meeting was set for Friday June 23, 1989 at
7:30 am.
Request for Proposals- Meridian Road Water Line Engineering Services
Counncilman. Nystul moved the city call for proposals for Engineering Services for Water
Line Replacement for Meridian Road. Councilman Hopkins seconded and the motion
carried.
E. P. A. Grant Pay Estimate
Councilman Nystul moved the Mayor be authorized to sign Pay Estimate #41 of the
Evergreen Sewer EPA Grant. Councilman Hopkins seconded.
Nystul reported this is the final payment and the city would receive $1,845.25.
ANIWUNCEM MS
Point of Personal Privilege
Councilman Saverud read a statement announcing he would not run for re-election to his
Ward 3 Council Position.
Mayor Kennedy said Saverud was a real asset to the council and he was sorry Saverud
would not be running again.
Councilman Furlong moved the sitting council express in the official minutes a vote of
appreciation for the services of Councilman Saverud for these many years. Councilman
Atkinson seconded and the motion carried unanimously.
Saverud thanked the council and said they all deserve the same gratitude.
Councilman Absences:
Councilman Nystul announced he would be out of state July 16 - 29, 1989.
Councilman Furlong said he will be out of state June 25 - July 17, 1989.
ADJOURN
The meeting was adjourned at 9:27 pm.
ATTEST:
Don Halver, C.M.C., Clerk/Treasurer
Approved as presented July 5, 1989