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10/20/86 City Council Minutes455 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. MONDAY OCTOBER 20, 1986 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR KENNEDY PRESIDED. COUNCILMAN SCHINDLER WAS ABSENT. ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Kennedy called the meeting to order and led the Pledge of Allegiance. APPROVE MINUTES Councilman Nystul pointed out a spelling error and then moved the minutes of the October 6, 1986 meeting be approved. Councilman Palmer seconded and the motion t carried. CITY OFFICIAL REPORTS Treasurer's Report September Police Chief " City Judge " Building Official " Fire Department Second and Third Quarters Councilman Grainger moved the official reports be approved as presented and Councilman Nystul seconded. Councilman Palmer requested the Court Report format be amended to add to the present report, the number of cases dismissed along with the balances of outstanding fines and forfeitures that are on contract. Councilman Ruiz suggested the number of pending cases also be included. ADDRESSING THE COUNCIL Depot Park Nativity Scene Terry Janke addressed the council on behalf of herself and her husband Dan, requesting permission to erect a traditional nativity scene in Depot Park as done last year. They would set it up and be responsible for clean up. Councilman Grainger so moved and Councilman Palmer seconded. Councilman Grainger amended his motion to add requiring approval from Parks Superintendent Drent. Councilman Palmer seconded the amendment and the amended motion carried. 9-1-1 Report Ron Van Natta, Chairman of the 9-1-1 Committee of Flathead County presented a report of the status of the 9-1-1 program. (copy of report is on file in clerk's office) COMMITTEE REPORTS: PERSONNEL AND POLICY Appointment of Firefighter Trainee Councilman Grainger moved Steven T. Herman be appointed to Firefighter Trainee, effective November 1, 1986. Councilman Palmer seconded and the motion carried. PUBLIC WORKS: M & C Tire Hookup Fees Councilman Ruiz reported M & C Tire was requesting a waiver of Sewer and Water Hookup fees. They would like permission to run spur lines from their existing building to the new building. The committee recommends City Attorney Neier and DPW Hammer draft an agreement between the City of Kalispell and M & C Tire stating that if the property being built is sold or changes hands and becomes a separate entity, the new owner would have to run a new sewer and water hookup line to service that. Councilman Ruiz so moved and Councilman Palmer seconded. Councilman Ruiz agreed that this document is to be recorded at the County. The motion carried. ' Sand Spreader Purchase -Revenue Sharing Authorization Councilman Ruiz moved the Council authorize a call for bids for a sand spreader as budgeted under Revenue Sharing. Councilman Nystul seconded and motion carried. West Wyoming Traffic Problem Councilman Ruiz reported PWD Hammer and City Attorney Neier have reached an agreement with Dr. Johnson and residents of West Wyoming Street on the traffic problem this new building will create. The site plan, with some modifications including changes for the access of emergency vehicles, is satisfactory to all parties. 456 10th Street West The Committee has authorized PWD Hammer to reconstruct 3 blocks on 10th St. West where the new sewer and water lines were put in, to excavate and put in storm sewer, and call for curb and gutters, with an estimated cost of $46,000. In areas where curbs and gutters are needed, an SID will be called for. For areas needing replaced curbs and gutters, the City will carry the expense. WATER AND SEWER SID 337 Councilman Nystul reported the committee met and reviewed the bids on SID 337 and is awaiting the recommendation of the consulting engineer on the low bid of LHC. The Department of Health and Environmental Sciences will be reviewing the bids; upon their appproval, a Notice of Award will be issued. The contract will not be signed until the 3rd of November. The City has received the EPA funding. Telemetry System The telemetry system on the elevated tank on the hill is working fine, however there is some trouble on the system on the tanks down to the lower system, causing manual operation. It is not known at this time of the possibility of repair or cost. SID 337 Councilman Ruiz reported the Water Quality Bureau may insist that all homeowners be given a 12 month period of time to hook up to the sewer regardless of the status of their septic systems. He stressed the importance of the homeowners being made aware of this. One of the problems the homeowners have is that their septic systems exit out the back and the main will be out the front, so all will have to rework their systems, which could be very expensive. Rather than look at it down the road we should find out if this is going to happen and what effects on project. PWD Hammer commented that he had personally assured these people they would not have to hook up to the Sewer System until their systems failed. He agrees on the importance of letting these people know in advance. Nystul stated they would be told but he didn't want to unduly alarm them until the ' State confirmed that they would be changing the requirement. PARKS AND PUBLIC LAND Tree Ordinance #1086 Councilman Manning explained the concept of a Shade Tree Commission, as proposed in Tree Ordinance #1086. It would consist of several citizens and experts in the area of tree management. Their purpose would be to make recommendations regarding City owned trees, concerning diseased and damaged trees. Councilman Ruiz spoke for having a Park Board, instead of several commissions advising the Parks Committee. Councilman Manning stated Missoula and Helena both have Shade Tree Commissions. Councilman Palmer spoke in favor of the commission, with the Parks Committee being responsible for reviewing the commission's recommendations. Parks Director Drent also spoke in favor of the commission. He pointed out the advantage of such a commission in reference to 5th Avenue West, could have helped save some trees. He added the need of such a program would better the chances for Federal aid. Councilman Saverud asked if the commission's authority would include all city property, and spoke in favor of the motion. Marlene Allen asked if the property owners would have any say so in these decisions. , It was pointed out that the commission would be made up of citizens along with experts, and the commission is purely advisory. Upon roll call vote, the motion carried. Councilman Manning requested the Council review the Ordinance, and if there were to be any changes, to let him know before the next meeting. 457 Resolution 03696 Councilman Manning presented Resolution #3696, being a resolution authorizing applicaton for Land and Water Conversation fund assistance for Lawrence Park, and so moved. Councilman Palmer seconded. The estimated cost of this project would be $52,000. Friends of Lawrence Park would be matching the $26,000 grant from the Montana Department of Fish, Wildlife and Parks. Wally Wilder, representing Friends of Lawrence Park told the council of the fund drive being organized to match the grant. He said memberships are being sold for $5 and buttons for $1 each. Pieter Drent said he doubts the city will be awarded the grant this year, meaning reapplication will be necessary next year, and this will give local fund-raising efforts time to match the grant. Councilwoman Hafferman stated she is in favor of parks, but is opposed to applying for grants of any kind, because it causes taxes to rise. She read an editorial to emphasize her point. Councilman Saverud added that these grants and projects are funded by offshore drilling rights, not taxes. Councilman Ruiz read a letter from Michael Ober, who was unable to attend the meeting, in support of the grant to upgrade Lawrence Park. Councilman Ruiz also wanted reconfirmation that this resolution won't allow any City funding. At no point will the City be asked to pick up the balance of the amount needed for Lawrence Park. Pieter Drent assured the grant application clarifies this. Upon roll call vote, the motion carried with Councilwoman Hafferman voting no. ' City Park Rules Councilman Manning reported the park rules are not completed yet and will be discussed at the next meeting. He also announced there would be a meeting 10/21/86 at 3:30, in regard to a report from the Manager of Bruckhauser Pool. FINANCE AND ADMINISTRATION Approve Claims Councilman Palmer moved all claims found to be in order be paid. Councilman Nystul seconded and the motion carried. Palmer reminded council members of the ongoing 8:00 am. Wednedsay Finance committee meetings to review what the state auditors are finding so that we may make adjustments and corrections before the audit is complete. ANNEXATION O'Boyle Zone Change Request Councilwoman Hafferman reported after speaking with City Attorney Neier before he left, that the public hearing would probably be set for the first council meeting in November on Francis O'Boyle's request for a zone change, which has already been approved by Flathead Regional Development Office. COMMUNITY DEVELOPMENT & PUBLIC BUILDINGS Hockaday Asbestos Removal Councilman Saverud reported Bison Engineering has completed the asbestos removal at the Hockaday Arts Center. Some necessary extra work was done but it did not exceed the original bid amount. Block 71 Appraisal Councilman Saverud explained the contract between the City and Roger Jacobson for appraisal work on Block 71 in the amount of $5,200, had been reviewed and approved. Urban Renewal Master Plan The committee also interviewed two local architectural firms, who were submitting proposals for the Urban Renewal Design Plan. A meeting is scheduled for 10/21/86 at 3:30 at which time a selection will be made. 458 MISCELLANEOUS Councilman Palmer requested permission to be out of town in the month of November for a period of 10 days, at this time it is not known the exact days or if it will interfere with any meetings. Councilman Ruiz so moved, Councilman Nystul seconded and the motion carried. Councilman Manning requested an update on the hiring of the FRDO Planning Director. Mayor Kennedy reported the position was readvertised, as the applicant selected refused the offer. All the applications are in and next week there will be another meeting to narrow the applicants down. Councilman Saverud encouraged us to get the message out concerning CI-27. Councilman Grainger moved the meeting be adjourned, Councilman Saverud seconded, and the meeting was adjourned at 9:01. Approved as presented- Noveinbd-r'--3_, 1986 AL&- Ed Kennedy, Mayor ATTEST: Don Halver, Clerk/Treasurer