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11/02/87 City Council Minutes575 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. MONDAY, NOVEMBER 2, 1987 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR KENNEDY PRESIDED. COUNCILMAN GRAINGER WAS ABSENT. ALL OTHER COUNCn•M'MBFRS WERE PRESENT. Mayor Kennedy called the meeting to order and led the Pledge of Allegiance. APPROVE MINUTES Regular Meeting October 19, 1987 Councilman Schindler moved the minutes be approved as presented. Councilman Nystul seconded and the motion carried. ADDRESSING THE COUNCIL Don Nelson, 358 Ponderosa Street, Kalispell, asked the Council to consider passing an updated Pornography Ordinance. After considerable discussion Mayor Kennedy stated the councilmembers would be given copies of the existing ordinance and the proposed ordinance and the issue would be put on the agenda and discussed at the November 16, 1987 meeting. BID OPENING 12 Cubic Yard Dump Truck Wendle Ford, Spokane 10% Bid Bond Roy Stanley, Kalispell $ 4,757.00 Bid Check DeMarois Olds-GMC, Missoula Missoula Truck Sales, Inc. 10% Bid Bond $ 41,788.50 w/Heil Body 47,120.00 w/Crysteel Body 47,569.00 44,730.00 10% Bid Bond Johnston Dist-Crysteel 46,447.21 Pierce Mfg-Crysteel 45,547.21 Councilman Schindler moved the bids be given to the Public Works Committee for review and report back to the council. Councilman Nystul seconded and the motion carried. MAYOR'S REPORTS Mayor Kennedy reported there will be an Airport adhoc committee meeting at 4:00 Wednesday November 4, 1987 to review all the proposals regarding fees, and revenues for I the Airport. The Lawrence Park grant request has been sent in and new fence line has been laid out and accepted by all concerned. COMMITTEE REPORTS: ANNEXATION - No Report COMMUNITY DEVELOPMENT Hockaday Heating System Councilman Saverud reviewed the details of the heating system needs and bid components. Just the heating systems would cost $14,024.00. The budget is $8,600. The Hockaday has applied to the Mpco/Entech Foundation for a $20,000 grant for Heating, Air Conditioning and Weatherization. if this grant is received, the entire project can be done. The Committee recommended putting in the basis system with the additional $5,424 being funded from surplus in the Tax Increment Griffin Field Demolition budget. Saverud moved the Bid Bond and Performance Bond requirements be waived, the Bid of Carson Brothers, in the amount of $14,024.00 be accepted, and a budget transfer of $5,424 from the Griffin Field Demolition budget be made. Councilman Manning seconded. Councilman Schindler asked Glen Neier if it was wise to waive the performance bond; he ' said it was up to the council, but he didn't think it was wise to waive it. Councilman Nystul felt the 10% retainage should be sufficient to assure performance. The motion carried. Councilman Saverud moved the committee be authorized to request the council to reinstate items in the Carson Brothers bid for Air Conditioning if the Entech grant is sufficient to cover these items, and after all the work is done, any remaining funds be repaid to the Tax Increment Fund. Councilman Nystul seconded and the motion carried. 576 Parking Commission Request for Griffin Field Councilman Saverud reported the Committee recommends denying the Parking Commission request to lease or buy Old Griffin Field for parking. It is not the best use for the property, there seems to be interest in buying the property, it is not safe to have pedestrians crossing the tracks, and, in order to comply with the rules for parking lots, considerable money would have to be spent. Saverud moved, to get it on the floor, to approve the Parking Commission's request to purchase, lease or use Griffin Field. Councilman Schindler seconded and Councilman Saverud spoke against the motion. ' The motion failed with all opposed by voice vote. ReMax Curb Cut Councilman Saverud reported the original proposal for the lot development requested a $16,000 contribution and two curb cuts. The Public Works Director has determined the Curb Cuts would cost $950, and there is room for funding in Tax Increment Budget Landscaping line item. Councilman Saverud moved the Public Works Director be authorized to install the two Curb Cuts and fund them from the Tax increment Landscaping budget. Councilman Schindler seconded and the motion carried. PERSONNEL & POLICY Ordinance #1111 - Second Reading - Salary Ordinance Councilman Saverud moved adoption of Second Reading of Ordinance #1111, an ordinance amending Ordinance No. 1108, fixing the limits of the salary and compensation of the City Officials, supervisors, and employees pursuant to Title 7, Chapter 4, Part 42, M.C.A., beginning July 1, 1987; repealing all other ordinances in conflict therewith. Councilman Schindler seconded and the motion passed upon roll call vote with Councilman Nystul voting no. Resolution #3767 - Workers Compensation Workers Compensation Agreements Clerk/Treasurer Halver explained these documents are necessary to satisfy requirements of the State of Montana so that the Montana Municipal Insurance Authority can continue to provide Workers Compensation Insurance Coverage. Councilman Saverud moved approval of Resolution #3767, a resolution authorizing the City to participate in the Insurance Pool. Councilman Nystul seconded. Councilman Schindler asked if the documents had gone through committee. When told no, he requested, in the future, councilmembers be given copies of documents to be considered in time for them to review before the meetings. The resolution passed upon roll call vote. Councilman Saverud moved the Mayor be authorized to sign the Workers Compensation Agreement. Councilman Saverud seconded and the motion carried. Non -Union Personnel Salaries Councilman Saverud reported the committee met with the non -union employee representatives and discussed salary requests for 1987-88 and 1988-89. The committee agreed to take the requests under advisement. The group also requested a discussion of salary adjustments for some of the employees. The Personnel and Policy Committee requested those discussions be held with the affected committees the departments work under and the mayor. The committees and Mayor should then come with recommendations to the council. ' Chairman Grainger requested the discussions be held in November with recommendations to be discussed at a Council Workshop to be held December 1, 1987, at 5:00 pm. Councilman Ruiz did not agree with the various department committees trying to establish salaries. Councilman Nystul said management should development a plan and present it to the Council. Fire Chief Larson reviewed the history of past pay raises. Nystul suggested a salary range plan be presented with consideration for additional experience and training. Councilman Schindler thought the department heads should meet with the Mayor and then the Mayor make the recommendations. I 577 Chief Larson said that is what was tried last year and it didn't work to the Department Heads' satisfaction. He also said the group did not feel the salaries should have "ranges", the position carries responsibilities which are the same regardless of what individual fills the position. Councilman Ruiz said the Employees should develop a plan. Clerk/Treasurer Halver said the group has developed their proposal; now they need to know who to take it to. Councilman Nystul moved the management committee be encouraged to fully develop a pay plan for the management employees, to include the relative values of the positions, the methods of determining movement within ranges and the recommended schedule for implementation. Councilwoman Robinson seconded. Nystul amended the motion include "present the plan to the Employment Committee as the council's representative." and Robinson seconded the amendment. The amendment carried and then the amended motion carried. Councilman Saverud encouraged the management group to prepare something prior to December 1, and keep that date as the tine for the workshop to consider the plan Firefighter Confirmation - Steven T. Herman Councilman Saverud moved confirmation of the appointment of Steven T. Herman to the position of Firefighter. He has completed the one year probationary period as a Firefighter Trainee. The appointment is effective November 11 1987. Councilman Schindler seconded and the motion carried. PUBLIC WORKS Alley Abandonment - Block #27 K.O.T. Councilman Ruiz referred to the letter from Equity Supply requesting abandonment of the alley in Block #27. Ruiz said he had looked at the property and was surprised it hasn't already been done. DPW Hamner explained abandonment of the alley does not give up any existing easements, it only stops use of the land for an alley. He also said it would be just as easy to give them a right-of-way permit. City Attorney Neier suggested the abandonment process be followed with the right-of-way permit being issued to speed up the process. Councilman Ruiz moved the request be granted and the necessary legal steps be taken to accomplish the abandonment. Councilman Nystul seconded and the motion carried. Councilman Ruiz moved DPW Hammer be authorized to issue a right-of-way permit so Equity may install their fence. Councilman Nystul seconded and the motion carried. WATER & SEWER - No Report FINANCE & ADMINISTRATION Approve Claims Councilwoman Robinson moved the claims found in order by the Finance Committee be approved for payment; the bills submitted by Flathead Concrete are approved subject to the approval of Water/Sewer Superintendent Hyde; the claim from LHC Inc., for street excavation on Third Avenue East, in the amount of $4,266.50 be disallowed as a Water Expense and be charged to the Street Department. Councilman Nystul seconded. DPW Hammer explained the LHC bill was strictly a water function and had nothing to do with street construction. It was not part of the project by the Forest Service on south Third Avenue East. Robinson and Nystul withdrew the part of the motion regarding the LHC Inc., claim, and the corrected motion carried. Resolution #3768 - Year-end Transfers Councilwoman Robinson moved passage of Resolution #3768, a resolution approving transfers among appropriations within the budgeted funds of the Kalispell budget for the 1987 fiscal year. Councilman Nystul seconded and the motion carried upon roll call vote. 578 PUBLIC SAFETY Call for Bids - Computer System Councilman Schindler moved to authorize the Chief of Police to call for bids for a Police computer system. Councilman Saverud seconded. Chief Clark explained this system would not be shared with other departments for security reasons. The motion carried. Call for Bids - Patrol Car ' Councilman Schindler moved to authorize the Chief of Police to call for bids for a Patrol Car and Councilman Saverud seconded. The motion carried. ACKNOWL DGEMCS, ANNOUNCEMIIUS AND APPOINI4CWS Councilman Schindler read a letter to Chief Clark from Charles B. Sigler, Chief Park Ranger, Glacier National Park, into the record. "Dear Ad: We want to thank you for the excellent cooperation you and your Department extended by allowing Officer Rick Jensen and his dog to participate in the search for the sniper in Glacier National Park on October 21, 1987. Officer Jensen and his dog assisted greatly in the ultimate capture of the sniper without injury to any of the search party. Rick's dedication and he handling of his well -trained dog is a credit to your Department. Again, thank you and should there ever be an opportunity for us to assist your Department, please feel free to call on us." Councilmen Ruiz and Nystul scheduled a joint Water/Sewer and Public Works Commites meeting for Monday November 9, 1987 at 8:00 am. Councilman Saverud reminded everyone to vote on Tuesday. ADJOURN Councilman Schindler moved for adjournment, Councilman Manning seconded and the meeting was adjourned at 9:39 pm. Approved as presented November 16, 1987 {L-#� Ed Kennedy, 1ayor ATTEST: Don Balver, Clerk/Treasurer