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03/03/86 City Council Minutes386 THE REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. MONDAY MARCH 3, 1986 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR KENNEDY PRESIDED. COUNCILMAN RUIZ WAS ABSENT. ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Kennedy called the meeting to order and led the Pledge of Allegiance. APPROVE MINUTES Councilman Grainger moved the minutes of the February 18, 1986 regular meeting be approved as presented. Councilman Schindler seconded and the motion carried. PUBLIC HEARING: Scotty's Bar Annexation Mayor Kennedy opened the public hearing and called for anyone wanting to speak for or against the proposed annexation. There being none the public hearing was closed. ADDRESSING THE COUNCIL Tommy Davis, who lives at Fifth Avenue West and Eleventh Street West asked about the time frame for the Storm Drainage work on Fifth Avenue West and also asked if everyone in the city was being charged for garbage. Councilman Nystul told him this would be discussed tonight during the Water and Sewer Committee report. COMMITTEE REPORTS: PERSONNEL AND POLICY Councilman Grainger scheduled a Personnel and Policy committee meeting for Thursday March 6, 1986, at 9:00 am. PUBLIC WORKS Councilman Palmer asked DPW Hammer to explain the Center Street Construction Change Order #2. Councilman Palmer moved the change order be approved and Councilman Manning seconded. Upon discussion it was determined the change order had not gone before any committee. Councilman Manning withdrew his second and Palmer withdrew his motion. Councilman Grainger moved it be sent to committee. Councilman Schindler seconded. ' Councilman Manning asked of the Public Works committee could be given power to act. Councilman Grainger moved his motion be so amended and Manning seconded the amendment. The motion, as amended, carried. WATER AND SEWER Councilman Nystul summarized the issues to be addressed and the procedures to be approved in regards to Phase I and Phase II of the Sanitary Sewer Project and related work. Tonight the council will consider funding of Phase I and II and calling for Bids for Phase II. A proposed Revenue Bond Issue of One Million Dollars will fund Phase I, the portion of Phase II that is outside of the Tax Increment District, and the Sanitary Sewer's portion of street reconstruction in Phase II. Shortly the First Alley Project will have to be funded. It is anticipated the Sanitary Sewer portion of that project will be funded out of Sewer Capital Improvement. The revenue bond will be funded by a proposed sewer rate increase of approximately 12% this year and approximately 6% next year. In addition, the sewer hookup fees are proposed to be raised in an amount to generate $30,000. We are also proposing a water rate increase of approximately 12%. The Public Hearing concerning the rate increases is proposed for April 21, 1986, in the Council Chambers. BOND COUNCIL Councilman Nystul reported that the Finance Committee, having power to act, has appointed the firm of Dain Bosworth, Inc., as Bond Counsel for the proposed Revenue Bond. RESOLUTION 3635 Councilman Nystul moved Resolution #3635, a resolution setting a public hearing for April 21, 1986, to consider and act upon proposed Water and Sewer Utility fees and set an effective date. Councilman Hafferman seconded and the motion carried upon roll call vote. 387 RESOLUTION 3636 Councilman Nystul moved adoption of Resolution #3636, a resolution calling for the sale of One Million dollars of Sewerage System Revenue Bonds, and providing for a sale date of April 7, 1986. Councilman Schindler seconded and the motion carried upon roll call vote. RATE INCREASES Councilman Nystul moved the council give authority to the Committee of the Whole Council, at its session of March 10, 1986, to confirm, with the assistance of rate consultant Tom Flynn, the structure of the proposed rate increases. Councilman Saverud seconded and the motion carried. BID BONDS Councilman Nystul moved the clerk be authorized to return the bid bonds of all but the three lowest bids on Phase I. Councilman Saverud seconded and the motion carried. STORM SEWER BONDS Councilman Nystul reported on the need to fund the Storm Sewer Construction, which is to be done at the same time the Sanitary Sewer work is done. He moved the Mayor, City Attorney, City Clerk and Public Works Director be authorized to investigate the feasibility of funding a $300,000 Storm Sewer Revenue Bond and report on or before March 17, 1986. Councilman Schindler seconded. Councilman Nystul moved amendment of the motion to also authorize Dain Bosworth to proceed with the resolution and research necessary to prepare the bond issue. Councilman Schindler seconded the amendment and the amended motion carried. CALL FOR BIDS - PHASE II Councilman Palmer moved the City call for bids on Phase II of Fifth Avenue West. Councilman Saverud seconded. Councilman Nystul reported the final design will be considered on March 10, 1986. The motion carried. 1983 REVENUE BOND Councilman Palmer asked if we were going to consider refinancing the 1983 Revenue Bonds and moved Dain Bosworth be authorized to investigate the possible savings of combining ' the 83 issue with the new issue. Councilman Nystul seconded and the motion carried. PARKS AND PUBLIC LANDS Councilman Manning reviewed the status of a strip of land on the north boundary of the Begg Park property and recommended this strip of land be deeded to the Ross family in trade for their providing a corrected fence line and a fence constructed to City standards. He moved the Parks Director be authorized to work with the Ross Family and make the legal arrangements to'transfer that property. Councilman Nystul seconded. The motion carried. BRUCKHAUSER POOL Councilman Nystul reported we have the claim for final payment on the Pool reconstruction and asked if we should pay the claim before we make final acceptance of the construction. City Attorney Neier reported these are two separate acts and the final payment will not affect the warranty period. FINANCE AND ADMINISTRATION Approve Claims Councilman Palmer moved the approved claims be paid except for Change Order #2, with the Public Works Committee being given authority to act on Change Order $2. Councilman Nystul seconded and the motion carried. APPOINT AUDITOR Councilman Palmer reported the Committee would like to review the audit findings just received before appointing auditors for the next audits. HEALTH INSURANCE Councilman Palmer reported the City has been requested to allow past councilmen and past mayors to pay into the Health Insurance Group and remain covered by the City Group and so moved. Councilman Saverud seconded. After discussion Councilman Nystul moved amendment of the motion to limit membership to 12 months. Councilman Palmer seconded the amendment. The amended motion carried. m] PUBLIC SAFETY Fire Chief Retirement Councilman Schindler reported Fire Chief Gene Doty will be retiring and Mayor Kennedy read his retirement letter. Councilman Schindler moved his retirement be regretfully accepted. Councilman Nystul seconded and the motion carried. Mayor Kennedy wished Chief Doty good luck in his retirement. Councilman Schindler requested the Safety Committee meet in combination with the Personnel and Policy committee meeting already scheduled for Thursday March 6, 1986 and asked the meeting start at 8:30 rather than 9:00. ANNEXATION, ZONING AND BUILDING REGULATION Ordinance 1076 Councilwoman Hafferman moved first reading of Ordinance #1076, an ordinance amending Kalispell Zoning Ordinances to allow Music Education, with related performance and limited sale facilities, in certain commercial zoning districts and declaring an effective date. Councilman Grainger seconded and the motion carried upon roll call vote. Ordinance 1077 Councilwoman Hafferman moved first reading of Ordinance #1077, an ordinance to provide for the annexation of Scotty's Bar. Councilman Manning seconded. There was some discussion on the location and timing of installation of the fire hydrant. The motion carried upon roll call vote. Buffalo Head Townhouses Councilwoman Hafferman moved approval of the Final Plat for Buffalo Head Townhouses and Councilman Manning seconded. Mayor Kennedy requested a roll call vote and the motion carried. Ordinance 1078 Councilwoman Hafferman moved adoption of Ordinance #1078, an ordinance adopting 1985 Building Codes for the City of Kalispell. Councilman Manning seconded and the motion , carried upon roll call vote. COMMUNITY DEVELOPMENT AND PUBLIC BUILDINGS Block Grant Councilman Saverud and Director Gallagher reported on the Third Year Activities of the Block Grant Program. It doesn't appear that Gramm-Ruddmann will have any adverse affect on the third year funding. Community Development Annual Report Director Gallagher reports this report will be ready for the next council meeting. Councilman Saverud scheduled a Community Development Committee meeting for Friday March 7, 1986 at 4:00 pm. NEW BUSINESS - None presented MISCELLANEOUS Tommy Davis again asked about Garbage charges and Councilman Palmer reported the rates and customer base are being studied now. Water and Sewer Rates Tom Flynn and members of the council discussed further the proposed rate increases. Street Department Budgets Mayor Kennedy reported that, unless the council chooses to pass an emergency budget, he was taking the following steps to prevent a possible $40,000 budget overdraft in the Street Department Budgets: 1. Lay off the two employees transferred from the Garbage Department. This will be effective March 20, 1986. 2. Delay replacing the Street Superintendent until July 1, 1986. 3. As weather permits, use City Street Department crews to do the approved street reconstruction within the Tax Increment District and pay them from the established Tax Increment Budget. Approve License Bonds Councilman Grainger moved the license bonds found in order by the City Attorney be approved. CONTRACTOR BOND AMOUNT C. & R. Plumbing and Heating Plumbing Contractor 1,000.00 Bob's Plumbing & Heating Plumbing Contractor 1,000.00 Bob's Plumbing & Heating Gas Contractor 3,000.00 Clerk's School Clerk/Treasurer reported he would be absent from the next council meeting to attend the Montana Municipal Clerks school. Out of State Mayor Kennedy reported he will be out of state the weekend of March 7-9, 1986. Adjourn Upon motion of Councilman Grainger, Mayor Kennedy declared the meeting adjourned at 9:25 pm. Approved as presented March 17, 1986 ATTEST: Ed Kennedy, Ma or Don Halver, Clerk/Treasurer 1