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06/02/97 City Council Minutes1036 1036 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, JUNE 2, 1997, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. COUNCIL PRESIDENT GARY NYSTUL PRESIDED. COUNCIL MEMBERS JIM ATKINSON, NORBERT DONAHUE, LAUREN GRANMO, DALE HAARR, PAM KENNEDY, DUANE LARSON, CITY ATTORNEY GLEN NEIER AND CITY MANAGER CLARENCE KREPPS WERE PRESENT. MAYOR DOUG RAUTHE AND COUNCIL MEMBER CLIFF COLLINS WERE ABSENT. Council President Gary Nystul called the meeting to order and led the Pledge of Allegiance. AGENDA APPROVAL Atkinson moved to approve the agenda. The motion was seconded. The motion carried upon vote. CONSENT AGENDA APPROVAL A. Council Minutes -Regular Meeting -May 19, 1997 B. Approval of Claims per Payables Register-$208,994.45 C. Award Bid for Downtown Tax Increment Sidewalk Replacement Project D. Award Engineer Contract -Digester Project E. Lease Hold Improvements -Authorization to Pay Atkinson moved to approve the consent agenda. The motion was seconded. Upon vote the motion carried. HEARING THE PUBLIC Storm Sewer and Special Maintenance Carlene Peters, 340 Grandview Drive, distributed a handout, explained and requested an adjustment for the special maintenance and storm sewer fees. Dennis Dortch, Greenacres West Homeowners Association, echoed Peters concerns Resolution 4333-Change Order for Enaineerina Contract on Meridian Road Reconstruction Project A request for a change order to the engineering agreement with Peccia and Associates is enclosed. The additional cost of $31,300 is due to an expansion in the scope of work. Additional time required for actual locations of existing underground utilities, revising drawings and base data, and adjusting construction documents to allow construction to be phased in (to accommodate financing) all have contributed to the increase in cost. The Public Works Staff has reviewed the request and find it to be justified and acceptable. With Council approval, the change order will be forwarded to the Montana Department of Transportation to add to the contract for engineering services. Larson moved Resolution 4333, a resolution to alter and amend the contract with Robert Peccia and Associates on the north Meridian Road Reconstruction project, STPU-6701(5). The motion was seconded. The motion carried upon roll call vote with Atkinson, Donahue, Granmo, Haarr, Kennedy, Larson, and Nystul voting in favor. Acceptance of NuPac Contract -Woodland Court Project Based uponithe analysis of the contract documents by the consulting engineer, the City Attorney, and an independent engineer's review and meetings with the three parties (NuPac, T D & H, City Staff), 1037 1 1037 Krepps directed that Thomas, Dean and Hoskins prepare final payment based upon the recommendation. He also concurred with the recommendation for a change order of $5,614 for extra services/material costs requested by NuPac. Haarr moved the City of Kalispell pay the final estimate for NuPac which includes increases to quantities of work that were included in the contract and to also acknowledge the certificate of substantial completion of the Woodland Court project. The motion was seconded. Kennedy stated as a matter of disclosure, she does work for NuPac. The motion carried unanimously with a vote. Storm Sewer Assessment Study Due to previous discussions concerning Green Acres annexation and the direction of the Council, Krepps formed an internal committee consisting of staff members with direct knowledge of the program. In addition to those with direct knowledge (such as Public Works), two supervisors without direct financial or public works knowledge were included. Krepps suggested that, upon review of the ordinance, the storm sewer needs, and the revenue stream, that any alternatives that result in a reduction of revenue will only push closer to an increase in the assessment levy for all users. He recommended at this time to not make any changes to the existing formulas. As pointed out in the report, the current ordinance seems to be a fair, practical method to assess those benefitted properties or at least the contributors on an equitable basis as possible. His recommendation was based upon the philosophy of fees that require the user/contributor to pay the share that is attributed to them (or their property), and his responsibility to maintain viable revenue streams and budget viability for the City services and citizens as a whole. If Council desires a change to satisfy the complaints received during the discussion of annexation, he suggested that the one acre maximum be the alternative for consideration. Larson moved to table this issue until the next regular meeting in view of the new information presented by Mrs. Peters. The motion was seconded. With a vote the motion to table carried with Larson, Haarr, Kennedy, Granmo, Donahue and Nystul voting in favor and Atkinson voting against. FOR YOUR INFORMATION Budget Work Session June 9, 1997 7:00 p.m. Next Regular Meeting June 16, 1997 7:00 p.m. ADJOURN The meeting was adjourned at 7:22 p.m. ATTEST: Debbie Giffor , Certified Mun i Clerk Clerk of Council Loul'�q /�//�/(�/\�J � V -i ��- Dougl9s D. Rauthe, Mayor Approved 6/16/97