04/08/87 SP City Council MinutesA SPECI]
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Z MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 5:27 P.M. MONDAY APRIL 8,
THE COUNCIL CHAMBERS AT CITY HALL. MAYOR KEN = PRESIDED. COUNCILMAN
VAS ABSENT. ALL OTHER COUNCILmEmBERs WERE PRESENT.
Mayor] Kennedy called the meeting to order.
Status of Police Liability Insurance
Clerk)/TTreasurer Halver reported our carrier has given us a binder to carry us beyond
the April 9 expiration date of our existing policy. This binder will be in effect
until they can give us a premium quote and give us a few days to consider the quote.
We can turn down this quote without any cost for the bound coverage if we act within a
day or two of receiving the quote.
We can get immediate coverage from the League Insurance Pool if we need it. This
coverage would be for all our liability policies; they will not separate out our Police
Liability coverage. The limits of this policy would be $500,000.00 until July 1, 1987.
If we go with the League Pool we should cancel our existing liability policies with the
Independent Agents Association. In doing this we may have to purchase some policy
extensions to cover possible timing gaps because of the difference in policies. (per
occurrence vs. claims made)
Councilman Saverud moved the Personnel and Policy Committee be authorized to monitor
the Police Liability Insurance, situation and be given power to act to go with the
League program if advisable, and any follow-up coverage that we might need. Councilman
Nystul seconded and the motion carried.
Telep me System Bids
ClerkTreasurer Halver reported both systems appear to meet all the requirements of ISO
and the National Fire Codes.
Halve, also reported that neither bidder 100% net the bid specifications but he did
not b lieve the mistakes, deviations etc., were serious enough to disqualify either
bidde or require the council to recall for proposals.
Halve explained the cost comparison on the bids and reported the proposal of All-tel
Cc mnunications was the lowest bid as requested in the proposal. He requested the pay
telephone not be purchased at this time which would lower All -tells bid price to
$38,21h.00. The comparable price from Northwestern Telephone Systems was $42,981.25.
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Councilman Palmer asked City Attorney Meier if there were any problems with the council
accepting the Clerk's recommendation. Neier said if the council was bothered about
whether one or the other vendor did not meet specs they should rebid it. If the
council wants to go with either system there are probably defensible grounds for either
being acceptable.
Councilman Nystul asked: if the clerk and council feel comfortable with the procedure
and information and make a decision, you don't have any problem with that? City
Attorney Neier said no.
Councilman Palmer referred to the price comparison of the "basic system" and pointed '
out that even though All -tells bid totaled $164.35 more, it was for all new equipment.
Councilman Palmer moved the All-tel bid be accepted as recommended by the Finance
Committee and City Clerk/Treasurer and Councilman Nystul seconded.
Councilman Saverud reported he thought the bid specs were sufficiently clear that a new
system was required.
Councilman Palmer moved to amend his motion to state the bid acceptance was subject to
securing acceptable financing arrangements. Councilman Nystul seconded the amendment.
Councilman Nystul stated, since the ISO issue was raised, he found it interesting we
were to lose points on our rating because the telephone directory is not printed the
way the ISO requires.
Fred Kluesner, of Northwestern Telephone, asked how their bid did not meet the bid
specs 100%. He asked why his letter of today was not passed out to the council and
stated the bid paragraph requiring the existing system be duplicated, he felt, allowed
him to bid some used equipment at a reasonable price.
Halver read Mr. Kluesner's letter to the council.
Mayor Kennedy asked Halver if he had some specifics as to why Northwestern Telephone
didn't meet all specs.
Clerk Halver responded that he had reported that he felt the variations were not
material enough for us to disqualify either bid; Northwestern Telephones discrepancies
were minor.
He didn't feel the requirement for written assurance from the manufacturer to support
installation, warranty and maintenance agreements was met because a photocopy of an
unsigned form was provided.
Halver said he didn't want to split hairs over any of these, he was reporting that the
specs weren't perfect, the responses weren't perfect, but he thought we had adequate
information to review the proposals and make a decision.
Halver said the other point was that Mr. Kluesner had taken issue with All-tel's
references because they were not for the system proposed, so Halver had asked Mr.
Kluesner if his references were all for the "SL1 MS - Xll" and he said only Plum Creek
had been upgraded to that system. If we are going to challenge one we should
challenge all.
At this point Kluesner said he'd like to clarify that, all his references were for an
SL1 switch, their references (All-tel) were not for the switch they bid. He felt
Northwestern Telephone met the specs 100 %.
Councilman Schindler called for the question. Mayor Kennedy called for the vote on the ,
amendment and it passed unanimously. The amended motion was then voted on and it
carried unanimously.
Mayor Kennedy declared the bid awarded to All-tel communications.
The meeting was adjourned at 6:05 pm.
Approved as presented May 4, 1987
Ed Kennedy, Mayor
ATTEST:
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Don Halver, Clerk/Treasurer