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H1. 2021 CAP certification City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 MEMORANDUM To: Mayor and City Council From: Doug Russell, City Manager Re: Certification for Community Action Partnership to use Emergency Solutions Grant funding for emergency shelter activities Meeting Date: February 1, 2021 BACKGROUND: Community Action Partnership of Northwest Montana (CAPNM) has approached the City of Kalispell to provide a certification of approval in order for them to use funds from an Emergency Solutions Grant for temporary non-congregate shelter space for individuals the City-County Health Department has identified as needing to quarantine due to COVID-19. CAPNM has provided the attached letter that is approved by the Department or Public Health and Human Services and has provided the following requirement facilitating the request: The regulation at 24 CFR 576.202 (a)(2) Means of carrying out grant activities: (2) Private nonprofit organizations, provided that for emergency shelter activities the recipient obtains a certification of approval from the unit of general purpose local government for the geographic area in which those activities are to be carried out. CAPNM has established a relationship with a local facility for access to this type of extended stay shelter and is ready to implement the use of these funds. FISCAL IMPACTS: There is no expense to the City of Kalispell as these efforts are funded through grant funds already provided to CAPNW. RECOMMENDATION: It is recommended that City Council move to provide certification to Community Action Partnership to use funds from the Emergency Solutions Grant for emergency shelter activities. ATTACHEMENT: Draft letter certifying the requested use of funds Request from CAPNW Mayor’s Office (406) 758-7756 mjohnson@kalispell.com P.O. Box 1997, 201 First Avenue East Kalispell, Montana, 59903 www.kalispell.com February 1, 2021 Cassidy Kipp, Deputy Director Community Action Partnership of Northwest Montana PO Box 8300 Kalispell, MT 59904 RE: COMMUNITY ACTION PARTNERSHIP OF NW MONTANA – EMERGENCY SOLUTIONS GRANT PROGRAM Dear Ms. Kipp: The City of Kalispell, with this letter, approves the use of funding allocated to Community Action Partnership of Northwest Montana through the Emergency Solutions Grant for the purpose of providing temporary shelter services in the form of hotel stays for persons who are homeless and must quarantine/isolate in accordance with the Flathead City-County Health Department guidance. Sincerely, Mark Johnson, Mayor 1 Doug Russell From:Cassidy Kipp <ckipp@capnwmt.org> Sent:Tuesday, January 26, 2021 4:05 PM To:Doug Russell Subject:[EXTERNAL] Emergency Solutions Grant and motels Good Afternoon, Community Action Partnership is seeking assistance from the City of Kalispell in the form of acknowledging and signing off on the use of Emergency Solutions Grant funding to assist with temporary lodging expenses for persons who have been identified by the Flathead City-County Health Department as needing to quarantine. Our agency has operated this grant for years, but until recently has never utilized any temporary shelter funding. With the COVID-19 pandemic there was an urgent cry from service providers and health professionals within our community to assist with non-congregate housing options for persons who were identified as needing isolation. This type of lodging helps prevent the spread or potential spread of COVID-19 in a shelter or warming center setting. CAPNM has worked with a local vendor to rent four extended stay motel rooms, at a rate of $200 a week, or $28.57 per night. The rooms are garden style, walk-up access to minimize the possibility of contact with other guests. The rooms do not have cable, telephones, linen or cleaning services. CAPNM assists with making sure linens are available, rooms are cleaned, provides a ‘bed in a box’ for the units and also delivers food boxes provided through the Flathead Food Bank weekly. Additionally CAPNM staff do drop-in checks with room occupants to evaluate compliance with following the conditions of quarantine as established by the Health Department. An occupancy agreement outlines the expectations for guests and allows for swift termination if the established rules are violated. It is our goal to move occupants from the quarantine units into long-term housing and we work hard to engage occupants in this process. Through providing this service we are able to assist with addressing public health and safety needs of our community. Our efforts help minimize the risk of exposure in congregate shelter settings as well as the community at large. This solution seems well suited for a community of our size and current needs. Thank you for consideration of this matter, Cassidy Kipp Cassidy Kipp, Deputy Director ckipp@capnwmt.org Community Action Partnership of Northwest Montana 214 Main PO Box 8300 Kalispell, MT 59904 406-758-5419 Fax: 406-752-6582 http://www.capnm.net