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H2. SCADA Bid RecommendationCITY OTF KALISPELL MEMORANDUM To: Doug Russell, City Manager From: Susie Turner, PE — Public Works Director Re: Project Bid Recommendation for the Kalispell Public Water System SCADA and Telemetry Update Meeting Date: December 21, 2020 BACKGROUND: As part of the fiscal year 2021 budget, funds were allocated to update the antiquated Supervisory Control and Data Acquisition (SCADA) and telemetry systems for Kalispell's public water facilities. The SCADA system utilizes complex instrumentation, controls, and software systems to operate and monitor water system facilities. Unlike the existing proprietary SCADA system, the upgrades will allow operators to manage and program the system internally through remote access and technology advancements. Additionally, the telemetry radio system, which is no longer supported by the industry, will be updated to provide the equipment and communication required to send operational data for the control system to function properly. This project is broken into three components and responsibilities. Component 1 consists of the design, software programing, and construction oversite and is the responsibility of the Consultant. Component 2 involves the rebuilding of the PLC and OIT in the control panels, electrical systems, and telemetry installs, and is the responsibility of the Contractor. Component 3 entails the purchase and installation of new meters, pressure sensors, and software, and is the responsibility of internal City Staff. Solicitations for bids to complete the Contractor Component for the SCADA project was advertised in November and December of 2020. BIDDING RESULTS: Sealed bids were opened at 3:00 pm on Thursday, December 10, 2020. Four responsive bids were received, with Neely Electric, Inc. of Missoula, Montana being the apparent low bidder. The bid results are as follows: Contractor Bid Price Neely Electric Inc $141,237 Townsend Controls and Electric $188,250 Stillwater Electric $190,435 SOAP Engineering $398,000 Engineer's Estimate $132,307 Neeley Electric, Inc.'s bid submittal and references were reviewed and certified by the City's consultant, AE2S Inc. Based upon their review, they have recommended the project be awarded to Neely Electric, Inc. 201 1"Avenue E Phone (406)758-7720 Po Box 1997 Public Works Department Fax (406)758-7831 Kalispell, MT 59903 1 1 www.kalispell.com FISCAL EFFECTS: The FY 21 Water Fund budget allocation for this project is $305,000 and is shown as SCADA Control System Upgrades line item # 5210-447-430550-951. The current budget amount for the SCADA and telemetry upgrades is insufficient by — $26,162, upon totaling the costs to perform all three components of this project. The project cost difference is due to un-anticipated costs at the time the budgets were created (i.e., Wonderware software upgrade with Historian and a new antenna), and the contractor bid came in slightly higher than estimated. There are sufficient funds remaining in the Capital Outlay — Operating Fund (rates) to cover the cost difference for the SCADA Upgrades. In the FY 21 Water Fund budget, Line item # 971- IOth Ave W & 2nd St W R&R project is complete and has a remaining balance of $85,670. ACTION REQUESTED: Motion to award the Water System Supervisory Control and Data Acquisition (SCADA) and Telemetry Update Project to Neely Electric, Inc. ALTERNATIVES: As suggested and approved by the City Council. ENCLOSURE: Engineer of Record — Bid Certification Letter 2 4t n www.ae2s.com December 14, 2020 City of Kalispell Public Works Susie Turner, PE Public Works Director 201 First Avenue East Kalispell, MT 59901 RE: Bid Certification City of Kalispell Water System Telemetry and SCADA Upgrades Dear Mrs. Turner: Sealed bids were opened utilizing Quest CDN for the above referenced project at 3:00 p.m. on Thursday, December 10, 2020. Four (4) lump sum bids were received, with Neely Electric, Inc. of Missoula Montana being the apparent low bidder at $141,237.00. Enclosed is the certified bid tabulation which provides information regarding the bids received, including a comparison to the Engineer's Estimate prepared by Advanced Engineering and Environmental Services, Inc. (AE2S). The bids were reviewed, and no irregularities or mathematical errors were identified. AE2S has contacted Neely Electric, Inc. to discuss project specifics and review the bid results. In addition, we have reached out to a couple of the references provided. Upon review, AE2S recommends the City award this project to Neely Electric, Inc. AE2S looks forward to working with Neely Electric, Inc. and the City of Kalispell to complete this project. If you have any questions regarding this bid, please do not hesitate to contact me at (406) 868-7166. Sincerely: AE2S Ross Hanson Project Manager Enclosures: • Bid Results from QuestCDN Advanced Engineering and Environmental Services, Inc. 405 3rd Street NW, Suite 205 • Great Falls, MT 59404 • 406-268-0626 •E m m m m m m m m m m m O O O O O O O O O O O O O O O O O O O O O O O O O O m m o o m o 00 -zt-i-i�6 r-� ui m rn o 0o rn�� rn�� o rn m u O ri r- G 00 G 00 G G G n n O' if1 if1 if1 if1 if1 14 L N i+ Q) u a) X w w L Y O O O O O O O O O O O O O O O O O O O O O O 3 K1 O O u1 O 00 4 rl rl l6 I-� m O w m zt a m ztzt O m l0 m to n N n n n W u1 {/) .0 rl n G 00 G 00 G G G n n L rl rl(/� rl rl rl rl rl rl rl rl u O O O O O O O O O O O O O O O O O O O O O O O O O O L u O O O O O O O O O O O O G O N O O O O N O O O O O O O N N O in in in I� O in in in in N w 00 00 m 00 Q1 00 N ze rl Q1 00 00 'p 00 V). -i l l l l -1 00 rl 14 Mis 40. 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