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01/21/91 City Council Minutes342 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. MONDAY, JANUARY 21, 1991, IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR RAUTHE PRESIDED. COUNCILMAN BUCK WAS ABSENT AND ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. MOMENT OF SILENCE A "Moment of Silence" was observed in thought of the troops overseas and their safety and welfare. CONSENT,AGENDA Approve Claims per Payables Register Kennedy moved the claims be approved. The motion was seconded and the claims were approved for payment. ADDRESSING THE COUNCIL: Pedestrian Safety Citation Katherine Bell, Manager of AAA Montana Automobile Association presented the City of Kalispell with the Pedestrian Safety Citation for the year of 1989. Police Chief Ad Clark accepted the award on behalf of the city. Bill Rice, President of the Flathead Building. Association, offered the association's assistance to the city whenever possible. ORDINANCES & RESOLUTIONS Resolution 3971-Set Public Hearing Date for Rate Incre_as_e Larson moved Resolution 3971, a resolution setting a date for public hearing for February 19, 1991 at 7:00 p.m., on a proposal to adopt increases in the fees, schedules, rates, charges and classifications imposed on the customers of the City of Kalispell sewer utility. The motion was seconded. There was some discussion and the motion carried unanimously with a roll call vote. This resolution discussion and passage took place during Business from Manager. -Wastewater Treatment Plant Bid Award and Funding Recommendation. Resolution 3972-Authorize the Filing an Application with the Municipal Wastewater Assistance Program Larson moved Resolution 3972, a resolution to authorize the filing of an application with the Municipal Wastewater Assistance Program, Department of Health and Environmental Sciences, Water Quality Bureau, for a loan under Wastewater Treatment Revolving Fund Act (Title, 75, Chapter 5, Part 11, Montana Code Annotated). The motion was seconded. There was discussion and with a roll call vote the motion carried. This resolution discussion and passage took place during Business from Manager -Wastewater Treatment Plant Bid Award and Funding Recommendation. BUSINESS FROM MAYOR & COUNCIL: Think -Purple Weak The State of Montana is recognizing through the office of the Commissioner of Higher Education "Think Purple Week", the week of January 21st. Rauthe proclaimed this week, striving equity and opportunity for education and career. 4 1 f] 4 343 Board of Adjustments Position Rauthe requested any comments from the council on the three applicants for the position on the Board of Adjustments. There were none. Any final recommendation from Rauthe will be deferred until after the next work session. I.D. Photos Rauthe reminded the council to have their I.D. photos taken in the near future. TAC Committee Moses will maintain her position on the TAC Committee. Eagle's Convention As Rauthe will be in Helena, Nystul will address the Eagle's Convention at 10:45 a.m. on Saturday, January 26th. Meetings 1/23/90-9:30 a.m.- Highway 93 Corridor Zoning -County Commissioners 1/23/90-3:30 p.m.- Flathead County Justice Center Conference Room -Highway 93 Parkway concept vs. Five Lane -County Commissioners and State Highway Department 1/21/90-close of Council meeting -work session to discuss upcoming highway meeting. Mayor's Absence Rauthe will be out of town from 1/24 until 1/26. He will be attending Local Government Day and a Board of Directors meeting for the Montana League of Cities and Towns in Helena. Council Absences Nystul will be out of the state from 2/5-21/90. Atkinson will be out of town 1/28-2/2/90. Horizon Air Lines Collins presented a matter for the council to consider regarding the possibility of some promotional potential of the City of Kalispell by one of the local airline carriers, Horizon Airlines. Collins moved that the city send a letter to Mr. William S. Ayer, Vice President, Marketing and Planning in Horizon's Seattle, Washington office, requesting their consideration of designating one of these new planes as "The City of Kalispell," and that a copy of our letter be given to Mr. Haren at the Chamber office so that he could coincide his supportive efforts along with the city. The motion was seconded and carried unanimously. Banners Kennedy pointed out that the city does not have a current policy regarding banners. She moved the city adopt a moratorium for 'no more banners', until the city enters into a new policy in regards to banners. The motion was seconded. Atkinson spoke against the motion. There was discussion. Moses moved to amend the motion to place a two week limit on the moratorium. The motion was seconded and carried with Kennedy voting against. The original motion as amended carried unanimously upon vote. this ,is,sue'will be addressed' at the next work shop. 'r 8 ,14 344 BUSINESS FROM MANAGER: Bids -Playground Equipment The city opened bids January 8, 1991 for Woodland Park Playground Equipment. Four bidders responded with a 5th bid not responsive because it was not in full compliance with the bid specs. Williams agrees with Park Director Bakers' recommendation to reject the bids on the basis of the low bidder not complying with the specs and that all other bids exceed our planned budget for the equipment. He requested authorization to do so. There was discussion as to the specs. Atkinson moved the bids be rejected and re -advertise. The motion was seconded and carried. Schedule of Pledge Securities Each quarter, council will be asked to adopt by motion the type of report included in the packets regarding an analysis of all the city's investments and banks with an identification of the Pledges Securities required by law. Nystul moved the pledges presented be approved. The motion was seconded and carried. Highway Department Alternates for Traffic Signals -Hwy 93 & 13th Street The city has been requested by the State Highway Department to pick between two design alternatives developed by them for the installation of a traffic signal at Highway 93 South and 1st Avenue East. Previously a 3rd option was talked about, to install a signal at Hwy 93 and 18th Street, This proposal was discussed with Highway Department personnel, however it is their opinion that until the city can justify the warrant or need that they will not consider it as an option. They did agree that during construction on either option 1 or 2, that they would be willing to install the material at the intersection of 93 and 18th. Only selecting one of the two options and the state requiring a speedy response, it is Williams' recommendation that council choose Alternate 2, which would have the signal installed at 13th Street and Hwy 93. Nystul moved the manager and staff be authorized to indicate the opinion of the council to accept Alternate 2 and that the city desires 18th Street to have conduit for future signalization. The motion was seconded and carried. Time Extension for Western Montana Regional Community Health Center/Storm Drainage The city is a party to a subdivision improvement agreement with Western Montana Regional Community Health Center. The agreement requires that all improvements have been complete except the drainage improvements. The city is in receipt of a request from the applicant representative requesting an extension of this date, After discussing this issue with Public Works Director Hanson, Williams and staff recommend council authorize the developer to have until June 1, 1991 to engineer an acceptable drainage plan and until July 15th to complete the drainage improvements. Attorney Neier has prepared a new agreement for this extension. Larson moved June 1, 1991 July 15th to s'edonded and the council to engineer complete the carried. authorize the developer to have until an acceptable drainage plan and until drainage improvements. The motion was 1 345 Fire Mutual Aid Agreement The city has been a participating member in past mutual aid agreements. The most recent agreement has expired and the city has been asked to renew the contract with the surrounding fire departments. Attorney Neier reviewed the agreement and indicated concern about the city's potential liability risk associated with Workers Comp insurance and modified the agreement. Williams recommends council authorize him to enter into the agreement. Fire Chief Waggener concurs with his recommendation. Nystul moved the manager and the clerk be authorized to sign on behalf of the city the Fire Mutual Aid agreement as presented. The motion was seconded and carried unanimously. Wastewater Treatment Plant Bid Award and Funding Recommendation Williams presented the staff's recommendation for the construction of the Wastewater Treatment Plant. There was discussion. He requested the following: 1. authorization to enter into agreement with J.T. Jones for the amount of $9,409,000. 2. authorization to submit loan application to the State immediately. 3. authorization for staff to proceed with the bond sale immediately. 4. authorization for staff to start processing the rate increase to 35%. The discussion continued. Kennedy moved the City of Kalispell award the bid for the Wastewater Treatment Plant to J. T. Jones in the amount of $9,409,000. The motion was seconded. There was discussion and the motion carried upon vote with Nystul and Collins voting against. Resolution 3972-Authorizina Filina an Application with the Municipal Wastewater Assistance Program Larson moved Resolution 3972, a resolution authorizing filing of an application with the Municipal Wastewater Assistance Program, Department of Health and Environmental Sciences, Water Quality Bureau, for a loan under Wastewater Treatment Revolving Fund Act (Title, 75, Chapter 5, Part 11, Montana Code Annotated). The motion was seconded. There was. discussion and with a roll call vote the motion carried. Nystul moved to authorize the advertisement for sale of up to 1.8 million dollars of sewer revenue bonds 1991 series. The motion was seconded and carried after discussion. Resolution 3971-Set Public Hearing Date for Rate Increase Larson moved Resolution 3971, a resolution setting a date for public hearing for February 19, 1991 at 7:00 p.m., on a proposal to adopt increases in the fees, schedules, rates, charges and classifications imposed on the customers of the City of Kalispell sewer utility. The motion was seconded. There was some discussion and the motion carried unanimously with a r6l l , caU l vote.' fJ � 346 Fire Department -Purchase of Used Vehicle Williams reported the Fire Department has found a used vehicle to purchase, which was budgeted for and authorized them to do so. City of Kalispell Mission Statement & 1991 Operational Goals The compilation of the City of Kalispell Mission Statement and 1991 Operational Goals is complete, which is the finished product resulting from the 16 hours spent in workshops. This document will require a lot of work from departments and staff and Williams requested it be adopted at the next meeting. He noted it represents a major achievement. STAFF REPORTS: Kennedy commended Community Development and the Parks Department on the annual reports. State of the City Message Williams is preparing a State of the City message that will be available at the next meeting. ADJOURN: The meeting was adjourned at 9:25 p.m. Douglhb,D. Rauthe, Mayor ATTEST: Amy W. Robertson, Clerk -Treasurer Debbie L,iverman, Clerk of Council Approved as presented February 19, 1991 1 1