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07/07/86 City Council Minutes420 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. MONDAY JULY 7, 1986, IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR KENNEDY PRESIDED. COUNCILMAN SAVERUD WAS ABSENT. ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Kennedy called the meeting to order and led the Pledge of Allegiance. APPROVE MINUTES Councilman Nystul requested correction of the spelling of his name on page 418 and moved the approval of the minutes. Councilman Schindler seconded and the motion carried. BID OPENING > - Tires One bid was received from Taylor for Tires containing a two page bid sheet of various prices. No bid bond was presented. Councilmah Nystul moved the bid be referred to the Public Works Committee with power to act. Councilman Palmer seconded and the motion carried. Fuel: Bidder: Bond Total Bid Equity Supply Co. $4,420.00 $44,153.57 City Service, Inc. 3,600.00 35,641.38 Farmers Union Exchange 3,396.82 33,968.18 Valcon Distributing 4,072.37 40,723.66 Councilman Grainger moved the bids be referred to the Finance Committee with power to act. :.'ouncilman Nystul seconded and the motion carried. Pavement Replacement Mayor Kennedy reported he was vetoing the, motion calling for bids for Pavement Replacement. Instead, the city would be hiring a seasonal, three man crew to perform the pavement replacement on Utility Trenches, as well as patching chuckholes. The crew would be working for the Water Department with their existing sundry account billing system used to charge contractors and the City for their portion of the work. City Attorney Neier reported the Mayors actions did not require a veto and explained why. Councilman Ruiz objected to the Committee being .asked to make a -recommendation, the Council being asked to make a motion, and then- those efforts being reversed. ADDRESSING THE COUNCIL Bruce Young addressed the council concerning the possibility of the City putting the treated sewage in Ashley Creek or the Flathead River. He requested the City consider long range plans and use a land application plan rather than risking future requirements to stop putting it in the creek or the river. Councilman Nystul said the discharge into the river is consistent with standard policy. He agreed that land disposal may be the only answer 20 years from now. Qualified consultants have stated the effect of discharging into the Flathead is almost immeasurable. Lakers Baseball Board and Parents James Siedlecki of the Lakers Board requested the City provide the funds to get started on constructing the Sports Complex at Begg Park and asked if they had to wait for Griffin Field to be sold to get started. ' Councilman Manning reported the property is being leveled now and the next step is to come up with a plan and determination of needs at the site. He said they were looking at alternatives for funding but for the present, the funds are not available until Griffin Park is sold. Manning recommended the Parks Committee sit down with the Lakers and the Legion people and get the plans lined out and determine the time frames. Councilman Palmer said we needed to put pressure on getting Griffin Park sold. Steve Olson, President of Norwest Bank and a Laker Parent, said he could arrange a loan through the bank to provide interim financing for the Begg Park project. Siedlecki said getting the new Sports Complex built would allow tournaments to be held in Kalispell to the benefit of the community. 1 421 Bruce Young said Griffin Field was a disgrace 20 years ago when he played Legion Ball and a quality field would bring in attendance and also provide better baseball players. Councilman Ruiz felt he did not want to be obligated for a loan and he also didn't want a rush approach just to get the Lakers onto a field for next year. Councilman Nystul and City Attorney Neier discussed how the city could or could not list the property with realtors. They didn't come up with any solution. Gordon Pirrie, chairman of the Parking Commission, said they would be willing to work with everyone with the idea they could use the Griffin Park property for parking. Councilman Manning asked if the baseball group could meet with the Finance and Parks Comittees at 4:00 on July 15,1986. Councilman Palmer asked Gordon Pirrie if someone representing the Parking Commission could also attend the meeting. COMMITTEE REPORTS: PERSONNEL AND POLICY - No Report PUBLIC WORKS Councilman Ruiz moved Sidewalks and Curbs be ordered in at the Burger King property and Councilman Palmer seconded. Building Official Ken Jackson reviewed the history of the Burger King project with Councilman Grainger and other Council Members. After lengthy discussion, the question was called and the motion carried. Councilman Ruiz scheduled a Public Works Committee meeting to be in conjunction with the Finance Committee meeting July 15, 1986 at 3:00 PM. WATER & SEWER Councilman Nystul reported a compliance schedule had been proposed to the Department of H. E. S. The Committee will meet and prepare a compliance schedule to be presented at the next Council Meeting. He also reported there would be a Public Hearing sometime in the next month on the Facility Plan for "Woodland Park" and said this hearing concerns the Evergreen Study in the Woodland Park vicinity. - PARKS & PUBLIC LANDS Resolution 3673 Councilman Manning presented Resolution 3673, a resolution of intent to trade certain real property owned by the City of Kalispell for property owned by Flathead County School District No. 5 and explained the properties to be traded. He so moved, Councilman Nystul seconded and the motion carried upon roll call vote. Depot Park Councilman Manning reviewed the expenditures to date on the Depot Park Grant and said the original intent was to seed the Park but there have been many complaints about the deplorable condition of the Park. He said there is a church group and other volunteers to prepare the park and lay sod if the Council could find the funds to buy sod. He estimated it would cost about $8,Ooo.0o. Nick Haren, Chamber Manager asked that something be done right away. Gordon Pirrie said the downtown merchants are upset over the condition of the Park. ' Mike Fuller also spoke on behalf of the downtown merchants requesting the park be fixed quickly. He referred to a letter from the Jazz Society who had hoped to use the park this summer for music and entertainment but cannot. Tim Dowell reports merchants would be willing to give their time to help place the sod. Huz Jensen offered help from the Juvenile Program he supervises. Councilman Manning and Pieter Drent reviewed the work which would have to be done before sod could be laid. The church group would like to work August 2nd. The merchants are having Crazy Days that date and would prefer the work be done earlier. 422 Councilman Manning moved $8,000.00 be allocated from Tax Increment Funds to provide sodding for Depot Park. Councilman Palmer seconded. Clerk/Treasurer Halver reported the money was available and this would set a 1986-87 budget line item from Tax Increment. Ed Gallagher reported the Tax Increment Advisory Committee would be meeting Tuesday morning and they were aware of this request. The question was called and the motion carried with Councilwoman Hafferman voting no. Councilman Manning suggested the Mayor, Parks Superintendent and the business community get together and work out the timing of the project. Lions Park - Mike Fuller asked what was happening on the Lions Park Restrooms and offered to donate fixtures for the restrooms. Councilman Manning reported the restrooms were being redesigned to provide Handicapped Access and the plans are being drawn now. FINANCE & ADMINISTRATION Approve Claims Councilman Palmer moved the Claims found in order and referred to in the Accounts Payable list and/or signed by the Committee members be approved for payment. Councilman Nystul seconded and the motion carried. City Judge Staffing Councilman Palmer called upon Mayor Kennedy who reported he and the City Judge are recommending the City Judge become full time and a one-half time Secretary be utilized. The Judge's salary would be raised to $18,000. The council discussed what they needed to do, if anything, regarding this. Councilman Ruiz asked where it was determined,the Judge's position was previously a part-time position. The Council and City Attorney discussed whether a salary could be reduced. The council continued to discuss how they could set the hours of the Judge. Councilman Nystul moved to approve the proposal of the Mayor to set the salary of the Judge at $18,000.00 per year, based upon a full time position and to direct the City Attorney to draft the necessary Ordinances and Resolutions regarding changes of salary upon changes of hours of the Judge. Councilman Palmer seconded. Councilman Ruiz asked how the salary was determined and Judge Willis reported she had compared salaries with other cities in requesting the increase to $18,000. This was generally less than the salary of other full time Judges in the State. The motion carried. Pay Claims Twice a Month Councilman Palmer reported the Finance Committee recommended the Council approve claims twice a month to expedite payments and improve efficiency. He so moved, Councilman Schindler seconded and the motion carried. Councilman Palmer reviewed the meeting schedule, Finance and Public Works July 15, 1986 at 3:00 PM and Finance and Parks at 4:00 PM. Comp Time Councilman Palmer reported comp time was being used in City Hall and not being recorded on the City's Payroll records. As of June 30,; the Police Department has some 322 hours amounting to approximately $4,830.00 and the Fire Department has 392 hours at $4,423.00. The Finance Committee recommended the time schedules be attached to the clerk's records, and a report be done by the City Attorney as to where we stand with I the union contracts on the use of comp time. He moved the Finance Committee's recommendations. Councilman Nystul seconded and clarified the comp time should be reported on the time sheets. Nystul said they were not disapproving comp time but were looking for policies and guidelines. Fire Chief Larson asked if policy would be established and Palmer said there would be. The motion carried. PUBLIC SAFETY - No Report 423 ANNEXATION ZONING & BUILDING REGULATION Resolution 3674 Councilwoman Hafferman presented Resolution 3674, a resolution adopting a recommended amendment to the Kalispell City -County Master plan as requested by Reinhold Lindner and so moved. Councilman Grainger seconded. Councilman Schindler felt the council has a responsibility for the traffic impact on Seventh Avenue West North and on Woodland Park. I Chief Stefanie was concerned about the isolated location and the site location by the railroad tracks which will be affected by transients. He didn't feel -the site was suitable For residential use. Councilman Manning reviewed the unanimous rebommendation of the City -County Planning Board and the conditions established. The question was called. Upon roll call vote Councilmen Grainger, Nystul, Manning and Palmer voted yes and Councilmen Ruiz, Schindler and Hafferman voted no. The motion carried. COMMUNITY DEVELOPMENT & PUBLIC BUILDINGS - No Report MISCELLANEOUS City Council Budget Councilman Ruiz referred to the letter from Clerk/Treasurer Halver, asking for someone to present the City Council budget by July 10, in accordance with the State Budget Law. He asked the council for authority, as Council President, to set the Council Budget and the council concurred. Insurance Mayor Kennedy reported he was assigning Insurance responsibility to the Personnel and Policy Committee. Street Reconstruction Mayor Kennedy reported there has been recent discussion on whether the City should be in the Street Construction business, and he would request the Public Works Committee come up with a recommended policy on whether the City should be in the street reconstruction business or only the maintenance business. He requested the report at the July 21, 1986 council meeting. Out of State Councilman Nystul requested permission tube out of state on July 25-August 10 and September 7-September 21. SID 338 Councilman Nystul asked the status of SID 338 and City Attorney Neier said it was ready to go to bids. He suggested a letter be sent to the Postal Service, asking if they would be willing to pay their fair share. Steve Johnson Property City Attorney Neier said be had not received any letter from Johnson or his attorney regarding their plans and would check in the morning. Parking Commission Meeting Councilman Palmer reported there would be an informational meeting tomorrow to discuss parking problems and possible solutions.' The public is welcome. Clerk/Treasurer's Vacation Don Halver reported he would be on vacation July 21 through August 1, 1986. ' ADJOURN j/ 1 The meeting was adjourned at 10:03 PM. Approved as corrected July 21, 1986 Ed Kennedy, Mayor ATTEST: Do Halver, Clerk/Treasurer