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06/17/02 City Council MinutesA REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, JUNE 17, 2002, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. COUNCIL CHAIRMAN RANDY KENYON PRESIDED. COUNCIL MEMBERS DON COUNSELL, BOB HAFFERMAN, FRED LEISTIKO, HANK OLSON AND JAYSON PETERS WERE PRESENT. MAYOR PAMELA B. KENNEDY AND COUNCIL MEMBERS JIM ATKINSON AND DUANE LARSON WERE ABSENT. Also present: City Manager Chris Kukulski, City Attorney Charles Harball, City Clerk Theresa White, Community Development Director Susan Moyer, Fire Chief Randy Brodehl, Police Chief Frank Garner, Public Works Director Jim Hansz, Accountant Rick Wills and Tri-City Senior Planner Narda Wilson. Chairman Kenyon called the meeting to order and led the Pledge of Allegiance. AGENDA APPROVAL Olson moved approval of the Agenda. The motion was seconded. There was no discussion. The motion carried unanimously upon vote. CONSENT AGENDA APPROVAL 1. Council Minutes - Regular Meeting June 3, 2002 2. Award Bid - Streetscape 2002 Three bids were received for the Streetscape 2002 Construction project. Staff is recommending the bid be awarded to Montana Lines. 3. Award Bid - Streetscape 2002 - 2nd Avenue West Redevelopment Project Three bids were received for the Second Avenue West Project. Staff is recommending the bid be awarded to Sandon Construction. 4. Award Bid - Streetscape 2002 - Furniture One bid was received for benches, trash receptacles and planters in connection with the Streetscape 2002 project. Staff is recommending the bid be awarded to Dakota Fence Company of Williston, North Dakota. 5. Contract Amendment - Thomas, Dean & Hoskins An amendment to the current Streetscape 2002 engineering services contract with TD&H is necessary for continued construction engineering and oversight. Kalispell City Council Minutes June 17, 2002 Page 1 6. Firefighter Confirmation Todd Hawes has successfully completed his six month probationary period with the Kalispell Fire Department and Council confirmation is required. Leistiko moved approval of the Consent Agenda. The motion was seconded. Hafferman commented the streetscape project was approved by a previous Council and awarding the bids is just a formality, however, he fears Streetscape will have an adverse effect on the downtown. He said he feels the project will worsen the traffic on Main Street and place vehicles on residential streets. Peters moved to amend the motion by moving Consent Agenda Item #3 (Award Bid - Streetscape 2002 - 2nd Avenue West Redevelopment Project) to Agenda Item E/13. The motion was seconded. There was no further discussion. The amendment carried upon vote with Hafferman, Leistiko, Olson, Peters and Chairman Kenyon voting in favor, and Counsell voting against. The main motion as amended carried unanimously upon vote. STUDENT ISSUES None HEAR THE PUBLIC Liz Harris, Jobs Now and Flathead gave members an update on Stream, local economy and how Stream recognition. Economic Development Authority, how the company has impacted the has given Kalispell national ORDINANCE 1423 - ZONING TEXT AMENDMENT - LES SCHWAS TIRE CENTERS - PARKING SETBACKS - 2ND READING This ordinance amends off street parking design to allow parking in the front and side setbacks and reduces the rear setback from twenty feet to ten feet in the I-1, Light Industrial, and B-5, Industrial/Commercial, zoning districts. Ordinance 1423 passed on first reading June 3rd. Leistiko moved second reading of Ordinance 1423, an ordinance amending Section 27.26.030 (e) (2) of the Kalispell Zoning Ordinance, (Ordinance No. 1175), by amending off street parking design to Kalispell City Council Minutes June 17, 2002 Page 2 allow parking in the front and side setbacks and reducing the rear setback from 20 feet to 10 feet in the I-1, Light Industrial District, and B-5, Industrial/Commercial District, and declaring an effective date. The motion was seconded. There was no discussion. The motion carried unanimously upon roll call vote. ORDINANCE 1424 - INITIAL ZONING REQUEST - MELVIN POWELL - 2ND READING This is a request for a zoning designation of R-4, Two Family Residential, for approximately one half acre located on the west side of 7th Avenue West, north of Sunnyside Drive and south of llth Street West. Ordinance 1424 passed on first reading June 3rd. Peters moved second reading of Ordinance 1424, an ordinance to amend Section 27.02.010, Official Zoning Map, City of Kalispell Zoning Ordinance, (Ordinance No. 1175), by zoning certain real property described as Lot 1 of Western Acres located in Section 18, Township 28 North, Range 21 West, P.M.M., Flathead County, Montana (previously zoned County R-5, Two Family Residential) to City R-4 (Two Family Residential), in accordance with the City -County Master Plan, and to provide an effective date. The motion was seconded. There was no discussion. The motion carried unanimously upon roll call vote. ORDINANCE 1425 COMMUNITY DEVELOPMENT REVOLVING LOAN AND REDEVELOPMENT PROGRAM - 1ST READING This ordinance establishes how program income generated through the Revolving Loan Program and Redevelopment Fund will be utilized on an equitable and effective basis. Leistiko moved first reading of Ordinance 1425, an ordinance relating to the City of Kalispell, Montana Community Development Revolving Loan and Redevelopment Program; establishing program requirements; creating community development revolving loan program and redevelopment account and specifying revenues to be deposited therein. The motion was seconded. Moyer gave a staff report explaining it's necessary to establish how program income generated from the tax increment districts will be utilized on an equitable and effective basis. She said bond counselor Mae Nana Ellingson has been working with staff to develop Kalispell City Council Minutes June 17, 2002 Page 3 Ordinance 1425, which establishes program requirements, creates a program income account and specifies revenues to be deposited in the account. Hafferman said he will be voting against the ordinance. He said as written, he feels the ordinance is "creating a general slush fund to use monies collected from other tax increment districts to finance projects in the soon -to -be defunct downtown district". Hafferman said it's always been his understanding the monies collected in certain districts stays in those districts. Kukulski clarified that even though the ordinance covers all of the districts, it doesn't allow the City to take program income from one district to be used in another. Hafferman said if that's the case, he thinks it needs to be made clear in the ordinance and then he wouldn't have any problem with it. The motion carried upon roll call vote with Counsell, Leistiko, Olson, Peters and Chairman Kenyon voting in favor, and Hafferman voting against. ORDINANCE 1426 - GLACIER VILLAGE GREENS GOLF CART PATH - 1ST READING Counsell moved first reading of Ordinance 1426, an ordinance creating a dedicated golf cart path on those certain streets in Glacier Village Greens and declaring an effective date. The motion was seconded. Chairman Kenyon commented that when the City was discussing the annexation of Glacier Village Greens, the residents were concerned with how to get their golf carts to the course and a dedicated path was determined to be the solution. There was no discussion. The motion carried unanimously upon roll call vote. RESOLUTION 4710 - RESOLUTION OF INTENTION TO ADOPT, REVISE OR REJECT AN AMENDMENT TO THE KALISPELL CITY -COUNTY MASTER PLAN AND CALL FOR PUBLIC HEARING - WEST VIEW SUBDIVISION Mark Owens, dba LBO Limited Partnership, has requested a master plan amendment on approximately 58 acres for property located at the northeast corner of Stillwater Road and West Reserve Drive for the development of a 119-lot residential subdivision and future Kalispell City Council Minutes June 17, 2002 Page 4 development of high -density residential and small scale commercial. This resolution sets a public hearing on the amendment request for Monday, July 1st, starting at 7:00 p.m. Peters moved Resolution 4710, a resolution to adopt, revise or reject a recommended amendment to the Kalispell City -County Master Plan. The motion was seconded. Hafferman said he will vote for the resolution, however, when the annexation issue comes before the Council he expects to see an extension of services plan. He also wants to see an analysis of future emergency services costs along with maintenance and replacement of infrastructure costs versus the revenue generated from the development. The motion carried unanimously upon roll call vote. RESOLUTION 4711 - PRELIMINARY PLAT APPROVAL - GLACIER MEADOWS SUBDIVISION - 2ND READING This is a request for preliminary plat approval of an 82-lot residential subdivision located at the northwest corner of Granrud Lane and Whitefish Stage Road. Whitefish Stage Condominiums were previously approved for this site. Leistiko announced he will abstain from voting. Peters moved Resolution 4711, a resolution conditionally approving the preliminary plat of Glacier Meadows Subdivision, more particularly described as Assessor's Tract 2 in the Northeast Quarter of Section 31, Township 29 North, Range 21 West, P.M.M., Flathead County, Montana. The motion was seconded. Olson said the developers are not required to upgrade Granrud Lane until two years after the filing of the final plat. He said he'd like to be reassured that Granrud Lane will eventually be upgraded to City standards. Wilson stated at the time the final plat is filed, the developer will bond for the remaining improvements at 125 percent of the engineer's estimate. She said then if for some reason the developer doesn't complete the work, the City would take the bond to complete the improvements. The motion carried upon roll call vote with Counsell, Hafferman, Olson, Peters and Chairman Kenyon voting in favor, and Leistiko abstaining. Kalispell City Council Minutes June 17, 2002 Page 5 RESOLUTION 4712 - PRELIMINARY PLAT APPROVAL - VILLAGE HEIGHTS SUBDIVISION This is a request for preliminary plat approval of an 8-lot townhouse subdivision on approximately two and a half acres of property located at the northeast corner of Whitefish Stage Road and West Evergreen Drive. Leistiko moved Resolution 4712, a resolution conditionally approving the preliminary plat of Village Heights Subdivision, more particularly described as Tract 5 of Section 32, Township 29 North, Range 21 West, P.M.M., Flathead County, Montana. The motion was seconded. There was no discussion. The motion carried unanimously upon roll call vote. FINAL PLAT APPROVAL - BUFFALO COMMONS LOTS 1 AND 2 OF PHASE 3 This is a request for final plat approval of a two -lot subdivision in the Buffalo Commons development on the southern corner of Highway 93 and Commons Loop. Leistiko moved approval of the final plat for Lots 1 and 2, Block 4, Phase 3 of Buffalo Commons. The motion was seconded. There was no discussion. The motion carried unanimously upon vote. FINAL PLAT APPROVAL - GLACIER VILLAGE GREENS PHASE XI This is a request for final plat approval of Glacier Village Greens Phase XI which creates 16 townhouse lots on approximately 2.5 acres at the north end of East Nicklaus Avenue. Leistiko moved Council accept the subdivision improvement agreement and approve the final plat for Glacier Village Greens Phase XI. The motion was seconded. There was no discussion. The motion carried unanimously upon vote. RESOLUTION 4713 - CONSTRUCTION AGREEMENT - US HIGHWAY 93 PAVING PROJECT NORTH OF WASHINGTON STREET This agreement between the City and the Montana Department of Transportation involves the reconstruction of Sunset Boulevard (US Kalispell City Council Minutes June 17, 2002 Page 6 93) beginning at the intersection of Washington Street and extending north to the intersection of Grandview Drive. Leistiko moved Resolution 4713, a resolution approving the construction agreement between the Montana Department of Transportation and the City of Kalispell for Federal Aid Project No. NH 5-3(82)113. The motion was seconded. Hansz answered questions about the project. The motion carried unanimously upon roll call vote. RESOLUTION 4714 - AMBULANCE FUND LOAN This resolution provides a $55,000 loan for ambulance operations to be repaid when outstanding receivables are paid by Medicare. Counsell moved Resolution 4714, a resolution authorizing the Finance Director to loan funds from the General Fund to the Ambulance Fund in the amount of $55,000 for short term financing until Medicare payments are received. The motion was seconded. Kukulski gave a report and Brodehl answered questions. The motion carried unanimously upon roll call vote. CITY OF KALISPELL'S HEALTH INSURANCE PLAN Staff is requesting the Council authorize the City Manager to sign an agreement with Blue Cross/Blue Shield for an 80/20 benefit plan. Leistiko moved Council authorize the City Manager to enter into a contract with Blue Cross/Blue Shield for an 80/20 benefit system with a $300/person and $600/family deductible and $1,000/individual and $2,000/family co -pay. The motion was seconded. Kukulski explained that due to the rising costs of health insurance and increased health insurance claims over the past year, the City has been forced to re-evaluate the self -insured program Kalispell has had for the last several years. He said the proposed coverage is similar to the existing plan, but includes higher deductibles and increased out-of-pocket costs to employees and retirees. In addition, Kukulski stated increased costs in insurance premiums will necessitate a nine mill levy increase. Olson commented the City tried to do everything it could to minimize the impact on retirees and this plan is the best one possible at this time. He added, however, that he hopes when the City "gets healthy" again, the policy can be reviewed. Kalispell City Council Minutes June 17, 2002 Page 7 Peters said the previous insurance plan has been a great benefit for eight or nine years and now the City has to make up for it. He stated even if the City does get healthy, the reality is that it's always going to be a shared plan. Hafferman said this problem will not go away and he's afraid if the City doesn't keep on top of the insurance situation, the employees and taxpayers could lose again. The motion carried unanimously upon vote. AWARD BID - 2ND AVENUE WEST REDEVELOPMENT PROJECT Bids for the Second Avenue West Redevelopment and Senior Housing Project were received from LHC Incorporated, Sandon Construction and Settle Services. The low bid from Sandon Construction is almost $170,000 more than the original cost estimate of $96,000. Chairman Kenyon read the a memo from Susan Moyer. (Memo is attached and by this reference is made a part of the official record) Leistiko moved the Council award the Schedule One Contract Bid of $265,791.27 to Sandon Construction. The motion was seconded. Peters said he still doesn't understand how the City is going to pay the extra cost. Kukulski said staff estimates that after everything that's committed in the TIF district, there's going to be roughly $50,000 left to put toward this project. He says the balance will be paid from program income through other funds as stated in Moyer's memo. The motion carried unanimously upon vote. MAYOR/COUNCIL/CITY MANAGER'S REPORTS Chairman Kenyon asked everyone to attend the public hearing scheduled for Monday, June 24th concerning the Wolford Development Master Plan Amendment request. Hafferman read a news release he prepared concerning public hearing protocol and information and asked that it be sent to the media. (Statement is attached and by this reference is made a part of the official record) Olson commented the City was hoping to award all of the bids for Streetscape locally, however, that wasn't possible. Kalispell City Council Minutes June 17, 2002 Page 8 Kukulski stated staff with be conducting a Streetscape neighborhood meeting June 26 starting at 7:00 p.m. at Hedges School for those residents living on 3rd and 4th Avenues East. ADJOURN The meeting was adjourned at 8:46 p.m. ATTEST: Theresa White City Clerk Approved July 1, 2002 (222,1_4_ Pamela B. ennedy Mayor Kalispell City Council Minutes June 17, 2002 Page 9