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09/08/87 City Council Minutes562 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M., TUESDAY SEPTF2413ER 8, 1987, IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR KENNEDY PRESIDED. COUNCILWOMAN ROBINSON WAS ABSENT. ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Kennedy called the meeting to order and led the Pledge of Allegiance. APPROVE MINUTES Regular meetings, August 3, 1987 and August 10, 1987, Special Meeting August 19, 1.987. Councilman Saverud requested the references to the Parks Committee Meeting on 'the subjects of Demolition of Old Griffin Field and the Remax Parking Lot be corrected to refer to a joint meeting of the Parks and Community Development Committees. Councilman Saverud moved the minutes be approved as corrected, Councilman Schindler seconded, and the motion carried. BID OPENING - Ladder Truck 1. H.C.L. Equipment, 10% Bid Bond, Stelco Model C2440 TG Telescopic Dian Lift, 1988 Chevrolet Chassis. $56,270.00 2. Utility Equipment, Inc., 10% Bid Bond, Tel-e-lect T-403 Aerial Device, 1988 Chevrolet Chassis. 558,924.00 Alternate Bid, same device on 1987 Chevrolet Chassis 59,198.00 Mike Jones explained the alternate bid was for their demonstrator vehicle which has additional equipment and would be available immediately. Councilman Manning moved the bids be referred to the Parks committee to review and report back. Councilman Schindler seconded and the motion carried. ADDRESS THE COUNCIL No one requested to address the council. PUBLIC HEARINGS: Intention to Transfer Bond Proceeds from West Side Project to 1st Alley West Project. 'There were no proponents or opponents. Emergency Budget for Comprehensive Insurance Fund There were no proponents or opponents. Emergency Expenditures for 1987 Comprehensive Insurance There were no proponents or opponents. COMMITTEE REPORTS: WATER & SEWER Grant Amendment for Phosphorus Rerioval Councilman Nystul reported we need authorization to allow the Mayor to sign a grant amendment to our existing construction project phase II & III for the Wastewater Treatment Plant so the Water Quality Bureau can obligate 75/25 funds for the next phase of the plant. He so moved and Councilman Schindler seconded. The motion carried. Solicitation of Engineer - Wastewater Treatment Plant Construction Councilman Nystul reported the committee recommended we solicit, by statements of qualifications, for Engineers for the design of the improvements at the Wastewater Treatment Plant. Although we presently have a contract with Stahly Engineering, the scope of the work we are now getting into is substantially different from what was contemplated in the present contract. Nystul moved the Water/Sewer Superintendent be authorized to develop a RFQ or Statement of Qualifications for Solicitation of Engineers for the Steps II & III design at the Wastewater Treatment Plant. Councilman Schindler seconded. The motion carried following some additional explanation by Councilman Nystul. Woodland S.I.D. 337 Nystul reported that the construction inspection, although properly done, was not timely, and therefore they are proposing to disallow reimbursement for our construction inspection fees. The project is complete and 53% of the users are hooked up. I 563 Councilman Nystul moved the Water/Sewer Superintendent be authorized to send a letter to Residents in the District explaining the following policy: 1. The hookup fee, through June 1988, will be at the old rate of $350.00. 2. The council's policy is still to not require hookups, except when a system fails, until five years, but the EPA is requiring substantially everyone hooked on. The council will review our status and EPA requirements in June of 1988. There is no hard and fast regulation requiring 100% hookup. I Councilman Grainger seconded and asked if the residents need any bonds or permits. Nystul said the tapping permits are not required because that has already been done. There is no right of way work either so that permit is not required. A resident asked if they will be receiving a letter stating their costs before they show up on the tax notices. Clerk Halver said lie would get them letters soon and also said they could call the office and get the assessments. The motion carried. Southwest Kalispell Project Councilman Nystul reminded everyone of the Public Hearing Wednesday, September 9, 1987 at 7:30 pm., in the Council Chambers. Councilwoman Hafferman stated her opposition to this project and said the people needing the services should pay for them instead of getting grants. PARKS & PUBLIC LANDS Park Director's vacancy Councilman Manning referred to the minutes of the July 20, 1987, when the council approved procedures and a time schedule for the replacement of the Parks Director. _ Mayor Kennedy said one of the main reasons for the time schedule that was approved was ' so Pieter could train his replacement. Since he retired early, the Mayor put the replacement process on hold. Kennedy also said he and the review committee were dissatisfied with some of the requirements in the job qualifications. Manning then asked that the council change the job description and get the replacement procedure back on track. Mayor Kennedy then stated he had also delayed the process to recover some of the vacation and sick leave severance pay paid to Pieter. He also is looking into the possibility of having the street superintendent supervise the Parks Department. Councilwoman spoke in favor of a Parks Director with the existing job description. Ed Brandon, Chairman of the Shadetree Commission, presented the position of the Commission regarding the Parks Director Position. This is their first year, and developing any policy or direction without a Director is not possible. They were opposed to placing the Parks Department under the Public Works Director or the Street Superintendent because they were afraid the parks and recreation programs 1 would get lost in the dust. He suggested the part of the Job Description dealing with the shadetrees was very much understated. He also said the requirement of two years of horticulture is fine but there are other backgrounds that would serve just as well. Councilman Grainger asked who drew up the qualifications, Manning said a joint meeting of the Parks and Personnel committees. Councilman Ruiz suggested the Council was wasting time because the ordinance puts the Parks Department under the control of the Mayor. 564 Councilman Saverud said the Job Description does not address recreation. He was willing to put the Street Superintendent in charge temporarily. Councilman Schindler was not happy with the qualifications in the Job Description and he felt the Parks Foreman was capable of running the department until a replacement is hired. Councilman Planning moved we continue as of the motion of July 20, rewrite and post the job description and get someone as soon as possible. Councilwoman Hafferman seconded. 1 Councilman Ruiz asked how this motion could carry any weight if the Mayor has sole authority over the Parks Department and Planning this would at least express the opinion of the council. After further discussion, the question was called and the motion carried. The Parks Committee will rewrite the Job Description Westside Park Councilman Manning reported almost everything is done with the School District still needing to install the fence. DPW Hammer said the city is installing the curbing. The City and School Attorneys are doing the Interlocal Agreement. Montana Power Easement Montana Power is requesting a gas line easement 10 feet wide paralleling the east boundary of Northridge Park. Councilman Manning moved the Playor be authorized to sign the easement, Councilman Nystul seconded and the motion carried. FINANCE & ADMINISTRATION Budget Comments Councilman Nystul expressed his concern over the General Fund Budget being balanced partially by using up all the cash reserve. Fie suggested we need to begin planning, now for the cuts we need to make next year to allow for this one time use of the $200,000 cash reserve. Claims Councilman Nystul moved all claims found in order by the Finance Committee be approved for payment, Councilman Ruiz seconded and the motion carried. The council discussed the manner in which The Montana Municipal Insurance Authority handled a claim against the City and the way in which they billed us for our deductible without providing any report on how they determined the city was liable. The Mayor offered to look into it. Resolution 3761 - Transfer for 1st Alley West Project Councilman Nystul moved approval of Resolution 3761, a resolution authorizing the transfer of bond proceeds in the amount of $74,213.00 from the West Side Park project to the 1st Alley West project in the Tax Increment Construction Fund. Councilman Ruiz seconded and the motion carried upon roll call vote with Councilman Grainger opposed. Resolution 3762 - Emergency Expenditures Councilman Nystul moved Resolution 3762, a. resolution approving emergency expenditures in the amount of $99,722.00 to cover the actual cost of obtaining comprehensive liability insurance for fiscal year 1987. Councilman Ruiz seconded and the motion carried on roll call vote with Councilwoman Hafferman opposed. Resolution 3763 - Storm Sewer Assessments Councilman Nystul moved Resolution 3763, a resolution amending Resolution No. 3754 to lower the assessments for the cost of Storm Sewer Maintenance for the Fiscal Year 1987-88. Councilman Ruiz seconded and the motion carried on roll call vote. City Shop Storage Building Bid Councilman Nystul reported the Public Works Committee has not reported on the bids for the Storage Building but apparently the contract has been signed. Councilman Ruiz moved the Council ratify the contract award for the City Shop Storage Building and Councilman Schindler seconded. The motion carried. City Attorney Meier requested the policy of giving a committee authority to act on bid awards be discontinued. 565 Pledged Securities Councilman Nystul moved the schedule of Pledged Securities for 6/30/87 be approved as presented. Councilman Ruiz seconded and the motion carried. ANALYSIS OF PLEDGED SECURITIES 6/30/87 FOR THE CITY OF KALISPELL BANK ACCOUNT BALANCE PLEDGED AMOUNT DESCRIPTION & MATURITY NJRWEST: FIXED REPO $2,500,000.00 $2,500,000.00 U.S. T BILL 12/01/87 VARIABLE REPO $1,000,000.00 $1,000,000.00 U.S. T BILL 10/31/88 CHECKING#2030 $155,025.14 $100,000.00 FDIC INS. 150,000.00 11 7/8 NOTE F 89 CUSIP#912827NS7 30,000.00 NV SER 68 G 0 7/01/05 COLORADO RIVER 5.0 ALL NORWEST PLEDGES SAFEKEEPING RECEIPTS FROM REHAB CHECKING 41,260.69 FEDERAL RESERVE MINNEAPOLIS TOTAL CHECKING $196,285.83 $280,000.00 POOL MM ACCT. $15,728.89 $100,000.00 FDIC INS. TOTAL NORWEST $3,712,014.72 $3,880,000.00 FIRST FEDERAL: COMM. DEV. FUNDS 01-01015236 $23,643.91 01-01015235 45,302.57 01-01015234 500.00 01-01002410 48,810.79 01-01012895 36,754.47 $100.000.00 FDIC INS. 82,592.40 MORTGAGE LOAN TOTAL 1ST FED. $155,011.74 $182,592.40 OTHER INVESTMENTS: S & C WARRANTS $12,000.00 CITY BACKED VALIC-DEFERRED COMP. $11,060.25 CITY EMPLOYEES TOTAL DEPOSITS $3,889,986.71 $4,062,592.40 PUBLIC SAFETY Courtesy Parking Tickets Councilman Schindler referred to the minutes of the August 10, 1987 Parking Commission meeting showing a motion had been passed that courtesy parking tickets be given to out -of -county and out-of-state vehicles. Schindler suggested the City Council take exception to this proposal. He asked why a person living out of county is less guilty of parking violations than someone living in town and paying taxes. He said Judge Willis also was opposed to courtesy tickets; she knows of residents of Lake County that work in the City and would be able to use courtesy tickets. Councilman Ruiz said the Parking Commission has not made a formal request to the Council and our ordinances do not presently authorize courtesy tickets. Police Chief Clark said he has looked into the use of Courtesy Tickets and has found they will very difficult to administer. Councilman Saverud suggested the Mayor respond to the Parking Commission stating this change would require a modification of our ordinance and the council is not willing at this time. Mayor Kennedy agreed and the council concurred. ANNEXATION - No report 1 566 COMMUNITY DEVELOPMENT Councilman Saverud reported Community Development Director Gallagher will be representing the City on a "Building Montana Cities" panel discussion at the League of Cities and Towns convention. PERSONNEL & POLICY Alcoholic Beverage License Councilman Grainger moved approval of an off -premises Beer & Wine License for "Debbies's Exxon. Councilman Ruiz seconded. This is a new license. 1 The motion carried. PUBLIC WORKS Call For Bids - Dump Truck Councilman Ruiz moved for approval to call for bids for a dump truck. Councilman Schindler seconded. Councilman [Manning and DPW Hammer reviewed the need for the new truck. The motion carried with Councilman DTystul opposed. ACKNOWLEDGEMENTS, ANNOUNCEMENTS & APPOINTMEITTS Mayor Kennedy announced he would be in Spokane September 10 & 11 to attend the Mayors' Bilateral Conference on Regional Municipal issues. Firefighter Confirmation Mayor Kennedy requested confirmation Byron Guy as a Firefighter effective September 3, 1987 and ending the one year probation. Councilman Saverud so moved, Councilman Grainger seconded and the motion carried. Duane Larson Fire Chief Larson said a tragedy was averted at the fire at The Glacier Manor on August 4 because of several factors. One factor was the early warning by smoke detectors. The second factor was the excellent fire suppression and search activities by ' the first -in firefighters. The third factor was the excellent evacuation by the residents of the building. The Kalispell Police Department provided invaluable assistance with scene control and evacuation efforts. Larson also reported the spirit of cooperation between the Police and Fire Departments the past two months has been greatly enhanced and he commended the Mayor and Council for the recent appointments they have made. Councilman Nystul Councilman Nystul reported he would be absent from the state from September 12 - 27, 1987. Commend Chief Clark Councilman Schindler reported tie has received feedback from individuals in the department and on the street stating Ad Clark has been doing an exemplary job as Police Chief. Adjourn With no further business the mayor declared the meeting adjourned at 9:31 pm. Approved as presented September 21, 1987 �EdKennedy, or ATTEST: ��� Don Halver, Clerk/Treasurer I