Loading...
08/09/82 City Council MinutesWia RF , UL,A W'ETING AND 'KJPGET HEARIm. 9KONVENED AT 7 ; 30. P . M, MONDAY', AUGUST 9, F 1982.IN THE 'COLJNCTL CHAMBERS AT CITY HALL. MAYOR MCDOWELL PRESIDED. COUNCILMAN O'.BOY'LE ABSENT BECAUSE OF A DEATH IN HIS FAMILY. ALL OTHER COUNCILMEN WERE PRESENT. BUDGET HEARJNG CONTINUED Councilman Nystul stated that.Mayor McDowell, Councilman Saverud, Finance Director Swanson'and he spent.a"''great. deal ofTMtime working on the.budget since the preliminary budget was presented to the Council on August 4th. Final figure for the General Fund is $.1,974;050.00, General All -Purpose Mill is 87.5. The taxable valuation of the City has dropped from last yearO-s figure of.$15,850,549,60 to $15,300,469.00. County Assessor .Long explained the difference'by reason of a decrease in the value of land from 5% to. 10% and buildings 12%. The value of the mill at $15,300,,00 is still subject to protested and delinquent taxes.. We will be short at least $42,000.00. Councilman Nystul presented the following narrative to clarify the budget: CITY OF KALISPELL BUDGET 1982-83 INTRODUCTION The budgeted document consists of this narrative as well as the financial schedules. The purpose of this narrative is to explain, the figures on the schedules and to clarify the intent of the Council. Upon adoption of the final budget, a department is assumed to have author- ity to appropriate the funds allocated to it. Unless there are conditions stated in this narrative, the department head is authorized to appropriate the funds allocated to him consistent with good management practices.' Adjustments to the spending level may be made by the Mayor or Council at such time as they are required. It is assumed that expenditures for office supplies, postage, telephone, car allowance, radio maintenance, etc. are commonly understood. The following narrative by fund defines the conditions for adoption and utilization of t'he..budget. GENERAL FUND There are no special provisions or explanations required for the following dopartments: City Council; Board of Adjustment; Zoning & Annexation; Mayor; City Court; Finance Department; Clerk -Treasurer;. City Attorney; City Hall; Fire; Ani- mal Control; Hockaday Art Center; Interest on Registered Warrants and City Owned Special Assessments. POLICE.Routine maintenance of the police .vehicles will be performed by the city shop. The Chief of Police and the Shop Foreman will determine the level of preventative maintenance to be performed. The reduction in the overtime budget will require very careful scheduling. PARKING REGULATION. Two and one half employees are to be funded in this category. By agreement with the parking commission all revenues from parking, other than overtime parking fines, will go to the parking commission. BUILDING DEPARTMENT. Allowance has been made for accumulated leave the building official will be paid upon his retirement. Funding is all -owed for a building inspector if the workload increases to justify it. DIRECTOR OF'PUBLIC WORKS. The salary allowance is for one director of public works, a surveyor and 2 of a surveyors aide. STREET DEPAi;T'MENT. The total program of the street department is included in the General Fund, Gas Tax, Oil Sprinkling, [dater Sprinkling and Parkd Department. 1 1 1 a% CITY OF KALISPELL BUDGET 19a2--83 r INTRODUCTION The budgelted document.consists of this narrative as well as the financial .Schedules: The purpose of this narrative is to .explain the figures on the ::,schedules end to -clarify the intent"of the Council. _. Upon'adoption of -the final budget, a•department is assumed to have author- ity to appropriate the funds allocated to it. Unless there are conditions stated in. this narrative,.the department head is authorized to appropriate the funds allocated'to him consistent with good management practices. Adjustments to the spending level may be made by the Mayor or Council at such time as they are required. It is assumed that expenditures for office supplies, postage, telephone, car allowance,.radio maintenance, etc. are commonly understood. The following narrative by fund defines the conditions for adoption and utilization of the budget. GENERAL FUND There are no special provisions or explanations required for the following - departments; City Council; Board of Adjustment; Zoning & Annexation; Mayor; City Court; Finance Department; Clerk -Treasurer; City Attorney; City Hall; Fire; Ani- mal Control; Hockaday Art Center; Interest on Registered Warrants and City Owned Special Assessments. POLICE. Routine maintenance of the police vehicles will be performed by the city shop. The Chief of Police and the Shop Foreman will determine the level of preventative maintenance to be performed. The reduction in the overtime budget will require very careful scheduling. PARKING REGULATION. Two and one halt employees ,dre to be funded in this category. By agreement with the parking commission all revenues from parking, other than overtime parking fines, will go to the parking commission.~ BUILDING DEPARTMENT. Allowance has been made for accumulated leave the building Official will be paid upon his retirement. Funding is allowed for a building inspector if the workload increases to justify it. DIRECTOR OF PUBLIC WORKS. The salary allowance is for one director of .public works, a surveyor and I of a surveyors aide. S'i',,YcET DEPARTMENT. The total program of the street department is included in the General Fundp Gas Tax, Oil Sprinkling, Water Sprinkling and Parkd Department. About 1,500 man hours of parks department personnel are anticipated to assist in leaf pick-up.and snow removal. PARKS DEPARTMENT. The operation of the swimming pool for the summer of 1983 is NOT included. AIRPORT FUND Any revenues derived from the local fuel tax or appropriated for maintenance of the airport. 'TAR INCREMENT FINANCING The taxes anticipated from Tax Increment Financing for FY 82 were over '.. $247,000. As of June 30 only a little over M ,000. had been collected.' The balance.is believed to be held up in tax appeals and protested taxes. The expen- diture of $100,000. is to finance the 7 half --blocks of the side streets from the Main Street project. The balance of the cash.for the expenditure is anticipated IN LIEU OF PARK LAND No projects are anticipated for the few dollars remaining in this account_ PARKING COMMISSION As stated under parking regulation all revenues from parking will be to this fund. Payments will be made under the lot lease agreements in the heading entitled lease payments. Improvements will be for items required to open additional lots on the east side of Main Street. Land payments will make a payment of 60% of the two semi-annual payments for the purchase of the Eagles Lot. The 60% will be generated by an ad valorem tax on the property in the district. LIABILITY INSURANCE City insurance will be purchased from this.fund. Revenue is by tax levy. EEALTH INSURANCE City funded health insurance for.employees is paid from this fund. GAS TAX The City's.share of the state allocation of revenues is anticipated at $85,627. As explained under the General Fund — Streets, this is another portion GAS TAX (Cont) of the street budget. Projects'to be completed are listed below. It should be understood that any projects not completed during this fiscal year will be worked on during the start of the next fiscal year. The projects for seal coating and culvert removal are listed as follows: STREETS TO SEAL, COAT - 1982 2nd Street W. of Meridian 2 blocks 6th Ave. W. - 3rd --.4th St. 1 6th Ave. E..- 3rd - 6th St. 3 6th St. E. - 6th Avenue - Woodland 2 Woodland - 4th - Center 4 W. California - Main - 7th Ave. W.N. 7 2nd' Ave. W.N. - Railroad - Idaho 2 6th Ave. W.N. - Idaho - Nevada 4 7th Ave. W.N. - Idaho - Wyoming 5 8th Ave. E.. - 9th - 14th 5 7th Ave. E. - 6th - 1th 1 7th Ave. E. - loth - 14th 4 6th St. E. - 6th - Woodland 2 6th Ave. E. - 6th - 7th 1 6th Ave.E. e loth - 14th 4 4th Ave. E. - llth - 12th 1 4th Ave. E. - 4th - Idaho 6 Total 54 blocks 1 1 u 1 1 1 54 blocks @ 500 gals. Crs - 2 = 27,00.0 Gals. @ $0.95 = $25,650.00 54 blocks @ 35 Tns. Chips = 1,890 Tns. @ $10/T = 18,900.317 $44,550.00 Chipping Time = 6 blocks/days = 9 days (210 T/day) 6 trips/day - 35 T/trip Use 12 yd + 3-5 yd Rent ship spreader: 72 hours chip spreader 38T @ $65/hr = $4,680.00 -3- CULVERTS TO BE REMOVED ist Ave. E. at 6th St. 3rd Ave. W. & 1st St. 4th Ave. E. at 8th & 9th St. 2nd Ave. W. & 7th St. 3rd Ave. W. & 2nd St. 2nd Ave. E.N. & Washington St. 3rd Ave. E.N. & Oregon St. 2nd Ave. E.N. & Oregon St. 1st Ave. E.N. & Oregon St. Total culverts Cost/culvert: 50 yds pit run x 14 = 700 yds. 18 T Base x 14 = 252 11 T Pave Agg. x 14 = 154 0.6T AC x 14 = 8.4 2 1 3 1 1 2 1 2 1 14 @ $3.20 = $2,240.00 @ 4.30 - 1,085.00 @ 4.60 - 710.00 @ 225.00 = 1,890.00 $5,925.00 Manhours: Dig out 40 Fill in 20 Pave 24 84 x 14 = 1,176 hours TRAFFIC SAFETY The Selective Traffic Enforcement Project will continue for another fiscal year. REVENUE SHARING Projects to be funded by revenue sharing include the following: -4- PROPOSALS BY DEPARTMENT DEPARTEENT CITY COUNCIL Mt League Cities & Toss Dues Labor Negotiator FINANCE Central Stores Computer and Terminals Burroughs Maintenance CITY CLERK Xerox Lease Office Equipment Code Supplement & Update CITY COURT Typewriter CITY ATTORNEY Litigation Library Office Chair CITY HALL Maintenance 4 - 30" x 96' Tables Storage Cabinet & Proj. Table 20 folding chairs 4 chairs for police squad room Swivel Chair for police dept Water cooler for fire dept POLICE DEPARTMENT Overtime l used staff car 2 new patrol cars 1 Xerox copier Investigative (undercover) FIRE DEPARTMENT Training Slide & Tape programs Late model vehicle Breathing Apparatus Shop vacuum Mobil Radio Chair, Saw Hose 2 hand lanterns 35MM Camera ml ' MIDIN BUILDING DEPARTMENT Typewriter STREET DEPARTMENT Traffic Lights Road Oil & Gravel Grader -- Lease/Purchase & replacement cost to Chev 2 Crack sealing LAND PAYMENTS Eagles Lot PROPOSAL $27205.00 5,000.00 2,000.00 45,000.00 4,500.00 5,000.00 2,000.00 5,000.00 2,000.00 4,500.00 250.00 14,500.00 300.00 100.00 350.00 64.00 100.00 400.00 20,000.00 5,000.00 10,000.00 4,000.00 T,500.00 935.00 4,000.00 850.00 125.00 700.00 200.00 1,000.00 200.00 300.00 -5-- PROPOSAL 1,200.00 5,000.00 161100.00. 10,263.00 31,363.00 19,700.00 PRELIMINARY $2,205.00 5,000.00 -0- 20,000.00 4,500.00 5,000.00 2,000.00 10,000.00 5,000.00 4,500.00 250.00 14,500.00 300.00 100.00 350.00 100.00 I-75.00 -0-- -0- -0- 20,000.00 3,000.00 1,000.00 735.00 --0- 850.00 _0- 700.00 200.00 1,000.00 200.00 -0- WE --0 - 16 ,0.00.00 -0- 10,000.00 19,700.00 1 1 1 1 1 PARKS BOR Matching 27,500.00 27,500.00 Leaf Rake or Mowor 4 nnn.nn _n- Pool .Study 5,s 000.00 5,000.00 MERIDIAN ROAD 20,000.00 25,000.00 GOLF COURSE ROOF 20, 000.00 -0- HOCKADAY ART CENTER Roof Repair 7,500.00 7,500.00 PUBLIC WORTS Depreciation Acct. 36,275.00 --0- Base Station 1,250.00 1,250.00 Grader - Lease/Purchase 10,263.00 -0- i'7AIN STREET 112 , 535.00 TOTAL, REVEWJE SHARING $360,343.00 $327,000.00 BOR FUND The present Bureau of Outdoor Recreation (Land and Water Conservation Fund) project is for the Dry Bridge Park. The City's matching 50% will be funded by Revenue Sharing. COMMUNITY DEVELOPMENT The budget for the Community Development was actually approved upon the approval of the grant application. The items listed represent the account balances in the several different grants than are remaining. ADMINISTRATION: Salaries Office 'vent Telephone Postage Janitorial Electricity Other (Petty Cash) Xerox Printing Office Supplies Office Equipment Auditing Membership & Dues School & Travel Contingencies Consulting Fees Citizen Participation Housing Assistance Acquistion Disposition Clearance & Demolition Relocation Payments & Asst. Rehabilitation of Private 1982-83 Budget Estimate $25,100.00 2,700.00 2, 4-00.00 400.00 600.00 100.00 200.00 1,000.00 11000 -00 200.00 1,500.00 600.00 3,900.00 3,100.00 2,700.00 300.00 200.00 35,500.00 200.00 7,000.00 4,500.00 r PROPERTIES Salaries $51,000.00 Residential Loans 50,500.00 Residential Grants 137,000.00 Commercial Loans 100,000.00 -7- COMMUNITY DEVELOPMENT (Cont) Consultants $ 5,400.00 Additional Loans 7,100.00 Contingencies 8,800.00 TOTAL $453,000.00 WATER DEPARTMENT Specific Items in.the budget are as follows: Consultants for portion of the rate study and for developing a water service map by the Hardy Cross Method ($6,000). Building maintenance for roof.repair at Lawrence Park, and Depot Park wells, plus improving the energy conservation on the water warehouse door. Capital Outlay for a new vehicle for the water meter reader�will.be by approval of the Council Sewer & Water committees Capital Outlay Other - will allow for an ice bucket, cab and radio for the backhoe (5.,500), amperage gauges and water level indicators (5,000) and unsched- uled tools that may require replacement. Improvements. First priority is to modify the Buffalo Hill new well so that it can be used. Water line replacement on 6th Ave. W.N. and from Railroad to Montana and 4th Ave. W. from 6th to: llth.Streets. The water department portion of .Main Street is also included. SEWER COLLECTION AND TRANSMISSION Capital outlay includes 4/5 cost of a lease/purchase of a sewer cleaner and a portable generator which will be allowed upon the approval of the Water Sewer Committee and. the Council. Consultants and Contracts contemplates improvements on 9th Alley West and other improvments. Such projects will require approval of the Sewer & Water Committee. Capital Outlay - Vehicle will replace 4/5 of the cost of the van (Vehicle #40). SECONDARY TREATMENT PLANT The capital outlay anticipates purchase of a used farm tractor and harrow to be used with the sludge injection program. -8- 1 STORM SEWER MAINTENANCE AND OPERATION The time and materials of the sewer department to maintain the storm sewer system are included in this account. Payment to the State of Montana Department of Highways for the East north Project is included. This amount will be paid - over 8 years of $10,000 per year. SECONDARY TREATMENT PLANT PROJECT This is the anticipated EPA -City project for sludge handling at the plant. Funding is by EPA and by City Sewer Revenue Bonds. AMBULANCE The ,purchase of a new ambulance and trade-in of one present one is contem- plated. r CENTRAL GARAGE The central garage has a deficit of about $47,000. This is the result of improper allocation of costs to the departments who had work performed in the shop. The Mayor, Director of Public Works and Shop Foreman will carefully monitor all revenues and expenditures to correct this deficit. Traffic signal maintenance has been added to this fund. Reimbursements from the Montana ❑epartment of Highways will be made to this fund. GARBAGE Capital outlay will be for either a new truck or a new truck and collection system as recommended by the Street & Alley Committee and concurrance of the Council. OIL SPRINKLING Dust coating of the alleys and sweeping of the streets will be listed on the following schedule. The receipt and payment of the dump truck funded in the budget last year is shown under capital outlay - vehicles. OIL SPRINKLING 1. ALLEY GRADING AND OILING - 1.982-83 Correct Alley Between Scarify Drainage 3rd Alley E. 5th - 8th Street 1 2 (6-8) 3rd alley E. 8th - llth Street 3 2nd Alley E. 5th - eth Street 3 lst Alley F.. 9th - 13th Street 4 -9- ALLEY GRADING AND OILING (Cont.) Correct Alley Between Scarify Drainage lst Alley W. 7th - 8th Street 1 1st Alley W. 10th - 12th Street 24 2nd Ailey W. 6th - 9th Street 3 5th Alley W. 8th - llth Street 3 6th Alley W. 5th - 8th Street 3 7th Alley W. 4th - llth Street 6 1 (7-8) 8th Alley W. 5th - 9th Street 4 Tr ., ir. STREET SWEEPING Washing and sweeping residential streets 800 Total Oil Sprinkling Time 4,189 hours Use 4,200 WATER SPRINKLING The program will remain the same. LIGHT DISTRICT Increased costs for electricity and a deficit of over $9,000 are reflected in the rates in this fund. OTHER FUNDS Special Improvement Districts created to date are listed. Councilman Nystul expressed the concern of Councilman OlBoyle in his absence about any inicrease because of the financial condition of the City and the area. Councilman Grainger asked why we are still negotiating with the unions on wages if the budget is set. Councilman Nystul answered that it has been the consensus of the Council members to hold the.line and he has taken th,e-best information available to complete the vbudget and set the mill:l�y Councilman Ruiz stated he was not favorable to spending $112,000.00 of Revenue Sharing on the Main. Street project. Councilman Nystul explained that he had thought of selling revenue bonds for the project, but since the tax increment which would be earmarked to pay off the bonds is so low this year, he does not believe the bonds will sell. However, a representative of Dain•-Bosworth, Inc. will be meeting with the Council on Thursday and we will get a definite answer, The Council just went ahead and voted to do the side streets off Main and did not know where to get the money. Councilman Grainger expressed concern that the employees had not been told there would not be.a salary increase this year. Councilman Vidal stated that the reason was because we did not know what the mill would be worth until a few days ago -'August 4th, Councilman Zauner stated that negotiations have been going on for some time, but other items have increased and the Council said "hold the line", Councilman Nystul stated that until the tax notices are figured, we have no way of knowing an exact figure and then we do not know what will be protested or not paid. Councilman Saverud stated that we are budgeting every 'expected penny and if 10% to 15% becomes delinquent, we are in trouble, Councilman Ruiz questioned the matching fonds for BOR. Councilman Nystul explained that the former administration purchased the Dry Bridge Park and then it became a safety hazard when a little girl ds.owne.d.... Now, whi.ie we can get matching funds from BOR, we are attempt- ing to drain the area and make it safe, It is not anticipated to make a park there this year, but only make it safe. Councilman Ruiz questioned the wisdom of reducing the S.I,D. revolving fund mill from 1.5 to 0.5. Councilman Nystul explained that the fund has a cash balance of $75,000.00 and no imme- diate forseeable use. The fund is used to pay S.I.D. bonds or coupons if they become due before we receive the money from the taxes or if an S.I.D, would become seriously delinquent. Finance Director Swanson spoke in favor of keeping at least the 0.5 mill for the fund. ' Greg Burns, representing the Kalispell Police Protective Association, addressed the Council on four line items in the budget. He questioned the Oil Sprinkling fund being used to oil alleys rather than wages for the Police Department. Councilman Nystul ex- plained that the Oil Sprinkling fund is an assessment allowed by state law, but is strictly to be used for oil and dust control and cannot be used for salaries other than for the personnel doing this work. It daes free up some money.in the General Fund as the program works'in conjunction with street work. Burns questioned the BOR Fund, Councilman Nystul explained that although the budget shows $55,000.00, the City only provided half the fund and the rest comes from a Bureau of Rec- xeation.grant. The necessity for this particular pxog-ram.this year has been explained as a safety measure for the Dry Bridge.Park area. 11 Burns questioned the improved roads in the golf course. Councilman Ruiz explained that the golf course belongs to the City and that it does not cost the City anything to support it, but is completely self-supporting. Some municipalities help their golf courses. Burns questioned the $35,000.00 in the Community Development budget for land acquisition. Ed Gallagher, Community Development Director, explained that this budget is 100% federal money and does not affect the General Fund budget, nor can it be used for any other pur- pose than as earmarked.. RESOLUTION NO. 34 aq Councilman Nystul moved to adopt Resolution No. 342.17, a resolution to adopt the final budget in the amount of $5,711,087.00, of which $1,974,050.00 is General Fund. Seconded by Councilman Zauner. Roll call vote, Councilmen Palmer and Ruiz voted nay. All others Voted aye. Resolution adopted. RESOLUTION N0, 3430 Councilman Nystul moved to adopt Resolution No. 3430, a resolution to set the mill levy as follows: General 87,5 Retirement 9.8 Health Insurance S.7 S.I.D. Revolving 0.5 Liability Insurance 0.5 TOTAL 104.00 Seconded by Councilman Saverud. Councilman Ruiz moved to amend the resolution to add 1.0 mill to the S.I.D. Revolving Fund. Seconded by Councilman Nystul, Councilman Saverud spoke against the amendment, stating that there is no immediate need; the money we have is invested which will make up for the cut, and he wants to keep the total levy down as much as possible. Council- man Ruiz spoke for the motion, stating that we should levy for it now and keep building the fund. Question called. Motion defeated, Question called on resolution. Roll call vote. Councilman Ruiz voted nay, All others voted aye. Resolution adopted. RESOLUTION NO. 3431 Councilman Nystul moved to adopt Resolution No,3431, a resolution levying and assessing 33.6 mills in, the Parking Maintenance District #1 for maintenance and 60% of land pay- ments. Seconded by Councilman Vidal. Roll call vote, All voted aye, NEW BUSINESS ADDRESSING THE COUNCIL Steven Welder, Parkhill Road, petitioned the Council to build a chain link fence along his property line. Councilman Grainger moved to refer the request to the Street and Alley Committee to report back at the next Council meeting. Seconded by Councilman Palmer. Motion carried. COMMITTEE REPORTS ANNEXATION Councilman Palmer reported that all conditions of the Walter Resubdivision have been met and moved the final plat be accepted. Seconded by Councilman Grainger. Motion carried. RESOLUTION NO. 343 ,-.- Councilman Palmer moved to adopt Resolution No. 3432, a resolution to -approve amended plat of the Erickson Addition #119 (Lot 2, Block 218 of Kalispell Townsite Company's Addition #3) with conditions set forth to waive Future S.I.D.'s and subdivision, provide separate sewer and water service for each lot and no portion be dedicated for park purposes. Seconded by Councilman Zauner. Roll call vote, All voted aye. SEWER F WATER Councilman Ruiz had no report. PARKS Councilman Vidal reported that a pool expert from Billings looked at the City pool. He will write an extensive report and then the Parks Committee will meet to discuss. He did say there are worse pools in Montana and for an estimate somewhere between $50,000.00 and $100,000.00, the pool coujd be put into shape to last another 15 or 20 years. rj Councilman Vidal stated that she and the expert were very impressed by the very clean and well -run pool and she commended Superintendent Drent and Pool Manager John Cummings for their efforts. COMMUNITY DEVELOPMENT Councilman Saverud reported that he and other Councilmen viewed a presentation given by the Coalition on Environment on the proposed coal mines in B. C, He stated that he is not an engineer and would not speak on the presentation, but is concerned about preserving good air and water quality in Montana and the Flathead Valley. Councilman Saverud moved to direct Mayor McDowell to write letters to Premier William Bennet, Governor Schwinden and our congressional people, asking that they maintain Montana standards in the Flathead Valley on air and water quality. Seconded by Council- man Vidal. Motion carried. Councilman Saverud reminded councilmembers of the 4:00 P. M. meeting Wednesday, August llth, to hear Neil Hartman, Glacier Park Company, on future plans of BNRR in Kalispell. SAFETY Councilman Grainger moved to extend the Health Tnsurance Contract with Montana Physician's Service on a 12 month contract, payable monthly. Seconded by Councilman Nystul. No other insurance company has made a proposal. If a better one comes along, the MPS contract can be cancelled. Question called. Motion carried, LICENSE 4 PERMIT BONDS Ray Simpson d/b/a R. S. Mechanical Plumber Bond Councilman Grainger -moved that the above bond which has been reviewed by City Attorney Neier be approved, Seconded by Councilman Zauner, Motion carried. FINANCE Councilman Nystul had no report, EMPLOYMENT Councilman Zauner had no report. MISCELLANEOUS Mayor McDowell reminded everyone to let him know if they plan to attend the League of Cities & Towns convention so that he can make reservations, Councilman Grainger moved to adjourn, Seconded by Councilman Zauner, Carried. Approved as presented August 16, 1982 LeRo MC5owe1 ,Mayor ATTEST: Marjorie iermann, City Clerk fl